Operations Module-2 PDF
Operations Module-2 PDF
OPERATIONS MANAGEMENT
STUDY MATERIAL
Christin Mathew
1|Page
MHRM
PRODUCTION & OPERATIONS PLANNING, MANUFACTURING SYSTEM, LAYOUT
Module -II
Production planning and control is a predetermined process which includes the use of
human resource, raw materials, machines etc. PPC is the technique to plan each and every
step in a long series of separate operation. It helps to take the right decision at the right
time and at the right place to achieve maximum efficiency.
Production control regulates and stimulates the orderly show of materials in the
manufacturing process from the beginning to the end. Production planning may be defined
as the technique of foreseeing every step in a long series of separate operations, each step
to be taken at the right time and in the right place and each operation to be performed in
maximum efficiency.
5. to place the right man for the right job, at right time for right wages.
1. Planning
It consists of the evaluation and determination of production inputs such as labour,
machinery and equipment, materials and utilities to achieve the desired goal.
2. Routing
It is about selection of path or route through which raw materials pass in order to make it
into a finished product. The points to be noted while routing process are – full capacity of
machines, economical and short route and availability of alternate routing.
3. Loading
Loading Activities are concerned with preparation of workloads and fixing of starting and
completing date of each operation.
4. Scheduling-On the basis of the performance of each machine, scheduling tasks are
completed.
5. Dispatching
Dispatching is the routine of setting productive activities in motion through the release of
orders and instructions, in accordance with previously planned time and sequence,
embodied in route sheet and schedule charts. It is here the orders are released.
3|Page
6. Expediting / Follow-up
It is a control tool which brings an idea on breaking up, delay, rectifying error etc., during
the progress of work.
7. Inspection
8. Corrective Action
At evaluation process, a thorough analysis is done and corrective measures are taken in the
weaker spots.
1. Pre-planning
2. Planning
3. Control.
Stage 1: Pre-Planning
Under this phase of production planning, basic ground work on the product design, layout
design and work flow are prepared. The operations relating to the availability scope and
capacity of men, money materials, machines, time are estimated.
Stage 2: Planning This is a phase where a complete analysis on routing, estimating and
scheduling is done. It also tries to find out the areas of concern for short time and long time
so that prominent planning can be prepared.
Stage 3: Control
Under this phase, the functions included are dispatching, follow up, inspection and
evaluation. It tries to analyze the expedition of work in progress. This is one of the
important phases of the Production Planning and Control.
1. Aggregate Planning
Aggregate planning is a process in which overall operations of the organization are plan In
advance over a period of 3 to 18 month. It is done by matching the forecasted demand with
resources of the organisations such as men, material, machine and money. In this method,
components of supply and demand such as sales forecasts, production levels, inventory,
customer backlogs are expressed in common unit at aggregate level. These plans are
prepare, analyzed and reviewed every month by operations manager. They determine the
demand forecast and allocate resources in terms of men, money, material and machines
from time to time.
2. Operation strategy planning -It consist of long range strategic planning, short term and
medium term
4|Page
Long Range- More than 1 year
Short range-Weekly
Capacity Planning describes the overall capacity of the organisation to meet the demand
forecast and resources in terms of men, machine, material and money in order to meet the
forecasted demand. Capacity can be termed as ability of an organization in terms of
manufacturing goods or providing services in a specified time period.
MPS indicates exact number of units of each product/component Produced weekly upon
the demand forecast or actual orders. In other words, it translates the demand into the
production plan. Master Schedule may be prepared for a months, week or fortnight
depending up on the circumstances of each case. It also includes the details regarding
requirements raw materials and man- hours and estimation of overhead expenses to the
specified period for which such schedule is being prepared
It is the process of assigning proper number of workers or machines for each operations of
an assembly line so as to meet required production rate with minimum or zero ideal time.
5|Page
decided from the design given by the customers. These also include the tooling and
accessories necessary for holding the job in the machine. The feed of tool and depth
of cut. The size of machine depends upon dimension of work piece to be machined.
3. Data applicable to raw materials The raw material requirements for products
depends mainly upon the customer requirements and demands, the type of material
to be used , specifications like composition chemical involvement , type of process
etc.
