MANUAL -I

Particulars of organization, functions and duties

(Section-4 (1)(b) (i) )

1. Aims and objectives of the organization

Main Objectives of the Marketing Committee are Regulation of Marketing

of Fruits and Vegetables. The purpose of regulation is to ensure orderly Marketing
to safeguard the interests of both producers/sellers and consumers by eliminating
various mal-practices like under-weighment, short payment, delayed payments,
unauthorized deductions and indulgence of too many intermediaries. The aim is to
ensure economic, legal and infrastructural conditions conducive to competitive
marketing.

2. Mission /Vision

(I) Installation of integrated facility centre for fruit and vegetable at

fruit and vegetable market Azadpur: Efforts are at final stage for
installing. Integrated facility centre for fruits and vegetable’s
having facilities for cooling sorting, grading, waxing ripening and
packing etc. to provide quality product for consumption of citizen
of Delhi and other States and to boosting of the export.
(II) Remodelling of new fruit market at Azadpur- Expression of
indent has been invited EOI have also been received. Scrutiny of
EOI is in progress for appointing suitable Architectural agency.
(III). Computerization : The system of issue of gate passes has been fully
computerized on all the gates of principal yard and all the sub yards of
APMC,Azadpur. The matter is under process for computerization of APMC
Azadpur(all branches and gates etc. for which the consultant has been appointed
who had been studying the functioning of all the branches and will submit the DPR
and tender documents for software and hardware very shortly and after that the
work for software and hardware will be awarded accordingly for compouterisation.

3. Brief History and background for its establishment

Delhi Agricultural Produce Marketing Regulation Act, 1976 was enacted

and made effective in the Union Territory of Delhi from 5th of November,1976 for
regulating the marketing of agricultural produce. Before the enactment of this Act
the Fruit & Vegetable Market in Union Territory of Delhi was unregulated and it
was mainly operating in the vicinity of Hindu Rao Hospital at Barafkhana near
Ghantagarh. The first Marketing Committee under the Act was constituted vide
notification dated 15.01.1977 . Now repealed by new act namely Delhi Agricultural
Marketing, Regulation Act, 1998.(Ch. Hira Singh Fruit & Vegetable Market
Azadpur has been declared as Market of National Importance on 07.01.2004).
 4. Organization charts

Chart enclose at annexure ‘A’

5 Allocation of business

To regulate the Marketing of fruit vegetable in Principal Market Yard and

its Sub Yards and Market Area. To watch the interest of growers and to facilitate the
consumers.

1. Duties to be performed to achieve the mission

1. Construction of Kissan Bhawan for the farmer/growers

2. Construction of Hospital for the market functionaries
3. Chiller plants provided for the market users/market functionaries
4. Remodeling of entry/exit gate
5. Additional covered space for traders
6. Development of fruit and vegetable market at Tikri/ Khampur
7. Scientific and mechanized disposal of garbage
8. Auction space
9. Traffic regulation
10. Market Information Service
11. Educating the farmers
12. Installation of integrated facility centre for fruit and vegetable at fruit and
vegetable market Azadpur.
13. Computerization APMC , Azadpur (MNI)
14. Remodeling of new fruit market at Azadpur
15. A Farmer consumer Friendly market is developed at Kissan Haat, Chhaterpur

2. Details of services rendered: Information as above in main point

A new fruit and vegetable market at Azadpur spread over an area of 43.65 acres was
constructed by Delhi Development Authority in the year 1975 and the Old Vegetable
Market was shifted from Barafkhana to this New Subzi Mandi Azadpur in 1976. The plots
for shops to traders were allotted made by the DDA and initially the market was maintained
by DDA itself. DDA withdrew its maintenance staff w.e.f. 1/12/1979 and the market was

handed over to APMC Azadpur for maintenance and regulation. Subsequently about 33
acres of more land was acquired to make a New Fruit Market contiguous to the existing
New Subzi Mandi at Azadpur.Shahdara sub yard was made a separate APMC in 1992 and
Keshopur sub yard was made a separate APMC in 2001. Okhla fruit and vegetable market
was developed by DDA and handed over to APMC Azadpur as its sub yard in 1987.
Azadpur Railway Station has also been declared as a subsidiary yard of the principal
market of Azadpur for fruits like banana , orange and south mango etc. coming from
southern states. There are 118 commodities notified for transaction in the market yards of
APMC, Azadpur( i.e. 50 fruits items and 68 vegetables.)

