FACULTY OF ENGINEERING AND THE BUILT ENVIRONMENT

PJSCIB4: Civil Design 4B

XQ Civil Consultants

Project Charter
Office 210

Killarney office towers

Riviera Road

Johannesburg

Phone: +27 71 548 6325

Email: [email protected]

Date: 2022/10/07
 Project Charter | XQ Civil Consultants

Document Information

Information

Document Id PrCh-UJ-09/2022-XQCC

Document Owner XQ Civil Consultants

Issue Date 2022/09/20

Last Saved Date 2022/10/07

File Name Project Charter

Document history

Version Date Revision Edited by

1.0 2022/09/20 Compilation of document R. Vogel

2.0 2022/09/27 Formatting Details A. Naidoo

3.0 2022/10/07 Formatting R. Vogel

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 Project Charter | XQ Civil Consultants

Index
1. Executive Summary ...............................................................................................................................2
2. Project Definition...................................................................................................................................2
3. Project Scope .........................................................................................................................................3
3.1. Acceptance Criteria .........................................................................................................................4
3.2. Project Organisation ........................................................................................................................4
3.2.1. Customer ..................................................................................................................................4
3.2.2. Roles ........................................................................................................................................5
3.3. Project Considerations ....................................................................................................................5
3.3.1. Risks ........................................................................................................................................5
3.4. Project Milestones ...........................................................................................................................7
3.5. Deliverables ....................................................................................................................................7
3.6. Stakeholders ....................................................................................................................................8

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List of Figures
Figure 1: UJ APB Campus. ...........................................................................................................................4

List of Tables
Table 1: Roles and Disciplines. .....................................................................................................................5
Table 2: Project risks. ....................................................................................................................................6
Table 3: Project milestones. ...........................................................................................................................7

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Company Values

Safety
• Everyone is liable for the workers' and the general public's safety. We include
safety into every element of our work and never stray from it.

Integrity
• We will do our company with the utmost integrity, morality, and ethics. We won't
jeopardise our team, clients, or business.

Respect
• Each employee must act with respect for oneself, others, customers, third parties,
trade unions, society at large, the Group's principles, laws and regulations, the
environment, fairness, and ethics in the broadest sense. Respect is the fundamental
moral principle that underlies all of an employee's behaviour.

Teamwork
• We can produce better solutions and jointly achieve our objectives thanks to our
culture of teamwork, which encourages collaboration both within the company
and with our clients.

Entrepreneurship
• Every employee should take the initiative and be driven by a will to succeed, win,
and commit.

Transparency
• Our words and deeds must be consistent. Instead of just managing our reputation,
we must work hard every day to build it. To do this, we must act in a way that
makes it impossible to call into question our morality and principles; in other
words, we must be genuine.

Leadership
• Every employee is expected to put forth their best effort each day, to continuously
pursue quality, to exhibit the highest level of professionalism, and to set an
excellent example for others to follow.

Accountabilty
• Each individual is entirely responsible for the choices and activities that they
conduct.

Trust
• The foundation of autonomy, frankness, and honesty inside the workplace is trust,
which underpins all interpersonal relationships. Each person must decide for
themselves whether they are trustworthy and work to earn others' trust.

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1. Executive Summary
With many years in consulting XQ Civil consultants has a track record of successful design in high rise
structures.

XQ Civil Consultants provides its clients with reliable, and very high-quality services in the engineering
and Built Environment industry, we are a company that is dedicated to satisfying our customers to keep
them coming back to us and choosing us over our competitors in business by committing ourselves to high
quality and good services we provide which makes us valid and better partners to work with and worthy to
invest in.

We are civil engineering professionals, knowledgeable in design and with good record of many years of
experience and service with civil design. XQ Civil Consultants were approached by the client (University
of Johannesburg) to assist in designing the 16-story car parking building at Bunting Road campus, such
building must have internal water supply system, internal sewer system and stormwater drainage system,
these various systems are of great importance to during the operation phase of the project during its lifetime.

The XQ Civil Consultants is a consulting company founded by a group of civil engineers with various
expertise, who saw the needs in the civil engineering industry and society at all, to design structures that
are modern, aesthetic and have green engineering component or environmentally friendly, by applying
mathematics, science, technology (software) and engineering knowledge, to design the structure that will
serve the needs of the client, in a safe, effective, and economical manner. The company’s top priority is to
meet the client’s needs.

2. Project Definition
XQ Civil Consultants always places the clients needs above everything else. The task at hand is to design
a 16-story car parking building for University of Johannesburg at 22 Ditton Ave, in Johannesburg, adjacent
to their APK campus.

The design report will be composed of various sections such as, geotechnical investigation of the soil on
site this help to know soil characteristics and its behaviour under various conditions and loadings before
building on such soil. The past available existing service reports around the proposed site should be studied
for guidance and learn about the problems encountered in that area in past years, compare them with new
findings and account for such in the design, to manage the risk associated with the project but such report
should not replace the findings of present site investigation. Environmental impact assessment (EIA) must
be done, to know how the project will affect the surroundings and people around proposed site and

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mitigation measures be put forward as well. Traffic impact assessment is done to assess how the site
development will affect the traffic in an area, and how resulting challenges can be tackled. Area must be
surveyed to know its landscape, where the cut and fill can be done and the contour of the area to properly
design and construct the building. The rainfall data in an area is also important to be known, where the
groundwater table is, its maximum level during rainy and dry times and design for the worst-case scenario
when the water table is at highest point and the population in the proposed area who will be using the
structure, its peak times, and future expected population growth during operation phase must be determined
and incorporated into the design.

