RULES AND REGULATIONS

(Effective from Academic Year 2023-2024)

Doctor of Philosophy (Ph.D.)

Research Programme in
Basic & Applied Sciences / Liberal Arts & Social Sciences / Commerce /
Management / Education / Engineering &Technology / Pharmaceutical Sciences /
Forensic Sciences.

JSPM University Pune

S.No.719, Wagholi, Pune-Ahmednagar Road,

Pune – 412 207

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Preamble
JSPM Group of Institutions has been in the forefront of innovation imparting high quality
higher and technical education and is one among the largest group of Institutes in the State of
Maharashtra. The JSPM Group has over 78 Institutes extended over 7 campuses at Pune and Barshi
nurturing youth from K.G. to PhD.
JSPM University has been established to impart multidisciplinary education through the state
legislation enactment at Wagholi, under which umbrella various Schools will be operational. The
University shall offer academic programmes through the School of Science & Engineering, School of
Commerce &Management, School of Pharmaceutical Sciences, School of Liberal Arts and School of
Skills & Professional Development.
State of the art infrastructure in all branches of engineering, dedicated and qualified staff,
highly conducive environment for teaching-learning process and a lush green campus are the
hallmarks of this professionally managed institution.
JSPM believes in imparting relevant curriculum combined with innovative teaching
methodologies across multiple disciplines in all its institutes, thus creating a vibrant learning
experience for all its students. The students are infused with an attitude of leading, caring, sharing
and hearing witness moral and ethical values, nurturing them into holistically developed individuals.

Ph.D. Programmes at JSPM University Pune

University offers Ph.D. Programmes in a wide range of areas in Basic & Applied Sciences / Liberal
Arts & Social Sciences / Commerce / Management / Education / Engineering &Technology /
Pharmaceutical Sciences / Forensic Sciences.
The broad objective of the Ph.D.Programme is to keep pace with the ever-expanding frontiers of
knowledge in (Basic & Applied Sciences / Liberal Arts & Social Sciences / Commerce / Management/
Education / Engineering &Technology / Pharmaceutical Sciences/ Forensic Sciences.) culminating
into the contemporary social and economic objectives of the country.

The academic Programme leading to Ph.D.degree is broad based and involves a minimum course
credit requirement and research thesis. The University also encourages research in interdisciplinary
areas through a system of joint supervision and interdepartmental / interschool group activities.
The presence of a strong research-oriented faculty provides excellent opportunities for such
Programme. The University undertakes sponsored research and development projects from Govt.
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funding agencies, Research organizations and laboratories, Public / Private sector industries and
Corporate, including funding from within the University.
Research work in Basic & Applied Sciences / Liberal Arts & Social Sciences / Commerce/
Management / Education / Engineering &Technology / Pharmaceutical Sciences / Forensic Sciences.
degree are currently available in the fields of Civil Engineering, Computer Engineering, Electrical

Engineering, Electronics and Telecommunication Engineering, Instrumentation and Control

Engineering, Mechanical Engineering, Metallurgical Engineering, Manufacturing Engineering and

Industrial Management, Chemistry and Environmental Sciences and Pharmaceutical Sciences.

Ph.D.Programmes: Exploring New Frontiers

JSPM University has decided to strengthen its own "Ph.D.Programmes" in various domains Basic
& Applied Sciences / Liberal Arts & Social Sciences / Commerce / Management / Education /
Engineering &Technology / Pharmaceutical Sciences / Forensic Sciences. The University envisages
establishing the liberalized research programmes, leading to Ph.D.degree, in all areas of (Basic &
Applied Sciences / Liberal Arts & Social Sciences / Commerce / Management / Education /
Engineering &Technology / Pharmaceutical Sciences / Forensic Sciences.) in its existing schools of
Engineering & Technology, Mathematics, Physics, Chemistry, Education & Humanities,
Pharmaceutical Sciences and Forensic Sciences.

