Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER

Communicating OSH
Training of Trainers on OSH
Session Objectives
At the end of the session, the participants will be able
to:

• Explain the roles of safety officers in the conduct of

OSH trainings;
• Enumerate and discuss the stages of the training
cycle;
• Discuss basic presentation and facilitating skills;
• Prepare a training plan for their company.
How will efficient OSH communication help in
achieving a safe and healthy workplace?
Communicate OSH program

Identify unsafe/
unhealthy acts and Conduct HIRAC
conditions

• OSH awareness • Proper communication

to all workers and employers
• Conduct OSH trainings • Workers will take part and
• Motivation of workers help implement OSH program

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
 Communicating OSH

Clients DOLE &

& Stake- other
holders government
agencies

OSH Program
Implementation

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
OSH Communication to EMPLOYERS

Employers respond to:

1. Compliance requirements
2. Status of compliance
3. Costs
4. Productivity indicators
5. ”Need to know” and what can be done
6. Efficient, effective way to implement OSH

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
How do you communicate OSH
to Employers?

1. Duties of employers
2. Compliance to legislations (OSH Standards, DO)
3. OSH data/profile and OSH situationer of company
4. Risk Assessment
5. OSH committee
6. Accident data and

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
Duties of Employers
(as per Chapter 3, Section 4a (1-9) of DOLE DO 198 s18)

1. Equip a place of employment for workers free

from hazardous conditions that are causing or
likely to cause death, illness or physical harm to
the workers; ….
2. Provide complete job instructions and proper
orientation to all workers including, but no
limited to, those relating to familiarization with
their work environment;…

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
OSH Communication to EMPLOYEES

Employees respond to:

1. How to keep themselves safe and healthy
2. Linking OSH to their productivity
3. Contributing to the achievement of the company

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
What to communicate?
• Company policies, OSH programs
• Administrative controls, OSH-related issuances
• New SOPs, operations, production processes
• Rights of workers
• Roles in OSH committee, OSH program
• Risk assessment, OSH audits
• WEM results, accident investigation reports
• Biological monitoring, medical surveillance
• Actions taken (ex. results of AMR..)

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
How do you communicate OSH
to Employees?
• Workers’ OSH seminar
• OSH committee meetings
• Toolbox meetings
• OSH bulletin boards, posters, IEC materials
• Email brigades, reports
• Specific OSH learning sessions, re-orientation

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
Activity: Role Play
Volunteer 1 as Safety Officer:
How will you communicate to the employer the status of
the company’s compliance to OSH?

What will be your approach to communicate the

importance of employer support in a successful OSH
program?

Volunteer 2 as Employer:
What would you want to know about the OSH program in
your company?

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
Safety Officers
as OSH Trainers

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
Workers’ OSH Seminar
Sec. 3. Definition of Terms (cc) DO 198 s.2018

…the mandatory 8-hour module

conducted by the safety officer of the
workplace as prescribed by the
OSH Standards

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
Workers’ OSH Seminar
Sec. 3. Definition of Terms (cc) DO 198 s.2018

- include management (discuss company policies)

- all workers including new hires
(focus: Rights of Workers)
- no cost to employees considered as
compensable working time
- For high risk establishments: quarterly re-
orientation

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
Basic Components of Company OSH
Program and Policy (DO 198-18, Chapter IV, Section 12)
• Company Commitment to Comply with OSH Requirements
• General Safety and Health Programs
• -Safety and health Hazard Identification, Risk Assessment and Control (HIRAC)
• -Medical Surveillance for early detection and management of occupational and work related
diseases
• -First-aid and emergency medical services
• Promotion of Drug Free workplace, Mental health Services in the Workplace, Healthy lifestyle
• Prevention and Control of HIV-AIDS, Tuberculosis, Hepatitis B
• Composition and Duties of Health and Safety Committee
• OSH Personnel and Facilities
• Safety and Health Promotion, Training and Education
• Orientation of all workers on OSH
• Conduct of Risk Assessment, evaluation and Control
• *Continuing training on OSH for OSH Personnel
• *Work permit System
• Toolbox/Safety Meetings, job safety analysis

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
Safety and Health Promotion, training
and education provided to workers
• Orientation of all workers on OSH
• Conduct of Risk Assessment, evaluation and
Control

* Continuing training on OSH for OSH Personnel

* Work permit System
*(Applicable for medium to high risk establishments with 10 to 50
workers and low to high risk establishments with 51 workers and above)

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
My Company Safety and
Health Training Plan

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
Safety and Health Promotion, training
and education provided to workers
Name of OSH Training/Orientation Number of Employees in Date
attendance

Conduct of Risk Assessment Date

(may include WEM)

…Draft a training plan for your company

Department of Labor and Employment
OCCUPATIONAL SAFETY AND HEALTH CENTER
Conduct of Safety Meetings / Tool Box
Meetings
Conduct of Safety Meetings / Tool Box Date
Meetings

…specify topics, dates, venue (work site)

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
Safety Meetings / Briefings
Daily safety briefings by supervisors to all
workers that help foster good safety and
health culture.

Useful way to keep health and safety

forefront in the minds of workers and make
them aware of the current risk and
hazards.
From: Leadership and Worker Involvement Toolkit – Health and Safety Executive (UK)

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
Toolbox Meetings / Talks
Toolbox Meetings / Talks allow safety
officers and workers to explore the risks of
specific health and safety issues in the
workplace and think of ways to deal with
them.

Toolbox talks should focus on a single topic

and be held regularly for greatest impact.
From: Leadership and Worker Involvement Toolkit – Health and Safety Executive (UK)

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
Tips for Effective Toolbox Talks
• Talk directly to your audience.
• Keep it brief.
• Stay positive!
• Demonstrate your point.
• Tell a story, not a statistic.

