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Standard Operating Procedure No

The document outlines standard operating procedures for making entries in a police blotter. It provides instructions on how to clearly and accurately record incidents in the blotter using facts, specifics on handwriting entries, corrections, and other details. All police stations and units are required to maintain a blotter to document cases. Blotters are supplied by PNP headquarters and unit commanders are responsible for their proper use and safekeeping.

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Jayra Bañadera
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44 views

Standard Operating Procedure No

The document outlines standard operating procedures for making entries in a police blotter. It provides instructions on how to clearly and accurately record incidents in the blotter using facts, specifics on handwriting entries, corrections, and other details. All police stations and units are required to maintain a blotter to document cases. Blotters are supplied by PNP headquarters and unit commanders are responsible for their proper use and safekeeping.

Uploaded by

Jayra Bañadera
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Standard operating procedure no.

The police blotter

Procedures for making entries in police blotter

Sample page of police blotter

PROCEDURES FOR MAKING ENTRIES IN POLICE BLOTTER

1. All entries in the police blotter shall be handwritten in a clear concise and simple manner but
must answer as far as practicable, the 5W’s and 1H.
2. Only facts are entered in the blotter
3. No erasures shall be made on the entries. Corrections are made by drawing a horizontal line
over such words or phrases and the actual entry initiated by the police officer making the
correction.
4. A ball pen or pen with blue, black or blue-black ink is used for making the entries.
5. Misrepresentations in the blotter or any attempt to suppress any information is punishable
criminally or administratively.
6. All entries must be legibly written in long hand and consecutively numbered
7. Every page of the blotter shall be consecutively or chronologically filled in. no line or space shall
be left blank between any two entries.
8. Any development of the case to be reflected in the blotter should be a new entry at there time
and day it was reported. A reference to the previous entry number of the case however should
be made.
9. During every shift, the duty sergeant, under the supervision of the duty officer or Complaint
Desk Officer , shall make the actual entries on the blotter and at the end of their tour of duty,
both the Duty Sergeant and Duty Complaint Desk Officer shall sign the blotter.

WHOSE UNIT ARRE REQUIRED TO MAINTAIN POLICE BLOTTER?

a. Every police station or sub-station shall maintain a police blotter


b. All PNP operating units or divisions inn the metropolitan police district, in addition to the
stations and sub-stations shall likewise maintain a separate blotter.

WHO WILL BE RESPONSIBLE IN SUPPLYING TH POLICE BLOTTERS?

1. General headquarters, Philippine national police shall supply police blotters to each PNP unit,
station or sub-station who shall reflect the same on their property books as accountable items.
2. The PNP unit commanders shall be responsible for the proper maintenance, use, safekeeping
and accounting of the police blotters.
3. Pending procurement and issuance of police blotters by GHQ PNP, police forces shall continue to
use the present blotter, provided, the forms and rules shall be followed.

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