Step by Step Payroll Tally Notes

F11 -> Accounting Features

Maintain Payroll – Yes
Maintain more than one payroll or cost category – Yes

Create Employees Category

GOT -> Payroll Info -> Employees Category -> Create

Head Office
Regional Office

Allocate Revenue Items – Yes

Create Employees Group

GOT -> Payroll Info -> Employees Group -> Create

Category  – Head Office

Category Name – Marketing
Under – Primary
Define salary details – No

Create below given employees groups:-

. Marketing
2. Sales
3. Account
4. HR

Create Units (Work) : Payroll Tally Notes

GOT ->Payroll Info -> Units (work)

Create

Type : Simple
Symbol : Hrs
Name : hours

Type : Simple
Symbol : Min
Name : Minutes

Type : Simple
Symbol : Days
Name: Number of Days

Type : Compound
First Unit : Hrs, Conversion -60, Second unit : Min

Type : Compound
First Unit : Days, Conversion -8, Second unit : Hrs

Check in display
Create Attendance / Production Type
GOT->Payroll info-> Attendance

Create

Name : Present
under : Primary

Attendance type : Attendance / Leave with pay  

Name : Overtime
under : Primary

Attendance type : Production

Unit : Compound ( Day of 8 hrs)

Display 

Payroll Tally Notes for Training Purpose

Pay Heads in Tally Payroll

GOT->Payroll info-> Pay Heads

Create

Name : Basic Pay

Pay Head Type: Earning for Employees
Income Type : Fixed
Under : Indirect Expenses
Affect Net Salary : Yes
Use for Calculation of Gratuity : Yes
Calculation Type : On attendance
Attendance with Pay  : Present
Calculation Period : Months
Basis of calculation : As per calendar period
Rounding Method : Normal rounding

Name : HRA
Pay Head Type: Earning for Employees
Income Type : Fixed
Under : Indirect Expenses
Affect Net Salary : Yes
Use for Calculation of Gratuity : No
Calculation Type : As computed value 
Rounding Method : Normal rounding

Computation Info
Compute :  On specific Formula
Add Pay Head : Basic Pay
Slab Type : Percentage
Value : 20 %

Name : DA
Pay Head Type: Earning for Employees
Income Type : Fixed
Under : Indirect Expenses
Affect Net Salary : Yes
Use for Calculation of Gratuity : No
Calculation Type : As computed value 

Rounding Method: Normal rounding

Computation Info

Compute :  On specific Formula

Add Pay Head : Basic Pay

Slab Rate : Percentage

Value : 40 %

Transport Allowance
Pay Head Type: Earning for Employees
Income Type : Fixed
Under : Indirect Expenses
Affect Net Salary : Yes
Use for Calculation of Gratuity : No
Calculation Type : As computed value 
Rounding Method: Normal rounding

Computation Info
Compute :  On specific Formula
Add Pay Head : Basic Pay
Slab Rate : Percentage
Value : 10 %

Name : Bonus
Pay Head Type: Earning for Employees
Income Type : Fixed
Under : Indirect Expenses
Affect Net Salary : Yes
Use for Calculation of Gratuity : No
Calculation Type : Flat Rate
Calculation Period: Monthly

Name : PF Employer
Pay Head Type: Employer’s statuary contribution
Statuary Pay Type : PF Account
Statuary Pay Type : PF Account
Under : Indirect Expenses
Affect Net Salary : Yes
Calculation Type : As computed value 
Rounding Method : Normal rounding

Computation Info
Compute :  On specific Formula
Add Pay Head : Basic Pay
Slab Rate : Percentage
Value : 12%
Name : ESIC Employer
Pay Head Type: Employer’s statuary contribution
Statuary Pay Type : Employee State Insurance
Under : Indirect Expenses
Affect Net Salary : Yes
Calculation Type : As computed value 
Rounding Method : Normal rounding

Computation Info  
Compute:  On current Sub-total
Slab Rate: Percentage
Value : 3.25%

Name : PF Employee
Pay Head Type: Employee’s statuary deduction
Under : Current Liability  
Affect Net Salary : Yes
Calculation Type : As computed value 
Rounding Method : Normal rounding

Computation Info  
Compute :  On specific Formula
Add Pay Head : Basic Pay
Slab Rate : Percentage
Value : 12%

