Annex-C

FINAL YEAR PROJECT REPORT

FORMAT

Electrical Engineering Department

College of Engineering Sciences
Institute of Business Management
 FINAL YEAR PROJECT REPORT FORMAT
Electrical Engineering Department
College of Engineering Sciences
Institute of Business Management
1. All Project Reports must be hard-bound in GRAY color. No other forms of binding shall be acceptable.
Any large size diagrams or off-prints etc. must be bound with the report. Hard binding should use
GRAY cloth with golden letters embossed on it.

2. Use following specifications for Gray cloth (C=62%, M=54%, Y=53%, k=26%).
3. Four Copies of the report need to be submitted OR Five Copies if the Project has an Industrial
sponsor.
4. Only one side of the page should be printed, the other side should be left blank.
5. Chapter Title should be in TIMES NEW ROMAN, 16 POINTS, CAPITAL & BOLD.
6. Heading should be Times New Roman, 14 Point, small & bold.
7. Sub Heading should be in Times New Roman, 12 Points, small and bold.
8. The font used in the body of report should be Times New Roman, 12 Points plain with 1.5” spacing
between two consecutive lines.
9. The overall structure of the final year project report should be as follows:
1. Cover Page
2. Title Page
3. Completion Certificate
4. Acknowledgement
5. Abstract
6. Table of Contents
7. List of Figures
8. List of Tables
9. Project Objectives
10. Body Section
11. References
12. Appendices
13. Mech. /Elect. Drawing
10. The students are also required to provide the overall material of the Project Report on CD-ROMs which
should be placed in proper jacket attached with the report.

Only the reports according to the above format will be considered and graded. The details about the
structure of project report are enclosed. For more information, please contact the SDP Coordinator.

1
 3 cm

Font T ype: Times

New Ro man (Bold)
Font size: 20 (Name of the Project)
7 cm
(A maximum of TWO lines)
Font T ype: Times
New Ro man (Bold)
Font size: 18

B.E. SENIOR DESIGN PROJECT REPORT

Electronics Specialization /Telecommunication Specialization
2 cm Font T ype: Times
New Ro man (Bold)
Font size: 16

Prepared by
Font T ype: Times
New Ro man (Name of Group members)
Font size: 14
(Must be in ALPHABETICAL ORDER)
(No need to mention Group Leader)
Font T ype: Times
Ne w Ro man (Bold)
Font T ype: Times Font size: 16
New Ro man Project Advisor
Font size: 14
(Name of Project Advisor)

2 cm
4 cm

4 cm

Font T ype: Times

New Ro man (Bold)
Font size: 18 1.5 cm Font T ype:
Times Ne w
College of Engineering and Sciences Ro man (Bold)
1.5 cm Font size: 18

Institute of Business Management

2.5 cm

2
 1 cm

All project reports

should be hard-bound
with GRAY
(Name of the Project)

Font type: Times New Cloth/Leather/Rexene.

Roman (Bold)
Font size: Suitable
according to the width
of the spine.

FRONT SIDE
OF REPORT
Cover page with
specified format.
(Year)

3
 DETAILED STRUCTURE OF FINAL YEAR PROJECT REPORT

1. FORMAT
The following format is applicable to the report:
1.1 The report must be prepared in English Language according to the format specified, using only black ink
on white, at least 80 grams, A4 standard size paper. Lines must be 1.5” spaced. Margin must be as shown
in Figure 1.

1 inch

1 inch
1.5 inch

Binding edge

1 inch 20

Page number

Figure 1: Space Margin

1.2 The page numbers of the Acknowledgement, Abstract, Keywords, Table of Contents, List of Figures, and
List of Tables and Project Objectives must be in Roman numerals.

