Checklist – Fresh Passport

Applicant’s Name Passport no.

Email ID Mobile no. ___-___-____

THE FOLLOWING IS A LIST OF DOCUMENTS TO BE SUBMITTED FOR APPLYING FOR PASSPORT RE-ISSUE.
YOU NEED TO MAIL THIS CHECKLIST AND OTHER DOCUMENTS WITH YOUR APPLICATION. PLEASE MAKE
SURE YOU PRINT THIS DOCUMENT, COMPLETE IT AND INCLUDE IT IN YOUR APPLICATION AS THE COVER
PAGE.

IMPORTANT GUIDELINES
➢ IT IS ABSOLUTELY MANDATORY to complete VFS ONLINE REGISTRATION PROCESS
before sending your physical application. Failure to complete online registration process will
result in returning your application unprocessed.
➢ All the photocopies of the documents that are being submitted must be in full page and clearly
legible. Photos should be visible and other information should be clearly readable.
➢ Please do not send original documents unless specified. VFS will not be responsible for return of
any additional original documents submitted.
➢ Please ensure that all data entries provided in your application match with your existing passport. If not,
please provide the supporting documentation.
➢ Please select the correct Indian mission based on the place where you reside in the USA and the mission’s
jurisdiction. Mission jurisdiction can be viewed at
http://visa.vfsglobal.com/usa/en/ind/attend-centre
You are recommended to fill a fresh passport application form if your form has been completed more than
150 days ago. This might help avoid any processing delays in case your form expires at 180 days before
submission to the Mission’ & Govt. Online Form must be printed on the Portrait format.
➢ After submission online, no changes can be made. In case of an error, please fill a new online application form.
➢ If your application lacks any of the documents listed in this checklist, your application will be put “on Hold” and an email
notification highlighting the deficiencies will be sent to you. You must complete application within 7 days from the date of
receipt of the email notification. Post receipt of missing documents, VFS India Consular application Centre will update
the system in 48 – 72 business hours hence track the status only after 48-72 hours.
➢ Envelope should be superscribed as “RE-ISSUANCE OF PASSPORT OR RE-ISSUANCE IN LIEU OF LOST OR
DAMAGED PASSPORT OR FRESH PASSPORT. One Envelope can contain only one application only.

Please note:
➢ VFS INDIA CONSULAR APPLICATION CENTRE employees cannot edit or make any changes to your online
application form.
➢ THE CONSULATE RESERVES THE RIGHT TO CALL FOR ADDITIONAL DOCUMENTS, AS CONSIDERED
NECESSARY.
➢ YOUR APPLICATION STATUS WILL BE UPDATED IN 48 – 72 HOURS POST ITS DELIVERY TO THE VFS
INDIA CONSULAR APPLICATION CENTRE. TO TRACK THE STATUS ONLINE, CLICK HERE
MANDATORY FORMS:
Provide the documents below, in original and photocopies on letter size paper.

GOVERNMENT APPLICATION ONLINE FORM:

ONLINE APPLICATION FORM

The application must be completed and submitted online by visiting: https://embassy.passportindia.gov.in
- First-time applicants need to register and make an account to be able to fill the online application form. If registered
already, please log in and fill the application
- In “Type of passport booklet”, Please select “36 pages” or “60 pages” (for jumbo booklet-Additional charges)
SIGNATURE INSTRUCTIONS:
- Sign on Page 1, inside the box, below your photograph, and on page 4.
- Minor Applicant (Below 18 Years): (Refer to additional documents for minors on the next page of this checklist)
- All Minor applicants need to write their name or sign in the space provided on the first page of the application form below
the photograph. Minor applicant below 5 years may put left thumb impression on the space provided. Both parents should
sign on the last page of the application.
Both parents must sign on page 4 of the online application form below the minor’s signature/thumb impression.
- If the signature is different, a new signature should be given in the ‘Affidavit for Change of Appearance and Signature
 Checklist – Fresh Passport
Applicant’s Name Passport no.
Email ID Mobile no. ___-___-____

ADDRESS INSTRUCTIONS:
Please ensure to mention 1 Indian and 1 USA address in the online application form.

For Minors:
- Mandatory : Annexure D: Original - Notarized (with Stamp and Notary Signatory)- Click here to download
• Copy passports of both parents;
• Copy of one of the following documents of both parents: Green Card, Valid Visa, Work permit/Study permit, I-
797 A Approval Notice, or Recently expired visa or I-797A Approval notice together with I-797C Receipt notice
for filing of a request for extension before the expiry of visa or I-797A
- Mandatory : Annexure E ( In Original): Click here to download
- Mandatory: Affidavit for change of appearance & Signature -Original - Notarized (with Stamp and Notary
Signatory)
- For single parent/ guardian or adoption/separation cases, or if one parent has not given consent, please also fill
Annexure C ( If applicable): Click here to download

For Adults:
- Mandatory : Annexure E ( In Original): Click here to download

- Mandatory : Affidavit for change of appearance & Signature -Original - Notarized (with Stamp and Notary
Signatory) – click here to download

