<<ENTITY NAME>> <<ENTITY LOGO>>

OCCUPATIONAL SAFETY AND HEALTH

MANAGEMENT SYSTEM
OSH Roles and Responsibilities Procedure
Document No. XXX

Name Designation Signature

Prepared

Approved

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REVISION HISTORY

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0 <<Date>> New Document N/A

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Contents
1. PURPOSE.......................................................................................................................................4
2. SCOPE............................................................................................................................................4
3. DEFINITIONS..................................................................................................................................4
4. ROLES & RESPONSIBILITIES...........................................................................................................4
5. OSH ROLES AND RESPONSIBILITIES..............................................................................................4
5.1 <<Senior Manager>>..............................................................................................................6
5.2 OSH Management Representative.........................................................................................7
5.3 <<Safety Manager>>..............................................................................................................7
5.4 <<Safety Officer>>.................................................................................................................8
5.5 <<HR Manager>>...................................................................................................................8
5.6 <<Procurement Manager>>...................................................................................................8
5.7 <<Supervisors>>.....................................................................................................................9
5.8 <<Employees>>......................................................................................................................9
6. SELF REGULATION.........................................................................................................................9
7. APPLICABLE DOCUMENTS...........................................................................................................10
8. REFERENCES................................................................................................................................10

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1. PURPOSE
The purpose of this OSH Roles & Responsibilities Procedure is to define specific OSH
roles and responsibilities of <<Entity Name>> and its employees; to establish the process
for the communication and implementation of the OSH roles and responsibilities; and
define the process for self-regulation.

2. SCOPE
This procedure is developed in accordance with the requirements of OSHAD-SF Element
1 – Roles, Responsibilities and Self-Regulation – Version 3.1.

3. DEFINITIONS
Qudorat OSHAD Program for electronically registering the entities and
individuals in the field of Occupational Safety and Health in
Abu Dhabi Emirate.

4. ROLES & RESPONSIBILITIES

<<Senior Manager>>
The <<Senior Manager>> shall have ultimate responsibility for the implementation of
the OSH Roles and Responsibilities Procedure.
<<OSH Manager>>
The <<OSH Manager>> shall have responsibility for assigning OSH Roles &
Responsibilities throughout <<Entity Name>>.
<<HR Manager>>
The <<HR Manager>> shall have responsibility for including OSH Roles & Responsibilities
within employee’s job descriptions.
The <<HR Manager>> shall have responsibility for communicating OSH Roles &
Responsibility to employees.
The <<HR Manager>> shall have responsibility for measuring employee conformance
against defined OSH Roles and Responsibilities.
<<Employees>>
All employees shall be responsible for complying with their defined OSH Roles and
Responsibilities.

5. OSH ROLES AND RESPONSIBILITIES

<<Entity Name>> has been nominated to OSHAD by the Industrial Sector OSH Regulatory
Authority as a high risk entity for compliance to the requirements of the OSHAD-SF.
<<Entity Name>> shall develop, implement and maintain and OSHMS in compliance with
the requirements of the OSHAD-SF covering all operational activities in order to protect
employees and the community from resultant adverse effects.

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<<Entity Name>> is responsible for:

 Striving to comply with the requirements of the OSHAD-SF.
 Managing their activities so as to reduce the risk of harm to employees and the
community.
 Complying with OSHMS development and implementation timelines established
by the Industrial Sector OSH Regulatory Authority.
 Actively monitoring the OSHMS to ensure compliance with the OSHAD-SF.
 Undergoing an annual External OSHMS Audit by an External OSHMS Auditor
registered with Qudorat and submitting the External OSH Audit report (Form F)
to the Industrial Sector OSH Regulatory Authority.
 Participating in OSH related activities and / or campaigns.
 Notification (Form G) and reporting (Form G1) of serious OSH incidents to the
Industrial Sector OSH Regulatory Authority
 Reporting (Form G2) non-serious OSH incidents on Al Adaa.
 Submitting quarterly OSH Performance Reports (Form E) to the Industrial Sector
OSH Regulatory Authority.
<<Entity Name>> shall:
 Provide and maintain for their employees, contractors, and relevant other
persons a workplace that is, as far as reasonably practicable, safe and without
risks to health.
 Provide appropriate resources for achieving its OSH objectives.
 Employ or engage persons who are competent in relation to the management of
OSH matters and the provision of advice about the management of such issues.
 Ensure appropriate control measures and other safe systems of work are
implemented in line with the OSHAD-SF – Element 2 – Risk Management.
 Ensure, so far as is reasonably practicable, the safe use, handling, storage,
transportation and disposal of materials, substances and wastes.
 Provide and maintain plant, equipment and / or systems of work that are, as far
as is reasonably practicable, safe and without risks to health.
 Provide appropriate facilities for the welfare of employees.
 Provide such information, instruction, training and supervision to employees, as
is appropriate to enable those persons to perform their work in a way that is safe
and without risks to health (in appropriate languages).
 Empower employees to stop work or remove themselves from a work situation
of immediate or imminent exposure to a hazard if they consider it constitutes a
reasonable risk to the safety of themselves , their colleagues and / or the public.
 Provide, without any cost to the employee, appropriate personal protective
clothing and equipment, which are reasonably necessary when hazards cannot
be otherwise prevented or controlled.
 Monitor the safety and health of employees.
 Monitor conditions, discharges and emissions at any workplace under the
employer’s management and control.
 Keep information and records relating to the management of safety and health
of employee.

