10/1/2022 Microsoft Excel

References
Adhikari, R. (2022). Microsoft Excel . Noida: Unique Press.

Bhardwaj, V. (2022). Microsoft Excel. Noida: Unique Press.

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REFERENCES 0

INTRODUCTION: 5

BASIC WORK SHEET FEATURE: 5

WORKBOOK 5
WORKSHEET 5
ROWS:- 6
IN A SINGLE WORKSHEET ROWS AND NUMBERED FROM TOP TO BOTTOM. (1 TO 1048576). 6
COLUMNS:- 6
COLUMNS ARE LABELED FROM LEFT TO RIGHT (A TO XFD) FOR A TOTAL OF 16384 COLUMNS. 6
CELL:- 6
FORMULA BAR 6
NAME BOX 6
STATUS BAR 6

SOME BASIC SHORTCUTS:- 7

FUNCTIONS 8

1) FIND THE BIGGEST NUMBER. 8

2) FIND THE MINIMUM NUMBER. 8
3) FIND THE AVERAGE NUMBER OF A/A CHILD/INDIVIDUAL. 8
4) CHANGE THE CAPITAL LETTER INTO SMALL LETTER. 8
5) CHANGE THE SMALL LETTER INTO CAPITAL LETTER. 8
6) WRITE THE NAME OR SENTENCE IN PROPER STYLE. 8
7) COUNT ONLY NUMBERS. 8
8) 0COUNT ALL THE TEXT AND NUMBERS. 8
9) COUNT ONLY BLANK CELLS. 8
10) COUNT ONLY DIGITS/LETTERS. 8
11) PRODUCT(NUMBER) 9
12) SQRT(NUMBER) 9
13) POWER(NUMBER, POWER) 9
14) INT(NUMBER) 9
15) ROMAN(NUMBER) 9
16) MOD(NUMBER) 9
17) QUOTIENT(NUMBER) 9
18) FACT(NUMBER) 10
19) PI() 10
20) LOG(NUMBER) 10
21) ROUND UP {NUMBER(IN DECIMAL FORM), PLACE} 10
22) ROUND DOWN {NUMBER(IN DECIMAL FORM), PLACE} 10
23) CEILING (NUMBER) 10

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24) FLOOR (NUMBER) 11
25) FV(NUMBER) 11
26) PMT(NUMBER) 11
27) DAY(..) 12
28) MONTH(..) 12
29) YEAR(..) 12
30) WEEKDAY(..) 12
31) CONCATENATE (TEXT) 12
32) EXACT(TEXT) 13
33) TRIM(TEXT) 13
34) REPT(TEXT) 13
35) LEFT(TEXT) 13
36) RIGHT(TEXT) 13
37) FIND(TEXT) 13

MARKSHEET 14

MARKSHEET FORMULA 14

ATTENDANCE SHEET 15

ATTENDANCE SHEET FORMULA 15

SALARY SHEET 16

SALARY SHEET FORMULAS 16

INTEREST SHEET 17

INTEREST SHEET FORMULA 17

AGE CALCULATION 18

COUNT CELLS THAT MEET ONE CONDITION (COUNTIF) 18

COUNT CELLS THAT MATCH SEVERAL CRITERIA (COUNTIFS) 19
EXCEL SUMIF FUNCTION - SYNTAX & USAGE 19
EXCEL SUMIFS FUNCTION - SYNTAX & USAGE 20
IF FUNCTION IN EXCEL 21
EXCEL IF STATEMENT WITH MULTIPLE CONDITIONS (AND LOGIC) 21
EXCEL IF FUNCTION WITH MULTIPLE CONDITIONS (OR LOGIC) 22
NESTED IF FORMULA 23
THE ORDER OF NESTED IF FUNCTIONS MATTERS 23

