TECHNICAL PROPOSAL SUBMISSION FORM

To:

The Human Resources Officer

African Population and Health Research Center,
Inc. APHRC Campus, Manga Close,
off Kirawa Road, Kitisuru
P. O. Box 10787-GPO, Nairobi, Kenya.
Website: www.aphrc.org

Dear Sirs:

We, the undersigned, offer to provide the consulting services for SHORT COURSE
TRAINING CONSULTANCY-2023 in accordance with your Request for Proposal dated June
9, 2023 and our Proposal. We are hereby submitting our Proposal, which includes this
Technical Proposal, and a Financial Proposal sealedi under a separate envelope.

We are submitting our Proposal in association with Radar Consultancy. We hereby

declare that all the information and statements made in this Proposal are true and accept
that any misinterpretation contained in it may lead to our disqualification.

If negotiations are held during the period of validity of the Proposal, i.e., before the
date indicated, we undertake to negotiate on the basis of the proposed personnel. Our
Proposal is binding upon us and subject to the modifications resulting from contract
negotiations.

We undertake, if our Proposal is accepted, to initiate the consulting services related to

the assignment not later than the date indicated.

We understand you are not bound to accept any Proposal you receive.

We remain,

Yours sincerely,

Authorized Signature [In full and initials]:

Name and Title of Signatory:
Name of Firm:
Address:
 CONSULTANT’S ORGANIZATION AND EXPERIENCE

Consultant’s Organization

Radar Consultancy is a leading creative solutions provider that offers professional consulting, training,
coaching, and strategic planning services to client companies. With a team of dedicated and experi-
enced professionals, Radar Consultancy is known for its high level of professionalism, state-of-the-art
training, and an easy intimate style of service delivery. We have a vision to be a creative company for
excellence, striving to be the best in their field by utilizing their brand-new generation and built-in cre-
ativity.

The organization's mission is to magnify brands by defining and designing brand images that determ-
ine their clients' existence and survival in the global market. We excel in transforming branding com-
munications into technological efficacy, enabling our clients to compete with larger counterparts.
Radar Consultancy values efficiency, trustworthiness, a hands-on approach, integrity, credibility, and
social responsibility, which form the foundation of their work.

Radar Consultancy offers a wide range of activities and services, including training, coaching, busi-
ness development, strategic planning, consulting, project planning, fundraising, ICT consulting, net -
working, mergers and acquisitions, start-up support, software development, and major construction
projects. Our competencies span across various domains such as strategic management, operational
management, motivation, organizational development, leadership development, trading methodology,
B2B complex sales, ICT industry experience, project management, cost management, decision sup -
port, communication, conflict management, stress management, internal collaboration improvement,
process-based operation, M&A advisory, and fundraising.

The organization's strengths lie in their dedicated and experienced staff, competitive pricing, delivery
of high-quality services on time and on budget, strategic alliances with suppliers and manufacturers,
visibility development to generate new business, and a follow-up strategy to gauge performance with
clients. Radar Consultancy places great emphasis on building long-term partnerships with their clients,
actively engaging in their everyday use and development. Our combine a modern, dynamic style with
professionalism, leveraging their background primarily in the ICT industry.

Radar Consultancy is a reputable consulting firm that specializes in providing creative solutions to cli -
ents across various industries. With our expertise, professionalism, and commitment to excellence,
they aim to help clients succeed and achieve their dreams in the global market.
 Consultant’s Experience

Radar Consultancy has been contracted to provide consulting services similar to the ones re-
quested under this assignment for another organization in the past. The assignment involved
conducting a comprehensive capacity strengthening program for a research institute in the in-
ternational development sector. Here are the key details of that assignment:

Background:

The research institute, similar to APHRC, aimed to enhance its capacity across programmatic
and operational areas. They recognized the need to shift from a singular focus on research ca-
pacity strengthening to a more holistic approach that encompassed all aspects of their organi-
zation. The institute sought Radar Consultancy's expertise to design and implement a capacity
strengthening program tailored to their specific needs.

Objectives:

The objectives of the assignment were to:

1. Assess the institute's capacity gaps and training needs through a thorough needs assess-
ment process.
2. Develop a customized curriculum and training materials that address the identified gaps
and needs.
3. Conduct interactive and engaging training sessions to build the knowledge and skills of
the institute's staff.
4. Enhance the overall organizational performance and effectiveness through capacity
strengthening.

