CIN No.

: U72502DL2018PTC328863

Strictly Confidential

Offer cum Appointment Letter

Congratulations! We are delighted to offer you the position of Senior Technical Consultant at Iris
Software Technologies Pvt. Ltd. for an annual package of ₹14,00,000. As confirmation of your
acceptance, kindly return a signed copy of this letter at the earliest.
We expect you to join us on or before August 10, 2020. You will be on probation for a period of 6 months from the start
date of your employment. Your actual date of joining shall be deemed as your effective date of appointment.

We are looking forward to your joining us. We believe that our employees form the basis of our success
and are therefore our most valued assets. Our top priority is to employ individuals, like you, who can
use their knowledge and creativity to add value to the company and its clients.
By signing it you agree to abide by these terms and any other published terms in effect from time to time throughout the
period of your employment. Please refer to the Annexures of this letter for details of these terms of your employment.

Please note that in case you are unable to report for joining on the respective date, this offer extended to you
shall stand withdrawn without any liability. Also, this offer letter does not give you the employee status of our
company. Your appointment comes into effect only after completing the joining formality with us.

If you wish to discuss any detail of this offer, please feel free to contact us.
Best Regards

Naveen Malhotra
Senior Manager – TAG
I accept and agree to this employment. I have understood and I accordingly agree to abide
by the policies, rules and regulations of the company as detailed in the attached Annexures.
ANNEXURES
Annexure ‘A’ - Terms of Employment
Annexure ‘B’ - Elements of Compensation
Annexure ‘C’ - Documents to be Submitted
Annexure ‘D’ – Compensation Breakup
Candidate's Signature : ________________
Name : xyz
Date : 29-May-2020

IRIS SOFTWARE TECHNOLOGIES PVT. LTD.

Corporate Office : Plot No. 25,Sector 142,Noida 201301,U.P.
Phone : +91 120 675 7600,URL : www.irissoftware.com
1
 Annexure ‘A’- Terms of Employment

Detailed below are some of the significant terms of employment and employment policies that will apply
to you. Please ensure that you read and fully understand them.
This offer supersedes all prior understandings, negotiations and agreements, whether written or oral,
between you and the Company as to the subject matter covered by this offer letter. During the term of
your employment with the Company, you will be subject to all rules and regulations in accordance with
Company policy as applicable, enforced, amended or altered from time to time.

1. COMPENSATION AND BENEFITS

Your annual compensation will be as per the Annexure 'D' annexed and will be subject to deduction of tax at source.
It should be appreciated that salary structure is designed based on certain statutory laws and keeping in line with
industry norms/ practices and employee feedback. Hence it is subject to change based on any of these inputs or on
promotion or depending on the options exercised by you for claiming certain tax friendly benefits on your joining.

2. PROBATION
You will be on probation for a period of 6 months from the start date of your employment subject to extension for
further terms of 3 months each until confirmation. It is understood that an express written confirmation order would
be necessary for your confirmation and there shall be no automatic or deemed confirmation in service by any
express or implied action or inaction on the part of the Company. During this period, In the case of separation, 90
days prior notice in writing is needed by either party for future separation.

3. CONFIDENTIALITY

Please note that the conditions of this offer letter are specific to each individual and therefore, the terms should be
held in confidence. Upon joining, you are required to sign the standard Company Non-Disclosure, Non- Solicitation
and Non-Competition Agreement regarding these and other matters relating to your employment.

4. INTELLECTUAL PROPERTY
All the proprietary rights, title and interests in any and all intellectual properties, such as ideas,
inventions, or works which are conceived, developed or prepared by you during your employment with
the Company, shall vest with the Company and any affiliates absolutely.

5. CODE OF BUSINESS CONDUCT

It is imperative for you to go through and fully comprehend company's code of business conduct and
abide by it. This shall require you to read the Code of Business Conduct and signifying your acceptance
in writing or electronically or both. You are required to provide your acceptance to the code of conduct
at time of joining as well as during the course of employment as an when required by the company .