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VLOOKUP FUNCTION 24
EXCEL HLOOKUP SYNTAX AND USES 25

HOME TAB 26

ORIENTATION 26
WRAP TEXT 26
MERGE AND CENTER 26
NUMBER GROUP 26
CONDITIONAL FORMATTING 26
CLEAR ALL CONDITIONAL FORMATTING 26
FORMAT AS TABLE 27
INSERT CELLS 27
INSERT SHEET ROW 27
INSERT SHEET COLUMN 27
INSERT SHEET 27
DELETE CELLS 27
DELETE SHEET ROW 27
DELETE SHEET COLUMN 27
DELETE SHEET 27
FORMAT 28
ROW HEIGHT 28
AUTOFIT ROW HEIGHT 28
COLUMN WIDTH 28
AUTOFIT COLUMN WIDTH 28
DEFAULT WIDTH 28
HIDE/UNHIDE 28
RENAME SHEET 28
MOVE OR COPY SHEETS 28
TAB COLOR 28
PROTECT SHEET 28
CLEAR 29
CLEAR ALL 29
CLEAR FORMATS ONLY 29
CLEAR ALL CONTENTS 29
SORT & FILTER 29
SORT A TO Z OR SORT SMALLEST TO LARGEST 29
FILTER 29

INSERT TAB 29

PIVOT TABLE 29
FILTER: - 29

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ROW: - 29
COLUMN: - 29
VALUE: - 30
TABLE 30
PICTURE 30
SHAPES 30
SMART ART 30
CHART 30
SCREENSHOT 30
HYPERLINK 30
TEXT BOX 31
HEADER & FOOTER 31
WORDART 31
SIGNATURE LINE 31
OBJECT 31
EQUATION 31
SYMBOL 31

PAGE LAYOUT 31

THEMES 31
COLORS 31
FONTS 32
EFFECTS 32
MARGIN 32
ORIENTATION 32
SIZE 32
PRINT AREA 32
BREAKS 32
BACKGROUND 32
PRINT TITLES 32
SCALE 32

DATA TAB 33

SORT A TO Z 33
SORT Z TO A 33
SORT 33
FILTER 33
CLEAR 33
TEXT TO COLUMNS 33
FLASH FILL 33
REMOVE DUPLICATES 33

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DATA VALIDATION 33

Microsoft Excel

Introduction:
Microsoft excel is a spreadsheet program used to store and retrieve numerical data in a grid format of
columns and rows. Excel is ideal for entering, calculating and analyzing company data such as sales
figures, sales taxes or commissions.

Basic work sheet feature:

1. Columns 16384
2. Row 1048576
3. Active cell 1
4. By default, sheet open in excel 3

Workbook
A workbook is the MS Excel file in which you enter and store related data. A worksheet (also known as a
spreadsheet) is a collection of cells on a single “sheet” where you actually keep and manipulate the
data. Each workbook can contain many worksheets.

Worksheet
An Excel worksheet is a single spreadsheet that contains cells organized by rows and columns. A
worksheet begins with row number 1 and column A. each cell can contain a number, text or formula. A
cell also references another cell in the same worksheet.

Columns

A B C D E F G H I J

4
Rows

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6

Rows:-
In a single worksheet Rows and numbered from top to bottom. (1 to 1048576).
Columns:-
Columns are labeled from left to right (A to XFD) for a total of 16384 columns.
Cell:-
Cell is the intersection of row and column. Cell is referred by the column name and row number.

Formula Bar
Provides a space for typing or editing cell data and formula.

Name Box
Display the address or name of the active cell.

Status Bar
It displays valuable information like current mode or option, keyboard status and the result of auto
calculate functions.

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Some Basic Shortcuts:-
 To insert a new worksheet  Shift +F11 or Alt + shift + F1
 Move to the next sheet  Ctrl + page down
 Move to the previous sheet  Ctrl + page up
 Start a new line in the same cell (wrap text)  Alt + enter
 One cell down  Enter
 One cell up  Shift + Enter
 One cell right  Tab
 One cell left  Shift + Tab
 To go the beginning of Row  Home
 Fill any value in the right cell (right fill)  Ctrl + R
 Fill any value in the down cell (down fill)  Ctrl + D
 Current date  Ctrl + ; or =today()
 Current time  Ctrl + Shift + ;
 Current date and time  =Now()
 Edit active cell  F2
 Edit a cell comment  Shift + F2
 Insert blank cell  Ctrl + shift + +
 Insert row after selecting any row  Ctrl + + or Alt + I + R
 Insert columns after selecting any column  Ctrl + + or Alt + I + C
 Delete any row and column after selecting any row or columns  Ctrl + -
 Strikethrough  Ctrl + 5
 Hide selected rows  Ctrl + 9
 Unhide selected rows  Ctrl + shift + 9
 Hide selected columns  Ctrl + 0
 Unhide selected columns  Ctrl + shift + 0
 To select any row  Shift + spacebar
 To select any column  Ctrl + spacebar
 Enter sum function in cell  Alt + =
 Ask for a specific cell  F5
 Spell check on selected text and/or document  F7
 Create chart in a new tab  F11
 Bring up search box  Shift + F5/Ctrl + F

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Functions
1) Find the biggest number.

