Republic of the Philippines

Department of Education
REGION VII – CENTRAL VISAYAS
DIVISION OF TALISAY CITY
_________________________________________________________________________________________________

Office of the Schools Division Superintendent

MEMORANDUM
No. __, s. 2022

GUIDELINES IN CONDUCTING INNOVATION PROJECT IN SCHOOL

To: Assistant Schools Division Superintendent

Chief Education Supervisors
Education Program Supervisors and Public Schools District Supervisors
Public Elementary and Secondary School Heads
All Other Concerns

1. In compliance with the Republic Act 11293 or the Philippine Innovation Act, Section
2.g, to wit:
“The state shall place innovation at the center of its development policies,
guided by a clear and long-term set of goals that shall take into consideration
the key advantages of the country and the opportunities in the regional and
global economic arena.”
And pursuant to Republic Act 9155 known as Governance of Basic Education Act of
2001, which states that all teaching and non-teaching personnel are encouraged to
create and or innovate school-based initiatives, relative to projects promoting the
improvement of the teaching- learning process and school governance, this office
issues the official guidelines on the conduct of innovation projects.

2. In furtherance of this policy, attached are the enclosures to guide the proponents in
conducting a project for innovation in school.

Enclosure No. 1. Division Format of Project Proposal for Innovation in School

Enclosure No. 2. Division Format for Completed Projects
Enclosure No. 3. Guidelines on Writing Project Proposals
Enclosure No. 4. Format of Characters
Enclosure No. 5. Format of Innovation Project Completion Report
Enclosure No. 6. Compliance Checklist
3. Immediate and wide dissemination of this Memorandum is desired.

EVANGEL M. LUMINARIAS, PhD, CESO V

Schools Division Superintendent
 Republic of the Philippines
Department of Education
REGION VII – CENTRAL VISAYAS
DIVISION OF TALISAY CITY
_________________________________________________________________________________________________
Enclosure No. 1. DIVISION FORMAT OF PROJECT PROPOSAL FOR INNOVATION
IN SCHOOL
I. General Information
List the names of persons involved in the project including their titles, roles in the
project as well as the contact numbers, observing the permission of Data Privacy
Act.

Project Title
Office/School
Lead Proponent Name:
Contact Number:
Email Address
Member Name:
Contact Number:
Email Address
Member Name:
Contact Number:
Email Address
Total Project Cost and
Sources
Project Duration Start Date:
Completion Date:

II. Summary
A. Present the reasons and objectives of doing the project.
B. Write concisely and clearly. The proponents must answer the following
questions:
o Why do you want to study this project?
o What will you be doing?
o How are you going to do it?
o Where will it be done?
o How long will it take?
o How much will it cost?
 Republic of the Philippines
Department of Education
REGION VII – CENTRAL VISAYAS
DIVISION OF TALISAY CITY
_________________________________________________________________________________________________
III. Background and Rationale
A. Summary
o Write the background of the project being proposed. The School
Improvement Plan and the School Report Card can be sources of
information.

o The project must be highly relevant and directly related to the priority in
school problems and needs identified in the school’s Priority
Improvement Area.

B. Issues being addressed

o What are the main causes of the issues?
This section briefly summarizes the situation within which the
problem/opportunity exist. Give the reasons why this project is important
to the improvement of the school.
o Cite specific causes or issues based on your characterization in the
School Monitoring, Evaluation and Adjustment (SMEA), and /or results
of the problem analysis in the Continuous Improvement Process (CIP).
o Cite related issues or school concerns affected by the main issue if ever
there is a chain effect.

IV. Objectives and Outputs

A. General Objectives
o What will this project contribute to achieving higher aims of the institution
(Division, School, Community Learning Centers or CLCs)?
B. Specific Objectives
o What this project seeks to achieve. This must be SMART. (Specific,
Measurable, Attainable, Result-Oriented and Time-bounded).
C. Outputs
State the project outputs.
Specific and tangible products from inputs and activities (Learning
Materials, Lesson Plans, Documented Approaches, and Strategies, etc.)
 Republic of the Philippines
Department of Education
REGION VII – CENTRAL VISAYAS
DIVISION OF TALISAY CITY
_________________________________________________________________________________________________
V. Methodology
A. Project Description
o This pertains to the proposed solutions to address the issue.
Describe what the project is all about.
B. Beneficiary Description
o Define and describe who and what groups will benefit from the project
and
the kind of benefits to be derived. If there are indirect beneficiaries, they
must be cited in this section.
C. Object Breakdown and Task Time
o What are the components of the project? Divide into the following:

I. Pre-implementation Stage
Activity Duration In-charge Deliverables

II. Implementation Stage

Activity Duration In-charge Deliverables

III. Post-implementation Stage

Activity Duration In-charge Deliverables

D. Risk Management
o Describe the major project risks and delineate the plans to improve or
control them. Make sure to address each risk’s likelihood of occurring as
well as its impact on the project and the school.