Scope of Work:

Radar Consultancy's scope of work included the following activities:

1) Conducting a comprehensive needs assessment, which involved interviews, surveys, and
analysis of existing documentation.
2) Designing a capacity strengthening program that covered various aspects, including lead-
ership development, project management, research methodologies, data analysis, and
communication skills.
3) Developing detailed training materials, including curriculum, presentations, handouts,
and case studies.
4) Facilitating training sessions using a participatory approach, incorporating interactive ex-
ercises, group discussions, and practical activities.
5) Providing ongoing coaching and mentoring support to ensure the application of newly ac-
quired skills in the workplace.
6) Monitoring and evaluating the effectiveness of the capacity strengthening program and
making necessary adjustments based on feedback.
Deliverables:

The deliverables of the assignment included:

I. Needs assessment report highlighting the identified capacity gaps and training needs.
II. Customized training curriculum and materials tailored to the institute's requirements.
III. Training sessions conducted successfully, with participant engagement and positive feed-
back.
IV. Post-training evaluation report assessing the impact of the capacity strengthening pro-
gram.
V. Recommendations for further organizational development and capacity building initia-
tives.
 COMMENTS AND SUGGESTIONS ON THE TERMS OF REFERENCE AND ON
COUNTERPART STAFF AND FACILITIES TO BE PROVIDED BY THE CLIENT

On the Terms of Reference

Proposal for Modifications and Improvements to the Terms of Reference:

Pre-Training Assessment:

It is recommended to include a pre-training assessment phase before curriculum develop-

ment. This will allow the consultant to gather specific information about the current skill levels
and training needs of APHRC staff. The assessment can be conducted through surveys, in-
terviews, or self-assessment tools. The findings will inform the development of targeted and
relevant training materials.

Blended Training Approach:

Consider incorporating a blended training approach that combines in-person sessions with
online modules. This approach provides flexibility for participants and allows for continued
learning beyond the classroom. Online modules can be developed as self-paced modules or
webinars, ensuring accessibility for all staff members, including those in remote locations.

Training of Trainers:

To ensure sustainability and long-term impact, consider including a "Training of Trainers"

component. This would involve identifying and training a group of internal staff members as
trainers, who can then deliver the training to their colleagues in the future. It promotes know-
ledge transfer and builds internal capacity for ongoing training and development.

Post-Training Support:

Include a provision for post-training support and follow-up. This can involve coaching or
mentoring sessions conducted by the consultant to address any implementation challenges
or questions that arise after the training. Post-training support ensures that the newly ac-
quired skills are effectively applied in the workplace, leading to enhanced performance and
results.

Monitoring and Evaluation:

Enhance the monitoring and evaluation component by including specific indicators and meth-
ods to assess the impact of the training. This can involve pre- and post-training assess-
ments, participant feedback surveys, and follow-up assessments at designated intervals after
the training. The evaluation findings will provide valuable insights into the effectiveness of the
training and inform future capacity strengthening initiatives.

Phased Approach:
Consider dividing the training into phases to ensure a systematic and structured implementa-
tion. Each phase can focus on specific topics or skill areas, allowing participants to build
upon their knowledge progressively. A phased approach also provides opportunities for on-
going evaluation and adaptation based on the outcomes of each phase.

Customized Training Materials:

Emphasize the need for tailored and customized training materials that align with APHRC's
specific context, goals, and challenges. The materials should be interactive, engaging, and
relevant to the participants' roles and responsibilities. Incorporate real-life case studies, ex-
amples, and practical exercises to enhance the learning experience.

By incorporating these modifications and improvements, the performance and impact of the
assignment can be enhanced. These suggestions aim to ensure a more targeted, flexible,
and sustainable approach to capacity strengthening, ultimately leading to improved know-
ledge, skills, and performance of APHRC staff.
 On Counterpart Staff and Facilities
In order to facilitate the successful implementation of the consultancy assignment, it is es-
sential for the client to provide the necessary counterpart staff and facilities. These provisions
will contribute to a conducive working environment and efficient collaboration between the
consultant and the client. Here are some key considerations:

Administrative Support:

The client should designate a focal point or project manager who will serve as the main con-
tact person for the consultant. This individual should be responsible for coordinating adminis-
trative matters, facilitating communication, and providing timely feedback. Clear lines of com-
munication and efficient administrative support will streamline the implementation process.

