Viva Learning
Viva Learning
Microsoft Viva Learning empowers employees to make learning a natural part of the day by bringing learning
into the flow of work within the tools and platforms they already use. Discover, share, and track learning across a
variety of sources from a center of learning in Microsoft Teams.
Get started
The resources in this section help you learn more about what Viva Learning is and how it can help your
organization.
Find resources in the Microsoft Tech Community Resource Microsoft Viva Learning Tech Community
Center
Find Viva Learning guidance for end users Microsoft Viva Learning help
Learn how to set up and configure Viva Learning Set up Microsoft Viva Learning
Learn how to configure and manage content sources Manage learning content sources
Learn how to add your own learning content Add SharePoint as a content source
Learn how to add content from other providers Add other providers as a content source
Overview of Microsoft Viva Learning
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Viva Learning is a centralized learning hub in Microsoft Teams that lets you seamlessly integrate learning and
building skills into your day. In Viva Learning, your team can discover, share, recommend, and learn from
content libraries provided by both your organization and partners. They can do all of this without leaving
Microsoft Teams.
Viva Learning makes it easy to create learning and growing opportunities for your organization without the
need to step away from the communication tools you already use.
Supported languages
Viva Learning adapts to your organization's Microsoft 365 language preferences. However, Viva Learning
doesn't currently support right-to-left languages. Currently, Viva Learning is supported in the following locales:
az-Latn-AZ
bg-BG
bn-IN
ca-ES
ca-Es-VALENCIA
cs-CZ
cy-GB
da-DK
de-DE
el-GR
en-GB
en-US
es-ES
es-MX
et-EE
eu-ES
fi-FI
fil-PH
fr-CA
fr-FR
gl-ES
gu-IN
hi-IN
hr-HR
hu-HU
id-ID
is-IS
it-IT
ja-JP
ka-GE
kk-KZ
kn-IN
ko-KR
lt-LT
lv-LV
mk-MK
ml-IN
mr-IN
nb-NO
nl-NL
nn-NO
pl-PL
pt-BR
pt-PT
ro-RO
ru-RU
sk-SK
sl-SI
sq-AL
sr-Latn-RS
sv-SE,ta-IN
te-IN,th-TH
tr-TR
uk-UA
vi-VN
zh-CN
zh-TW
NOTE
Admins can turn storage of diagnostic data on or off.
Get started
When you're ready to set up and configure Viva Learning in your Microsoft 365 environment:
Use the Microsoft Teams admin center to manage Viva Learning across your organization.
Use the Microsoft 365 admin center to configure learning sources available to specific groups.
Use the SharePoint admin center to manage and store your own learning content.
Understand terms and conditions
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Content accessible through Viva Learning is subject to terms other than the Microsoft Product Terms.
Microsoft Learn content is subject to terms available here or at a successor location.
Microsoft 365 Trainings content is subject to terms available here or at a successor location.
LinkedIn Learning content is subject to LinkedIn's User Agreement (available here or at a successor
location) and Privacy Policy (available here or at a successor location).
Non-Microsoft third-party content and any associated services are subject to the content provider's
privacy and service terms.
Any content you add to Viva Learning, such as SharePoint-hosted content, is subject to the privacy and
service terms associated with that content.
Help and support
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You can get help with Viva Learning by filing a support request.
Learn how to file a support request.
You can also get help from the Viva Learning tech community forum.
NOTE
If you need help related to an external content provider, you'll need to contact that provider directly.
Set up Microsoft Viva Learning in the Teams admin
center
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Viva Learning is enabled by default for all Microsoft Teams users in your organization. You can turn off or turn
on Viva Learning at the organization level on the Manage apps page in the Microsoft Teams admin center. For
more information, see Manage your apps in the Microsoft Teams admin center.
To allow or block specific users in your organization from using Viva Learning, make sure Viva Learning is
turned on for your organization on the Manage apps page in the Microsoft Teams admin center. Then create a
custom app permission policy and assign it to those users. For more information, see Manage app permission
policies in Teams.
Next steps
Manage content sources for Viva Learning in the Microsoft 365 admin center
Configure how content shows up in Viva Learning
Manage content sources for Microsoft Viva
Learning in the Microsoft 365 admin center
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The administrators for the Microsoft 365 admin center—either by themselves or by assigning the knowledge
admin role to selected individuals in your organization—can manage settings related to Viva Learning and can
configure the learning content sources.
