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Wordnotes

This document lists shortcut keys in Microsoft Word and describes how to perform common tasks more efficiently using keyboard shortcuts. It also provides instructions for protecting documents with passwords, creating macros to automate tasks, and performing mail merges to generate personalized letters.

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Manikandan Manohar
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© © All Rights Reserved
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Download as PDF, TXT or read online on Scribd
50 views

Wordnotes

This document lists shortcut keys in Microsoft Word and describes how to perform common tasks more efficiently using keyboard shortcuts. It also provides instructions for protecting documents with passwords, creating macros to automate tasks, and performing mail merges to generate personalized letters.

Uploaded by

Manikandan Manohar
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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List of shortcut keys in MS-Word

Shortcut keys Description


Ctrl+A Select whole Document
Ctrl+B Boldface
Ctrl+C Copy
Ctrl+D Open font dialogue box
Ctrl+E Center alignment
Ctrl+F Find or highlight any word in the document
Ctrl+G Go to particular line,parargraph
Ctrl+H Replace any word with the new word
Ctrl+I Italic
Ctrl+J Justify alignment
Ctrl+K create hyperlink
Ctrl+L Left alignment
Ctrl+M increase indent
Ctrl+N Open new document
Ctrl+O Open already created document
Ctrl+P Print a document
Ctrl+Q Decrease indent
Ctrl+R Right alignment
Ctrl+S Saving a document
Ctrl+T Tab setting
Ctrl+U Under line
Ctrl+V Paste
Ctrl+W Saving and closing a document
Ctrl+X Cut
Ctrl+Y Redo
Ctrl+Z Undo

Alt+F6 Moving between two document


Alt+F8 List of macro created
F12 Save As
F7 Spelling and Grammer checking
shift+F7 Thesaurus (Synomins)
Alt+shift+D Current Date
Alt+shift+T Current Time
How to protect document?
method 1 : Click onFile menu
Select Save As option
Click on Tools Button
Select General Option
Type the password

Method 2: Click on File menu


Click on protect document
Select Encrypt document option
Enter the password
Renter the password

How to create the macro?


For creating macro first your have to active Developer Tab in the Ribbon
Click on File menu
Select option from the list
Click on customize option
Active the Developer option
Click OK button

Step for creating Macro


Click on Developer Tab
Select the Record Macro option
Type the macro name
Click onKeyboard button
Press the short cut key
Click on Assign button
Click on OK buton
Then start recording
Go to Layout Tab in the menu Ribbon
select the formual option
Select the formula or type the function name and type (left)
Click OK button
Press the down arrowkey
Click on developer tab again
click on stop Recording button
Mail merge

List of person Type the


to whom you message and
want to send select the
the letter field from
merge field
option

Data Message or Information

Result that
means letters
are ready by
merging above
the documents

Letters

1 Save the document which contain the list of person to whom you
want to send the letter in the Table format and close the document.
2 Open the new document
3 Type the message or information of the letter
4 click on mailings menu tab
5 Select start mail merge and select the letters option
6 Select the Recipient option and select on use existing list option
7 Select merge fields opion and select one by one fields in the document.
8 After that select print preview and see the Result
9 Close print preview
10 In last select finish and merge option
11 Select Edit individual document option
12 Click on All button and click stoOK button
13 You will find the letters are ready in new document i.e. Letters1

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