Class IX: Chapter 8

Chapter 8: Spreadsheet Tool — OpenOffice Calc

Assignment Solutions
Multiple-Choice Questions (MCQs) Very Short Answer Questions
1. Which of the following is a combination of cells, 8. The intersection of a row and a column is called
rows and columns? .
a. Worksheet b. Cell Ans. Cell

c. Formula d. Function 9. In a cell address, F18:

Ans. a
F refers to
2. Which of the following allows you to add duplicate
18 refers to
entries or fill data series in the cells of a worksheet? Ans. Column, row
a. Full handle b. Fill handle
10. Give one difference between bubble chart and pie
c. Data handle d. Series handle
chart.
Ans. b
Ans. A pie chart demonstrates the proportional size of an item with
3. Which of the following is an extension of the respect to the sum of all the items, whereas a bubble chart is used
for representing relations among three variables.
OpenOffice Calc?
a. .dos b. .sod Short Answer Questions
c. .ods d. .calc 11. Which key combination is used to select an entire
Ans. c
worksheet?
4. Which one of the following functions is used to Ans. The Ctrl+A key combination is used to select the entire worksheet.
calculate the average of a specified range? 12. Which key combination allows you to select the
a. MAX() b. SUM() current column completely (all rows in the current
c. AVERAGE() d. MIN() column)?
Ans. a Ans. The Ctrl+Shift+Spacebar key combination allows you to select
the current column completely (all rows in the current column).
5. Doughnut is a type of chart.
a. Bar b. Column 13. Which key combination allows you to select all the
columns in the current row?
c. Line d. Pie Ans. The Shift+Spacebar key combination allows you to select all the
Ans. d columns in the current row.
6. Which chart is used to show the comparison of data 14. List the difference between a column and a bar
items within a specified time period? chart.
a. area chart b. Column Ans. A column chart is used to emphasize comparison of data items
within a specified time period. To highlight the changes within
c. Line d. Pie
a specified time period, the column chart organizes the values
Ans. b vertically and categories horizontally. On the contrary, a bar chart
is used to demonstrate comparison among individual items. It
7. In which step, do you need to enter the values of
is mainly used to highlight a comparison of values. Therefore, it
Title, Subtitle, X-axis and Y-axis? organizes values horizontally and categories vertically.
a. Chart Type b. Chart Elements
15. Define the stock chart and list its two characteristics.
c. Data Series d. Data Range Ans. The stock chart is used to demonstrate the market movement in
Ans. b terms of the opening price, bottom price, top price, and closing
price. It also displays the transaction volume.

Spreadsheet Tool — OpenOffice Calc 1

Class IX: Chapter 8

The following are some of the characteristics of the stock chart: In addition, if you put the $ sign before both these parts (row
€€ The stock chart uses the lines with markers to show the data number and column letter), the cell address becomes an absolute
series. cell reference. When you do not put the $ sign before any of the
parts, the cell address remains a relative cell reference.
€€ The height of the marker helps you to measure the value.
20. What do you understand by an argument?
Long Answer Questions Ans. Arguments refer to the values or cell references that are passed to
16. List any three functions along with their a function. The arguments are passed within the parentheses used
in functions. The argument can be of any type, such as numbers,
functionalities. text, and Boolean values, such as true or false. In addition, you can
Ans. The three functions along with their functionalities are as follows: also pass formulas or other functions as arguments.
1. SUM(): It is used to add all the numbers in a range of cells,
and the result is displayed in the active cell containing the 21. What is the procedure to clear the content of a
formula. worksheet?
2. AVERAGE(): The AVERAGE() function is used to get the average Ans. Perform the following steps to clear a worksheet:
(arithmetic mean) of all the passing arguments. 1. Select a worksheet by clicking the Select All button or by
3. COUNT(): The COUNT() function is used to count the cells that pressing Ctrl+A keys, as shown in Figure 1:
contain numbers.