BIRTH CERTIFICATE – FOR MINORS (COPY) - MANDATORY

Mandatory: VALID STATUS IN THE USA: Please submit the below documents as applicable, in Color – copy &
Notarized (with Stamp and Notary signature;
- Valid Green Card,
- Valid Visa,
- EAD
- Valid I-797A Approval Notice,
- Valid Work permit/Study Permit, OR
- Recently expired Visa or I-797A Approval notice together with I-797C Receipt Notice for filing of a request for extension
before the expiry of Visa or I-797A. Notarized copy of proof of extension, If your B1/B2 is expired and have a receipt for
extension of stay or an approval for extension of stay.
- Notarized hotel bill - If the customer on L1/L3 staying in a hotel for a project for the past couple of months and don’t have
the address proof or state ID.
Mandatory : PROOF OF ADDRESS IN THE USA in (Color-copy, Notarized (with Stamp and Notary signature)
Proof of address must match with the present address as per application: (any ONE of the below documents)
- State Issued ID OR
- Driving license OR
- Utility Bill - Water (should be recent, no more than 3 months old) OR
- Utility Bill - Gas (should be recent, no more than 3 months old) OR
- Utility Bill - Electricity (should be recent, no more than 3 months old) OR
- Valid Lease Agreement (Either main page of lease which has the address, or the signature page need to be
notarized) OR
- Mortgage (Either main page of lease which has the address, or the signature page need to be notarized) OR
- Income Tax return OR
- For College/University Students living on campus in University housing/dormitories, a letter from your institution
on the institution letterhead explaining the exact address that you presently reside in will suffice. OR
- Marriage Certificate in case the address in spouse’s name, birth certificate of child in case of minor applicant
along with parent’s address proof. OR
- In case of applicant residing with parents/children/ relatives, a notarized undertaking from them with one of the
copies of address proof as indicated above. OR
-In case of applicant residing in a hotel or temporary lodging for a short period of time and does not have a --
permanent address proof, then can submit copy of notarized hotel bills as proof of residence.
 Checklist – Fresh Passport
Applicant’s Name Passport no.
Email ID Mobile no. ___-___-____

-Please note – expired documents like lease/ driving license copies are not acceptable. Please provide alternate
valid documents

NOTE: DO NOT CUT YOUR DRIVER'S LICENCE COPY DOWN TO SMALLER SIZE Important: PO BOX number is NOT
ACCEPTABLE as valid Proof of address

Mandatory : PHOTOGRAPH SPECIFICATIONS:

o 2 photos of size 51mm x 51 mm (2 by 2 size) preferably White Background– PHOTOGRAPHS MUST BE
IDENTICAL.
o Must be recently taken within 6 months.
o Shoulder must be visible
o Without glasses
o Without flashlight reflection
o With colored shirt to distinguish with white background
o With good lighting on the face.
o Photos must be compliant with specifications; Affix 01 photograph on Govt. form and 01 on change of
appearance form
To know more about photo specifications – Please click here
Mandatory : INDIAN PASSPORT: ORIGINAL REQUIRED
Please provide copies of the first five and last two pages of your current passport along with original passport

Mandatory : FEE PAYMENTS AND COURIER ENVELOPES

Complete the process online on VFS INDIA CONSULAR APPLICATION CENTRE’s website to send your application and
requisite documents. Don’t forget to enclose the Application confirmation receipt and enclose the acceptable pre-paid label, if
you opt to use your own courier labels. Both Pre-paid labels or VFS offered courier label return address must match with the
address proof submitted and mentioned on the application form.
To complete the questionnaire & create a profile: Click here to proceed
If paying by Money order or Banker’s check then it should be made in favor of “VFS Services (USA) Inc. You must write
govt. Application number on the front or back of money order or banker check. PERSONAL CHECKS ARE NOT
ACCEPTABLE
Mandatory: PARENTS LEGAL STATUS (In case of Minor)
• Copy of passports of both parents; and – Self Attested
• Notarized copy of valid legal status of both parents

Mandatory: CHECKLIST
- 1 Checklist (original) to be printed and enclosed with your application

ADDITIONAL MANDATORY DOCUMENTS AND ANNEXURE FOR LOST AND DAMAGED PASSPORT:
Send additional documents based on your requirements

POLICE REPORT (Self-Attested Copy)

In case of Loss passport – Police report with the name of the applicant (s) and reference of the lost document (s) ( e.g. Passport): NOTE:
CURRENT POLICE REPORT MUST NOT BE MORE THAN 6 MONTHS OLD

Mandatory: Annexure – F – Click here to download

ADDITIONAL MISCELLANEOUS DOCUMENTS AND FORMS AS APPLICABLE:

Send additional documents based on your requirements
 Checklist – Fresh Passport
Applicant’s Name Passport no.
Email ID Mobile no. ___-___-____

