BSBPMG522

Undertake project work

Task 1- Knowledge Questions

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IH Sydney Training Services Pty Ltd
RTO Code: 91109 CRICOS Code: 02623G
Candidate Instructions

Purpose of this Assessment task

The purpose of this assessment is to test your knowledge in undertaking project work as required by the
unit BSBPMG522 Undertake project work. Your trainer/assessor will be assessing your work and provide
you with constructive feedback on Canvas. This task will assess your knowledge to:
 Define project
 Develop project plan
 Administer and monitor project
 Finalise project
 Review project.

By successfully completing this assessment you will demonstrate that you have comprehensive
knowledge and understanding required to undertake project work.

Structure of this assessment

There are 6 questions in this assessment. They are different in their designs and requirements. Some can
be answered in dotted points, some need short answers, while others may require a little bit of
description. Your responses or answers to the questions must be precise and clear. This means you must
understand the questions correctly before you attempt to answer them. You must answer all questions
by yourself unassisted by another person. But you may refer to the needed reference material if you
need to. Your trainer/assessor will set a date and time to submit your response to this assessment and
you must submit by that date and time.

Resource to undertake this assessment

Before undertaking this assessment, you should have studied relevant learning resources and Bounce
fitness documents provided on Canvas and by your trainer/assessor. You should have a good
understanding of the applicable legislations such as relating to privacy and confidentiality,
antidiscrimination etc. You will also require pen and paper and access to computer with internet to do
this assessment.

What specific WHS requirements may be involved?

This assessment will require you to be aware of the standard Workplace Health and Safety requirements
e.g. Workplace Health and Safety Act and Workplace Health and Safety Legislation Your trainer/assessor
will advise you on these and other legislative requirements.

Reasonable adjustment
If you have any literacy and numeracy issue/s in undertaking this assessment talk to your
trainer/assessor, they should be able to help. Also, please talk to your trainer/assessor if you have any
difficulty in understanding this assessment or if you have any special needs.

How to do this assessment?

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IH Sydney Training Services Pty Ltd
RTO Code: 91109 CRICOS Code: 02623G
1. Read the given questions couple of times to fully understand what is expected from you.
2. Answer all parts of the question completely and correctly
3. Write your answers eligibly in blue or black pen or word process your answers
4. Use the provided template to answer.
5. Once you complete your answers carefully read them and check for their completeness and accuracy
6. Keep a copy of your completed work to make-up for any unforeseen loss or damage
7. If you use additional paper to answer put your name and student ID in it.
8. Note that this assessment requires you to undertake some web research. Your trainer/assessor will
provide you a list of relevant websites and digital materials you must read through.

Getting Started
The assessment may be re-attempted on two further occasions (maximum three attempts in total). All
assessments must be resubmitted 3 days within receiving your unsatisfactory grade. You must clearly
indicate “Re-submission” on your resubmitted work.

All questions must be answered satisfactorily for the assessment to be completed satisfactorily.
For any assessment conducted that is incomplete, or without satisfactory performance, the assessment
will need to be completed again after further training support. This may be simply to focus on question
areas not achieved in the prior assessment.

Submitting your assessment

When you are ready to submit your assessments, upload the files in Canvas via the submission tab. 

Word count
In this assessment some of the questions include a word count. This is a guideline only, but your answers
should not vary substantially (i.e. +/- 10%) from the word count provided. Microsoft Word includes a word
count tool.

Objective To test the required knowledge of undertaking project work.

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IH Sydney Training Services Pty Ltd
RTO Code: 91109 CRICOS Code: 02623G
Assessment Cover Sheet

Candidate name:
Candidate ID

Trainer’s Name:

Date Submitted:
Candidate declaration: I declare that:
 I have read and understood all the information provided in relation to
the assessment requirements to complete this unit, the instructions
and the purpose and processes of undertaking this assessment task
 This assessment is my own work and where other’s works or ideas have
been borrowed, I have appropriately referenced or acknowledged them
 I understand that plagiarism is a serious offence that may lead to
disciplinary action.

Candidate signature:

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IH Sydney Training Services Pty Ltd
RTO Code: 91109 CRICOS Code: 02623G
 Task 1: Knowledge Questions

Question 1:
Provide two (2) examples of project management tools. Discuss how each can be applied in
developing and implementing project plans. (Approx. 60-100 words in length)

Project Management Tool Their Application in the Development and Implementation of

Project Plans

Work Breakdown Structure We can use Project Manager’s work breakdown structure
software, but you’re still interested in seeing how using this tool
can help you construct a sturdier plan for your next project, don’t
worry. We have an intermediate step you can take.
There is a library of free project management templates, including
a free WBS template, to get you started off right.

Gantt Charts When you set up a Gantt chart, you need to think through all of
the tasks involved in your project. As part of this process, you'll
work out who will be responsible for each task, how long each task
will take, and what problems your team may encounter.
This detailed thinking helps you ensure that the schedule is
workable, that the right people are assigned to each task, and that
you have workarounds for potential problems before you start.