17. Describe different ways of cell referencing in Calc.

Ans. Cell referencing is the method by which you refer to a cell or
series of cells in a formula. Cell references are an important part of
creating formulas in a spreadsheet program. Using cell references
allows your formulas to update automatically if the value in a
particular cell changes and can also assist you in updating formulas
as cells are copied or moved. Cell referencing is of three types:
1. Relative cell referencing: In relative cell referencing, when
a formula is copied to a new location in a worksheet, cell

references in the formula change in relation to the new
Figure 1: Selecting a Worksheet
location of the formula.

2. Press the Delete key on the keyboard. The Delete Contents
2. Absolute cell referencing: In absolute cell referencing, dialog box appears (Figure 2).
cell references in a formula remain the same even when

3. Select the Delete all option (Figure 2).
the formula is copied to a new location. For absolute cell
referencing, you need to use the $ (dollar) symbol as a prefix
4. Click the OK button, as shown in Figure 2:
before the column and row names in a formula.
3. Mixed cell referencing: You have already learnt that a cell
address has two parts— first is the column letter and second
is the row number. If you put the $ sign before both these
parts (row number and column letter), the cell address
becomes an absolute cell reference. When you do not put
the $ sign before any of the parts, the cell address remains a
relative cell reference. However, if you use the $ symbol with
only one part of the cell address, either with the column letter
or the row number, it is called the mixed cell referencing.

In mixed cell referencing, one part of the cell address is an
Figure 2: Displaying the Delete Contents Dialog Box
absolute reference while the other part is a relative reference.
22. How can you insert blank cells in your worksheet?
18. How copying a range is different from moving a
Ans. The OpenOffice Calc allows you to insert one or more blank cells
range? in your worksheet. Perform the following steps to insert blank
Ans. Copying a range means copying the desired content in the cells:
spreadsheet and pasting it at the required location in the same 1. Select a range of cells where you want to insert the blank cells.
spreadsheet. When we copy a range, the data remains available In our case, we have selected B2:C8, as shown in Figure 3:
at its original location. On the other hand, moving a range means
moving the data from its original location and placing it at a new
location. In other words, the data is no more present at its original
place.

19. What is the difference between absolute referencing

and relative referencing?
Ans. In absolute cell referencing, cell references in a formula remain
the same even when the formula is copied to a new location.
On the other hand, in relative cell referencing, when a formula
is copied to a new location in a worksheet, cell references in the

formula change in relation to the new location of the formula.
Figure 3: Selecting Cell Ranges

2 Computer Applications
 Class IX: Chapter 8

2. Select the Insert Cells option through the Menu bar, as shown
Now, the column is inserted. Similarly, you can insert two
in Figure 4: more columns, as shown in Figure 8:

Figure 4: Selecting Insert Cells



3. Select the desired option for shifting the existing cells to make
way for the new blank cells. In our case, we have selected the
Figure 8: Displaying the Document After Inserting Three
Shift cells right option (Figure 5). Columns

4. Click the OK button, as shown in Figure 5. 24. Explain different types of charts available in Calc.
Ans. Calc supports various types of charts which include: Area chart,
Column chart, Line chart, XY (Scatter) chart, Column and Line
chart, Pie chart, Bar chart, Net chart, Stock chart, and Bubble
chart.
€€ Area Chart: An area chart is generally used to highlight
change over time.

€€ Column Chart: A column chart is used to emphasize

Figure 5: Displaying the Insert Cells Dialog Box comparison of data items within a specified time period.

As you click the OK button, the selected number of blank cells €€ Line Chart: A line chart is a type of graph that displays data
gets inserted in your worksheet, as shown in Figure 6: trends at regular intervals.
€€ Scatter Chart: To depict the relationship among numerical
values using a variety of data series, you can use the XY
(scatter) chart.
€€ Column and Line Chart: The combination of the line and
column charts is known as the column and line chart.
€€ Pie Chart: A pie chart is a round chart that is divided into
zones which demonstrate the proportional size of an item
with respect to the sum of all the items.

€€ Bar Chart: A bar chart is used to demonstrate comparison
among individual items.

