Zapier's Best To-Do List App Cheat Sheet 

2018
 
To-Do and Task Management App Categories 
 
Grocery List Organize tasks in simple lists 
Getting Things Done Use projects, sub-tasks, contexts and more to organize everything in your life 
Kanban Board  Get a visual overview of your projects and build a task workflow 
Plain Text Write out tasks in your favorite writing app or text editor 
 
 
For more info about task management methods and strategies, check out these articles on the Zapier blog: 
 
➔ Beyond the List: 8 Powerful Ways to Manage Your Tasks 
➔ 5 Simple GTD Alternatives That Will Help You Get All Your Tasks Done 
➔ The Ultimate Guide to Project Management 
 
 
Grocery List To-do Apps 
 
Name  Best for:  Platforms  Price 

  Google Tasks  simple tasks in Gmail and Google Calendar  Android, iOS, Web  Free 

  Microsoft To-Do  a to-do list that suggests what to do next  Android, iOS, Windows, Web  Free 

  Apple Reminders  quick-and-simple to-dos  iOS, Web, Mac  Free 

  Google Keep  a bulletin board for your tasks  Android, Web  Free 
Android, iOS, Blackberry, Web, 
  Remember The Milk  simple yet powerful task management  Windows, Mac, Linux 
Free; $39/yr. Pro 

  Momentum  simple to-dos in every New Tab  Chrome  Free; $2.50/mo. Plus 

  Focuster  quickly scheduling your tasks  Web  $9.99/mo. Basic 

  Checkvist  outline-style tasks and keyboard shortcuts  Web  Free; $3.30/mo. Pro 

  Ikiru  simple, paper-style task lists  iOS  $4.99 

  MinimaList  a plain task list that keeps you focused  iOS  Free; $0.99/mo. 
     

Zapier's Best To-do List App Cheat Sheet​ / Integrate these apps and automate your workflow—find out how at z​ apier.com Page 1 of 3
      
 

Grocery List To-do Apps (cont'd) 

 
Name  Best for:  Platforms  Price 

  I Done This  a list of everything you've done  Web  Free; $12.50/mo. Standard 

  Swipes  snoozing your tasks until you're ready to do them  Android, iOS, Web, Mac  Free; $9/mo. Workspace 

  TeuxDeux  a daily list of tasks  iOS, Web  $3/mo. 

  SomTodo  tasks with folder organization  Android, iOS  Free; $3.99/mo. Premium 

  CARROT  turning tasks into a game  iOS  $2.99 

  Due  a detailed time-table for tasks  iOS, Mac  $4.99; $9.99 

Moleskine 
  Timepage  a to-do list style calendar  iOS  $1.99/mo. 

  Any.do  quickly organizing tasks into groups  Android, iOS, Web, Mac  Free; $2.99/mo. Premium 

  Asana  a simple approach to personal and team tasks  Android, iOS, Web  Free; $9.99/mo. Premium 
 
 
Getting Things Done (GTD) To-do Apps 
 
Name  Best for:  Platforms  Price 

  OmniFocus  managing every aspect of your tasks and projects  iOS, Mac  $39.99 

  Things  simplified GTD with separate projects  iOS, Mac  $9.99; $49.99 
Android, iOS, Windows, Web, 
  Todoist  GTD that works everywhere 
Mac 
Free; $28.99/yr. Premium 

  Toodledo  outlining your to-dos  Android, iOS, Web  Free; $19.99/yr. Silver 

  2Do  GTD that works the way you want  Android, iOS, Mac  Free; $19.99 Pro; $49.99 Mac 
Android, iOS, Windows, Web, 
  TickTick  simple tasks and subtasks 
Mac 
Free; $27.9/yr. Pro 

  Todo  customizing how new projects work  Android, iOS, Web, Mac  Free; $1.99/mo. Cloud 

  Firetask  organizing lots of ideas  iOS, Mac  $19.99; $39.99 

   
 
Getting Things Done (GTD) To-do Apps (cont'd) 

Zapier's Best To-do List App Cheat Sheet​ / Integrate these apps and automate your workflow—find out how at z​ apier.com Page 2 of 3
 
Name  Best for:  Platforms  Price 
Android, iOS, Windows, Web, 
  Doit  goal-orientated tasks with reports 
Mac 
Free; $2/mo. Pro 
Android, iOS, Windows, Web, 
  Nozbe  productivity on every platform 
Mac, Linux 
Free; $10/mo. Solo/Duo 

  The Hit List  timing your work  iOS, Mac  $19.99; $49.99 

  GoodTask  turning Reminders into a GTD app  iOS, Mac  Free; $9.99 Pro; $19.99 Mac 
 
 
Kanban Board To-do Apps 
 
Name  Best for:  Platforms  Price 

  Trello  simple kanban productivity everywhere  Android, iOS, Windows, Web  Free; $5/mo. Gold 
Android, iOS, Windows, Web, 
  MeisterTask  turning mindmaps and brainstorms into projects 
Mac 
Free; $99/yr. Pro 

  Week Plan  your whole week's tasks at a glance  Android, iOS, Web  Free; $43.16/yr. Pro 

  LeanKit  free-form kanban workflows  Android, iOS, Web  Free; $19/mo. Select 

  KanbanFlow  simple subtasks in kanban  Web  Free; $5/mo. Premium 

 
 
Plain Text To-do Apps 
 
Name  Best for:  Platforms  Price 

  Todo.txt  text-based to-do lists everywhere  Any text editor  Free 

Android, iOS, Windows, Web, 
  Evernote  turning notes into to-dos with reminders 
Mac 
Free; $89.99/yr. Premium 

  Notion  projects built into documents  Windows, Mac, Web  Free; $8/mo. Plus 
Android, iOS, Windows, Web, 
  OneNote  notes and tasks on virtual paper 
Mac 
Free; $6.99/mo Office 365 

 
 
For more info on each of these apps, read the companion article at z​ apier.com/blog/best-todo-list-apps 

Zapier's Best To-do List App Cheat Sheet​ / Integrate these apps and automate your workflow—find out how at z​ apier.com Page 3 of 3