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VLOOKUP Function and PIVOT TABLE

The document discusses two Excel functions: VLOOKUP and pivot tables. VLOOKUP allows you to lookup a value in a table and return a corresponding value from another column. Pivot tables allow you to summarize and analyze large amounts of data quickly by rearranging rows and columns. An example shows how to use each function to analyze voter data by barangay, classification, and gender.

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Angeli Shane Sison
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323 views9 pages

VLOOKUP Function and PIVOT TABLE

The document discusses two Excel functions: VLOOKUP and pivot tables. VLOOKUP allows you to lookup a value in a table and return a corresponding value from another column. Pivot tables allow you to summarize and analyze large amounts of data quickly by rearranging rows and columns. An example shows how to use each function to analyze voter data by barangay, classification, and gender.

Uploaded by

Angeli Shane Sison
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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UNIVERSIDAD DE DAGUPAN

SCHOOL OF INFORMATION TECHNOLOGY EDUCATION


CAEC11 – IT APPLICATION TOOLS IN BUSINESS

EXCEL FUNCTION – VLOOKUP


VLOOKUP is a useful Excel function that allows you to search for a specific value in a range of cells, and then
return a corresponding value from a different column in the same row.
A VLOOKUP function exists of 4 components:
1. The value you want to look up;
2. The range in which you want to find the value and the return value;
3. The number of the column within your defined range, that contains the return
value;
4. 0 or FALSE for an exact match with the value your are looking for; 1 or TRUE for an
approximate match.

Syntax: VLOOKUP([value], [range], [column number], [false or true])


In our example we have a list of fruits, the amount in stock and the current price. We want to find the price of
kiwi’s quickly in this table.
First, select a cell in which you want to publish the current price:

So, in our selected cell we start typing: =VLOOKUP( :


UNIVERSIDAD DE DAGUPAN
SCHOOL OF INFORMATION TECHNOLOGY EDUCATION
CAEC11 – IT APPLICATION TOOLS IN BUSINESS

Then we select the value we want to look up, in this case it’s ‘Kiwi’ in cell B12:

Next we enter ‘,’ and select the range (or table array) in which we want to find the lookup value and the return
value. In this case it is range (A2:C10):
UNIVERSIDAD DE DAGUPAN
SCHOOL OF INFORMATION TECHNOLOGY EDUCATION
CAEC11 – IT APPLICATION TOOLS IN BUSINESS

Then we enter ‘,’ and the number of the column within the defined range in which we want to look for the
return value. In this case it is column 3, followed by ‘,’ and ‘0’ or ‘FALSE for an exact match with the lookup
value ‘Kiwi’:

When we press enter, we get the corresponding price from the row that contains value ‘Kiwi’ within the
selected table array:
UNIVERSIDAD DE DAGUPAN
SCHOOL OF INFORMATION TECHNOLOGY EDUCATION
CAEC11 – IT APPLICATION TOOLS IN BUSINESS

In this example we only have a small list of fruits, but imagine you have a long list of data and you wish to use
a certain value elsewhere in your spreadsheet. Using VLOOKUP (and HLOOKUP) the user only has to change a
certain value in one worksheet and it will automatically be changed in all other relevant places.
UNIVERSIDAD DE DAGUPAN
SCHOOL OF INFORMATION TECHNOLOGY EDUCATION
CAEC11 – IT APPLICATION TOOLS IN BUSINESS

PIVOT TABLE
A pivot table is a tool in Excel that allows you to summarize and analyze large amounts of data quickly and
easily. It allows you to rearrange and rearrange your data to see different summaries of it, and to answer
questions about your data in a flexible and interactive way.
Some common uses for pivot tables include:

 Summarizing large amounts of data to get a quick overview of it.


 Analyzing data by different dimensions or categories, such as by region, by product, or by time period.
 Comparing values across different dimensions or categories.
 Identifying trends and patterns in the data.
 Finding the top or bottom values in the data.
Pivot tables are a very powerful tool in Excel, and they can be customized and formatted in many different
ways to suit your specific needs.
Example in using pivot table:
We have a sample list of voters in Dagupan City with 1000 data. We would like to find the number of voters
per barangay separated by classification of voter and gender (SK, National).

So here’s how we do it using pivot table.


UNIVERSIDAD DE DAGUPAN
SCHOOL OF INFORMATION TECHNOLOGY EDUCATION
CAEC11 – IT APPLICATION TOOLS IN BUSINESS

1. Click the Insert tab on the ribbon, and then click the Pivot Table button in the Tables group.

2. Select a table or range and choose where you want the PivotTable to be placed
UNIVERSIDAD DE DAGUPAN
SCHOOL OF INFORMATION TECHNOLOGY EDUCATION
CAEC11 – IT APPLICATION TOOLS IN BUSINESS
UNIVERSIDAD DE DAGUPAN
SCHOOL OF INFORMATION TECHNOLOGY EDUCATION
CAEC11 – IT APPLICATION TOOLS IN BUSINESS

3. The pivot table will be inserted into a new worksheet, and the PivotTable Fields pane will appear on
the right side of the worksheet.

4. In the PivotTable Fields pane, you can drag and drop the fields that you want to include in your
pivot table into the different areas: Rows, Columns, Values, and Filters. The data in the pivot table
will be summarized based on the fields that you place in these areas.
UNIVERSIDAD DE DAGUPAN
SCHOOL OF INFORMATION TECHNOLOGY EDUCATION
CAEC11 – IT APPLICATION TOOLS IN BUSINESS

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