6. DISCLOSURE AGREEMENT - CONFLICT OF INTEREST

You confirm that you have disclosed fully to the Company all your business interests whether or not they are similar to or
in conflict with the business (es) or activities of the Company, and all circumstances in respect thereof and whether there
is, or might be, a conflict of interest between you or any immediate relative, any such interests or circumstances which
may arise during your employment. You have also confirmed that there is no legal prohibition on Company in entering into
an employment agreement with you. You further undertake to indemnify and hold Company indemnified for any loss that
it may indirectly or directly suffer on account of any breach of your warranties and covenants set out above.

7. NOTICE FOR ABANDONMENT

If you are absent without approved leave or remain absent beyond the period of leave originally approved or subsequently
extended, the company reserves the right to consider the same as you have voluntarily terminated the employment,
subject to notice being issued to you, unless you return to work within three days of the commencement of such notice of
absence, and give an explanation to the satisfaction of the Company regarding such absence.

Date: 29-May-2020 2 Candidate's Signature:_________

8. LEAVE
You will be entitled to leave, holidays and other benefits as per the rules of the Company as amended from time to time.

IRIS recognizes and strives to create and maintain a balanced work schedule for its employees and
promotes quaAlit.y of life through its leave policy. All employees are entitled for:
i. 20.5 days of earned leaves every financial year.
ii. 2 days of special leaves every financial year for birthdays, anniversaries or any other special
occasion of their choice.
iii. 10 public holidays as per calendar year.
B. Maternity and Paternity Leaves:
i. All female associates who have completed 80 days of employment with IRIS during the year preceding
the date of delivery are entitled to 26 weeks of Maternity Leave as per the Maternity Benefit Act, 1961.
C. Paternity Leaves:
i. All male employees can avail up to 5 days of paternity leave within 30 days of the birth of the child.

9. TRAVEL

You may be required to travel on Company work at any location in India or overseas and you will be
reimbursed expenses as per the Company policy.

10. PLACE OF WORK

You may, during your employment with the Company, be considered for employment or assignment in any
other work place/branch/division of the Company or its affiliates within India or in any other country where
the affiliates of the Company do business. Decisions for such transfers, which may be for short duration or of
a long-term or permanent nature, will depend on your suitability for the intended task and other relevant
factors. In the event that such a transfer is requested by the Company, you will be required to report for duty
at the new place of work from the effective date communicated to you in this regard.

11. WORK TIMINGS

The Company follows a five day working week, i.e. from Monday to Friday. Normal working hours are from 9:00 AM to
6:00 PM (Certain groups may follow different/flexible working hours depending on business requirements).

12. TRANSPORT BENEFITS

a. Pick and drop facility from the nearest metro station at regular intervals.
b. Provision for home drop facility in case of late stay (beyond 7.30 PM).
c. Dedicated travel team for taking care of travel and accommodation arrangements for official and onsite travel.

13. COMPANY SPONSORED REIMBURSEMENT

Post completion of 6 months with IRIS, you are eligible for certification reimbursements up to INR
10,000/- and above based on approvals.
14. WORK SHIFTS
You may be required to work in shifts as determined by business needs. Reasonable effort will be made
to give you advance notice of such shift changes to minimize any inconvenience to you. Your work
timings may vary according to the shift assigned to you.
15. DUTIES
You will carry out such duties as are reasonably required of you by the organization. In addition to your
primary responsibilities, you may be required to perform varied activities at the organizational level.
These may include but may not be limited to taking interviews, imparting training/s and mentoring.

Date: 29-May-2020 3 Candidate's Signature:_________

16. DOCUMENT SUBMISSION

You are needed to submit the mandatory hiring documents (As per Annexure “C”).
Consequences of Non- Submission or Incorrect submission of documents:
You are solely responsible for the settlement of any and all dues, financial obligations and notice periods (collectively,
“Dues”) owed to your previous employer(s). . You further agree that, at all times during your employment with Company
and any time thereafter, you will indemnify and keep Company indemnified against any judgment, loss, liability, damage,
claim, or cost that may be incurred by Company, whether directly or indirectly, arising out of or in connection with your
non submission of the relieving letter(s) from your previous employer(s) or for nonpayment of your Dues to your former
employer(s). In the event any such claim is made against Company, or if the explanation provided by you for non-
submission of the “relieving letter(s)” is found to be unsatisfactory, Company reserves the right to take appropriate action
against you including, but not limited to, termination of your employment.