Office Space:

The client should allocate suitable office space for the consultant to work on-site, if required.
The office space should be equipped with essential amenities such as a desk, chair, and ac-
cess to necessary resources like internet connectivity and printing facilities. This will ensure a
productive work environment for the consultant.

Local Transportation:

The client should provide assistance or reimburse the consultant for local transportation, if
needed. This can include transportation to and from the office, meeting venues, and any field
visits or data collection locations. Access to reliable and convenient transportation will enable
the consultant to carry out their tasks efficiently and meet project timelines.

Equipment and Tools:

client should provide access to any specialized equipment or tools required for the con-
sultancy. This could include computers, software, data analysis tools, or any other relevant
equipment needed to carry out the training or consultancy services effectively. Having ac-
cess to the necessary equipment will enable the consultant to deliver high-quality outputs.

Data and Information:

The client should provide the necessary data, reports, and relevant information to support the
consultant's work. This could include access to internal documents, research findings, re-
ports, and any other data sources required for curriculum development, training materials, or
analysis. Timely access to accurate and comprehensive data will enhance the consultant's
ability to provide informed recommendations and deliver targeted training.

Collaboration and Engagement:

The client should encourage the participation and engagement of relevant staff members and
stakeholders in the consultancy process. This includes involving key personnel in training
needs assessments, curriculum development, and training sessions. Collaborative engage-
ment will ensure that the training content is tailored to the specific needs of the organization
and that the knowledge transfer process is effective.

By providing the necessary administrative support, office space, local transportation, equip-
ment, and access to data and information, the client will create an enabling environment for
the consultant to deliver their services effectively. A well-supported consultant-client relation-
ship fosters collaboration, maximizes productivity, and enhances the overall success of the
assignment.
 DESCRIPTION OF APPROACH, METHODOLOGY AND WORK PLAN FOR
PERFORMING THE ASSIGNMENT

a) Technical Approach and Methodology:

Our technical approach and methodology for carrying out the assignment are designed to
effectively address the objectives and challenges identified in the Terms of Reference. We
understand the importance of the assignment in strengthening the capacities of APHRC staff
through the delivery of targeted training courses. Our approach focuses on the following key
elements:

Understanding Objectives:

We will begin by conducting a thorough analysis of the objectives outlined in the Terms of
Reference. This will involve reviewing relevant documents and engaging in discussions with
key stakeholders from APHRC to gain a comprehensive understanding of the desired
outcomes and the specific skills and knowledge areas that need to be addressed.

Needs Assessment:

To ensure the training courses are tailored to the specific needs of APHRC staff, we will
conduct a comprehensive pre-training needs assessment. This assessment will involve
surveying and interviewing staff members to identify their current skill gaps, training needs,
and areas for improvement. The findings from the needs assessment will inform the design
and content of the training courses.

Curriculum Development:

Based on the needs assessment findings and in consultation with APHRC, we will develop
customized training curricula for each of the identified courses. The curricula will be designed
to cover the essential leadership skills and knowledge areas relevant to different cadres of
staff at APHRC. The curricula will include a detailed outline of topics, learning objectives, and
suggested training methods and activities.

Training Methodology:

Our training methodology will emphasize interactive and participatory learning approaches.
We will incorporate a variety of training techniques, including case studies, group
discussions, role plays, and practical exercises, to engage participants and facilitate active
learning. The training sessions will provide ample opportunities for participants to apply their
learning in real-life scenarios through simulations, group projects, and individual
assignments.

Training Delivery:
The training sessions can be conducted in-person, online via platforms like Zoom, or a
blended approach based on the preferences and logistical considerations of APHRC. We will
work closely with APHRC to determine the most suitable delivery method that ensures
maximum engagement and participation from the staff members. The training will be
conducted in English, and we will ensure that language proficiency does not hinder
participants' comprehension and active participation.

