Invitations

An invitation is a request, a solicitation, or an attempt

to get another person to join you at a specific event.
Invitations can be of two kinds:
1. Formal
2. Informal
Each (formal and informal ) can be further classified
into two distinct types:
1. Printed(in the form of an invitation card )
2. Non printed(in the form of a letter)

Formal Printed Invitation

Specific Features:
1. It is used to invite guests for formal
occasions.(mass-scale invitations).
2. Usually written in Third Person.
3. The invitation answers the questions:
Who, whom, what, when and where i.e,
a. the occasion
b.Name(s) of the host
c.Date/time/venue
d.Event specification
e. People involved and their identity.
4. It also includes name, designation and address of
the organisers.
5. It includes name and designation of Chief Guest.
6.The abbreviation RSVP (French:Repondez sil vous
plait i.e. Please reply) is written below on the left side
with name address and phone number.
7. An invitation should be enclosed Within the box.
8.Word limit 50 words.
Example Of Formal Printed Invitation

Q.Draft an invitation for a Musical Evening to be held

at Green Valley School, Hyderabad.
The Principal, Staff and Students (1)
of
GREEN VALLEY SCHOOL(2)
Hyderabad
take great pleasure in inviting you(3)
to
a Musical Evening (4)
RHYTHM
At 7:00 P.M on June 12,2020 (5)
in the School Auditorium
MR. S.N PRAKASH (6)
(CEO United Nationals LTD) (7)
has kindly consented to be the
Chief Guest

RSVP (8) With Compliments from (9)

Mr S.K . Roy organisers
The Principal
Green Valley School
Dalhousie Road
Hyderabad
Phone No.: 1234567890
 Value points for content:
1) Name/Designation of the organisers who
have drafted the invitation.
2) Name of the organization.
3) Brief address.
4) Formal invitation
5) Event
6) Date, time and venue
7) Chief Guest
8) Designation of Chief Guest
9) RSVP
10) Closing
Example of Informal Printed Invitation:
Q. Draft an invitation for the marriage ceremony of Mr
Arunav Kumar’s daughter.

Mr. and Mrs. Arunav Kumar (1)

request the pleasure of your company (2)
on the auspicious occasion of
MARRIAGE CEREMONY (3)
of their daughter (4)
REENA
with
ARPIT (5)
(S/O Mrs and Mr Shekhar Kumar) (6)
on April 14,2020 in the Community Hall (7)
from 7:00 PM onwards
RSVP(8) With compliments from (9)
Mr Arnav Kumar family members
69 ,Avenue Park
Bengaluru
 Value points for content:
1)Name of the organisers who have drafted the
invitation.
2) Formal invitation
3) Relationship with the first participant
4) Introduction of the first participant .
5) Introduction of the second participant.
6) Relationship with the second participant.
7) Date, time and venue
8) RSVP
9) Closing
 Formal Non- Printed Invitation
(Official Letter)
Formal Non- Printed Invitation is actually an official
letter of invitation sent by an Organisation/ Company/
Institution to a reputed designation holder. It’s an
invitation along with communication pertaining to the
event. It’s an invitation sent with a proposal to
become a Chief Guest or Resource Person.
Specific Features:
1.Written in the form of an official letter adhering to
the format of an official letter.
2. It’s meant for an individual (example :invitation to
be the Chief Guest or Guest of Honour)
3. Content details include:
a. Occasion
b. Purpose/objective
c. Introduction of the host
d. Date/time/venue.
4. Complete format of an official letter is followed.
 Informal Non- Printed Invitation
(Informal Letters)

Informal non-printed invitations are informal letters

drafted in adherence to informal letter writing format.
Example: Letter written to a friend / relative inviting
all for a marriage ceremony.

Practice Questions:
1.Young Scientists Forum of ML School has decided to
invite Mr. Tejinder Nagpal ( Sr. Scientist,ISRO to grace
their Annual Science Exhibition scheduled next month.
Draft the invitation.
2. Sudha Chandran, a famous Bharatnatyam dancer
has been formally invited to judge an Inter School
Dance Competition by the Principal of Amity School.
The competition will be held at Sirifort Auditorium.
Draft the invitation.
3. Mrs and Mr. R. N. Sethi plan to organise an
elaborate 25th Marriage Anniversary celebrations at
their residence. Design an invitation with relevant
details.
4. Swapna Srivastava is holding a birthday bash at her
residence 6 Pebble Street, Rose Apartment, Delhi.
Design an invitation to her friends.
5. Veena Mehta, Associate Editor of ' The Tribune' has
been invited to judge an inter- school debate contest
on the topic ' In India Democracy is Alive'. Draft the
invitation on behalf of English Literacy and Debating
Society, Jalvayu Towers, Gurgaon.
6.You are the proprietor of a new showroom called
‘Trendz' selling a new range of laptops, printers and
other electronic gadgets. Invite the residents of
Gurgaon to the inauguration by the President,
Residents' Welfare Association.
7.You are Kanav Kaul. Design an invitation for the
Golden Jubilee Wedding Anniversary of your maternal
uncle and aunt. Furnish necessary details.