=Max(select all the numbers) enters

2) Find the minimum number.

=Min(select all the numbers) enters

3) Find the average number of a/a child/individual.

=Average(Select all the numbers of only one child/individual) enter

4) Change the capital letter into small letter.

=Lower(select the text) enter

5) Change the small letter into capital letter.

=Upper(select the text) enter

6) Write the name or sentence in proper style.

=Proper(select the text) enter

7) Count only numbers.

=count(select all the numbers) enters

8) 0Count all the text and numbers.

=Counta(select all the columns/rows) enter

9) Count only blank cells.

=Countblank(select all the column/rows) enter

10) Count only digits/letters.

=Len(select the number/words) enter

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11) Product(number)

This function is used to get multiples set of numeric value.

Syntax = product(n1,n2,n3…….)

12) Sqrt(number)

This function is used to get square root of a number.

Syntax = sqrt(number)

13) Power(number, power)

This function is used to get the value of x to the power y.

Syntax = power{number(x),power(y)}

14) Int(number)

This function is used to get integer part of a number from decimal.

Syntax = INT(number)

15) Roman(number)

This function is used to get Roman equivalents of a number.

Syntax = Roman(number)

Max range = 3999

16) Mod(number)

This function is used to get remainder after dividing x by y.

Syntax = Mod(x,y)

17) Quotient(number)

This function is used to get quotient after dividing x by y.

Syntax = Quotient(x,y)

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18) Fact(number)

This function is used to get factorial of any number.

Syntax = fact(number)

19) PI()

This function is used to get value of π.

Syntax = PI()

20) Log(number)

This function is used to get Logarithm of a number.

Syntax = Log(number, base)

{It returns the value which is equal to the number when multiplied as base}

21) Round up {number(in decimal form), place}

This function is used to round a number up to desired decimal place. It returns a rounded number

which is more than or equal to the number specified.

Syntax = Roundup(number, place)

22) Round down {number(in decimal form), place}

This function is used to round a number down to desired decimal place. It returns a rounded number

which is equal to or less than the number specified.

Syntax = Round down(number, place)

23) Ceiling (number)

This function returns an integer which is more than or equal to the number specified, divisible by N.

Syntax = Ceiling (number, N)

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24) Floor (number)

This function is returns an integer which is less than or equal to the number specified, divisible by N.

Syntax = Floor(number, N)

25) FV(number)

This function is used to get future value of an investment.

Syntax = FV(rate, nper, pmt,[PV],[type])

Amount = 1000, Rate of Interest = 8%, Time = 24 months

Amount Rate of Interest Time FV

1000 8% 24 $26,106.08
2000 8% 24 $52,212.16
3000 8% 24 $78,318.23

(1000 is taken as PV) (To avoid pmt, double comma is used after 1000) (1 means beginning of the

year)

Amount = 1000, Interest = 8%, Time = 2 years

Amount Rate of Interest Time FV

10000 8% 20 $494,229.21
20000 8% 20 $988,458.43
30000 8% 20 $1,482,687.64

(Here, 10000 is taken as PV and to avoid pmt, double comma is used) ( 1 means beginning of year)

26) Pmt(number)

This function is used to get installment value or Emi value.

Syntax = PMT(rate, nper, PV, [FV], [type])

{here, rate means interest rate; nper means no. of payments, pv means present value}

Price = 89000, No. of months = 3, Rate = 12%

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Amount Rate of Interest Time EMI
89000 12% 3 $30,261.97
95000 12% 3 $32,302.10
100000 12% 3 $34,002.21

Price of mobile = 89000, Exchange value = 10000, No. of months = 3, Rate = 12%

Amount Exchange value Rate of Interest Time EMI

89000 10000 12% 3 $26,861.75

27) Day(..)

