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Basics of PM

This material has been licensed for use by non-profit organisations in South Africa but all other rights are reserved. Objectives of Project Management and This Module Complete projects to specification, on schedule and within budget. This module focuses on project monitoring and control.

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66 views

Basics of PM

This material has been licensed for use by non-profit organisations in South Africa but all other rights are reserved. Objectives of Project Management and This Module Complete projects to specification, on schedule and within budget. This module focuses on project monitoring and control.

Uploaded by

api-3697776
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
You are on page 1/ 18

Copyright © 2004 Innovation Policy Research Limited.

This material has been licensed for use by non-profit organisations in South Africa but all other rights are reserved

Skill Sets 1 – The Basics of


Project Management

No Surprises Please !
Objectives of Project Management &
This Module

„ Complete projects to specification, on


schedule and within budget
„ Basic understanding and capability
‰ Key objectives and scope
‰ Basics of project planning and main tools
‰ Basics of project monitoring and control
‰ Introduction to their use
„ Customer Satisfaction
Copyright © 2004 Innovation Policy Research Limited. This material has been licensed for use by non-profit organisations in South Africa but all other rights are reserved
Project Definition

„ A Project is
‰ A temporary (has a defined finish)
‰ ..endeavour (actions which consume resources)
‰ ..to achieve specified deliverables (outputs)
„ The Project Triangle
‰ Costs
‰ Time
‰ Scope (deliverables)

Copyright © 2004 Innovation Policy Research Limited. This material has been licensed for use by non-profit organisations in South Africa but all other rights are reserved
The Deliverable

Deliverable: A tangible and measurable result,


outcome, or item that must be produced to complete
a project or part of a project. The project team and all
project stakeholders agree on project deliverables
before the project begins.

Copyright © 2004 Innovation Policy Research Limited. This material has been licensed for use by non-profit organisations in South Africa but all other rights are reserved
The Triangle

Copyright © 2004 Innovation Policy Research Limited. This material has been licensed for use by non-profit organisations in South Africa but all other rights are reserved
Project Structure

„ Different Perspectives
‰ Work Packages
‰ Tasks

Copyright © 2004 Innovation Policy Research Limited. This material has been licensed for use by non-profit organisations in South Africa but all other rights are reserved
Work Packages

„ Related items of work which provide a


conceptual structure for the project
‰ “Coating development”
‰ Electrode Development
‰ Sensor Testing
„ Often used to allocate responsibility between
Partners

Copyright © 2004 Innovation Policy Research Limited. This material has been licensed for use by non-profit organisations in South Africa but all other rights are reserved
Tasks

„ Main Unit of Project Planning and


Management
„ Tasks Have
‰ Objectives (perform items of work)
‰ Resource Requirements
„ Physical (equipment)
„ People
‰ Costs
‰ Duration
‰ Dependencies
Copyright © 2004 Innovation Policy Research Limited. This material has been licensed for use by non-profit organisations in South Africa but all other rights are reserved
“Milestones”

„ Tasks which produce project deliverables


„ Often associated with Payments
„ Particularly associated with Contract R&D
„ Interaction between
‰ Project Management
‰ Cash Flow

Copyright © 2004 Innovation Policy Research Limited. This material has been licensed for use by non-profit organisations in South Africa but all other rights are reserved
The Planning Cycle

„ Key Principle
‰ No plan possible unless deliverables and tasks
characterised.

Copyright © 2004 Innovation Policy Research Limited. This material has been licensed for use by non-profit organisations in South Africa but all other rights are reserved
Project Plan Tools

„ Gantt Chart

Copyright © 2004 Innovation Policy Research Limited. This material has been licensed for use by non-profit organisations in South Africa but all other rights are reserved
Sample Project

„ Use the Data Sheet and determine:-


‰ How long the project will take with the parameters
suggested
‰ How could the duration be shortened
‰ How you would use the data to determine costs
„ What did we forget ?

Copyright © 2004 Innovation Policy Research Limited. This material has been licensed for use by non-profit organisations in South Africa but all other rights are reserved
Data Sheet

Task no Item Duration Resource Work Dependencies Remarks 0


1 Design Model Study 20 days Prof 25% of the time 40 hrs Max Allocation is 25% 0
2 Assign PDRA 10 days None 0 0
3 Apply for Licence & await 20 days None 0 0
4 Synthesise Compounds 12 days Technician 50% of the time 48 hrs 1 Max Allocation is 200% 0
5 Inject 1.25 days PRDA 100% 0 2,3,4 Max Allocation is 100% 0
6 Await Reaction 5 days Technician 10% of the time Not determined by work content b 5 0
7 Check Results 1.25 days PDRA 100% 0 6 Max Allocation is 100% 0

Copyright © 2004 Innovation Policy Research Limited. This material has been licensed for use by non-profit organisations in South Africa but all other rights are reserved
Critical Path

„ The Sequence of Tasks which determine


duration
„ Provides focus on action to shorten project

Copyright © 2004 Innovation Policy Research Limited. This material has been licensed for use by non-profit organisations in South Africa but all other rights are reserved
Project Tracking & Co-ordination

„ Tracking
‰ Assisted by Granularity of Tasks
‰ Regular Reports
„ % Task Completion
„ Tasks Completed
„ Tasks Started
„ Issues Identified / Resolved
‰ % Completion against plan
„ Co-ordination
‰ Using progress to initiate action on dependent tasks

Copyright © 2004 Innovation Policy Research Limited. This material has been licensed for use by non-profit organisations in South Africa but all other rights are reserved
Progress vs Plan

„ Use to predict likely completion of


deliverables
‰ “No Surprises Please”
„ Use to initiate Corrective Action
„ Change Control

Copyright © 2004 Innovation Policy Research Limited. This material has been licensed for use by non-profit organisations in South Africa but all other rights are reserved
Change Control

„ A formal Process
„ Impact Assessment
„ Any Change to the Project Parameters
‰ Deliverables
‰ Timescales
‰ Costs / Resources

Copyright © 2004 Innovation Policy Research Limited. This material has been licensed for use by non-profit organisations in South Africa but all other rights are reserved
Contrasts and Issues

„ PI’s don’t like being “Project Managed”


‰ Are they acting as PI’s or Contractors ?
‰ Advantages of Professional Performance in
getting funding
„ “How will the project be managed ?”
„ Project Profiles
‰ Project = “X years * Y Post Docs” in Research Inst
‰ “Company” projects – more effective resource use
„ Deliverable focus in sales
Copyright © 2004 Innovation Policy Research Limited. This material has been licensed for use by non-profit organisations in South Africa but all other rights are reserved

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