From: https://safestart.com/news/5-tips-effective-toolbox-talk/

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
Safety Officers as
OSH Trainers

http://www.facilitatingresults.ca/2016/images/facilitation-ottawa.jpg
Department of Labor and Employment
OCCUPATIONAL SAFETY AND HEALTH CENTER
Training

• Is a learning intervention;

• Improves match between job requirements and

individual’s knowledge, skills, and attitudes;

• After training, the individual is able to apply

learning immediately
Examples : BOSH, COSH, PCO Training etc.

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
 The Goal of Training: Learning

• Aims for a favorable change in perceptions, attitudes,

and behaviors in a positive direction of an individual,
group or organization.

Learning Improved Performance

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
 Training Needs
Monitoring & Analysis
Evaluation
Needs Analyst
Administrator

Curriculum
Development

Program Designer
Training
Implementation

Instructor/ Facilitator
Dev’t. of Training
Materials
Trainer Roles
Materials Developer
within the Training Cycle
 Department of Labor and Employment
OCCUPATIONAL SAFETY AND HEALTH CENTER

Analyze
Monitor &
Evaluate

A
D Design
D
I
E
Implement

Develop
Phases of the
Training Cycle
Training Needs Analysis (TNA)
• Determines whether training is needed in the
first place

• Training should be based on sound, clearly

identified requirements
- identify the problem (compliance etc.)
- is training the best way to
respond to the problem?
- identify the learners

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
Curriculum Development
• Course Outline / Training Activity Plan

• Identify/define good, sound learning objectives

• Determine, selecting the (most appropriate)
methodologies
• Specify the training dates (half-day, one day or
whole week etc.)

• Mandatory 8-hour Safety and Health Seminar for

Workers (see handout)

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
Development of Training Materials

• Conversion of the Course Outline / Training

Activity Plan into a complete set of materials:
-detailed lesson plans
- learner materials – workbooks, hand-outs
- audiovisual aids –slides, flip charts, etc.
- assessment and evaluation sheets

• Other activities – making arrangements for the

course, selecting the facilitators, etc.
Department of Labor and Employment
OCCUPATIONAL SAFETY AND HEALTH CENTER
Training Implementation
• As resource speaker and facilitator:

• Conduct of training
• Take care of logistics
• Keep records of learner progress
• Evaluate training instructor performance
• Make adjustments when needed

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
Monitoring and Evaluation
• Check-questions if the learner has retained the main
points/key messages
• Written evaluations
• Quizzes/Exercises
• Summarizing hand-outs, checklists
• Connecting questions: questions which connect the
new with the old subject

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
Exercise: The Effective Trainer

 Think of past trainings you have attended or have

been a part of. Who was the trainer that impressed
you the most? Who was your least favorite trainer?

 What for you are positive characteristic or positive

qualities of trainers

 What for you are negative characteristic or negative

qualities of trainers?

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
Presentation
Skills
Fear of presenting or
public speaking is universal!
Rooted in our fear of failing

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
Presentation Skills

• Think of your audience in advance;

• Anticipate questions;
• Take a breath, pause!
• Speak slowly especially when you have participants
who are non native speakers
• Make eye contact; use appropriate hand gestures

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
Presentation Skills

• Sweep the room as you enter and deliver your

opening spiel
• Stand confidently, dress neatly and appropriately
• Smile and the world will smile with you 

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
Body Language
• Eye contact
• Posture
• Hand gestures
• Arms
• Legs

Check your position

(vis-à-vis the LCD projector, laptop, audience)

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
 Visual Aids
- Any device used to help or aid in
communicating ideas

Y O U are your
NUMBER 1 visual!

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
Non-projected Visuals

Writing Board

Flip Flash
Chart Card
Projected Visuals

Overhead
Projector Slides Films
 Qualities of a Good Visual

• Simple (K.I.S.S.)

• Visible – for slides, smallest font size: 24

• Clear - gives the message directly and immediately

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
 Guidelines for a Good Visual
• Put one idea per slide
• As a general rule, use only a maximum of
• 8 words per line
• 6-8 lines per slide
• 2 graphics per slide

• Leave margins around the visual

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
 Guidelines for a Good Visual

 Put a heading on each visual using

- a maximum of 5 words
- larger font than the body size
- font size not smaller than 28 points

 Label charts and pictures boldly and clearly

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
 Guidelines for a Good Visual
 Use appropriate (readable) fonts
 No weird fonts or layout
 Use phrases and key words, not sentences, check
data, grammar, punctuation and spelling
 Emphasize points by
- using color and art, animation and sounds,
Pictures

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
Review

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
Review questions
1. _____________ is the mandatory 8-hour
module conducted by the safety officer of the
workplace as prescribed by the OSH Standards.

2. What are the five (5) phases of the training cycle?

3. Enumerate at least three (3) good presentation

skills a trainer need to have.

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
Clear points!

• Practice, practice, practice!

• Verbalize…hear your presentation out loud
• Clarity – make your points and move on
• Ownership – take responsibility for your
presentations
• Be audience / learner (user) friendly
• Connect with the audience at multiple touch
points (eyes, ears, brains, touch)

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
Clear points!
• Company’s OSH program should be communicated
in all levels of the organization and all stakeholders
(employers, workers, subcontractors, service
providers, clients)
• Good communication is key to an effective
implementation of a company’s OSH program.

• Conduct of OSH trainings, facilitation of

OSH meetings are among the roles of the
safety officer.

Department of Labor and Employment

OCCUPATIONAL SAFETY AND HEALTH CENTER
 Lahat tayo
pwede maging
maging
OSH CHAMPIONS!