This function returns day number from current date

Syntax = Day(date)

28) Month(..)

This function returns month number from current month.

Syntax = month(date)

=text(date,”MMMM”/”MM”/”MMM”)

{here, “MMMM” for full name, “MM” for number, “MMM” for short name}

29) Year(..)

This function returns year number from current year.

Syntax = year(date)

30) Weekday(..)

This function returns weekdays.

Syntax = text(date, “DDD”/”DDDD”)

{here, “DDD” means days short name, “DDDD” means days full name}

31) Concatenate (text)

This function is used to combine two or more word.

Syntax = concatenate(A1, B1, C1)

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32) Exact(text)

This function compare two strings with same case, letter, spelling ang gives result as true or false.

Correct gives true otherwise false.

Syntax = exact(text1, text2)

33) Trim(text)

This function removes extra spacing

Syntax = trim(text)

34) Rept(text)

This function repeat a character up to desired number of times.

Syntax = Rept(text/character, N)

35) Left(text)

This returns desired number of characters from left side/starting.

Syntax = left(text, N)

36) Right(text)

This return desired number of characters from right side/end.

Syntax = right(text, N)

37) Find(text)

This returns the position of desired character in a text.

Syntax = Find(“text”, within text)

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Marksheet
A B C D E F G H I J K L

1 Name Hindi English Math’s Science S.st. Art Total %Age Result Rank division

2 Mohan 74 85 45 96 35 55 ------- ------- ------- ------- -------

3 Sohan 54 65 88 55 74 25 ------- ------- ------- ------- -------

4 Monu 74 85 54 45 34 52 ------- ------- ------- ------- -------

5 Sonu 85 45 74 85 74 65 ------- ------- ------- ------- -------

6 Golu 77 25 89 54 69 87 ------- ------- ------- ------- -------

7 Ram 80 78 58 79 67 90 ------- ------- ------- ------- -------

Marksheet formula
 Total  =sum (B2:G2) enter

 Percentage  =H2*100/600 enter

 Result  =if (min (B2:G2)>=33,” Pass”,” Fail”) enter

 Rank  =rank (I2, I$2: I$5,0) enter

 Division  =if (I2<45,” third”, if (I2<60,” second”, if (I2<70,” first”, if(I2>=70,” topper”))))

enter

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Attendance sheet
A B C D E F G H I J K

1 Date 1/1/2017 1/2/2017 1/3/2017 1/4/2017 1/5/2017 1/6/2017 Present Absent Leave Weekly
off
2 Day Sunday Monday Tuesday Wednesday Thursday Friday --------- --------- --------- ---------

3 Sohan Off P P A L P --------- --------- --------- ---------

4 Ram Off P P P P A --------- --------- --------- ---------

5 Monu Off P A L P A --------- --------- --------- ---------

6 Mohit Off P A P P L --------- --------- --------- ---------

7 Rohan Off P A A P L --------- --------- --------- ---------

Attendance sheet formula

 Present  =countif (B3:G3,” P”) enter

 Absent  =countif (B3:G3,” A”) enter

 Leave  =countif(B3:G3,”L”) enter

 Weekly off  =countif(B3:G3,”Off”) enter

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Salary sheet
A B C D E F G H I J

1 Name Basic pay Attendance Total HRA DA TA PF ESI Net Pay

2 Ram 20000 26 ------- ------- ------- ------- ------- ------- -------

3 Shyam 25000 23 ------- ------- ------- ------- ------- ------- -------

4 Monu 17000 20 ------- ------- ------- ------- ------- ------- -------

5 Mohit 25000 26 ------- ------- ------- ------- ------- ------- -------

6 Golu 20000 22 ------- ------- ------- ------- ------- ------- -------

Salary sheet formulas

 Total  =B2/30*C2 enter

 HRA(House Rent Allowance)  =B2*25% enter

 DA(Dearness Allowance)  =B2*20% enter

 TA(Travelling Allowance)  =B2*15% enter

 PF(Provident Fund)  =B2*10% enter

 ESI(Employee State Insurance)  =B2*5% enter

 Net Pay  =Sum(D2:G2)-H2-I2 enter

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Interest sheet
A B C D E F G H I