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 Ensure, so far as is reasonably practicable, the general public are not at risk from
the conduct of <<Entity Name>>.
 Consult with employees and relevant stakeholders on OSH matters, so far as is
reasonably practicable.
As a designer, manufacturer, importer and / or provider of plant, equipment and / or
substances <<Entity Name>> shall:
 Ensure the integration of hazard identification, risk assessment and risk control
methods throughout the design process.
 Eliminate hazards where reasonably practicable.
 Reduce the risks from those hazards that are not reasonably practicable to
eliminate.
 Ensure, so far as is reasonably practicable, that relevant processes are safe and
without risk.
 Where significant residual risks remain, provide information to ensure other
stakeholders (e.g. operators, service personnel etc.) are aware of risks from their
work / processes and can take account of them.
 Co-ordinate their work with that of others involved to ensure risks are managed
and controlled.
 Demonstrate, so far as is reasonably practicable, that measures have been taken
to identify hazards and reduce risk throughout all phases, including:
o Design and / or manufacturing.
o Installation / commissioning.
o Operation (including maintenance, repair, refurbishment and cleaning
operations).
o Decommissioning.
 Ensure, as far as is reasonably practicable, that plant, equipment, or substance is
used for a purpose for which it was designed / manufactured / provided and in a
manner to ensure the safety of those persons who use it.
 Provide adequate information to relevant stakeholders concerning:
o The purpose or purposes for which the plant, equipment or substance
was designed / manufactured / imported / provided.
o Any conditions necessary to ensure that the plant, equipment or
substance can be manufactured / operated and used for a purpose for
which it was designed in a safe manner and without risk to safety and
health.
o The above information when requested by a person who imports /
provides / operates or is to import / provide / operate the plant,
equipment or substance.
NB: Entities shall clarify and specify whether they design, manufacture, import and / or
provide plant, equipment and / or substances.
NB: Entities who do not design, manufacture, import and / or provide plant, equipment
and / or substances shall remove this section.

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5.1 <<Senior Manager>>

The <<Senior Manager>> is the most senior member of management within <<Entity
Name>> and is recognized as having ultimately responsibility and authority for all
decisions and activities within <<Entity Name>>. The <<Senior Manager>> has the
following OSH responsibilities and authorities:
 Ultimate responsibility for the OSHMS and OSH matters.
 Appoint a member of top management as OSH Management Representative.
 Ensure that appropriate and competent OSH resources are provided to develop,
implement and maintain the OSHMS.
 Define <<Entity Name>>’s OSH policy objectives.
 Annually endorse <<Entity Name>>’s OSH Policy.
 Ultimately responsible for submission of quarterly OSH Performance Reports
(Form E) to the Industrial Sector OSH Regulatory Authority.
 Ultimately responsible for serious OSH incident notification (Form G) and
reporting (Form G1) to the Industrial Sector OSH Regulatory Authority.
 Ultimately responsible for submission of non-serious OSH incident reports (Form
G2) to the Industrial Sector OSH Regulatory Authority.
 Ultimately responsible for submission of External OSHMS Audit reports (Form F)
to the Industrial Sector OSH Regulatory Authority.

5.2 OSH Management Representative

The OSH Management Representative will be a member of top management
appointment by the <<Senior Manager>> and will have responsibility and authority for:
 Ensuring the OSHMS is implemented and maintained.
 Presenting quarterly performance reports on OSH and the OSHMS to top
management.
 Chair annual OSHMS Management Review meetings.
 Review and endorse Internal OSHMS Audits.
 Review and endorse OSH Incident Investigations.
 Endorse OSH Targets and Objectives.
 Communicating all proposed changes in <<Entity Name>> to the <<Safety
Manager>> to be subject to the management of change process.

5.3 <<Safety Manager>>

The <<Safety Manager>> shall be a Grade A Qudorat Practitioner.
The <<Safety Manager>> shall have the following OSH roles and responsibilities:
 Development, implementation and maintenance of the OSHMS.
 Develop, maintain and implement <<Entity Name>>’s OSH Policy.
 Setting, monitoring and reviewing OSH Targets and Objectives.
 Conducting and reviewing the risk assessment of <<Entity Name>>’s operational
activities.
 Developing and implementing OSH training and competency development
programs.