3. Citizens interaction……. Not applicable

4. Postal address of the main office, attached/subordinate office/field units etc.

(i) Main Office -- D-4, Panchwati, APMC(MNI) ,Azadpur, Delhi-110033

(ii) APMC ,Sub Yard Okhla ,Subzi Mandi, Okhla , New Delhi
5. Map of Office Location is attached at Annexure –A-1

6. Working hours both for office and Public

Office --- 9.30 a.m. to 6.00 p.m.

Field -- Round the Clock i.e. 7.30 a.m. to 2.30 p.m. , 2.30 p.m. to 9.30 p.m. and
9.30 p.m. to 7.30 a.m.
7. Public interaction, if any—Not applicable
8. A Dispute Sub Committee has been formed by the Marketing Committee for the
Redressal of grievances between Traders/ grower/ sellers/farmers/buyer

MANUAL- 2

Powers and duties of officers and employees

(Section 4(1)(b) (ii)

Powers and duties of officers and staff

Information is at Annexure ‘B’

MANUAL 3

Procedure followed in decision-making process

(Section 4(1)(b) (i)

Sl.No. Activity Level of action Time frame

1. To receive application and put a R & I Branch same day
Diary number
2. R&I Branch send the dak Secretary same day
3. After seeing the dak by P.Cell Concerned Branch same day
of Secretary,APMC

4. To sign by the Head of Branch Concerned D.A. 1-2 days

 5. To take action on PUC Head of Branch 2-3 days
6. To accord approval Competent Authority 1-2 days
7. Back to concerned Branches Decision conveyed 1-2 days

MANUAL- 4

Norms set for the discharge of functions

(Section 4 (1)(b)(iv)

Sl.No. Activity Time frame/Norm Remarks

1. Receiving of letter/
request 5 Minutes per letter

2. Processed by concerned
Branches 1-2 days
3. Accord approval from
Competent Authority 1-2 days
4. Decision conveyed by
the concerned Branches
to the concerned. 1-2 days

MANUAL 5

Rules , regulations, instructions, manuals and records for discharging functions

S.No. Name of the act, Brief Reference no Price in case of

Rules,regulations etc. gist of if any, priced publications
the contents
1. The Delhi Agricultural An Act to F14/11/98LAS/186 (Rs.125/-
Produce Marketing(Regulation) provide Dated 2.6.99 of both Act &
Act, 1998 for the better Rules)
Regulation of
Marketing of
Agricultural
Produce and the
Establishment of
Market for Agri.
Produce in the NCT of
Delhi
2. The Delhi Agricultural To regulate the Marketing of F8/12/2000/DAM/
Produce Marketing(Regulation) Agri. Produce in NCT of MR(I)/4380-4403
Act, 1998 Delhi Dated 10.11.2000
 MANUAL 6

A statement of the categories of documents that are held by it for under its control
(Section 4(1)(b)(vi)

Sl.No. Nature of Record Detail of infor- Unit/section

Retention
mation available where available period, where
available
1.Budget General cash book 5yrs Accounts 5 yrs.
2. Establishment bill permanent Accounts 5 yrs.
3. General Bills -do- -do- Thirty five yrs.
4. Balance sheet 3 yrs. –do- 3 years
5. Ledger Ten yrs. –do- 10 yrs.
6.Register of deposits Ten yrs. –do- 10 yrs.
7.Application form A Permanent -do- Permanent
8. Other application forms Three yrs. –do- Three yrs.
9. Returns of daily(Form L) Five yrs after audit –do- 5 yrs.after audit
10. Purchases and sale/
receipt books Three yrs. –do- Three yrs.
11.Register of sale and
purchase of agri.produce Ten yrs. –do- Ten yrs.
12. Register of licence Ten yrs. –do- Ten yrs.
13. Provident Fund register Ten Yrs.or till -do- Ten Yrs or till a/cs to
accounts to which which it relates
it relates are closed. are closed.