4
 1.3 All other pages must be assigned a running Arabic number starting from 1. However, a page number
should not appear on the title page or section title pages.
1.4 Table of Contents should be auto generated using MS Word
1.5 The references must be arranged in the order of their appearance. Each entry of the reference must be
referred to at least once in the body of the report by using a format as follows:
[Index number]
For example, [12], [23]
1.6 Every figure must have the figure number like, e.g. Figure 1-1, Figure 2-5, etc. and the figure title is
centered at bottom of the figure. Every table must have the table number, e.g. Table 1-1, Table 2-10, and
so on and the table name is centered at the top of the table. Note that, e.g. Figure 2-5 or Table 1-3, the
first number (i.e., 2 and 1) represents chapter to which the figure or table belongs, while the second
number (i.e., 5 and 3) indicates their order.
1.7 The appendices should be used to contain lengthy or detailed supplementary documentation that may not
be appropriate if inserted in the body of the report. Examples are data sheets of components, diagrams,
models, sample documents, data dictionary, systems structured charts, program listing, user’s manuals,
system’s manuals, coding and glossary of terms.
1.8 In the body section of the report, chapter number on left and chapter name on right should be mentioned
in the header of each page.

2. REPORT CONTENTS
The report should contain the following:
2.1 A Title Page
See the enclosed format.
2.2 Project Approval Form
A form supplied by the college should be included with the report for the approval of project by
the concerned authorities.
2.3 Acknowledgement
It is usual to acknowledge your internal advisor (and External advisor, if any) and help given by
Technical Support staff and others as appropriate at the start of your report.
2.4 Abstract
A short summary (100-200 words) distilled from the introduction, conclusion and recommendation of
your Project after the report is written.
2.5 Keywords
Important words and abbreviation used need to be define here.
2.6 Table of Contents
Auto Generated in MS Word
2.7 List of Figures

2.7.1 Heading “LIST OF FIGURES” must be in upper case with bold size 16 font.

5
 2.7.2 “Figure” must be shown as Figure 1-1, Figure 1-2,. Figure 2-1 and so on
2.8 List of Tables

2.8.1 Heading “LIST OF TABLES” must be in Upper case with bold size 16
2.8.2 “Table” must be shown as Table 1-1. Table 1-2,. Table 2-1 and so on.

2.9 Project Objectives

Project Objectives should highlight the following points
Motivation
Desired aims /results/objectives
Methodology adopted to achieve the results and how it differs from existing solutions
Market or Industry adaptability/applications

2.10 Body Section

Typical chapters in a report should be as the following:
Introduction
Design objectives, issues and their analysis
Requirement specifications
Results and their analysis
Economic analysis
Conclusion
Future recommendation

2.11 References
A reference is a complete list of books and paper that you have consulted. The following format should
be applied;
2.11.1 Books
 One author
[35] Smith, Gerald M. Statistical Process Control and Quality Improvement, 3rd Edition.
New Jersey: Prentice Hall International Inc., 1998.

 Two or more authors

[17] Gonzalez, Rafael C., and Richard E. Woods. Digital Image Processing. New York:
Addison-Wesley Publishing Company, 1993.

[42] Shelly Gary B., et al. Business Data Communications. Massachusetts: Course
Technology, 1998.1

1
The abbreviation “et al.” means “and others.”
6
  A selection from an edited collection
[18] Pugh, A.K. “Styles and Strategies in Silent Reading.” Processing of Visible language,
Vol. 1. Ed. P.A. Kolers, M.E. Wrolstad, and H. Bouma. New York: Plenum Press,
1979.

2.11.2 Periodical Articles

 One author
[5] Dubuois, Betty Lou. “The Uses of Slides in Biomedical Speeches,” ESP Journal, 1, Fall
1980, pp. 45-50.

 Two or more authors

[20] Gupta, Lalit, T. Sortrakul, A. Charles, and P. Kisatsky, “Robust automatic target
recognition using a localized boundary representation,” Pattern Recognition., Vol.
28, No. 10, 1995.
or
[23] Gupta, L., et al. “Robust automatic target recognition using a localized boundary
representation,” Pattern Recognition., Vol. 28, No. 10, 1995.

 No author
[4] “An Unemployment Wallop.” Times, 115, May 12, 1980, pp. 54-55.

2.11.3 Newspaper Articles

 One or more authors
[19] Kotulack, Ron. “Acid Rain Turning Lakes into ‘Deserts’.” Chicago Tribune, March
23, 1982, Sect. 1, p. 1, col. 1, et passim.2
 No author
[8] “Dissident Conceal Bones in Kremlin.” Chicago Tribune, March 23, 1982, Sect. 1, p.
1, col. 2.