1 Name Amount Rate Time Interest Monthly Weekly Days --------

2 Ram 10000 5% 1 -------- -------- -------- -------- --------

3 Shyam 20000 5% 1 -------- -------- -------- -------- --------

4 Monu 50000 8% 1 -------- -------- -------- -------- --------

5 Mohit 20000 9% 2 -------- -------- -------- -------- --------

6 Golu 25000 10% 3 -------- -------- -------- -------- --------

Interest sheet formula

 Interest  =B2*C2*D2/100

𝑎𝑚𝑜𝑢𝑛𝑡×𝑟𝑎𝑡𝑒×𝑡𝑖𝑚𝑒
Mathematical formula of interest of 1 year 
100

 Monthly  =B2*C2*D2/1200

𝑎𝑚𝑜𝑢𝑛𝑡×𝑟𝑎𝑡𝑒×𝑡𝑖𝑚𝑒
Mathematical formula of interest for per month 
100×12

 Weekly  =B2*C2*D2/5200

𝑎𝑚𝑜𝑢𝑛𝑡×𝑟𝑎𝑡𝑒×𝑡𝑖𝑚𝑒
Mathematical formula of interest for per week 
100×52

 Days  =B2*C2*D2/36500

𝑎𝑚𝑜𝑢𝑛𝑡×𝑟𝑎𝑡𝑒×𝑡𝑖𝑚𝑒
Mathematical formula of interest for per day 
100×365

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Age Calculation
A B C d

1 Name DOB Today Result

2 Roshan 2/1/2001 1/10/2022 ---------

=Datedif(B2,C2,”Y”)&”Year”&Datedif(B2,C2,”YM”)&”Month”&Datedif(B2,C2,”MD”)&”Day”

Count cells that meet one condition (COUNTIF)

The COUNTIF function is purposed for counting cells that meet a certain criterion. Its
syntax requires 2 arguments, which are self-explanatory:

COUNTIF(range, criteria)

In the first argument, you define a range where you want to count cells. And in the
second parameter, you specify a condition that should be met.

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Count cells that match several criteria (COUNTIFS)

The COUNTIFS function is similar to COUNTIF, but it allows specifying multiple ranges
and multiple criteria. Its syntax is as follows:

COUNTIFS(criteria_range1, criteria1, [criteria_range2, criteria2]…)

Excel SUMIF function - syntax & usage

The SUMIF function is used to conditionally sum values based on a single criteria. We
discussed the SUMIF syntax in detail in the previous article, and here's just a quick
refresher.

SUMIF(range, criteria, [sum_range])

 range - the range of cells to be evaluated by your criteria, required.

 criteria - the condition that must be met, required.
 sum_range - the cells to sum if the condition is met, optional.

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Excel SUMIFS function - syntax & usage

You use SUMIFS in Excel to find a conditional sum of values based on multiple
criteria.

Compared to SUMIF, the SUMIFS syntax is a little bit more complex:

SUMIFS(sum_range, criteria_range1, criteria1, [criteria_range2,

criteria2], …)

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IF function in Excel

IF is one of logical functions that evaluates a certain condition and returns one value if
the condition is TRUE, and another value if the condition is FALSE.

The syntax of the IF function is as follows:

IF(logical_test, [value_if_true], [value_if_false])

Logical_test (required) - the condition to test. Can be evaluated as either TRUE or

FALSE.

Value_if_true (optional) - the value to return when the logical test evaluates to TRUE,
i.e. the condition is met.

Value_if_false (optional) - the value to return when the logical test evaluates to FALSE,
i.e. the condition is not met.

Excel IF statement with multiple conditions (AND logic)

The generic formula of Excel IF with two or more conditions is this:

IF(AND(condition1, condition2, …), value_if_true, value_if_false)

Translated into a human language, the formula says: If condition 1 is true AND condition
2 is true, return value_if_true; else return value_if_false.