Question 2:
List two (2) types of documents, and two (2) sources of information commonly used in defining the
parameters of a project.

Type of Document Sources of Information

Project Schedule: Typically, project managers use project software to manage their
projects' schedules, resources, dependencies, and project costs.

Project Budget It's imperative to track your project budget. This document allows
you to track all costs associated with your project. Project costs
include resources, hardware, software, and vendors.

Question 3:
Specify your industry or an industry you are familiar with.

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IH Sydney Training Services Pty Ltd
RTO Code: 91109 CRICOS Code: 02623G
 (a) Listed below are types of risks commonly encountered in a project. In your own words, discuss
the processes you can use for identifying each. The processes discussed must be applicable to
the industry you specified. (Approx. 150 words)

Industry: Bonus fitness center

Type of Risk Processes for identifying risks

Financial risk Credit risk, liquidity risk, asset-backed risk, foreign investment
risk, equity risk, and currency risk are all common forms of
financial risk.

Strategic risk Strategic risk management is the process of identifying,

quantifying, and mitigating any risk that affects or is inherent in
a company's business strategy, strategic objectives, and
strategy execution. These risks may include: Shifts in consumer
demand and preferences. Legal and regulatory change.

Operational-technical risk Operational risk is the risk of loss resulting from ineffective or
failed internal processes, people, systems, or external events
that can disrupt the flow of business operations. The losses can
be directly or indirectly financial.

Operational-safety risk Operational Safety Risk Management is the integrated

approach to identifying and managing safety risk in the
operational environment and defining and implementing
changes that can affect rail system safety, while ensuring safety
risks arising from human factors are minimized.

(b) Explain the following processes typically used for managing risk in a project. (Approx. 100 words)

Processes for managing risk Explanation

Identify risk Risk identification is the process of determining risks that could
potentially prevent the program, enterprise, or investment from
achieving its objectives. It includes documenting and
communicating the concern.

Quantify risk Risk quantification is a process to evaluate identified risks to

produce data that can be used in deciding a response to
corresponding risks. It is a 2nd step of project risk management,
after risk identification and before risk response development and
risk response control according to PMBOK standard.

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IH Sydney Training Services Pty Ltd
RTO Code: 91109 CRICOS Code: 02623G
 Respond to the risk Risk response strategies are mitigation, transfer, avoidance,
acceptance.

Monitor and control the risk The Monitor and Control Risks process involves implementing
response plans, tracking and monitoring identified risks,
identifying and responding to new risks as they occur, and
improving the risk management processes.

Question 4:
In the spaces provided below, outline the organisational mission and operations of Bounce Fitness.
Briefly explain how the project you will undertake relates to each of these. You will need the following
documents which are downloaded and available on Canvas for your convenience:
 Mission, Vision, and Values
 Bounce Fitness Internet Coffee Shop Marketing Plan

Organisational Mission Relationship to Project

An organizational mission, also known as a Project relationships are those relationships

mission statement, is a brief, broad statement that occur between the project manager and
about an organization's goals and how it the project's stakeholders as well as those that
intends to meet those goals. It often addresses occur among the project stakeholders
what the organization offers and how it hopes themselves.
to serve its customers, community, employees,
investors or other stakeholders.

Organisational Operations Relationship to Project

Operations are your business's day-to-day Project relationships are those relationships
organizational activities that create unique that occur between the project manager and
value and achieve core objectives. Operations the project's stakeholders as well as those that
play distinctive roles that contribute towards occur among the project stakeholders
the overall success of the organization. themselves.

Question 5:
For this task you must refer to Bounce Fitness’s website. Assume you are the Fitness Instructor at
Bounce Fitness and have been assigned a project which you are responsible for by the Centre
Manager. Listed below are procedures and processes in managing the project. Explain Bounce
Fitness’s procedures and processes for each. In your response, you must be able to:

 specify the name of the Bounce Fitness procedure/process, if applicable.

 briefly explain the steps and how you can implement the process in managing the project.

(Approx. 400 words)

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IH Sydney Training Services Pty Ltd
RTO Code: 91109 CRICOS Code: 02623G
Procedures/Processes Explanation

Line of approval Approved Lines means (i) the operation of Classes; (ii) the
manufacture and in-Class sale of products, including the Food and
Beverage Products (the “Class Products”) branded with one or
more of the trademarks, trade names, logos, symbols, insignia,
trade dress or other source identifiers owned by or licensed to
Licensor (collectively, the “Marks”); (iii) the production, publication
and distribution of a print magazine branded with one or more of
the Marks; (iv) the offering to individuals via the Electronic Medium
of (a) the Class Products or (b) electronic weight reduction or
weight maintenance subscription products similar to those offered
by Licensor outside the Territory (the items referred to in clauses
(ii) through (iv) of this definition shall be referred to together as the
“Licensed Products”); and (v) any extensions, alterations,
modifications or expansions of the foregoing approved pursuant.

Quality assurance A quality assurance specialist ensures that the final product
observes the company's quality standards. In general, these detail-
oriented professionals are responsible for the development and
implementation of inspection activities, the detection and
resolution of problems, and the delivery of satisfactory outcomes.

