1

© 2015 all rights reserved to Milestone Training Center Project Management Professional Preparation Course – by Mr. Abubakr
2 Sami 2 of 64

1
 1

Eng. Mohamed Elmojtaba

Academic
Bsc. ,Mechanical Engineering Khartoum University , Sudan
Professional certificates
PMP Project Management Professional PMI – USA
PMP – SP Scheduling Management Professional PMI – USA
PRINCE2 Foundation Projects In Controlled Environments APMG – UK
PRINCE2 Practitioner Projects In Controlled Environments APMG - UK
Work experience
1 years Sudapet / GNPOC.
7 Years Kenana Engineering & Technical Services, KETS
Present Centroid
Projects
Kanar FPF
Kaikan MFPF
FIP3
WNSP
KSC-Ethanol

Eng. Awab Elameer

Academic
Bsc ,Mechanical Engineering Sudan University of science and Technology , Sudan
Professional certificates
PMP Project Management Professional PMI – USA
PMI-RMP Risk Management Professional PMI – USA
PMI-SP Scheduling Professional PMI – USA
Work experience
1 year Sudan University of science and Technology
4 Years Safat Aviation Group.
1 year Kenana Engineering & Technical Services, KETS
Now Techno
Projects
AL-Tadamun Program
Safat 01 Design Project
Safat 03 Design Project
DSR Program

2
 1

Eng. Abubaker Sami

Academic
Bsc ,Civil Engineering Omdurman Islamic University , Sudan
Professional certificates
PfMP Portfolio Management Professional PMI – USA
PgMP Program Management Professional PMI – USA
PMP Project Management Professional PMI – USA
PMI - RMP Risk Management Professional PMI - USA
PMP - SP Scheduling Professional PMI – USA
MPM Masters Project Manager AAPM- USA
CIPM Certified International Project Manager AAPM- USA
Project + Project Plus COMPTIA COMPTIA-USA
PRINCE2 Foundation Projects In Controlled Environments APMG – UK
PRINCE2 Practitioner Projects In Controlled Environments APMG - UK
MSP Foundation Managing Successful Programme APMG – UK
MSP Practitioner Managing Successful Programme APMG – UK
M_o_R Foundation Management Of Risk APMG – UK
M_o_R Practitioner Management Of Risk APMG – UK
P3O Foundation Portfolio, Programme & Project Office APMG – UK
P3O Practitioner Portfolio, Programme & Project Office APMG – UK
MoP Foundation Management of Portfolio APMG – UK
MoP Practitioner Management of Portfolio APMG – UK

Eng. Abubaker Sami

Work Experience
7 years KSA
2 Years Kenana Sugar Company-KETS.
2 Years DAL – DAL Property Development. Co. Ltd
Now Private
Projects
CRC KSA
Dammam AirPort KSA
SWCC KSA
King Faisal University KSA
King Fahad University KSA
WNSP Sudan
CAPO II Sudan
Liquid Air II Sudan

3
 1
Introduction to Project PMP
EXAM
Management

Some important points about PMP exam

61% is required to pass the exam
Exam contains 200 questions
25 questions are pretest questions, which
don’t count towards your score. They are
scattered throughout the exam.
five basic domains contribute to exam
questions

1
Introduction to Project PMP
EXAM
Management

Some important points about PMP exam

8%
Initiating (23 questions)
25% 13%
Planning (42 questions)
24% Executing (53 questions)
30% Monitoring & Controlling
(43 questions)
Closing (14 questions)

4
 1
Introduction to Project PMP
EXAM
Management

Some important points about PMP exam

In addition to:
Professional Responsibility
Number of questions may vary ± 5% from
each domain

1
Introduction to Project
Management

10

5
 1
Defining a Project

What is “a Project” ?
Temporary Unique products or services

So Project is
a temporary endeavor
undertaken to create unique
products, services or result.

11

1
Defining a Project

What does “Managing a Project” means ?

Identifying Requirements

Setting Clear and Achievable Objectives

Balancing The TRIPLE Constraints

The TRIPLE
CONSTRAINTS are SCOPE, TIME,
COST, QUALITY, RISK & CS

12

6
 1
Project Management

• Application of
 Skills
 Tools and Techniques
Project Management is the
application of knowledge, skills,
tools and techniques to project
activities.

13

1
Defining Program Management

What does “Program Management” means ?