9. Service Books of
Employees Five yrs.after retirement Five yrs after retirement
or death(whichever is earlier) Admn. Or death(Whichever is
Branch earlier)
10. Register of proceedings of
The Board or committee or Permanently Nodal Branch, Permanently.
Committee or sub committee Dispute Sub-
Committee,
Lic.Sub Committee,
Allotment Sub Committee.

16. Register of correspondence Permanently concerned branches. Permanently.

17.Cheque Books Ten yrs Accounts Branch Ten yrs.
18. Travelling allowance bills Three yrs. Accounts Branch Three yrs.
19. Lease deeds Ten yrs from
the date they cease
to have effect Engg. Branch Ten yrs.from
the date they
cease to have effect.
20. Security Bonds Ten yrs from the date
they cease to have Engg.Branch Ten yrs from the
effect. Date they cease to
have effect.
21. Treasury challans Three years Accounts Branch Three yrs.
22.Imprest account register Three yrs -do- Three yrs.
23. Attendance register One yr Record Cell One yr.
24. Movable Property
register Ten Yrs C.T.Branch Ten yrs
25. Demand and Collection
Register Ten yrs ADC Branch Ten yrs
26. Register of stamps Three yrs R&I Branch Three yrs
27. Stock register Ten yrs CT Branch Ten yrs
28. Register of court
cases Ten yrs Legal Branch Ten yrs
29. Investment register Permanently Accounts Branch Permanently
30.Files about the appoint- Thirty five DAMB 35 yrs.
ment , removal and dismissal yrs.
of employees

MANUAL- 7

Particulars of any arrangement that exists for consultation with or representation by the
members of the public in relation to the formulation of its policy of implementation.

MANUAL - 8

A statement of Boards, Council, Committees and other bodies constituted

Not related to APMC, Azadpur.

MANUAL-9

Directory of Officers and Employees.

List enclosed at annexure ‘C’.

MANUAL -10

The monthly remuneration received by each of the officers and employees, including the
system of compensation as provided in the regulations

List enclosed at annexure ‘D’

 MANUAL -11

The budget allocated to each agency

List enclosed at annexure ‘E’.

MANUAL -12

The manner of execution of subsidy program

Not related to APMC, Azadpur.

MANUAL -13

Particulars of recipients of concessions, permits or authorizations granted

Not related to APMC, Azadpur

MANUAL -14

Information available in an electronic form

S.NO. ACTIVITIES FOR WHICH NATURE OF CAN BE SHARED IS IT AVAIL-

ELECTRONIC DATA INFORMA- WITH PUBLIC ABLE ON
AVAILABLE AVAILABLE WEBSITE OR
IS BEING USED
AS BANK END
DATA BASE

1 Arrival & Rates Gradewise Yes Yes

of different commodities

MANUAL -15

Particular of facilities available to citizens for obtaining information

Information can be sought from Website and Notice Board.

MANUAL -16

Name, Designation and other particulars of Public Information Officer.

Not related to APMC, Azadpur.

MANUAL -17

Other information as may be prescribed.

Not applicable at this moment. As and when there will be some progress on the subject
matter the same will be processed.

( B.L.SHARMA) ( R.S.KUHAD) ( M.P.GULATI) ( N.P.RAI)

Dy.Secretary Dy.Secretary Dy.Secretary Dy. Secretary

( PRAHLAD SINGH)
J.A.O