Human Resources Human resources is the set of people who make up the workforce
of an organization, business sector, industry, or economy. A
narrower concept is human capital, the knowledge and skills which
the individual’s command. Similar terms include manpower, labor,
personnel, associates or simply: people.

Budgets and Finance Budgeting quantifies the expectation of revenues that a business
wants to achieve for a future period, whereas financial forecasting
estimates the amount of revenue or income that will be achieved in
a future period.
Record keeping Recordkeeping is the act of keeping track of the history of a
person's or organization's activities, generally by creating and
storing consistent, formal records. ... Recordkeeping is typically
used in the context of official accounting, especially for businesses
or other organizations.
Reporting Reporting is the collection of data that informs managers on how to
efficiently run their department. A successful business implements
managerial reports not only to track a department's key
performance indicators (KPIs) but also to help guide its managers
toward making accurate, data-driven decisions.

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IH Sydney Training Services Pty Ltd
RTO Code: 91109 CRICOS Code: 02623G
Question 6:
Listed below are the areas of legislation and regulations relevant to undertaking project work.
Complete the table below:
 Specify your State/Territory.
 Identify one (1) piece of legislation and the corresponding set of regulations that must be
followed. The legislation and regulations you identify must apply to your industry and your
State/Territory, where applicable.
 For each piece of legislation and regulations identified, list the requirements that must be
followed when undertaking project work.
State/Territory: NSW
Area Legislation Regulations Requirements

Anti-discrimination Discrimination in work and

Anti-Discrimination Anti-
Act 1991 (QLD) Discrimination
work-related areas (paid and
Act 1991 unpaid), education, provision
Discrimination on (QLD) of goods and services,
the basis of sex, superannuation and
relationship status, Discrimination insurance, disposal of land,
pregnancy, parental on the basis of accommodation; club
status, sex, membership and affairs,
breastfeeding, race, relationship administration of state laws
age, impairment, status, and programs, local
religious belief or pregnancy, government, qualifications,
religious activity, parental status, industrial, trade, professional
political belief or breastfeeding, or business organisation
activity, trade union race, age, membership, and existing
activity, lawful impairment, partnership and in pre-
sexual activity, religious belief partnership.
gender identity, or religious
sexuality, family activity,
responsibilities, and political belief
association with or or activity,
in relation to a trade union
person who has any activity, lawful
of the above sexual activity,
attributes. gender identity,
Sexual harassment sexuality, family
and vilification on responsibilities,
the basis of race, and association
religion, sexuality or with or in
gender identity are relation to a
also prohibited person who has
under this Act. any of the
above
attributes.

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IH Sydney Training Services Pty Ltd
RTO Code: 91109 CRICOS Code: 02623G
 Sexual
harassment and
vilification on
the basis of
race, religion,
sexuality or
gender identity
are also
prohibited
under this Act.
Environmental Issues The Environmental the Environmental law, or
Environmental
Planning and sometimes known as
Planning and
Assessment Act 1979 Assessment Act environmental and natural
(NSW) relates to a 1979 (NSW) resources law, is a term used
wide range of to explain regulations,
environmental statutes, local, national and
decision-making at international legislation, and
the State level, and treaties designed to protect
at the national level, the environment from damage
the Environment and to explain the legal
Protection and consequences of such damage
Biodiversity towards governments or
Conservation Act private entities or individuals.
1999 (Cth) is the
central
environmental law.

Work health and The main provisions The Health and The Health and Safety at Work
safety of these Regulations Safety at Work Act 1974 states employers are
require employers to etc. Act  responsible for protecting the
provide: adequate safety of their employees at
lighting, heating, work, by preventing potential
ventilation and dangers in the workplace. It
workspace (and keep places general duties on
them in a clean employers to ensure the
condition); staff health, safety and welfare of
facilities, including all persons while at work.
toilets, washing
facilities and
refreshment; and.
safe passageways,
i.e. to prevent
slipping and tripping
hazards.
Privacy The Privacy Act 1988 The Privacy Act The Act strengthens privacy
1988 protections. It promotes early
(Privacy Act) is the
intervention and risk management
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IH Sydney Training Services Pty Ltd
RTO Code: 91109 CRICOS Code: 02623G
 principal piece of by agencies (the name used for any
Australian legislation organisation or person that handles
personal information) and enhances
protecting the the role of the Privacy
handling of personal Commissioner.
information about
individuals. This
includes the
collection, use,
storage and
disclosure of
personal information
in the federal public
sector and in the
private sector.

Industry-specific Regulation of industries Competition Industry-specific regulation

requirement has the main purpose to and Consumer sets up rights and obligations
protect the well-being
(specify one (1)) and security of people
Act 2010 in a specific industry. ...
who use their services. Industry-specific legislation
can include provisions that
apply to more than one
industry because similar
clauses are duplicated in
several industry-specific Acts.

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IH Sydney Training Services Pty Ltd
RTO Code: 91109 CRICOS Code: 02623G