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Excel IF function with multiple conditions (OR logic)

To do one thing if any condition is met, otherwise do something else, use this
combination of the IF and OR functions:

Then anyone who has more than 50 points in either exam will get "Pass" in column D.
With such conditions, our students have a better chance to pass the final exam (Yvette
being particularly unlucky failing by just 1 point :)

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Nested IF formula

Here's a typical example of Excel If with multiple conditions. Supposing you have a list
of students in column A and their exam scores in column B, and you want to classify the
scores with the following conditions:

 Excellent: Over 249

 Good: between 249 and 200, inclusive
 Satisfactory: between 199 and 150, inclusive
 Poor: Under 150

The order of nested IF functions matters

The Excel nested IF function evaluates the logical tests in the order they appear in the
formula, and as soon as one of the conditions evaluates to TRUE, the subsequent
conditions are not tested. In other words, the formula stops after the first TRUE result.

=IF(B2>249, "Excellent", IF(B2>=200, "Good", IF(B2>150, "Satisfactory",

"Poor")))

Now, let's reverse the order of IF functions:

=IF(B2>150, "Satisfactory", IF(B2>200, "Good", IF(B2>249, "Excellent",

"Poor")))

The formula tests the first condition, and because 274 is greater than 150, the result of
this logical test is also TRUE. Consequently, the formula returns "Satisfactory" without
testing other conditions.

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You see, changing the order of IF functions changes the result:

Vlookup Function

A VLOOKUP function exists of 4 components:

The value you want to look up;

The range in which you want to find the value and the return value;

The number of the column within your defined range, that contains the return value;

0 or FALSE for an exact match with the value your are looking for; 1 or TRUE for an
approximate match.

Syntax: VLOOKUP([value], [range], [column number], [false or true])

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Excel HLOOKUP syntax and uses

The HLOOKUP function in Excel has the following arguments:

HLOOKUP(lookup_value, table_array, row_index_num, [range_lookup])

 Lookup_value - the value to search for..

 Table_array - two or more rows of data in which the lookup value is searched. It can be a
regular range, named range or table. Lookup values should always be located in the first
row of table_array.
 Row_index_num - the row number in table_array from which the value should be returned. For
example, to return the matching value from the 2nd row, set row_index_num to 2, and so on.
 Range_lookup - a logical value that instructs HLOOKUP to search with exact or approximate
match.

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Home Tab
Orientation

Rotate your text user according in the cell vertically or diagonally.

Wrap Text

When a word won’t fit within the width of the cell, it will move to the text next line. The height
of the cell will expand.

Merge and Center

Merge & Center

Combine two or more cells and center the contents.

Merge Across

Using merge across only combines the lines of the column but does not merge lines of the row.

Merge Cells

It is used only to merge cells.

Unmerge Cells

All cells are merged once to unmerge cells.

Number Group

After typing the number in Excel, use the number format to change it to another format like
Integer, Decimal, Percentage, Currency or Date.

Conditional Formatting

Using conditional formatting to colors any number and text through a condition.

Clear all Conditional Formatting

It is used to clear all conditional formatting.

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Format as Table

After completing the work in Excel, select all the data and apply colorful formatting.

Insert Cells

To insert cells in excel.

Insert Sheet Row

To insert rows in excel.

Note: - Row always insert top of the active cell.

Insert Sheet Column

To insert column in excel.

Note: - Column always insert left of the current column

Insert Sheet

To insert a sheet in excel.

Delete Cells

To Delete cells in excel.

Delete Sheet Row

To Delete rows in excel.

Delete Sheet Column

To Delete column in excel.

Delete Sheet

To delete a sheet in excel.

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Format
Row Height

Increase the row height of the active row.

AutoFit Row Height

It is use to automatic fit row height according to row contents.

Column Width

Increase the column width of the active column.

AutoFit Column Width

It is use to automatic fit column width according to column contents.

Default Width

The default value of all columns is 8.43. Use the default width to change the default values of all
columns.

Hide/Unhide

Hide and Unhide Row, Column and Sheet in Excel.

Rename Sheet

Change the name on the active sheet.

Move or Copy Sheets

Move or Duplicate sheet one place to another place in Excel window.

Note: - If you want to duplicate sheet click on the Create a Copy.

Tab Color

Change the tab color on the Active sheet.

Protect Sheet

Click on the sheet for protect, after protect no any change or delete data on the sheet.