17. CHANGE OF ADDRESS

You shall keep Company informed of your latest postal address at all times and intimate in the case of change
of address. Any communication sent to you by Company on your last known address (as intimated by you)
shall be deemed to have been duly served notwithstanding the fact that you have changed your address
notwithstanding the fact that the same could not be served on account of the change of address.

18. NOTICE PERIOD

After the six months’ probation, the prior notice period required by either party for future separation is
90 days subject to terms and conditions set forth herein below.
The employment offered under this agreement shall be valid until either party terminates it by giving to the
other party the number of days of prior notice specified above. Such notice may be given at any time during
the course of employment. You are employed by Company “at will” and not for any specific term.
In the event an employee requests for adjustment of his/her un-availed privilege leave against the
stipulated notice period then the Company may in its discretion agree to do so.
You shall not be entitled to any salary or any benefits after the effective date of termination of your
employment with the Company.
In the event you do not provide the required period of notice, before voluntarily terminating your
employment, Company reserves its right to forfeit your salary as per the requisite notice period
duration. In addition, Company will also be entitled to adjust any amounts outstanding against you from
your salary, accrued vacation or expense reimbursements, as may be legally permissible.
You acknowledge that if you fail to provide the minimum notice period as stated above, Company is bound to suffer
substantial damages caused due to improper transition of work, delay in completion of project, hiring and training of your
replacement as per our client’s requirements. Therefore considering the gravity of damages that could be suffered by the
Company, the Company reserves its right to assess and recover such damages from you as it deems fit.

In case of breach of these Terms of Employment or misconduct (which includes amongst other things failure
to return to work after vacation, absconding from work, taking actions injurious to COMPANY’s business or
reputation, undertaking fraudulent acts, obtaining a criminal conviction). The Employer reserves the right to
initiate proceedings for termination provided all principles of natural justice are extended and at its sole
discretion, to terminate your employment without providing the required period of notice.
There will be no waiver of the aforesaid notice period requirements unless otherwise specified in this
letter or subsequently communicated to you.

Date: 29-May-2020 4 Candidate's Signature:_________

19. NOTICE PAY BUYOUT
You shall be entitled to the Notice Pay buyout subject to prior approval. The Company would reimburse any
shortfall in the notice period extended to your present employer, should it result in payment of in lieu of
notice upon producing the F&F statement. Whereas, should you leave the services of the Company within 1
year from the date of joining, the amount reimbursed will be recovered from your F&F in full.

20. RELOCATION
The entitlements are as follows and subject to prior written approval (applicable only if you are relocating from outside
Delhi/NCR but within India):

Travel entitlements Accommodation Transportation of household goods

Employee + Spouse & up to 2 children. Company will arrange Covers: Freight / Transportation charges for
Economy class Air Fare/ 1st AC Train fare are for your lodging up to house hold and vehicle transport, including
subject to production of Original tickets. In the 7 days. In case you insurance and Re-packing, Packing charges,
case of Air travel, boarding pass must be want to make your Loading and unloading charges & Transfer of
submitted along with bills. Maximum own arrangements, registration of vehicle (maximum one)
entitlement will be on actuals or 7500 per company will The maximum entitlement shall be as under:
person whichever is lower. In case the contribute up to (Distance will be calculated from city to city)
employee uses other means of transport, 2000/day up to a
reimbursement will be limited to actual maximum of 7 days. Kilometers Married(Rs) Single(Rs)
expenses on production of originals bills.
Upto 500 10000 7000
500-1000 20000 14000
1000-1500 30000 21000
Over 1500 40000 28000
This amount will be paid along with the next payroll after deducting applicable taxes. In case the employee
leaves within a period of one year from the date of joining, the entire amount of Relocation expenses
reimbursed/paid to him/ her will be recovered as part of the final settlement. Any exception to the above
shall be reviewed on a case-to-case basis and will have to be sanctioned by the TAG Head.
* Any relocation from outside India will be reviewed on a case-to-case basis and will have
to be Pre-approved by the TAG Head.