INDIAN ADDRESS PROOF (If Applicants wants to add/Change Indian Address) – Self Attested copy
Aadhar Card
OR
Recent Bank Statement from Government bank (Should
have affixed photograph)
OR
Driver’s license
OR
Utility bill not older than 3 months
OR
Voter Card ID
OR
Copy of Ration card which has the parents name – Should have names of applicant and parents
OR
Copy of Photo passbook of PSU Bank
OR
Copy of Parents Passport copy as their name is on the applicant passport
OR
Parents or relatives address of Indian address proof (any one address proof as indicated above)

AFFIDAVIT OF NAME CHANGE (Original -Notarized (with Stamp and Notary Signature) - Click here to download

CHANGE IN PARENT’S NAME (Self-Attested copy)

If you wish to change your parents name then to provide two supporting public documents in India, such as Passport copy,
Aaadhar Card, Voter Card or PAN Card, Educational Qualification Certificate etc. with the parents' new names

NEWSPAPER ADVERTISEMENT (Self-Attested copy)

☒ In circumstances (other than marriage, remarriage, or divorce) for change of name, the applicant (both male and female)
should furnish the following documents:
1. Submit the full page of the below mentioned clearly showing the date, name of the News Paper and the content
a. Publication in a National daily in India
and
b. Publication in a National daily in the USA or the Gazette notification of the concerned State Government, as the case may
be;
2. At least two public/school documents issued in the desired/applied changed the name to ascertain that the applicant has
changed his/her name
COURT ORDER ISSUED BY JUDICIAL OFFICER (Self-Attested Copy)
A court order issued by a judicial officer, not below the rank of 1st Class Magistrate in India OR a Competent Authority (issues an
amendment or correction in the date/place of birth of the applicant. The Competent Authority issuing the amending order should be the
same authority whose certification was submitted at the time of the issue of the original passport. The
Competent Authority in such cases can be Municipal Authorities (for date/place of birth and Educational Board Authority (for date of
birth). Birth Certificate issued by Government/Municipal authorities.
BIRTH CERTIFICATE OR SCHOOL LEAVING CERTIFICATE (Self-Attested)
Birth certificate/ School leaving certificate having the correct name of father/mother

INDIAN ADDRESS (Self-Attested Copy)

Applicants must write their Indian address / last known Indian address in the Passport Application Form. This could be in either the ‘To be
printed on Passport’ or ‘Other Address Details’ columns or the same Indian address can be mentioned in both the columns.

(Signature of the Applicant)

 Checklist – Fresh Passport
Applicant’s Name Passport no.
Email ID Mobile no. ___-___-____

Important Notes / Common Mistakes to avoid

COMMON MISTAKES TO AVOID

❖ Wrong Jurisdiction selection done by Applicant on the Govt. form
❖ CAPITAL LETTERS must be used to fill the Online Passport Application form on the Government Website.
❖ Please Sign the Passport Application Form wherever indicated before submission
❖ Ensure that the signatures on the passport and on the Application Form are the same
❖ Given Name on Govt. Form does not match with the name mentioned on Current Indian Passport.
❖ Surname on Govt. Form does not match with the name mentioned on Current Indian Passport
❖ Date of birth on Govt. Form does not match with the date of birth mentioned on Current Indian Passport
❖ Sex on Govt. Form does not match with the sex details mentioned on Current Indian Passport.
❖ Passport number on Govt. Form does not match with the passport number mentioned on Current Indian Passport.
❖ Place of birth on Govt. Form does not match with the place of birth mentioned on Current Indian Passport.
❖ Issue date of passport on Govt. Form does not match with the issue date of passport mentioned on Current Indian
Passport.
❖ Place of issue on Govt. Form does not match with the place of issue on mentioned on Current Indian Passport.
❖ Address on the government form does not match with the address on the Current Indian Passport.
❖ Nationality mentioned on the government form does not match with the nationality on the Current Indian Passport.
❖ Ensure that the following details are the same as mentioned in your old passport . If not, the supporting documents
must be attached.
o Name • Applicant’s Spouse Name • Applicant’s Father Name
❖ Ensure that in the Place of Birth field, you do not put ‘India’ as the city and state
❖ If you have more than 1 original Passport , then you need to provide the copies of all the passports
❖ Only print your forms/applications on 1 side of the page. Double-sided printouts are not allowed
❖ DO NOT staple your photographs/documents
❖ The Documents in the Checklist are mandatory for the application to be processed.
❖ The Indian Embassy / Consulates have the right to request additional documentation.
❖ 1 Copy of this checklist must be submitted with your documents.
❖ Applicants are advised that they DO NOT print the document on both sides of the paper as "DOUBLE SIDED
❖ HANDWRITTEN DOCUMENTS ARE NOT ACCEPTED
❖ Application with a lack of documents will be considered incomplete and will remain on hold for 21 days. On none
receipt of the missing documents, the application shall be Abandoned and returned to the applicant. In this case,
the applicant would have to restart the entire process again since the old application will be voided.
❖ Only Consular fee + ICWF fee will be refunded back to the applicant in case the application is rejected or
abandoned