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 Communicating and consulting of OSH matters internally and externally

 Prepare and submit OSH Performance Reports (Form E) to the Industrial Sector
OSH Regulatory Authority.
 Lead annual Internal OSHMS Audits including audit planning and reporting to the
OSH Management Representative.
 Arrange annual External OSHMS Audits and report the External OSHMS Audit
reports (Form F) to the Industrial Sector OSH Regulatory Authority.
 Lead internal OSH Incident Investigations for all OSH incidents.
 Notify (Form G) and report (Form G1) all serious OSH incidents to the Industrial
Sector OSH Regulatory Authority.
 Report (Form G2) all non-serious incidents on Al Adaa.
 Emergency planning, preparedness and response.
 Develop, maintain and implement OSH Monitoring and Measurement programs.
 Internal and external OSH reporting.
 Develop, maintain and implement OSH Inspection programs.
 Develop, maintain and implement OSH control measures.
 Develop, maintain and implement Standard Operating Procedures.
 Co-ordinate with <<HR Manager>> regarding the assignation of OSH roles and
responsibilities throughout <<Entity Name>> and provide input into the
measurement of employee’s conformance to the defined OSH roles and
responsibilities.
 Provide support and input to the <<Procurement Manager>> regarding the
appointment of contractors and third parties.
 Ensure changes in the organization are subject to the management of change
process.
 Management and closure of OSH Non-Conformances.
 Preparation and reporting for Management Review meetings.

5.4 <<Safety Officer>>

The <<Safety Officer>> shall be a registered Qudorat Practitioner.
Entity may insert specific OSH Roles and Responsibilities either in addition to those
assigned for the <<Safety Manager>> or delegated from the <<Safety Manager>>. The
<<Safety Manager>> will retain ultimate responsibility for delegated responsibilities and
this shall be clearly stated.

5.5 <<HR Manager>>

The <<HR Manager>> shall have the following OSH roles and responsibilities:
 Assign OSH roles and responsibilities to employees as part of their job
description.
 Communicate OHS roles and responsibilities to employees.
 Measure employee conformance against assigned OSH roles and responsibilities.

5.6 <<Procurement Manager>>

The <<Procurement Manager>> shall have the following OSH roles and responsibilities:

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 Ensuring compliance to and implementation of the requirements of the

Management of Contractors procedure

5.7 <<Supervisors>>
All <<Supervisors>> shall have the following OSH roles and responsibilities:
 Ensuring that operational activities are conducted in accordance with established
procedural requirements and that identified control measures are implemented.
 Ensuring that operational activities are undertaken in compliance with requirements in
the OSHMS.
 Shall immediately stop operational activities where established operational procedures
and / or processes are not being followed or complied with, or, for whatever reason
have failed and / or in the event that established control measures identified in the
OSHMS and / or the OSH Risk Assessment are not being implemented an / or have
failed.
 Report to <<Safety Manager>> any situation which they have reason to believe
could present a hazard and which they cannot themselves correct.

5.8 <<Employees>>
All <<Employees>>, while at work, (and while on work premises), shall have the following OSH
roles and responsibilities:
 Take reasonable care of their own safety and health.
 Take reasonable care of the safety and health or persons that may be affected by
their acts or omissions at work.
 Co-operate with their employer with respect to any instructions and / or actions
taken by the employer to protect the employee and / or comply with OSH
requirements.
 Report to their immediate supervisor any situation which they have reason to
believe could present a hazard and which they cannot themselves correct.
 Report all OSH incident and work-related injuries.
 Not intentionally or recklessly interfere with or misuse anything provided at the
workplace in the interest of health, safety, or welfare.

6. SELF REGULATION
To participate in self-regulation and achieve compliance <<Entity Name>> shall establish
and maintain an effective OSHMS that is:
 In compliance with all Federal and Local laws.
 In compliance with OSHAD-SF requirements.
 Achieves <<Entity Name>>’s Osh policy objectives defined by the top
management.
<<Entity Name>> has an important leadership role in supporting the implementation of
the OSHAD-SF by:
 Promoting to relevant stakeholders their involvement and compliance to the
system.
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 Promoting OSH performance improvements and successes.

 Requiring all contractors of works, services or supplies that are assesses to pose
significant OSH hazards and risks to have an approved OSHMS.
 Requiring all other contractors or suppliers to comply with OSH requirements
commensurate with the risks of the supplied works, services or supplies.
<<Entity Name>> shall proactively identify areas where compliance is not reasonably
practicable to achieve and agree with the Industrial Sector OSH Regulatory Authority on
corrective actions and timelines for implementation to avoid prosecution, to the extent
legally possible, as a result of routine (or non-routine) enforcement actions by the Industrial
Sector OSH Regulatory Authority.

7. APPLICABLE DOCUMENTS
The following documents shall be maintained in relation to this procedure:
 Job Descriptions (<<Doc Ref>>)
 Employee Performance Appraisals (<<Doc Ref>>)

8. REFERENCES
The following references documents of relevance and / or applicability to this
procedure:
 OSHAD-SF – Element 1 – Roles, Responsibilities and Self-Regulation – version 3.1

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