21. COMPENSATION REVIEW

You will be eligible for a compensation review based on your performance and as per the Company policy.
An employee in the system at the beginning of the financial year or joining IRIS on or before
October 31(i.e. >= 5 months in IRIS), will be covered under the normal appraisal cycle.
An employee joining between November 1 and December 31 (i.e. 3 - 5 months in IRIS), will be
evaluated in this cycle of appraisal for salary rationalization, if needed.
An employee joining on or after January 1 (i.e. <= 3 months in IRIS), will not be covered in that years cycle of appraisal. E.g. an
employee who joined on January, 2019 will not be entitled for an appraisal in the appraisal cycle of the year 2018-2019.

However the Company reserves the right to modify the above in the case of special circumstances.

22. ARBITRATION AND JURISDICTION

You agree that should there be any claim or difference or disputes between the parties relating to or arising out of
this agreement or any interpretation of any terms thereof, both you and the Company agree that, in the event of
failure of an attempt to resolve through mutual discussions and conciliation, the parties agree to be referred to
arbitration by a sole arbitrator to be appointed by the Company who shall conduct the arbitration in accordance with
the provisions of the Arbitration and Conciliation Act, 1996. The courts of New Delhi will apply.

23. BACKGROUND CHECK

Your appointment is subject to the verification of your credentials, testimonials and other particulars mentioned by you in
your application at the time of your appointment. If the particulars given by you are in any way found to be inaccurate or
misleading, your employment shall be deemed to be automatically cancelled and your services will be terminated. If
required, Company may also conduct client specific background checks regarding you, in the event that a Company client
requires background checks to be conducted as an eligibility condition for working on projects for such client and if you are
staffed / are to be staffed to any such project. In the event any client prescribed background checks are to be conducted,
you will be required to cooperate fully in the exercise and disclose the relevant information required from you for
successfully completing such background check. Based on the results of such background check, Company reserves the
right to withdraw your placement on such project, or to take disciplinary action against you as appropriate.

Date: 29-May-2020 5 Candidate's Signature:_________

 Annexure “B” - Elements of Compensation

Elements of Compensation Frequency of

Payment/ Claim
The Base comprises of fixed and flexible elements of base compensation. People have a choice to
decide on the flexible elements of base compensation.
Fixed Elements of Base Compensation
1. Basic salary : Monthly
Flexible Elements of Base Compensation
2. House Rent Allowance (HRA)
HRA is paid to people to meet the cost of rental accommodation. HRA is fixed at 50% of Basic Monthly
Salary.
3. Leave Travel Assistance (LTA)
LTA is fixed at 8.33% of basic salary. If an individual does not opt for LTA default amount set is Annual
zero months Basic Salary. It can be claimed only once in a year and is exempt from income tax
twice in a slab of 4 years For other two years LTA amount will be paid as taxable.
4. Special Allowance
The special allowance is equal to Base minus (Fixed elements plus Flexible Elements) chosen by an Monthly
employee.
5. Bonus
This is an mandatory component for the employees whose basic salary is up to 21000 per month Annual
Optional Benefits
6. Meal Coupons
This is an optional benefit to buy meals from across hundreds of restaurants across India monthly Monthly
entitlement is 1100
7. Telephone Reimbursement
This is an optional benefit for the eligible employee using phone for official purpose. Monthly
8. Books and Periodicals Reimbursement
This is an optional benefit for eligible employee Monthly

Date: 29-May-2020 6 Candidate's Signature:_________

B. Retirals
9. Provident Fund (PF)
As per the current rules and regulations governing the company’s PF scheme, the person
Monthly contributes 12% of the basic salary (4.2% of Base Salary) to the fund and the
company contributes an equivalent amount. Employer contribution is a part of the CTC. This
is an optional component if the basic salary is more than 15000 p.m.
10. Gratuity:
Gratuity is calculated at 4.81% of the basic salary (1.95% of Base Salary). It is payable
when a Monthly person leaves the services of the company after completion of a minimum of
5 years up to a maximum of 20,00,000 as per the Gratuity Act 1972. IRIS has created an in
-house pool for Gratuity. Any employee leaving the company before completion of 5 years
will be paid as per their contribution to the pool during their tenure. Employees leaving after
5 years, will be paid as per the Gratuity Act 1972.
11. RECOMM
Every employee is expected to contribute a fixed amount per month towards the Employees
Monthly Recreational Committee RECOMM . This contribution is used only for the purposes
for the employees only.
12. ESIC

