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Article On ESRMS

The document discusses improving resilience in school records management in Masbate Province, Philippines. It describes how most schools currently keep physical paper records in cabinets and shelves that are vulnerable to natural disasters like typhoons. This poses a threat of significant records loss. To address this, the Division of Masbate implemented an Electronic School Records Management System (eSRMS) that allows schools to digitally store student, teacher, and school records in a cloud-based system. This ensures the data is safely accessible from any location and provides greater accuracy, reliability and continuity of operations even if physical records are destroyed. The cloud-based storage protects important school records from disasters and improves resilience in records management.

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0% found this document useful (0 votes)
122 views2 pages

Article On ESRMS

The document discusses improving resilience in school records management in Masbate Province, Philippines. It describes how most schools currently keep physical paper records in cabinets and shelves that are vulnerable to natural disasters like typhoons. This poses a threat of significant records loss. To address this, the Division of Masbate implemented an Electronic School Records Management System (eSRMS) that allows schools to digitally store student, teacher, and school records in a cloud-based system. This ensures the data is safely accessible from any location and provides greater accuracy, reliability and continuity of operations even if physical records are destroyed. The cloud-based storage protects important school records from disasters and improves resilience in records management.

Uploaded by

Bat Ric
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as DOCX, PDF, TXT or read online on Scribd
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IMPROVING RESILIENCE IN SCHOOL RECORDS MANAGEMENT

By Ronald L. Escandor

One determining factor of good school governance is its ability to efficiently manage its
data bank. We call these data school records. These may refer to the student’s
academic records and achievements, the personal files of the school teachers and
employees, and the school profile.

School records contain information necessary for formulating policies and procedures
for improving school governance and honing the educational and career growth of its
learners. This significance requires sound and organized records management.

Battling on the Shelves


Almost all of the schools in the Division of Masbate are usually keeping their records
in cabinets and shelves and manually record them in a logbook. For quite some time,
this conventional practice was proven effective in retrieving records of learners and
teachers in the school. Some schools, though, are starting to encode these records on
computers.
Masbate is prone to typhoons due to its geographical location producing heavy rains
and flooding which causes damage and even destruction of school buildings. This is
one of the major risks facing physical records preservation. Bad weather, fire
incidence, ant infestation, and other untoward circumstances are among the perils
which may destroy school records. These records might not anymore be retrieved.
The loss or absence of school records could hamper the schools in providing
documents and information to their clients. It might deprive its learners of the
opportunity of pursuing higher education, disables sound decision-making, and
obliterates all institutional memories of the schools.
These risks of conventional record-keeping pose a threat of significant records loss.
Though proven its usefulness in records retrieval, the risks of disasters, whether man-
made or natural and other contributory events demand continuous improvement to
ensure resilience and accuracy in records management. This is where cloud storage
works.
Saving in the Cloud
The Division of Masbate commits to provide its clientele with the highest standards of
performance in terms of records management. It values record-keeping as one means
of facilitating an outstanding school administration. Hence, the Electronic School
Records Management System (eSRMS) is implemented.
The eSRMS streamlines the storage of school records. It provided the schools with a
digitized repository of the personal and academic records of learners, profile and
performance ratings of all teaching and non-teaching personnel, and school
information.
The eSRMS is a cloud-storage mode of computer data storage that enables the school
to encode, access, and keep data of the schools anywhere at any time. It is accessed
through an internet connection.
Each school is given access to the website through a unique code that could enable
them to encode the list of graduates and their academic history, profiles of the
personnel which includes their employment history and performance ratings, and
school information including the data of the present and past school managers. The
schools could also generate reports relating to information provided in the system. The
system automates the consolidation of reports in the districts and division and the
generation of performance rating certification.
With this automation, schools, districts, and the division office easily track and
retrieve relevant data. It enables the schools to immediately rectify erroneous details
reflected in reports, thus providing the stakeholders and other data users with
accurate, reliable, and complete information.
Saving files in the cloud is an effective mechanism for data storage and backup. It
ensures the operation’s continuity in the event of destruction and loss of physical
records.
SDO Masbate Province upholds its commitment to continuing innovations to meet
clients’ satisfaction. It is one with the Department’s Vision “to continuously improves
itself to better serve its stakeholders.”

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