The application of Knowledge, skills, and

principles to a program to achieve the program
objectives and to obtain benefits and control not
available by managing program components
individually.
Focuses on: Interdependencies between projects and between
projects and the program level to determine the optimal
approach for managing them.

14

7
 1
Defining Portfolio Management

What does “Portfolio Management” means ?

Defined as Projects, programs, subsidiary

portfolios, and operations managed as a group
to achieve strategic objectives

It is also defined as: the centralized management of one or more

portfolios to achieve strategic objectives.

15

1
Project-Program-Portfolio

Other Other
project project
work work

Other Other
project project
work work

Project
Management

Project Project
Management Management

16

8
 1
Why Projects are undertaken?

Market demand
Organizational need
Customer request
Technological
advancement
Legal requirement

17

1
PMO
Project Management Office

Coordinates resources
Develops Project management
methodologies, best practices and
standards
Repository of project templates and
documents
Monitoring quality of projects

18

9
 1

A Project Manager should know

Project
Management
Body of
Knowledge

19

A Project Manager should know

• Standards and
Regulations of
the Area

Project
Management
Body of
Knowledge

20

10
 1

A Project Manager should know

• IT skills
• Budgeting
Skills
Project
Management
Body of
Knowledge

21

A Project Manager should know

Project
Management
Body of • Communication
Knowledge • Organizational & Planning
• Conflict Management
• Negotiating & Influencing
• Leadership & Motivating
• Team Building
• Problem Solving

22

11
 1

A Project Manager should know

Project
Management
• Cultural and Body of
Social Knowledge

• International
and Political
• Physical
(Ecology)

23

1
Project Life Cycle

Project life spans through

Monitoring
Initiating Planning Executing & Closing
Controlling

Organizing
& preparing
Starting the for the Carrying out Closing the
Project project the project work project

24

12
 1
Project Life Cycle

Characteristics

Phases are sequential

Cost and Staffing
Low at the Start
High in Intermediate
Low at the End
Cost and
Staffing

Start Intermediate End

Time

25

1
Project Life Cycle

Characteristics

Level of uncertainty
High
High at the Start
Drop to minimum
at End Stakeholders
influence Uncertainty
Stakeholders’ influence
High at the Start
Low at the End Low Project Time

26

13
 1
Project Life Cycle

Characteristics

Cost of Changes High

Low at the Start

Increases to
maximum towards Cost of
End changes

Low Project Time

27

1
Project Phase

Deliverable
A DELIVERABLE is a measurable, verifiable
work product

Phase
The completion and approval of one or
more deliverables characterizes a PROJECT
PHASE

28

14
 1
Project Phase

Characteristics

Phases are sequential

Work differs from one to another
End of each phase, a deliverable is
produced
Phase end deliverables are reviewed
whether to continue or to abort the
phase / project

29

1
Project Phase

Sub-Phase
Phases can be decomposed into sub-
phases, depending on the project size,
complexity
Phase End
Review

Evaluation of deliverables and project

Performance
Determine if project should go to next
phase

30

15
 1
Project Governance

Is a method of controlling the project

and ensuring its success
The Phase structure provides basis for
control
Project Manager & team determines
appropriate method of control
Phase end Reviews are also known as
Phase Exit, Milestone, Phase Gates,
Decision Gates, Stage Gates or Kill
Points

31

Phase to Phase
Relationships

1. Sequential Relationship Phase 1 Phase 2 Phase 3

Phase 1
2. Overlapping Relationship Phase 2
Phase 3

Phase 2

3. Iterative Relationship Phase 1

Phase 3

32

16
 1
Projects Vs Operations

Both

Performed by people Differ by

Constrained by Temporary
limitations
Unique
Planned, executed
and controlled Project -
Operation
-Performed by
Project people Operation
-Temporary -Constrained by
-Ongoing
-Unique limitations
-Repetitive
-Planned,
Executed &
controlled

33

1
Project Stakeholders

Identify Stakeholders
Determine requirements and
Expectations
Influences
 Positive
 Negative

34

17
 1
Project Stakeholders

Stakeholders
Project Stakeholders are individuals and
organizations who are actively involved in the
project, or whose interests may be positively or
negatively affected as a result of project
execution or successful completion

35

Project
Sponsor

Project Other
Customer Manager Stakeholder

Project
Operational Management Portfolio
Manager Team Manager

Project
Vendors/ Team
Contractors/ Program
Partners Manager

36

18
 1
Project Key Stakeholders

Customer

Project
PMO Manager

Influencers Key Performing

(Positive and Stakeholders Organization
Negative)