* All the above entitlement are linked to an individual eligibility based on salary grid.
**The above stated elements of compensation are taxable as per applicable Income Tax Laws.
*Note: The Program may be amended or withdrawn at any time and plan guidelines may be adjusted
at the Company's discretion

Other Benefits

Benefits Frequency of
Payment/ Claim
1. Group Medical Insurance
This is a group medical insurance cover for Company employees during their employment
with a Annual total medical cover of 3,00,000 per family (Floater) covering self, spouse, two
children and parents or parents-in-law.
2. Group Personal Accident Insurance
Personal accidental is an insurance cover up to 500000 wherein, in the event of the person
Annual sustaining bodily injuries resulting solely or directly from an accident by external,
violent and visible means, resulting into death or disablement.

Date: 29-May-2020 7 Candidate's Signature:_________

 Annexure "C" - Documents to be submitted

Documents to be submitted within 7 days of accepting the offer or on your date of joining
whichever is earlier (scanned format required):

S. No. Document
1 Experience Letter of Last Employment or Resignation Acceptance Email (for Last Employment)
2 Photocopies of Qualification (Academic & Training) – all certificates and mark sheets from 10th standard
onwards, Degree of highest qualification (OR Provisional/ Bonafied Certificate),Mark sheets of highest
qualification
3 Last salary slip of previous employer
4 Copy of Appointment letters of all your previous employments
5 Experience letters of all your previous employments (excluding last)
6 Photocopy of Passport ( First 2 and Last 2 pages) plus Stamped pages
7 Copy of PAN Card (OR Acknowledgement of PAN being 'applied for')
8 Copy of Driving License
9 Copy of Aadhar Card
10 Copy of your latest available Form 16

** You may be required to carry original documents for verification

Documents to be submitted on the Date of Joining:

Components Mandatory Documents (Hard Copy)

For Employment Records
1. Provident Fund (PF) number and details from the previous
organization
2. Copy of your latest available Form 16

For Salary Account For New HDFC bank Account -

Opening
Formalities a. Five (5) colored passport size photographs
b. Proof of Identity (PAN / PASSPORT / AADHAR CARD /
RATION CARD)
For any Existing Bank Account
a. Bank Details
b. Account Details

Please Note: If you “DO NOT” have the PAN card, immediately apply for it, by
logging to the link https://tin.tin.nsdl.com/pan/index.html
Note: Any delays in submitting the PAN number may delay our Finance Payroll team in processing your salary Non-
Availability of any of the above documents may result in strict action including termination of services.

Date: 29-May-2020 8 Candidate's Signature:_________

 Annexure "D" – Compensation Breakup

Name : xyz

Designation : Senior Technical Consultant

Cost to Company (Per Annum): 14,00,000

A. Fixed Compensation Components Per Annum ( )

With PF Without PF
Basic 5,67,000 5,67,000
HRA 2,83,500 2,83,500
Leave Travel Assistance 47,231 47,231
Employer Contribution to P.F 68,040 0
Meal Coupons 13,200 13,200
Telephone 24,000 24,000
Special Allowance 3,54,529 4,22,569
Total 13,57,500 13,57,500
B. Other Benefits Per Annum ( )
Gratuity 27,260 27,260
Premium for Group Mediclaim Insurance and Personal Accident Insurance 15,240
COST TO COMPANY 14,00,000

Important :
Your compensation details are strictly confidential. Any discussion regarding this with other employee
(s) is in violation of the organization code of conduct.
Compensation is subject to deduction of Income Tax as per the Income Tax Act.

Date: 29-May-2020 9 Candidate's Signature:_________