Possible Risks Mitigating Measures

 Republic of the Philippines
Department of Education
REGION VII – CENTRAL VISAYAS
DIVISION OF TALISAY CITY
_________________________________________________________________________________________________

VI. Cost
A. Cost
o Provide detailed and itemized budget

Item Quantity Unit Price Cost

B. Fund Source
o Provide possible fund source
It should not come from the MOOE fund
 If the fund source come from donation, make sure to get a proof
of donation, MOA, or any evidence of the project sourcing to be
included in the completion report.
 Republic of the Philippines
Department of Education
REGION VII – CENTRAL VISAYAS
DIVISION OF TALISAY CITY
_________________________________________________________________________________________________

Enclosure No. 2. DIVISION FORMAT FOR COMPLETED PROJECT

I. General Information
List the names of persons involved in the project including their titles, roles in the
project as well as the contact numbers, observing the permission of Data Privacy
Act.
Project Title
Office/School
Lead Proponent Name:
Contact Number:
E-mail Address
Member Name:
Contact Number:
E-mail Address
Member Name:
Contact Number:
E-mail Address
Total Project Cost and Sources
Project Duration Start Date:
Completion Date:

II. Summary
A. Present the reasons and objectives of doing the project.
B. Write concisely and clearly. The proponents must answer the following
questions:
o Why do you want to study this project?
o What will you be doing?
o How are you going to do it?
o Where will it be done?
o How long will it take?
o How much will it cost?

III. Background and Rationale

A. Summary
o Write the background of the project being proposed. The School
Improvement Plan and the School Report Card can be sources of
information.
o The project must be highly relevant and directly related to the priority in
school problems and needs identified in the school’s Priority Improvement
Area.
 Republic of the Philippines
Department of Education
REGION VII – CENTRAL VISAYAS
DIVISION OF TALISAY CITY
_________________________________________________________________________________________________
B. Issues being addressed
o What are the main causes of the issues?

This section briefly summarizes the situation within which the

problem/opportunity exist. Give the reasons why this project is important to the
improvement of the school.
o Cite specific causes or issues based on your characterization in the School
Monitoring, Evaluation and Adjustment (SMEA), and /or results of the
problem analysis in the Continuous Improvement Process (CIP).
o Cite related issues or school concerns affected by the main issue if ever
there is a chain effect.

IV. Objectives and Outputs

A. General Objectives
o What will this project contribute to achieving higher aims of the institution
(Division, School, Community Learning Centers or CLCs)?
B. Specific Objectives
o What this project seeks to achieve. This must be SMART. (Specific,
Measurable, Attainable, Result-Oriented and Time-bounded).
C. Outputs
o State the project outputs.
Specific and tangible products from inputs and activities (Learning Materials,
Lesson Plans, documented Approaches, and Strategies, etc.)

V. Methodology
A. Project Description
o This pertains to the proposed solutions to address the issue.
Describe what the project is all about.
B. Beneficiary Description
o Define and describe who and what groups will benefit from the project and
the kind of benefits to be derived. If there are indirect beneficiaries, they
must be cited in this section.
C. Project Breakdown and Task Time
o What are the components of the project? Divide into the following:

I. Pre-implementation Stage

Activity Duration In-charge Deliverables

II. Implementation Stage

Activity Duration In-charge Deliverables
 Republic of the Philippines
Department of Education
REGION VII – CENTRAL VISAYAS
DIVISION OF TALISAY CITY
_________________________________________________________________________________________________

III. Post-implementation Stage

Activity Duration In-charge Deliverables

D. Risk Management
o Describe the major project risks and delineate the plans to improve or
control them. Make sure to address each risk’s likelihood of occurring as
well as its impact on the project and the school.

Possible Risks Mitigating Measures

VI. Cost
A. Cost
o Provide detailed and itemized budget

Item Quantity Unit Price Cost

B. Fund Source
o Provide possible fund source
It should not come from the MOOE fund
o If the fund source come from donation, make sure to get a proof of donation,
MOA, or any evidence of the project sourcing to be included in the completion
report.

I. Progress Monitoring and Evaluation

o Describe how progress will be evaluated throughout and at the end of the
project. This includes the provision of Quality Assurance, Technical Assistant,
Monitoring and Evaluation (QATAME) in every phase of the project.

II. Sustainability
o Describe sustainability for the project.

Next Step Duration In-charge Output

 Republic of the Philippines
Department of Education
REGION VII – CENTRAL VISAYAS
DIVISION OF TALISAY CITY
_________________________________________________________________________________________________

XI. Appendices

o Attach the following:

o Photo documentation of the project

o Memorandum, Letters, and other pertinent documents (Letter of Approval)
relative to the conduct of the innovation
o Memorandum of Agreement with the donors (MOA)

Prepared by:

Project Proponent

Reviewed by:

School Head/ PSDS and EPS Mr. JEFFREY L. SEBLERO

Division CIL
Noted by:

Dr. ELVIRA N. VERGARA Ms. ROSARIO DIOKO

OIC-CID Chief SGOD Chief

Recommending Approval:

Dr. MARCELITA S. DIGNOS. Ed.D. CESO VI

Assistant Schools Division Superintendent

Approved:

Dr. EVANGEL M. LUMINARIAS, PhD., CESO V

Schools Division Superintendent
 Republic of the Philippines
Department of Education
REGION VII – CENTRAL VISAYAS
DIVISION OF TALISAY CITY
_________________________________________________________________________________________________

ENCLOSURE NO. 3. GUIDELINES IN WRITING PROJECT PROPOSAL

The proposed projects shall have the following characteristics:

1. Align with DepEd thrust and will contribute to the attainment of DepEd’s Vision
Mission and Core Values.

2. Show the reasons in conducting the project, and what the proponent intends to
create or innovate to address concerns, issues, gaps, and challenges.

