Supreme Court of the Philippines

Office of the Court Administrator

USER’S GUIDE TO THE

VIDEOCONFERENCING FORM
 • At the end of this demonstration, you will be able to:

• Download the VC Form file

Objectives • Complete the data fields in the VC Form
• Submit a complete VC Form to assigned recipients
 Topics

• Opening the form

• Understanding the
Dashboard

• Using the Case Profile

• Saving and closing

• Editing the data tables

• Submission of report
 Topics

• Opening the form • The file will be in a .xlsm format with macros enabled.
• Understanding the
Dashboard • You will be required to open your MS Excel (2016+)
application to use the form.
• Using the Case Profile

• Saving and closing • Click Enable Content/Editing (found below the MS

Excel ribbon) to run active content.
• Editing the data tables

• Submission of report
 Topics

• Opening the form • After clicking Enable Content/Editing you

• Understanding the
may encounter this error in MS Excel.
Dashboard

• Using the Case Profile

• Saving and closing

• Editing the data tables

• Submission of report
 Topics

• Opening the form • This may happen because MS Excel automatically

• Understanding the
opens two windows in succession after enabling
Dashboard content/editing.

• Using the Case Profile

• Saving and closing

• Editing the data tables

• Submission of report
 Topics

• Opening the form • Simply click the End button and close the MS Excel
• Understanding the
window.
Dashboard • You may now safely reopen the file from its folder.
• Using the Case Profile

• Saving and closing

• Editing the data tables

• Submission of report
 Topics

• Opening the form

• Understanding the
Dashboard

• Using the Case Profile

• Saving and closing

• Editing the data tables

• Submission of report
 Topics

• Opening the form • The dashboard allows the user to monitor the
• Understanding the
following lists:
Dashboard

• Using the Case Profile • Number of videoconferencing hearings per stage

• Saving and closing • Result of videoconferencing hearings

• Editing the data tables
• Case list of videoconferencing instances
• Submission of report
 Topics

• Opening the form • All the items appearing on the dashboard are user
• Understanding the
generated and require data input.
Dashboard • If your dashboard does not automatically populate,
you may click the Refresh Dashboard button.
• Using the Case Profile

• Saving and closing

• Editing the data tables

• Submission of report
 Topics

• Opening the form

• Understanding the
Dashboard

• Using the Case Profile

• Saving and closing

• Editing the data tables

• Submission of report
 Topics

• Opening the form New Case Entry

• Understanding the • To enter new videoconferencing data, you must click
Dashboard the New Case Entry button on your form.
• Using the Case Profile

• Saving and closing

• Editing the data tables

• Submission of report
 Topics
← Type the docket number in this mandatory field.

• Opening the form ← Choose your Region from this dropdown list.

← Type your station in this mandatory field.

• Understanding the ↑ Choose your province from this dropdown list.

Dashboard ↑ Choose your level from this dropdown list.

← Type your branch in this mandatory field.

• Using the Case Profile Type the case title in this mandatory field.

• Saving and closing ← Choose the case category from this dropdown list.

← Choose the nature of case from this dropdown list.

• Editing the data tables
← Type the date of closure in this field.

• Submission of report ↑ Choose the status from this dropdown list.

← Choose the disposal status from this dropdown list.
 Topics

• Opening the form • To clear the items you have entered in the case
• Understanding the
profile, you may click the Clear Form button inside
Dashboard the case profile window and click Yes.

• Using the Case Profile

• Saving and closing

• Editing the data tables

• Submission of report
 Topics

• Opening the form • To enter videoconferencing details, you must click the
• Understanding the
Add Videoconferencing Hearing button inside the
Dashboard case profile window.

• Using the Case Profile

• Saving and closing

• Editing the data tables

• Submission of report
 Topics
Type the name of the PDL in this field. Choose the gender from this dropdown list.

Click if PDL is released

• Opening the form Click if Accused is a CICL

Type the date of detention in this field.

• Understanding the Choose the status from this dropdown list.

Dashboard
Click for an additional stage
• Using the Case Profile Type the place of detention in this field.

Choose the stage from this dropdown list.

• Saving and closing
Type the date of videoconferencing in this field.
• Editing the data tables

• Submission of report
Choose the result from this dropdown list.

Type any additional remarks in this field.

 Topics

• Opening the form • To save and close the entries in the videoconferencing
• Understanding the
details, you may click the Save & Close button inside
Dashboard the window.

• Using the Case Profile

• Saving and closing

• Editing the data tables

• Submission of report
 Topics

• Opening the form Search Case

• Understanding the
Dashboard

• Using the Case Profile

• Saving and closing

• Editing the data tables

• Submission of report
 Topics

• Opening the form • To save and close the form, click Exit Form.
• Understanding the
Dashboard

• Using the Case Profile

• Saving and closing

• Editing the data tables

• Submission of report
 Topics

• Opening the form

• Understanding the
Dashboard

• Using the Case Profile

• Saving and closing

• Editing the data tables

• Submission of report
 Topics

• Opening the form • All data entries are saved in an MS Excel table which
• Understanding the
serves as the form’s database.
Dashboard • You may access this table by closing the form using
the button.
• Using the Case Profile

• Saving and closing

• Editing the data tables

• Submission of report
 Topics

• Opening the form • You may freely edit the table using the column
• Understanding the
headers as a guide.
Dashboard • Save and apply your changes.
• Using the Case Profile

• Saving and closing

• Editing the data tables

• Submission of report
 Topics

• Opening the form • Send your weekly reports through email with the
• Understanding the
attached .xlsm file to the official email addresses of
Dashboard your respective Deputy Court Administrators (DCAs),
Assistant Court Administrators (ACAs), and the Court
• Using the Case Profile Management Office.
• Saving and closing Office of DCA for Luzon [email protected]
Office of DCA for Visayas [email protected]
• Editing the data tables
Office of DCA for Mindanao [email protected]
• Submission of report Office of ACA Co [email protected]
Office of ACA Ignacio [email protected]
Court Management Office [email protected]
 Topics

• Opening the form • The subject of the email should follow this format:
• Understanding the
Dashboard
Court Level + Station + Branch Number + VC Report +
• Using the Case Profile Date of the Friday for the week (day, month, year)
• Saving and closing
Example: RTC Quezon City 100 VC Report 8 May 2020
• Editing the data tables

• Submission of report
 END
USER’S GUIDE TO THE
VIDEOCONFERENCING FORM