The administrator selects which other learning content sources (for example, SharePoint or supported third-
party content provider sources) will be available to users of Viva Learning. The admin then configures those
sources to make sure the content is available for search and discovery and can be browsed by the employees
who use Viva Learning. Content from Microsoft Learn, Microsoft 365 Training, and select content from LinkedIn
Learning is available for free and enabled by default.
NOTE
Content accessible through Viva Learning is subject to terms other than the Microsoft Product Terms. Content and any
associated services are subject to the content provider's privacy and service terms.
NOTE
For non-Microsoft content (except free LinkedIn content), ensure your organization has a subscription for your users to
access that content using a work account before connecting it to Viva Learning. Users' personal subscriptions to non-
Microsoft learning providers will not be integrated with Viva Learning. Users sign in to non-Microsoft and LinkedIn
Learning Pro learnings in a browser or embedded viewer. This configured learning is subject to the separate license,
privacy and service terms between your organization and the third party, and not the Viva Learning terms. Before
selecting this type of learning, verify you have an agreement in place for your organization and users. If users navigate to
content where they do not have an organizational subscription, they may see a provider page where they could sign up
for an individual subscription. All non-Microsoft learning is provided under the non-Microsoft provider's terms and not as
part of Viva Learning.
TIP
The knowledge admin should be moderately technical and have existing SharePoint admin credentials, preferably
someone who is well-versed in the education, learning, training, or employee experience part of the organization.
3. On the Knowledge Administrator panel, select Assigned admins , and then select Add .
4. On the Add admins panel, select the person you choose for the role, and then select Add .
Remove a knowledge admin
To remove a knowledge admin for Viva Learning, follow these steps:
1. In the left navigation of the Microsoft 365 admin center, go to Roles , and select Role assignments .
2. On the Role assignments page, go to the Azure AD tab, and then select Knowledge Administrator .
3. On the Knowledge Administrator panel, on the Assigned Admins tab, select Remove , and then
select the person you want to remove from the role. To confirm, select Remove .
3. On the Viva Learning panel, select the learning content sources you want to configure for the
organization, and then select Save . You can view the date of the last successful sync with your selected
sources from the same panel.
NOTE
You'll need a Premium license to connect external content sources, with the exception of the select free courses
from LinkedIn Learning. Learn more about licensing.
4. To enable or disable a learning content source, select the check box next to the source. If a source is
enabled, a check mark will be visible.
Some learning content sources will be enabled by default. These learning sources include:
LinkedIn Learning select free content
Microsoft Learn
Microsoft 365 Training
NOTE
For data that you copy to Viva Learning from a non-Microsoft service (learning provider or learning management
system), you are not able to directly extract, correct, or delete that data in Viva Learning. We refresh the data you import
from non-Microsoft providers promptly to reflect changes and deletions in the non-Microsoft source data. You need to
work with the supplier of the non-Microsoft service to access, correct, delete or extract data under the license, service, or
privacy terms of the non-Microsoft service. The changes made there will be reflected in the data processed for your use in
Viva Learning upon completion of the data update cycles of the non-Microsoft service and Viva Learning. If you turn off
the connection between Viva Learning and a non-Microsoft service, all data you had previously imported from that
service will be deleted.
You can manage some of your Viva Learning content from within the app in Teams. You can choose which
content to feature for your organization from the Admin tab. To see the Admin tab you'll need to:
Have a premium license for Viva Learning
Be assigned either an Admin, Knowledge admin, or Knowledge Manager role. Learn how to assign roles
To create a set of featured content that will show up for your users, select the Create featured set in the top
left corner.
You can configure SharePoint as a learning content source to make your organization's own content available in
Viva Learning.
NOTE
Content accessible through Viva Learning is subject to terms other than the Microsoft Product Terms. Any content you
add to Viva Learning, such as SharePoint-hosted content, is subject to the privacy and service terms associated with that
content.
Overview
The knowledge admin (or global administrator) provides a site URL to where the Learning Service can create an
empty centralized location in the form of a structured SharePoint list. This list is called the Learning App Content
Repository. Your organization can use this list to house links to cross-company SharePoint folders that contain
learning content. Admins are responsible for collecting and curating a list of URLs for folders. These folders
should only include content that can be made available in Viva Learning.