Output and Evaluation:

At the end of each training course, participants will be expected to demonstrate their
acquired knowledge and skills through a final product or deliverable. This could include a
presentation, a written report, or an action plan outlining how they will apply their learning in
their respective roles. We will provide ongoing monitoring and evaluation throughout the
training to assess the effectiveness and impact of the sessions. A final evaluation report will
be prepared to summarize the outcomes and recommendations for further capacity-building
initiatives.

Our proposed technical approach and methodology align with the objectives of the
assignment and prioritize the practical application of knowledge and skills. We believe that
our interactive and participatory training methods, combined with a thorough needs
assessment and customized curriculum development, will effectively address the identified
skill gaps and contribute to the professional development of APHRC staff

b) Work Plan:

Activity: Initial Consultations and Document Review

Content: Review of background documents, reports, and available secondary data provided
by APHRC
Duration: 3 days
Phasing: This activity will be carried out at the beginning of the assignment to gain a
comprehensive understanding of APHRC's context and requirements.

Activity: Pre-Training Needs Assessment

Content: Conduct surveys and interviews with APHRC staff to identify skill gaps and training
needs
Duration: 5 days
Phasing: This activity will be conducted in close coordination with APHRC to gather valuable
insights from staff members and inform the development of customized training curricula.

Activity: Curriculum Development

Content: Design customized training curricula for each identified course, including topics,
learning objectives, and training methods
Duration: 10 days
Phasing: This activity will commence after the completion of the needs assessment to
ensure the training content aligns with the identified skill gaps and objectives.

Activity: Training Material Preparation

Content: Develop training materials such as PowerPoint slides, handouts, and other relevant
course materials
Duration: 7 days
Phasing: This activity will run concurrently with the curriculum development to ensure timely
preparation of training materials.

Activity: Training Delivery

Content: Conduct interactive and participatory training sessions for APHRC staff
Duration: To be determined based on the specific training courses and number of
participants
Phasing: Training sessions will be scheduled in consultation with APHRC, considering staff
availability and logistical arrangements.

Activity: Training Evaluation and Report Preparation

Content: Evaluate the effectiveness and impact of the training sessions and prepare a
comprehensive report
Duration: 5 days
Phasing: This activity will take place after the completion of the training sessions, allowing
sufficient time for data analysis and report writing.

Activity: Final Report Submission

Content: Submit the final evaluation report and any other agreed-upon deliverables
Duration: 2 days
Phasing: This activity will mark the conclusion of the assignment, ensuring the timely
submission of the final report.

Deliverables:

Pre-Training Needs Assessment Report

Customized Training Curricula for each identified course
Training Materials (PowerPoint slides, handouts, etc.)
Training Evaluation Report
Final Report summarizing the outcomes, recommendations, and key findings

Milestones:
Interim approval of Pre-Training Needs Assessment Report
Interim approval of Customized Training Curricula
Interim approval of Training Materials
Interim approval of Training Evaluation Report
Final approval and submission of the Final Report

The proposed work plan demonstrates our understanding of the TOR and our ability to
translate them into a feasible working plan. It aligns with the technical approach and
methodology, ensuring a systematic and efficient execution of the assignment. The work plan
is consistent with the Work Schedule of Form TECH-8, and the deliverables are clearly
identified to ensure a successful outcome of the project.

c) Organization and Personnel.

Our proposed team for the assignment consists of highly skilled professionals with expertise
in capacity strengthening, training, and organizational development. The team composition is
as follows:

Project Manager/Lead Expert:

Responsible for overall project coordination, quality assurance, and client communication.
Qualifications: Advanced degree in a relevant discipline, extensive experience in managing
similar projects, and strong organizational and leadership skills.
Training Specialist:

Responsible for conducting the training sessions, ensuring effective knowledge transfer, and
facilitating interactive learning experiences.
Qualifications: Strong background in adult learning principles, experience in delivering
training programs, and expertise in the specific areas covered by the courses.

Curriculum Developer:

Responsible for designing customized training curricula based on the needs assessment and
objectives of the assignment.
Qualifications: In-depth knowledge of curriculum development methodologies, expertise in
instructional design, and familiarity with the subject matter.