3. Meet the criteria to benefit the learners and DepEd community.

4. Consider realistic management plan and the resources needed to complete the
project within a calendar year.

5. Include a layout/ project design in the proposal if it is an infrastructure project.

Example: establishment of solar panel and creation of e- library.

6. Sustain projects through donations, income generating projects and other sources,
and not taken from the Maintenance and Other Operating Expenses (MOOE).

7. Prohibit solicitation.

8. Show proof of donation, Memorandum of Agreement (MOA) or any evidence of

proof from source of fund.

9. Monitor project if it is completed by the Division Technical Working Group (TWG),

and a Certificate is issued if the project is already finished, if it is on-going, the
TWG will conduct progress monitoring in the implementation.

10. Promote sustainability and scalability to influence the quality of Philippine or global
education.

Reminder: All project proposals related to DepEd’s current programs and projects are not
necessarily to be approved as innovation, for these are embodied in the SIP/AIP of the
school. Examples: Gulayan sa Paaralan, Pera sa Basura, Construction of School Fence,
playground, and amenities.
 Republic of the Philippines
Department of Education
REGION VII – CENTRAL VISAYAS
DIVISION OF TALISAY CITY
_________________________________________________________________________________________________

ENCLOSURE NO. 4. FORMAT OF CHARACTERS

Area Description

Paper Size and Margins A4 (8.27x11.69 inches); one-ich margin on all sides (top, left,
bottom, right)
Font Times New Roman or Arial (12pt)
Spacing Double Space; One space between words and after every
punctuation
Indention (0.5”) one half inch; All subheadings and first lines of each
paragraph
Pagination Begin the body of the report in number 1; preceding pages
are counted as pages i,ii,iii etc.
Heading Title page and Acknowledgement should be centered at the
top of a new page
Annexes Label each material as Annex A, B, C, etc.
 Republic of the Philippines
Department of Education
REGION VII – CENTRAL VISAYAS
DIVISION OF TALISAY CITY
_________________________________________________________________________________________________

ENCLOSURE NO. 5. FORMAT OF PROJECT COMPLETION REPORT

(INNOVATION PROJECT COMPLETION REPORT)

INNOVATION PROJECT TITLE

A Completed Innovation Project Presented to the

Division Innovation Committee
DepEd Talisay City Division
Talisay City, Cebu

Name
Position
Office/School

Date of Submission
 Republic of the Philippines
Department of Education
REGION VII – CENTRAL VISAYAS
DIVISION OF TALISAY CITY
_________________________________________________________________________________________________

Enclosure No. 6. COMPLIANCE CHECKLIST FOR SCHOOL INNOVATION PROPONENTS

Instruction: The checklist is to be used by the school innovation proponents to ensure compliance with the needed
documents, to be submitted for innovation approval, monitoring, evaluation, and recognition. Please tick [/] the column YES
or NO to guide you and the committee which sections of the documents are completed or lacking.

Do the submitted documents contain:

Enclosure 1 Yes No Remarks

I. General Information
II. Summary
III. Background and Rationale
IV Objectives and Outputs
V. Methodology
VI. Cost
Enclosure 2
A.
1.Title Page
2.Acknowledgement
3.Table of Contents
B.
I. General Information
II. Summary
III. Background and Rationale
IV Objectives and Outputs
V. Methodology
VI. Cost
VII.Progress Monitoring and Evaluation
VIII.Sustainability
IX.Appendices
Enclosure 3
1.Align with DepEd thrust and contribute to the attainment…
2.Show the reasons in conducting the project, and what…
3.Meet the criteria to benefit
4.Consider realistic management plan and the resources needed to complete the project within a
calendar…
5. Include a layout/ project design in the proposal if it is an infrastructure project. Example:…
6.Sustain projects through donations, income generating projects and other sources, and not taken…
7.Prohibit solicitation.
8. Show proof of donation, Memorandum of Agreement (MOA) or any evidence of proof from source…
9. Monitor project if it is completed by the Division Technical Working Group (TWG), and a Certificate …
10.Promote sustainability and scalability to influence the quality of Philippine or global education.
Enclosure 4
1.Paper Size and Margins
2.Font
3.Spacing
4.Indention
5.Pagination
6.Heading
7.Annexes
Enclosure 5
1.
2.
3.
4.
5.

Evaluator’s General Comments:

Prepared by: Noted by: Approved by:

___________ _____________ ___________
 Republic of the Philippines
Department of Education
REGION VII – CENTRAL VISAYAS
DIVISION OF TALISAY CITY
_________________________________________________________________________________________________
Proponent Evaluator