Figure 6: Displaying the Document After Inserting Columns
€€ Net Chart: A net chart is used to display data as points

If you want to stop the process of insertion of cells, click the
connected by some lines in a grid or net that looks like a
Cancel button in the Insert Cells dialog box (Figure 5).
spider net or a radar tube display.
23. Write steps to insert three columns in a worksheet. €€ Stock Chart: A stock chart is used to demonstrate the market
Ans. Perform the following steps to insert a column in a worksheet: movement in terms of the opening price, bottom price, top
price, and closing price.
1. Select a column before an existing column where you want to
insert a new column in your worksheet. In our case, we have €€ Bubble Chart: A bubble chart is used for representing
selected column E (Figure 7). relations among three variables.
2. Select the Insert menu on the menu bar. A drop-down menu 25. Define formatting. How is it useful in a spreadsheet
appears (Figure 7).
program?
3. Select the Columns option in the drop-down menu, as shown
Ans. Arranging data in a particular style or format is known as
in Figure 7:
formatting. Data formatting helps in enhancing the appearance
of your worksheet. It also helps in making your data bold, italic,
and underlined to attract the viewer’s attention. Data formatting
has numerous forms, such as number formatting, date and time
formatting, and text formatting.

26. List various components of a chart.

Ans. Various components of a chart are as follows:
€€ X-axis: Refers to a horizontal axis, which is also known as
category axis

€€ Y-axis: Refers to a vertical axis, which is also known as a value

Figure 7: Inserting a Column axis

Spreadsheet Tool — OpenOffice Calc 3

Class IX: Chapter 8

€€ Data Series: Refer to a set of data that you want to display Drawing a picture of the car you want to buy.
in a chart Calculating loan repayments. ()
€€ Chart Area: Refers to the total space that is enclosed by a Writing an application to the bank manager.
chart
Estimating future spending.
€€ Plot Area: Refers to the main region of a chart in which your
Displaying the balance carried forward each month of the
data is plotted
year in a graph. ()
€€ Chart Title: Denotes the type of data plotted in a chart

b.
€€ Axes Titles: Mention the name or title for X, Y and Z axes
100MB
€€ Legend: Refers to a unique color or pattern that is assigned
1GB ()
to a data series
10KB
€€ Gridlines: Refer to the horizontal and vertical lines within the
plot area in a chart 30bytes
€€ Data Label: Provides additional information about a value in 0bits
the chart that is coming from a worksheet cell.
2.
27. Explain the following terms: a. The mechanic wants to purchase an air filter
a. Chart sheet from an online store.
b. Embedded chart Write the labels in the correct order to show
Ans. how the mechanic could do this.
Chart sheet: A chart sheet contains only one chart and does
a. Pay using a credit/debit card.
not display the source data. It is mainly used when you want
to view or print the chart. Go to the online store using a Web browser.

b. Embedded chart: An embedded chart and its source data both Look at the search results and select the
are placed in the same worksheet. required air filter.
28. Explain the following function: = IF (10>20; “Ok”; Type the keywords, such as air filter, and
“too large”) press the search button.
Ans. The preceding function returns the “too large” value because the b. The mechanic is using a search engine to find an
condition 10>20 is false as 10 is smaller than 20.
online store to purchase the air filter. Give two
Application-Oriented Questions reasons why the mechanic should search Indian
websites only.
1. Answer the following questions:
c. The mechanic gives customers a credit rating
a. Tick () the following option(s) that show the from 1 to 3 as per the following scale:
use of a spreadsheet program.
Pays promptly and in full on collecting the
Controlling output from scanner. car1
Drawing picture of the car you want to buy. Pays within three weeks of collecting the
Calculating loan repayments. car2
Writing application to the bank manager. Money still due after a month 3
Estimating future spending. A customer who pays after a month is given the
Displaying the balance carried forward each same credit rating as a customer who does not
month of the year in a graph. pay.
b. Tick () the option representing the space a Give one limitation of this code system
spreadsheet file (.ods) uses on a back-up storage designed in Calc.
device. Try to design a better coding system.
100 MB Ans.
1 GB a. Answers of the following questions are given as follows:
The following labels in the correct order are shown as
10 KB follows:
30 bytes  First Name
0 bits  Last Name
Ans. a.  Address
Controlling output from the scanner.  Payment Mode (by credit card, debit card, and cash)

4 Computer Applications
 Class IX: Chapter 8

Advantages of using the credit or debit card for payments

Click on the required product. The Web page gets opened, as
are as follows: shown in Figure 12:
 You can buy the goods easily and at any time.
 You are not required to carry cash.
 You have full records of your purchase.
Disadvantages of using the credit or debit card for
payment are as follows:
 You have to pay additional charges, such as annual
fees and service tax.
 You have to pay the amount even if your credit or
debit card has been stolen and misused by others.