Sponsor Project Team

Project
Management
Team

37

1
Organizational Culture

Organizational culture will have a

direct influence on the success of the
project
Organizational culture includes:
Values
Organizational policies and
procedures
View of authority relationships
Work ethic and work hours

38

19
 1
Influence of Organization

Type of
Organization

Functional Matrix Projectized

Weak
Balanced
Strong

39

1
Functional Organization

Chief
Project Coordination Executive

Functional Functional Functional

Manager Manager Manager

Staff 1 Staff 4 Staff 7

Staff 2 Staff 5 Staff 8

Staff 3 Staff 6 Staff 9

Assigned to project

40

20
 1
Functional Organization

Project Manager’s
Resources Availability Control of the Project
Authority

Little and known as Little Functional Manager

Project Coordinator /
Project Expeditor

Project Management
Project Manager’s Role
Admin Staff

Part-Time Part-Time

41

1
Functional Organization

Advantages Disadvantages

Clear reporting Hierarchical decision and

relationships communication processes
Highly specialized Employee development
expertise opportunities limited
Drive for technical PM is dependent on his
excellence personal influence
Limitations to customer
satisfaction and influence

42

21
 1
Weak Matrix Organization

Chief
Executive

Functional Functional Functional

Manager Manager Manager

Staff 1 Staff 4 Staff 7

Staff 2 Staff 5 Staff 8

Staff 3 Staff 6 Staff 9

Assigned to projects Project Coordination

43

1
Weak Matrix Organization

Project Manager’s
Resources Availability Control of the Project
Authority

Limited and known Limited Functional Manager

as Project
Coordinator

Project Management
Project Manager’s Role
Admin Staff

Part-Time Part-Time

44

22
 1
Balanced Matrix Organization

Chief
Executive

Functional Functional Functional

Manager Manager Manager

Staff 1 Staff 4 Staff 7

Staff 2 Staff 5 Staff 8

Project
Manager Staff 6 Staff 9

Assigned to projects Project Coordination

45

1
Balanced Matrix Organization

Project Manager’s
Resources Availability Control of the Project
Authority

Low to Moderate Low to Moderate Mixed

Project Management
Project Manager’s Role
Admin Staff

Full-Time Part-Time

46

23
 1
Strong Matrix Organization

Chief
Executive

Manager of
Functional Functional Projects
Manager Manager Manager

Staff 4 Project
Staff 1 Manager

Staff 5 Project
Staff 2 Manager

Project Project
Manager Staff 6
Manager

Assigned to projects Project Coordination

47

1
Strong Matrix Organization

Project Manager’s
Resources Availability Control of the Project
Authority

Moderate to High Moderate to High Moderate to High

Project Management
Project Manager’s Role
Admin Staff

Full-Time Full-Time

48

24
 1
Projectized Organization

Chief
Executive

Project Project Project

Coordination
Project
Manager Manager Manager

Staff 1 Staff 4 Staff 7

Staff 2 Staff 5 Staff 8

Staff 3 Staff 6 Staff 9

Assigned to projects

49

1
Projectized Organization

Project Manager’s
Resources Availability Control of the Project
Authority

Total Total Total

Project Management
Project Manager’s Role
Admin Staff

Full-Time Full-Time

50

25
 1
Projectized Organization

Advantages Disadvantages

Clear accountability Focus on technical

Decision making competence reduced
Customer relationships Project Manager may be
technical/non-technical
Project team is dissolved
at the completion of the
project

51

1
Introduction to Project
Management

To Sum up..

We know what Project is

We know what Project Management is
We know what a Program and Program
Management is
We know what Portfolio and Portfolio
Management is

52

26
 1
Introduction to Project
Management

To Sum up..

We know why projects are undertaken

We know what Project Management Office is
We know what qualifies a good Project
Manager
We know what Project Life Cycle is
We know the characteristics of Project Life
Cycle

53

1
Introduction to Project
Management

To Sum up..

We know what Project Governance is

We know differences between a Project
and an Operation
We can identify Project Stakeholders
We know the importance of stakeholders
in influencing the project

54

27
 1
Introduction to Project
Management

To Sum up..

We know different types of organizations

and their influences on the project

55

Questions ?

56 56 of 64
© 2018 all rights reserved to Milestone Training Center Project Management Professional Preparation Course – by Mr. Abubakr Sami

28