3. Project Scope
The University of Johannesburg has appointed XQ Civil Consulting (Group 6) to assist with Professional
Engineering Services in designing the following at its Bunting Road Campus:

• Detailed design of a multi-story (16 Floors) Parking Building.

• Design of internal water supply system.
• Design of internal sewer network.
• Design of stormwater drainage system.
The designs will make specific provisions for Green Engineering requirements. The adjacent open land to
the APK CAMPUS should be used. Figure 1 shows the Locality Plan of the proposed site. Other information
required for a successful design include:

• Geotechnical investigation of the soil conditions of your site

• Availability of existing services report.
• Traffic Impact Assessment.
• Environmental Impact Assessment.
• Topographical survey of the area.
• Rainfall data of the area.
• Future population growth of the area.
• Cost analysis of the project

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Figure 1: UJ APB Campus.

3.1. Acceptance Criteria

Listed below are the criteria that XQ Civil Consultants will adhere too to ensure that the project meets the
client’s standards.

• The design must be according to relevant standards

• Must be delivered within time and budget tolerances
• The design must be in line with Health and Safety tolerances
• Client satisfaction must be achieved
• Must include green engineering specifications
• The design must be according to the relevant legislation

3.2. Project Organisation

3.2.1. Customer

The University of Johannesburg, Auckland Park bunting road has appointed XQ civil consultants to assist
with the professional services in designing the following:

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• Detailed design of a multi-storey parking building

• Internal water supply system
• Internal sewer system
• Storm water drainage system

3.2.2. Roles

The below table indicates the roles of all the team members of the group and the main resources they are
currently using or are going to use to complete their different design aspects.

Table 1: Roles and Disciplines.

ROLE NAME DISCIPLE ASSIGNMENT ASSIGNMENT

STATUSES DATE
Project Mr Vogel • Structural Engineer Assigned 08/08/22
Manager • Geotechnical Engineer

Assistant Mr Naidoo • Transportation Engineer Assigned 08/08/22

Project • Hydraulics Engineer
Manager
Team member Mr Maluleke • Transportation Engineer Assigned 08/08/22
• Hydraulics Engineer
Team member Mr Khoza • Structural Engineer Assigned 08/08/22
• Geotechnical Engineer
Team member Mr Tsilo • Hydraulics Engineer Assigned 08/08/22
• Geotechnical Engineer
Team member Ms Guta • Transportation Engineer Assigned 08/08/22
• Structural Engineer
Team member Mr • Transportation Engineer Assigned 08/08/22
Tazvivinga • Structural Engineer

3.3. Project Considerations

3.3.1. Risks

The goal of project risk analysis is to reduce both internal and external risks to a manageable level.
Establishing a proactive rather than a reactive project management strategy is the goal. It aims to reassure
the project's stakeholders that the objectives will be achieved despite the difficulties.

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Table 2: Project risks.

DESCRIPTION RISK IMPACT MITIGATING ACTIONS

Not having enough time to Low Very high Establish deadlines to ensure that group members
complete the projects Complete tasks in a timely manner
Inability to get relevant Low Very high Consult with the group leader and our lecturers
resource to design
Neglecting the critical Medium Very high Conduct weekly meetings to discuss about the
components of effective progress of the design
communication
Changing the design or one Medium High Proper communication, making sure every team
part of the design that can member is aware with any changes. Supervision,
lead to changing other which will avoid major errors.
member’s design
Underperforming- design Low Very high Consult with standards, group members and
not done properly lecturer to make sure we are going in the right
direction
Overdesigning- designing High High Research on future services If the University of
16 storeys for APB/APK Johannesburg is planning on expanding.
might be too much
Inadequate lightning low Very high Consult with SANS 10313: protection against
protection lightning requirements
Theft while cars are being High Medium Design a gate entrance and exit that uses
unattended at the parking lot university cards and fingerprint to access the car
park
Poor rehabilitation-Plants Medium High Understand the environment and constraints.
might not grow back Select the appropriate plant species.
Do the correct groundwork.
Install soil improver, erosion, control, seeds, and
plants properly.
Inspect and maintain
Under costing the project High Very high Considering and identifying the potential costs
associated with the design and creating a budget

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3.4. Project Milestones

The below table show the projected milestones for the project.

Table 3: Project milestones.

DATE MILESTONES
31/08/22 Project Investigations Report
• Environmental Impact Assessment
• Traffic Impact Assessment
• Geotechnical Investigation of site
• Population Growth
• Rainfall data
19/09/22 First Individual Design
14/09/22 First Assessment
19/09/22 PROJECT PORTFORLIO
• Project Charter
• Project Implementation Plan
• Tender Document
26/09/22 Second Individual Design
12/10/22 Second Assessment
15/10/22 Design Corrections and Additional Work
16/11/22 Final Assessment
16/11/22 Project Handoff

3.5. Deliverables
The following deliverables have been identified for the proposed project.

• Design Drawings
• Progress reports
• Finished product (entire design)
• Project charter
• Geotechnical report
• Traffic Impact Assessment
• Site Rehabilitation Plan

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• Final report
• Proposals
• Site investigation report
• Design review
• Project portfolio
• Project Schedule
• Construction management

3.6. Stakeholders
The following stakeholders have been identified for the proposed project.

• The University of Johannesburg

• The main contractor
• Sub-contractor
• Project employees
• Suppliers
• Designers
• Government Authorities
• Residents
• Professional bodies
• Local Business Owners
• University of Johannesburg
• Project sponsor
• Project Manager
• Project team

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