2.12 Appendices
Only include items that are referred to in the report. Do not include published work - this should just be
listed in the references. CD-ROMs must be securely attached to the inside-back cover of the report; they
must be easily accessible and replaceable. If student has a large document as an appendix e.g. a user
manual, this may be submitted separately, if absolutely necessary. In this case it must be labeled clearly
on the cover and on the spine to indicate its contents.

2.13 Mech./Elect. Drawing

Enclose the drawing(s) used in groundwork of project.

2
The abbreviation “et passim” means that something is continued on later pages, but not consecutively
7
 Hardware Implementation of Data
Encryption Algorithm

B.E. SENIOR DESIGN PROJECT REPORT

Electronics Specialization

Prepared by
(Name of Group members)
(Must be in ALPHABETICAL ORDER)
(No need to mention Group Leader)

SAM LE Project Advisor

Mrs. Seema Ansari

College of Engineering and Sciences

Institute of Business Management Karachi

8
 COMPLETION CERTIFICATE (16 pt + Bold)

DEPARTMENT OF ELECTRICAL ENGINEERING

CERTIFICATE OF FINAL YEAR PROJECT SUBMISSION

This is to certify that the project titled: ______________________________________________________

has been submitted on DD/MM/Year _____________________ to the Department of Electrical Engineering in
partial fulfillment for the Degree of Bachelors in Electrical Engineering by the following students.

S. No. ID Names

Supervisor Name:_____________________ HoD Name:_________________________

Supervisor Signature:__________________ HoD Signature:______________________
Designation:_________________________ Head of Department
Department of Electrical Engineering Department of Electrical Engineering
Institute of Business Management Institute of Business Management

SAMPLE

9
 ACKNOWLEDGEMENT (16 pt + Bold)

It is usual to acknowledge your internal advisor (and External advisor, if any) and help given by Technical
Support Staff and others as appropriate at the start of your report.

SAMPLE

10
 ABSTRACT (16 pt + Bold)

A short summary (100-200 words) distilled from the introduction, conclusion and recommendation of your
Project after the report is written.

SAMPLE

11
 KEYWORDS (16 pt + Bold)

Important words and abbreviation used need to be define here.

SAMPLE

12
 TABLE OF CONTENTS (16pt + Bold)

Auto Generated in MS Word

SAMPLE

13
 LIST OF FIGURES (16pt + Bold)

Page No
Figure 1-1 Machine-oriented data division hierarchy:
Track, block.. 1

Figure 2-1 Application-oriented data division hierarchy:

File, record, field and character. 4

Figure 3-1 Reel-file, Disk module interaction. 5

SAMPLE

14
 LIST OF TABLES (16pt + Bold)

Page No

Table 5-1 Illustration of full name of record and unique fixed-

length key of record. 68

Table 5-2 Example of Variable length key name 77

Table 7-1 Data results of computation of average throughput time per

record retrieval as the function of file loading factors, for
each typical file organization method, using the full name
of records in accessing. 146

Table 7-2 Date results of computation of average throughput

time per record retrieval as the function of file loading
factors for each typical file organization

Table 7-3 SAMPLE

method using unique fixed-length key in accessing.

Data results of computation of achievable throughput-rate capability

as the function of file loading factors for each typical file
149

organization method using the record’s full name in accessing. 152

Table 7-4 Data results of computation of achievable throughput-

rate capability as the function of file loading factors
of each typical file organization method, using
unique fixed-length key in accessing. 154

Table 7-5 Approximate formulas of average throughput time and

achievable throughput-rate capability for each typical file. 158

15
 PROJECT OBJECTIVES (16 pt + Bold)

Project Objectives should highlight the following points

Motivation
Desired aims /results/objectives
Methodology adopted to achieve the results and how it differs from existing solutions
Market or Industry adaptability/applications

SAMPLE

16
 BODY SECTION

Typical chapters in a report should be as the following:

Introduction
Design objectives, issues and their analysis
Requirement specifications
Results and their analysis
Economic analysis
Conclusion
Future recommendation

SAMPLE

17
 REFERENCES (16 pt + Bold)

SAMPLE

18
 APPENDIX (16 pt + Bold)

SAMPLE

19