Name : ESIC Employee 

Pay Head Type: Employee’s statuary  deduction
Under : Current Liability
Affect Net Salary : Yes
Calculation Type : As computed value 
Rounding Method : Normal rounding

Computation Info  
Compute:  On current Sub-total  
Slab Rate: Percentage
Value : 0.75%

Name : Over Time

Pay Head Type: Earning for Employees
Income Type : Fixed
Under : Indirect Expenses
Affect Net Salary : Yes
Use for Calculation of Gratuity : No
Calculation Type : On production
Production type : Over time

Note : Over time rate to be filled for each employees at salary details

Employees
GOT -> Payroll Info -> Employees  -> Create
Single Employee

Employee Creation Window

Category : Head Office

Name : Ajay Gulia
Under : Marketing
DOJ : 1st April 2021
Define Salary Details : Yes

Salary Detail Window

Pay Head

Basic Pay : 20000

DA:
HRA:
TA :
Bonus : 1000
Overtime : 50 ( Rate )
PF Employer
PF Employee
ESIC Employer
ESIC Employee

Employee Number : M001

Designation : Manager
Function : Marketing Management
Location : Delhi
Gender : Male
DOB : 01-April-1990
Blood Group : A Positive
Father Name : Rohit Saxena
Spouse Name : Reena
Address : Shernagar, Muzaffarnagar
Phone Number : 9876543433
e-mail : [email protected]

Provide Bank Detail – Yes

Bank Details window appear
Account Number : 123456767788
IFSC code: ABCD0123456
Bank Name : Specify Bank Name
Bank Name : State Bank of India
Transaction Type : e-fund transfer

PAN Number : ASDFG1234C

Aadhar number :1234567891234567
PF Account number : ABCD11334
PRAN : 576778788
ESI NUMBER : 5654433
ESI DISPENSARY : DELHI

CTRL + A

GOT->Payroll Info ->Employees -> Single employee -> Display

GOT -> Payroll Info -> Employees 

Create

Category : Head Office

Name Under Basic Pay Bonus Overtime Emp Number Designation

Sunil Saini Account 20000 1500 100 A001 Manager

Irfan Account 22000 1000 50 A002 Clerk

Ajay Kumar HR 25000 1000 80 H001 Head

Ravi Raj HR 15000 1000 70 H002 Executive

Sameer Marketing 9000 1000 45 M001 Manager

Jyoti Tyagi Marketing 11000 000 30 M002 Executive

Payal Marketing 12000 1000 40 M003 Clerk

Rajesh Chauhan Sales 25000 2000 50 S001 GM

Sunita Sales 15000 1000 45 S002 Manager

Sumit Sinha Sales 10000 1000 60 S003 Clerk

Sabu Mahato Sales 8000 1000 50 S004 Salesman

Shivam Sales 8500 1000 50 S005 Salesman

Raveena Sales 8000 1000 50 S006 Salesman

Ankur Jha Sales 9000 500 50 S007 Salesman

Anup Kumar Sales 9200 1000 50 S008 Salesman

Payroll Vouchers
GOT ->Transactions ->Payroll Vouchers

Attendance Boucher Creation

Change Voucher Date 31 -05-2021

Ctrl + F4 (Payroll) ->ctrl+F5 (attendance) -> Alt A Attendance Auto fill)

Attendance Auto Fill Window

Voucher Date : 31-05-2021

Employee Category : Head Office
Employees Group : All Group
Attendance Type : Present
Default value : 0
Sort by : Employees Name

Fill the value : Number of Present days for each individual

Repeat for attendance type : Overtime

Payroll Boucher Creation

Ctrl F4 (Payroll) -> Alt A (Payroll Auto fill)

Payroll Autofill window

Process for : Salary

From : 01-05-2021
To: 31-05-2021
Employees Category : Head Office
Employees Group : All Items
Sort by : Employees Name
Payroll Ledger : Cash
Include Emp Bank details : Yes

Accept  

Display the  Salary Information

GOT -> Display ->Payroll reports -> statements of Payroll -> Payslip ->Single Payslip

Select the name for Pay slip of Individual

Thanks for read the Payroll Tally Notes with Computer Course Training Assignment for practice