Research Analyst:

Responsible for conducting the pre-training needs assessment, analyzing data, and
preparing evaluation reports.
Qualifications: Proficiency in qualitative and quantitative research methods, experience in
conducting needs assessments, and strong analytical skills.

Technical Support Personnel:

Assisting in logistical arrangements, technical setup for training sessions (if applicable), and
administrative support throughout the project.
Qualifications: Relevant administrative and technical skills, attention to detail, and ability to
manage training materials and resources effectively.

Sub-Consultants:
We do not propose the involvement of sub-consultants or engage in a joint venture or
association for this assignment. Our team possesses the necessary expertise to deliver the
required services independently.

We assure you that our team has the necessary qualifications, experience, and commitment
to successfully carry out the assignment outlined in the Terms of Reference. We will
collaborate closely with the client to ensure smooth communication, effective project
management, and timely delivery of all outputs.
 TEAM COMPOSITION, TASK ASSIGNMENTS AND SUMMARY OF CV INFORMATION

Employment
Firm Area of Position Task Citi- Education / No. of years of CV signature
Family Name, First Status with
zen- Degree (Year / relevant project (by expert/by
Name Acronym Expertise Assigned Assigned Firm (full-time,
ship Institution) experience other)
or other)

672854337.doc
 CURRICULUM VITAE (CV) FOR PROPOSED EXPERTS

1. Proposed Position [only one candidate shall be nominated for each position]:

2. Name of Firm [Insert name of firm proposing the expert]:

3. Name of Expert [Insert full name]:

4. Date of Birth:

5. Education [Indicate college/university and other specialized education of expert, giving names
of institutions, degrees obtained, and dates of obtainment]:

6. Membership in Professional Associations:

7. Other Trainings [Indicate significant training since degrees under 5 - Education were obtained]:
_______________________________________________________________________

8. Countries of Work Experience: [List countries where expert has worked in the last ten
years]:

9. Languages [For each language indicate proficiency: good, fair, or poor in speaking, reading,
and writing]:

10. Employment Record [Starting with present position, list in reverse order every employment
held by expert since graduation, giving for each employment (see format here below): dates of
employment, name of employing organization, positions held.]:

From [Year]: To [Year]:

Employer:
Positions held:
11. Detailed Tasks Assigned 12. Work Undertaken that Best Illustrates Capability to
Handle the Tasks Assigned

[List all tasks to be performed [Among the assignments in which the expert has been
under this assignment] involved, indicate the following information for those
assignments that best illustrate the expert’s capability to
handle the tasks listed in line 11.]

Name of assignment or project:

Year:
Location:
Client:
Main project features:
Positions held:
Activities performed:

13. Certification:
I, the undersigned, certify to the best of my knowledge and belief that
(i) this CV correctly describes my qualifications and my experience;
(ii) I am not employed by the Executing /Implementing Agency and I am not a close rela-
tive of any employee of the Executing/Implementing Agency;
(iii) In the absence of medical incapacity, I will undertake this assignment for the duration
and in terms of the inputs specified for me in the Personnel Schedule in Form provided
team mobilization takes place within the validity of this proposal or any agreed exten-
sion thereof;
(iv) I am committed to undertake the assignment within the validity of Proposal;
(v) I am not part of the team who wrote the terms of reference for this consulting services
assignment;
(vi) I am not sanctioned (ineligible for engagement) by ADB.

I understand that any willful misstatement described herein may lead to my disqualification or
dismissal, if engaged.
Date:
[Signature of expert or authorized representative of the firm]1 Day/Month/Year

Full name of authorized representative:


‘Close relative’ for this purpose is defined in Attachment 1.
1
This CV can be signed by a senior representative of the Consultant provided that if the Consultant’s pro-
posal is ranked first, a copy of the CV signed by the expert and/or specialist must be submitted to the Client
prior to the commencement of contract negotiations.
i
 PERSONNEL SCHEDULE1
Total person-month in-
Name of Professional Expert input (in the form of a bar chart)2
N° put
Expert /Position
1 2 3 4 5 6 7 8 9 10 11 12 n Home Field3 Total

[Home]
1
[Field]

Subtotal
 WORK SCHEDULE

Week
N° Activity
1 2 3 4 5 6 7 8 9 10 11 12 n
1
2
3
4
5