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File Management

A file is a basic unit of storage that contains data or programs. Folders are used to organize files and can contain other folders in nested hierarchies. File extensions after periods at the end of file names indicate the file type, such as .jpg for images. File management involves organizing, naming, storing and deleting files, which is important for easy access and freeing up storage space on devices. Operating systems provide tools and manage file details to help users organize and find files.

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Ariel Jones
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47 views

File Management

A file is a basic unit of storage that contains data or programs. Folders are used to organize files and can contain other folders in nested hierarchies. File extensions after periods at the end of file names indicate the file type, such as .jpg for images. File management involves organizing, naming, storing and deleting files, which is important for easy access and freeing up storage space on devices. Operating systems provide tools and manage file details to help users organize and find files.

Uploaded by

Ariel Jones
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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What is a file?

A file is the common storage unit in a computer, and all programs and data are "written"
into a file and "read" from a file.

What is a folder?

A folder holds one or more files, and a folder can be empty until it is filled. A folder can
also contain other folders, and there can be many levels of folders within folders.

Folders within a folder are technically known as "subfolders," but this distinction is often
disregarded.

Folders provide a method for organizing files much like a manila file folder contains paper
documents in a file cabinet. In fact, files that contain text are often called documents.

Folders are also called "directories," and they are created on the hard drive (HD) or solid
state drive (SSD) when the operating system and applications are installed. Files are
always stored in folders. In fact, even the computer's desktop is a special kind of folder
that displays its contents across the screen

What are File Extensions?

Files are identified by a short "extension" following a period at the end of their name. For
example, ABC.JPG is a JPEG image, ABC.DOC is a Microsoft Word document file, and
ABC.EXE is an executable application in Windows. Although extensions can be added to
folder names, extensions are primarily a file convention.

Without these extensions, the computer wouldn’t know what kind of file it is and
therefore, wouldn’t know what to do with it.

For example,

Some of these extensions take different


formats while being in the same
category.

Additionally, some extensions have different uses like having higher quality but taking more
space and having lower quality but taking less space.
What is file management?

File management is the process of organizing, storing, naming and deleting files.

Why is file management so important?

File management is important because it can make a difference in how easy it is to find
and access files you need, it can also help you keep your computer.

Roles of files:

It can be done manually or with a software program. There are many file management
system that are available, but they all have the same basic functions:

~ Organizing – putting files into folders


~ Storing – keeping your files saved on your computer
~ Naming – giving your files an appropriate name for easy identification
~ Deleting – deleting old or unnecessary files to free up space on your hard
drive
~ Protecting – protecting files from unauthorized access

What tools are provided for file related activities?

File management provides tools for these file related activities:

~ Creating new files for storing data


~ Updating
~ Sharing
~ Securing data through passwords and encryption
~ Recovery in case of system failure

What are the rules and responsibilities of the operating system in terms of files of how
operating systems manage these files?

Operating system provides a platform to organise files in the form of directories so that
we can easily find and manage them.

O.S. keeps track of the details of the file. Following information, such as location, time
size, author and other things about the file/s.

All the operations performed with respect to files are collectively called File System or File
Management.

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