4. Data applicable to tooling
Type of tooling depends upon composition of work pieces. It also incorporates the
method of machining to be carried out that will give standardized sizes of tools and
cutting accessories required for production.
5. Data applicable to performance standard
In an industrial engg process, taken as a whole, there are some standard methods or
procedures to be followed while planning a process. The production planning
techniques are mainly based on the type of end or final products to be made. This is
decided by the type of drawing or part diagrams sent by the customers.
6. Data applicable to Labour
Management of labour on shop floor along with the assignment of Jobs and
productivity output. Labour required in Industrial engg is mainly categorized into
(iii) The resources are used in the best possible manner in such a way that the cost of
production is minimised and delivery date is maintained.
(iv) Determination of economic production runs with a view to reduce setup costs.
6|Page
(vi) To ensure regular and timely supply of raw material at the desired place and of
prescribed quality and quantity to avoid delays in production.
(vii) To perform inspection of semi-finished and finished goods and use quality control
techniques to ascertain that the produced items are of required specifications.
7|Page
Limitations of Production planning and Control (PPC)
This system is solely based on assumptions; if the assumptions are proved to be
right, you have a successful implementation, else, your production planning and
control (PPC) is a failure
This system can face rigidity from employees through their behavior
Production Planning and Control (PPC) is difficult for small-scale firms and
organizations as it is extremely time-consuming
The initial setup cost is extremely high and won’t be affordable to many
organizations
Highly dependent on external factors such as changes and updates in technologies,
government rules and regulations
Production Planning
Production planning involves the means by which a manufacturing plan is determined,
information issued for its execution, data collected and recorded, which will enable the
plant to be controlled through all its stages. A few definitions are given here in order to have
clear understanding of the term ‘Production Planning’.
2. To make adequate arrangement of men, money, materials, machines tools, implements and
equipment relating to production.
3. To decide about the production targets to be achieved by keeping in view the sales forecast.
8. To make all arrangements to remove possible obstacles in the way of smooth production.
8|Page
Techniques of PPC
Demand Forecasting
linear programming
Just in Time
EOQ
Economic order quantity (EOQ) is the ideal order quantity a company should purchase to minimize
inventory costs such as holding costs, shortage costs, and order costs. This production-scheduling
model was developed in 1913 by Ford W. Harris and has been refined over time.
Inventory management
It refers to the process of ordering, storing, and using a company's inventory. These include
the management of raw materials, components, and finished products as well as warehousing and
processing such items.
ABC classification
It is a ranking system for identifying and grouping items in terms of how useful they are for
achieving business goals. The system requires grouping things into three categories: A - extremely
important. B - moderately important. C - relatively unimportant.
Work study
Work study is a means of enhancing the production efficiency (productivity) of the firm by
elimination of waste and unnecessary operations. It is a technique to identify non-value adding
operations by investigation of all the factors affecting the job.
Method study
Method study enables the industrial engineer to subject each operation to systematic analysis. The
main purpose of method study is to eliminate the unnecessary operations and to achieve the
best method of performing the operation.
9|Page
Work measurement
It is the application of techniques designed to establish the time for a qualified worker to carry out
specified jobs at a defined level of performance.
Production control
Production control regulates and stimulates the orderly show of materials in the
manufacturing process from the beginning to the end. Production planning may be defined
as the technique of foreseeing every step in a long series of separate operations, each step
to be taken at the right time and in the right place and each operation to be performed in
maximum efficiency.
1. Gantt charts- A Gantt chart is a horizontal bar chart developed as a production control
tool in 1917 by Henry L. Gantt, an American engineer and social scientist. Frequently used
in project management, a Gantt chart provides a graphical illustration of a schedule that
helps to plan, coordinate, and track specific tasks in a project.
2. Line of balance- Line of Balance (LOB) is a method of showing the repetitive work that
may exist in a project as a single line on a graph. It enhances easier cost and time
optimization analysis because of all the information available for each activity in the
project.
3. PERT/CPM- PERT stands for Program Evaluation Review Technique. PERT charts are
tools used to plan tasks within a project - making it easier to schedule and coordinate team
members accomplishing the work. PERT charts were created in the 1950s to help manage
the creation of weapons and defense projects for the US Navy.