Viva Learning supports the following document types:
Word, PowerPoint, Excel, PDF
Audio (.m4a)
Video (.mov, .mp4, .avi)
For more information, see SharePoint limits.
Multi-geo
If you're using Microsoft 365 Multi-geo, the site URL provided by the knowledge admin (where the Learning
App Content Repository will be located) needs to belong to the central location where your Microsoft 365
subscription was originally provisioned. Folders linked to in the repository should also belong to the central
location. Viva Learning has added this restriction to conform to data residency requirements.
Microsoft 365 Multi-geo is designed to meet data residency requirements. For more information, see Multi-geo
capabilities in SharePoint Online.
Permissions
Document library folder URLs can be collected from any SharePoint site in the organization. Viva Learning
follows all existing content permissions. Therefore, only content for which a user has permission to access is
searchable and visible within Viva Learning. Any content within these folders will be searchable, but only content
to which the individual employee has permissions can be used.
Content deletion from your organization's repository is not currently supported.
To remove unintentionally surfaced content, follow these steps:
1. To restrict access to the document library, select the Show actions option, and then select Manage
access .
Learning Service
The Learning Service uses the provided folder URLs to get metadata from all content stored in those folders.
Within 24 hours of supplying the folder URL in the centralized repository, employees can search for and use
your organization's content within Viva Learning. All changes to content, including updated metadata and
permissions, will also be applied in the Learning Service within 24 hours.
If your organization uses Microsoft 365 Multi-geo, you can find your region or country at Microsoft 365
Multi-geo availability. The Viva Learning panel also shows this information.
4. A SharePoint list is created automatically within the provided SharePoint site.
In the left navigation of the SharePoint site, select Site contents > Learning App Content
Repositor y .
5. On the Learning App Content Repositor y page, populate the SharePoint list with URLs to the learning
content folders.
a. Select New to view the New item panel.
b. On the New item panel, in the Title field, add a directory name of your choice. In the Folder URL
field, add the URL to the learning content folder. Select Save . Learn how to to create the folder
URL.
c. The Learning App Content Repositor y page is updated with the new learning content.
d. If your organization uses Microsoft 365 Multi-geo and you try to add a link to a folder that doesn't
belong to the central location, you'll get an error message. All folders need to belong to the central
location.
NOTE
To allow for broader access to the Learning App Content Repository, a link to the list soon will be available in the Viva
Learning interface where users can request access and ultimately help populate the list. Site owners and global
administrators will be required to grant access to the list. Access is specific to the list only and does not apply to the site
where the list is stored. For more information, see Provide your own organization's content later in this article.
3. Select Create . The folder will now show up in your document library.
4. Upload files that you want to publish as learning content in this folder.
5. To get the folder url, choose this folder and select Copy link .
Default metadata (such as modified date, created by, document name, content type, and organization name) is
automatically pulled into Viva Learning by the Microsoft Graph API.
To improve overall discovery and search relevance of the content, we recommend adding a Description
column. If there's already a description column present, you can delete it and add a new one by following the
steps below.
To add a Description column to the document library page, follow these steps:
1. On the Documents page, select Add column .
2. Select the Show actions option, and then select Single line of text .
3. On the Create a column panel, in the Name field, add a descriptive name for the column. Select Save .
4. On the Documents page, in the Description column, add custom descriptions for each item. If no
description is supplied, Viva Learning will provide a default message that highlights the content as being
from your own SharePoint library.
Provide your own organization's content
Knowledge admins can access their organization's Learning App Content Repository in SharePoint, where they
can provide references to cross-organization document libraries. Content within these libraries will be then
surfaced as learning content in Viva Learning.
1. In Viva Learning, select the ellipses (...), and then select Settings .
Next step
Add learning management systems for Viva Learning or Add other content providers for Microsoft Viva
Learning.
Add learning management systems for Microsoft
Viva Learning
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A growing set of learning management systems are available through Viva Learning. This set may change at any
time as more providers join or change their status with the program.
Learning management systems are not enabled by default. To enable these sources, you will need to add them
in the Microsoft 365 admin center and follow the specific instructions shown in the following table.