Figure 9 shows how to search for online stores to buy air filter
Figure 12: Clicking on the Required Product
in India:
b. The two reasons for searching the required information on
Indian websites only are as follows:
1. Fast delivery
2. Low cost because if the mechanic purchases an air filter
from the foreign market, then the cost would also include
import duties.

c. Answers to the given questions are as follows:
The limitation of this system is that it does not generate
the correct credit rating for the customers as it always
provides 3 credit ratings for the customer who pays after
one month and who does not pay at all.

We modify the preceding coding system for better and

Figure 9: Searching for Online Stores to Buy Air Filter correct output, which is shown as follows:

The search result is shown in Figure 10: Pays promptly and in full on collecting the car 1
Pays within three weeks of collecting the car 2
Pay after a month 3
Defaulter (Payment is not made at all) 4
3. Now, you have a fairly good knowledge of the
OpenOffice Writer as well as the OpenOffice Calc.
Write down three instances where the Writer is a
better choice to organize data than Calc. Similarly,
write down three instances where Calc is a better
choice to organize data than Writer.
Ans. The three instances where Writer is the best choice to organize

data are:

Figure 10: Displaying the Result of Searching 1. As a student, Writer is used to create notes and articles.

We click Amazon.in: Filters – Motorbike Accessories & Parts: 2. In the office, Writer is used to create a letter and other official
link. A Web page related to different types of motorbike documents.
accessories and parts is opened as shown in Figure 11:
3. As a scientist, Writer is used to create a thesis and to note
down details about experiments.
The three instances where Calc is the best choice to organize data
are:
1. In school, Calc is used to maintain the details of the students
and teachers.
2. In Office, Calc is used to maintain employees’ personal details
and offices expenses details.
3. At home, Calc is used to maintain daily expenses details.

4. Create a salary table for calculating salary of your

school’s teachers.

a. The salary table contains the following fields:

Figure 11: Opening the Selected Web Page Basic Pay
Designation

Spreadsheet Tool — OpenOffice Calc 5

Class IX: Chapter 8

Dearness Allowance
d. The total amount of salary of all the teachers is calculated by
using the, =Sum(G4:G13) formula. The result is displayed in
House Rent Allowance (HRA) the following Figure 16:
b. Create a salary table that includes all these 4
components for 10 teachers.
c. After entering all the information, calculate the
total salary of each teacher using a formula.
d. Now, calculate the total amount of salary of all
the teachers using a formula.
Ans.
a. The salary table having the mentioned fields is shown in the
Figure 13:



Figure 16: Total Salary Amount

5. Create a chart for the salary table.

a. Insert a pie chart that depicts all the components
of the salary table.
b. Insert a doughnut chart to depict all plotter
values.
c. Copy/place both charts in different sheets and
change the title of the pie chart. After that,

change the title of the doughnut chart.

Figure 13: Four Components of Salary Table Ans.

b. The salary table that includes all these 4 components for 10 a. The pie chart that depicts all the components of the salary
teachers is shown in Figure 14: table is shown in Figure 17:

Figure 14: Data of 10 Teachers Entered in Salary Table

Figure 17: Pie Chart shows all Components of Salary Table

c. The total salary of each employee (teacher) is calculated by

b. The doughnut chart to depict all plotter values table is shown
adding all the fields except the designation field. The total
in the Figure 18:
salary of each employee is shown in the following Figure 15:

Figure 15: Total Salary of Employees


Figure 18: Doughnut Chart shows Salaries of All Teachers

6 Computer Applications
 Class IX: Chapter 8

c. The output as per the given instructions is shown in the
Figure 19:

Figure 19: Doughnut Chart

Spreadsheet Tool — OpenOffice Calc 7