10 | P a g e
Critical path method (CPM) is a resource-utilization algorithm for scheduling a set
of project activities’ A list of all tasks required to complete the project. The dependencies
between the tasks. The estimate of time (duration) that each activity will take to complete.
In project management, a critical path is the sequence of project network activities which
add up to the longest overall duration, regardless if that longest duration has float or not.
This determines the shortest time possible to complete the project.
The Push System of Inventory Control
The push system of inventory control involves forecasting inventory needs to meet
customer demand. Companies must predict which products customers will purchase along
with determining what quantity of goods will be purchased. The company will in turn
produce enough product to meet the forecast demand and sell, or push, the goods to the
consumer.
The pull inventory control system begins with a customer's order. With this strategy,
companies only make enough product to fulfill customer's orders. One advantage to the
system is that there will be no excess of inventory that needs to be stored, thus reducing
inventory levels and the cost of carrying and storing goods.
Push-Pull system
"Push type" means make to Stock in which the production is not based on actual demand.
"Pull type" means make to Order in which the production is based on actual demand. In
supply chain management, it is important to carry out processes halfway between push
type and pull type or by a combination of push type and pull type.
11 | P a g e
New Product Development
Developing a new product involves a number of stages which typically center around the
following key areas:
The Idea: Every product has to start with an idea. In some cases, this might be fairly
simple, basing the new product on something similar that already exists. In other cases, it
may be something revolutionary and unique, which may mean the idea generation part of
the process is much more involved. In fact, many of the leading manufacturers will have
whole departments that focus solely on the task of coming up with ‘the next big thing’.
Research: An organization may have plenty of ideas for a new product, but once it has
selected the best of them, the next step is to start researching the market. This enables
them to see if there’s likely to be a demand for this type of product, and also what specific
features need to be developed in order to best meet the needs of this potential market.
Development: The next stage is the development of the product. Prototypes may be
modified through various design and manufacturing stages in order to come up with a
finished product that consumers will want to buy.
Testing: Before most products are launched and the manufacturer spends a large amount
of money on production and promotion, most companies will test their new product with a
small group of actual consumers. This helps to make sure that they have a viable product
that will be profitable, and that there are no changes that need to be made before it’s
launched.
Analysis: Looking at the feedback from consumer testing enables the manufacturer to
make any necessary changes to the product, and also decide how they are going to launch it
to the market. With information from real consumers, they will be able to make a number
of strategic decisions that will be crucial to the product’s success, including what price to
sell at and how the product will be marketed.
Introducing product in market: Finally, when a product has made it all the way through
the new product development stage, the only thing left to do is introduce it to the market.
Once this is done, good product life cycle management will ensure the manufacturer makes
the most of all their effort and investment.
12 | P a g e
Plant Layout/Factory layout
Plant layout is the most effective physical arrangement, either existing or in plans of
industrial facilities i.e. arrangement of machines, processing equipment and service
departments to achieve greatest co-ordination and efficiency of 4 M’s (Men, Materials,
Machines and Methods) in a plant. Plant layout is a mechanism which involves knowledge
of the space requirements for the facilities and also involves their proper arrangement so
that continuous and steady movement of the production cycle takes place.
14 | P a g e
the factory building. The positioning of elevators, stairways, parking lots and storage points
also influence the layout.
4. Type of machines: Stationary layout is preferable if machines are heavy and emit more
noise. Such heavy machinery can be fitted on the floor. Adequate space should be provided
for the location of machines and also there should be sufficient space between them to
avoid accidents.
5. Climate: Temperature, illumination, ventilation should be considered while deciding on
the type of layout. The above factors should be considered in order to improve the health
and welfare of employees.
6. Service facilities: The layout should provide for the comforts and welfare of the
employees. It should have adequate provision for rest rooms, drinking water, lavatory.
There should be sufficient space for free movement of workers.
7. Safety of employees: While deciding on a particular type of layout, the safety of
employees should be given importance. The layout should provide for obstruction free
floors, non-slippery floors, protection against dangerous fumes, excess heat, strong odors
Etc.