NOTE
You'll need a Premium license to connect learning management systems. Learn more about licensing.
NOTE
It can take 24 to 48 hours for Viva Learning users to see content for the sources you enabled in the admin portal.
NOTE
Available learning management systems are subject to change. Depending on your organization, you may have access to
different learning management systems than are listed here.
A growing set of learning content providers are available through Viva Learning. This set may change at any
time as more providers join or change their status with the program.
Some learning sources will be enabled by default and will be available without a premium Viva Learning license.
These learning sources include:
LinkedIn Learning select 125 courses
Microsoft Learn
Microsoft 365 Training
Third-party content sources are not enabled by default. To enable these sources, you will need to add them in
the Microsoft 365 admin center and follow the specific instructions shown in the following table.
NOTE
You'll need a Premium license to connect external content sources, with the exception of the select LinkedIn Learning free
courses. Learn more about licensing.
NOTE
It can take 24 to 48 hours for Viva Learning users to see content for the sources you enabled in the admin portal. It can
also take 24 to 48 hours to hide content from LinkedIn Learning, Microsoft Learn and Microsoft 365 trainings from Viva
Learning after you have disabled them in the admin portal.
edX Follow the steps below to add edX in your Microsoft 365
admin center.
Infosec Follow the steps below to add Infosec in your Microsoft 365
admin center.
C O N T EN T P RO VIDER C O N F IGURAT IO N IN ST RUC T IO N S
Josh Bersin Academy Follow the steps below to add Josh Bersin Academy in your
Microsoft 365 admin center.
NOTE
Available content providers are subject to change. Depending on your organization, you may have access to more
content providers than are listed here.
A selection of courses are available from LinkedIn Learning for free. This means you don't need an Enterprise
license for users in your organization to access these courses through Viva Learning. LinkedIn Learning is
enabled as a content source by default in Viva Learning. Learn more about content sources in Viva Learning.
NOTE
You'll need to search the course in the Viva Learning app for Teams to get free access.
Courses in English
Business courses
T IT L E A - K T IT L E L - Z
Balancing Work and Life as a Work-from-Home Parent Leading Remote Projects and Virtual Teams
Bill George on Self Awareness, Authenticity, and Leadership Managing Projects with Microsoft Teams
Building Relationships While Working from Home Microsoft Teams Tips and Tricks
Communication within Teams Organizing Your Remote Office for Maximum Productivity
Defining and Achieving Professional Goals PowerPoint: Animating Text and Objects for Beginners
Difficult Conversations: Talking About Race at Work Privacy in the New World of Work
Find a Job in the Hidden Job Market Team Collaboration in Office 365 (Microsoft 365)
iOS and iPad OS: iPhone and iPad Essential Training Windows Quick Tips
Jodi Glickman on Make 'Em Love You at Work Word Quick Tips
Creative courses
T IT L E A - L T IT L E L - Z
Learning Graphic Design: Presentations Social Media Video for Business and Marketing
Tech courses
T IT L E A - L T IT L E M - Z
Android Development Essential Training: Your First App with Microsoft Enterprise Mobility Suite: Management and
Kotlin Security
Building a Home IT Lab Office 365 for Administrators: Troubleshooting Issues for
Users
CSS: Advanced Layouts with Grid Remote Collaboration for Developers with Microsoft Live
Share
Design a Cloud Migration Strategy Succeeding in Web Development: Full Stack and Front End
Courses in German
T IT L E SK IL L T Y P E
Courses in French
T IT L E SK IL L T Y P E
Courses in Spanish
T IT L E SK IL L T Y P E
Courses in Japanese
NOTE
All business courses are translated versions of their English-language counterparts.
T IT L E SK IL L T Y P E
優れた聴き手になるには Business
T IT L E SK IL L T Y P E
困難から立ち直るには Business
課題解決力を高めるには Business
無意識の思い込みと向き合うには Business
デッサンの基礎:基本 Creative
プログラミングの基礎:基本 Tech
T IT L E SK IL L T Y P E
Courses in Chinese-Simplified
T IT L E SK IL L T Y P E
团队沟通 Business
培养成长型思维 Business
学习数据科学:用数据说话 Tech
T IT L E SK IL L T Y P E
学习数据科学:基础知识理解 Tech