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Clear
Clear All

Clear all Contents and Formatting in excel after select.

Clear Formats Only

Clear all formatting in excel data after select.

Clear all contents

Only clear all contents in excel data after select.

Sort & Filter

Sort A to Z or Sort Smallest to Largest

It is use to alphabetized or numerical order current selection.

Filter

Filters are used to filter someone's data inside Excel, in which you are able to hide and show any
of your data.

Insert Tab
Pivot Table

You can easily use pivot table to manage large data and also use formula in any data.

Filter: -

The data or column to be filtered is done using the filter option.

Row: -

Row option is used to make your data appear in row inside Excel

Column: -

The column option is used to display your data in columns within Excel.

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Value: -

The column that contains the value automatically goes into the value option and all the values are
totals and grand totals.

Table

Table use to create dynamic table and using the table make it easy to sort, filter, and format data
within a sheet.
Note: - After apply the table you can sort, filter and format table very easily way.

Picture

Insert a new picture in sheet from the file.

Note: - Any formatting in picture click format tab use step by step all option

Shapes

Insert ready-made shapes such as the rectangle and circle, arrows, lines, flowchart, symbol and
callouts.
Note: - Any formatting in shapes click format tab use step by step all option

Smart Art

Insert a smart art graphic to visually communicate information. Smart art graphics range from
graphical list and process diagram to more complex graphics, such as Venn diagrams and
organization charts.

Chart

Insert a chart to illustrate and compare data. For ex. Bar, Pie, Line, Area, and Surface are some
of the available types.
Note: - Any formatting in chart click format and design tab use step by step all option.

Screenshot

Insert a picture of any program than is not minimize to the taskbar.

Hyperlink

Create a link to a web page, a picture, an email address, or link a sheet in excel.

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Text Box

It is use to create text box in excel sheet.

Header & Footer

Insert text, picture or date through header and footer and an also apply to all pages in your excel
sheet.
Note: - Header apply only top of the page in excel sheet.
Note: - Footer apply only bottom of the page in excel sheet.

WordArt

It is use to insert text like 3D use WordArt.

Note: - Any change in text click format tab use step by step all option.

Signature Line

Inserting a digital signature format

Object

Any other application installs on the computer. Open in Microsoft Excel.

Equation

Insert common mathematical symbol.

Symbol

Insert symbols that are not on your keyboard, such as copyright symbol, trademark symbol,
paragraph marks symbol and Unicode characters.

Page Layout
Themes

It is use to change color format, fonts and Effect. Themes is used only chart, smart art graphic
picture and any other graphical work in excel.

Colors

Change chart color or smart art graphical picture color etc.

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Fonts

Change chart fonts and smart art graphical picture fonts etc.

Effects

Change chart color effect and smart art graphical picture effect etc.

Margin

It is use to set page margin for print in excel

Orientation

Set your page for print vertically or horizontally.

Size

Set Paper size for print in excel.

Print Area

Print area use to print selected data for print.

Breaks

Use Breaks, Break your excel sheet for printing on active column

Background

Set any picture on the excel sheet background.

Print Titles

Print titles use to, used multiple option like page margin, paper size, header footer and set page
portrait or landscape etc.

Scale

Set a percentage for print data. 100% is a normal print. If your data is small but not fit your data
on a single page printing time then you can use a scale to fit your data on a single page.

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Data Tab
Sort A to Z

Sort is used to assign any name to A to Z and any number to 0 to 9.

Sort Z to A

Sort is used to assign any name to Z to A and any number to 9 to 0.

Sort

If you want to sort any column by value, cell color, font color and cell icon, then you can use sort

Filter

Use of Filter Filtering any column, filter means to hide and show any details in that data. You
can also sort any column using a filter.

Clear

To clear the filter after applying the filter to any data.

Text to Columns

Text to column is used to convert many different names or headings into one column into
different columns and Used between two names or heading dot, comma, space, tab or another
symbol.

Flash Fill

if you want any text and number from any column data from front and back, in other columns,
you can use Flash Fill.

Remove Duplicates

Check and remove duplicate entries in any column.

Data Validation

Using data validation to create a list of names in a single cell or by selecting any column, it
contains as many numbers and text as we want. Like an equal, between,

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