8. Type of production: Layout plans differ according to the type of production. In case of
job orders, production of non-standardized products are undertaken, and therefore
functional or process outlet is suitable. Line layout would be suitable when there is mass
production of standardized goods.
9. Type of process: In the case of intermittent type of production (bi-cycle manufacturing,
electronics), functional layout is suitable. For synthetic type of Production (cement and
automobile industries), line layout is preferable.
10. Management policies: Policies of the management relating to type of product, quality,
scale of production, level of plant integration, type of production, possibility of future
expansion etc., influence the type of layout to be adopted.
15 | P a g e
Flaws pointed out need to be corrected and suggestions received incorporated after due
discussions.
5. Test run: A test run is important to understand the efficiency of the layout in a real time
work environment. Problems not noticed in the earlier stages can occur at this stage. The
initial problems noticed need to be modified and test runs should be continued for at-least
a few times to ensure that the layout is able to facilitate maximum production at minimum
cost.
Product or Line Layout is the arrangement of machines in a line (not always straight) or a
sequence in which they would be used in the process of manufacture of the product. This
type of layout is most appropriate in case of continuous type of industries where raw
materials is fed at one end and taken out as finished product at the other end. For each type
of product a separate line of production will have to be maintained. This type of layout is
most suitable in case of metal extraction industry, chemical industry, soap manufacturing
industry, sugar industry and electric industry. It should be noted that this method is most
suitable in case of mass production industries.
16 | P a g e
(v) to maintain good equipment balance each work station must employ machines or
equipment’s of approximately equal capacities.
(B) Functional or Process Layout:
It is just the reverse of product layout. There is a functional division of work under this
method. For example, lathes are fixed in one department and welding activities are carried
in another department of the factory. The salient features of this type of layout are based
on Frederick W. Taylor’s concept of ‘functional organisation’.
This method is generally adopted for producing different varieties of unlike products. This
is particularly adopted tor job order industries like engineering, ship building and printing
etc. The following diagram shows that raw material travels through various process or
departments from lathes passing through mills, grinders, drills, welding, inspection,
finishing, and assembly and to finished product.
This type of layout is the least important for today’s manufacturing industries. In this type
of layout the major component remain in a fixed location, other materials, parts, tools,
machinery, man power and other supporting equipment’s are brought to this location.
The major component or body of the product remain in a fixed position because it is too
heavy or too big and as such it is economical and convenient to bring the necessary tools
and equipment’s to work place along with the man power. This type of layout is used in the
manufacture of boilers, hydraulic and steam turbines and ships etc.
(E)Combination Type of Layout:
Now a days in pure state any one form of layouts discussed above is rarely found.
Therefore, generally the layouts used in industries are the compromise of the above
mentioned layouts. Every layout has got certain advantages and limitations. Therefore,
industries would to like use any type of layout as such.
Flexibility is a very important factory, so layout should be such which can be molded
according to the requirements of industry, without much investment. If the good features
17 | P a g e
of all types of layouts are connected, a compromise solution can be obtained which will be
more economical and flexible.
While designing the plant layout, the following principles must be kept in view:
(i) Principle of Minimum Movement:
Materials and labour should be moved over minimum distances; saving cost and time of
transportation and material handling.
(ii) Principle of Space Utilization:
All available cubic space should be effectively utilized – both horizontally and vertically.
(iii) Principle of Flexibility:
Layout should be flexible enough to be adaptable to changes required by expansion or
technological development.
(iv) Principle of Interdependence:
Interdependent operations and processes should be located in close proximity to each
other; to minimize product travel.
(v) Principle of Overall Integration:
All the plant facilities and services should be fully integrated into a single operating unit; to
minimize cost of production.
(vi) Principle of Safety:
There should be in-built provision in the design of layout, to provide for comfort and safety
of workers.
(vii) Principle of Smooth Flow:
The layout should be so designed as to reduce work bottlenecks and facilitate
uninterrupted flow of work throughout the plant.
(viii) Principle of Economy:
The layout should aim at effecting economy in terms of investment in fixed assets.
(ix) Principle of Supervision:
A good layout should facilitate effective supervision over workers.
(x) Principle of Satisfaction:
A good layout should boost up employee morale, by providing them with maximum work
satisfaction.
18 | P a g e