Terms and Definitions

In alignment with current UGC guidelines, JSPM University
UGC: University Grants Commission
AICTE: All India Council of Technical Education
University: JSPM University Pune
AC: Academic Council: the apex Academic Body of JSPM University, Pune
CoE: Controller of Examinations of JSPM University Pune
Director IQAC (Director- Internal Quality Assurance Cell)
Director RIIIL (Director – Research – Innovation, Incubation and International Linkages)
ADF: ------------------------------------------------------3
QIP:------------------------------------------------------------
SRC: School level Research Committee (Intra-School) constituted as per regulations of the
University from time to time. The constitution of the SRC is as hereunder:
1) Head of School as Chairman
2) Convener: Senior Faculty nominated by Head of School
3) Academic Integrity Member: A person well versed with anti-plagiarism tools nominated by
Head of School
4) Six additional members consisting of two Professors, two Associate Professors and two other
Supervisors (Assistant Professor with Ph.D.).
(Tenure of the members from Sr.No.2 to 4 will be for three years or as announced by the VC ofthe
University, from time to time)
RAC: Research Advisory Committee of the Candidate. The constitution of the RAC is as
hereunder:
1) Supervisor of the Candidate as Convener
2) Co-Supervisor (if any) as Member
3) Expert 1 from the School as a domain expert
4) Expert 2 from the School as a domain expert [Optional]
5) Expert 3 from another allied School
6) Expert 4 from outside University (mandatory presence for Title Registration Seminar and
Synopsis Submission Seminar)
(Tenure of the members is coterminous with the candidate’s open defense)
RRC: Research and Recognition Committee; the Apex Authoritative Body for PhD Programmes,
accountable and reporting to the Academic Council. The constitution of the RRC is as hereunder:
1) Chairman-Academic Council / VC or his nominee
2) Dean Academics-Member
3) University Ph.D. Coordinator Convener
4) 3 Senior faculty nominated by the Academic Council
5) 2 representatives from Industry /Academics
6) Director IQAC (Director- Internal Quality Assurance Cell)- Member
7) Director RIIIL (Director – Research – Innovation, Incubation and International Linkages) -
Member
8) Member: A person well versed with anti-plagiarism tools nominated by VC’s nominee.
9) Respective School level Research Committee (SRC) Chairperson who will be invited for
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 deliberations/issues related to his/her school/domain and thus would ensure that the
committee has representation from each discipline/allied discipline.
(Tenure of committee members including Chairman is for three years or as announced by the VC of
the University, from time to time.)
Rules and Regulations
1. Eligibility criteria for admission to the Ph.D.Programme
Following candidates aspiring to seek admissions to Ph.D.Programmeare eligible to apply:
a) Engineering and Technology
1.1 (a) A candidate possessing Master’s degree in Engineering / Technology or equivalent
professional degree with First class (60 % Marks / CGPA of 6.5 on a 10 point scale for
General category candidates and 55% marks/CGPS of 6.0 on scale of 10 for Reserved
category candidates) or a candidate with an equivalent degree from a foreign educational
institution accredited by an Assessment and Accreditation Agency which is approved,
recognized or authorized by an authority, established or incorporated under a law in its home
country or any other statutory authority in that country for the purpose of assessing,
accrediting or assuring quality and standards of educational Institutions.
b) Mathematics, Physics, Chemistry, Liberal Arts and Social Sciences:
1.1 A candidate possessing a Master‘s degree or a professional degree declared equivalent to
the Master’s degree by the corresponding statutory regulatory body, with at least 55%marks
in aggregate or its equivalent grade 'B' in the UGC 7-point scale (or an equivalent grade in
a point scale wherever grading system is followed) or an equivalent degree from a foreign
educational institution accredited by an Assessment and Accreditation Agency which is
approved, recognized or authorized by an authority, established or incorporated under a law
in its home country or any other statutory authority in that country for the purpose of
assessing, accrediting or assuring quality and standards of educational institutions.
1.2 A relaxation of 5% in marks or 0.5 in CGPA (where equivalence between percentage and
CGPS is not declared) for candidates belonging to constitutionally declared reserved
categories, differently-abled persons and other categories of candidates as per policies of the
Government of Maharashtra prescribed from time to time.
1.3 Candidates with Junior/Senior research fellowships from CSIR/ UGC/ DST/ ISRO/
BARC/ DRDO/ any recognized/authorized Government organization entitled to offer
such award can be considered for admission to the Ph.D.Programme if he/she has a
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 minimum of 2 years of professional work experience and fulfils 1.1.
1.4 Candidates working in National Laboratories/Universities of National
Importance/Government sector/Industry/ Corporate who are nominated/sponsored by the
respective employer and fulfills 1.1.
1.5 Candidates, having marks/score/CGPA/CPI less than the prescribed one, at the qualifying
exam but possessing enriched professional experience and outstanding contributions to the
field of (Arts/Humanities/ Basic & Applied Sciences/ Social Sciences/ Engineering
&Technology/ Commerce & Management/ Pharmaceutical Sciences), may be referred to
RRC for admission.
1.6 A graduate in Engineering/Technology (B.E./B.Tech) with an outstanding academic
record (more than 80% marks / CGPA of 8.5 on a 10-point scale) may be permitted by
the RRC on the recommendations of respective SRC to submit his or her proposal for
admission to Ph.D. Programme in that discipline. A relaxation of 5% in marks or 0.5 in
CGPA for candidates (where equivalence between percentage and CGPS is not declared)
belonging to constitutionally declared reserved categories, differently-abled persons and
other categories of candidates as per policies of the Government of Maharashtra prescribed
from time to time.
1.7 Above-mentioned rules will be applicable to foreign candidates who have obtained
Master’s degree from the statutory Indian Universities.
1.8 Application for inter-disciplinary areas and from applicants belonging to a faculty/subject
other than the faculty/subject in which it is proposed and from the international students
(those who have not obtained the degree from Indian Universities) shall be considered on
the basis of the proven ability and aptitude test. Such proposal shall be examined by the
SRC and the RRC for giving provisional admission. The admission will be confirmed after
the RRC approves the broad domain area and outline of the proposed research.
1.9 A candidate has to work with a Supervisor in normal Programme, but as a very special case,
the RRC may allow a candidate to register for Ph. D. independently, i.e., without having
to work under the supervision of a Supervisor, provided that the candidate is eligible and has
demonstrated ability to undertake the proposed research independently.
1.10 Ongoing Masters Candidates of the University with outstanding performance in their first
year are eligible for admission to integrated Ph.D.Programme in the concerned discipline
on recommendation from the Supervisor, SRC and approval from RRC.
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 c) Pharmaceutical Sciences
1.1 A candidate possessing M.Pharm in Pharmaceutics/Pharmaceutical Chemistry/Medicinal

Chemistry/Pharmacology/ Pharmacognosy/Industrial Pharmacy/Pharmaceutical Technology/

Regulatory Affairs/Pharmaceutical Biotechnology/ Pharmaceutical Quality

Assurance/Pharmaceutical Analysis/Phytopharmacy & Phytomedicine/Natural Products or

equivalent professional degree recognized by Pharmacy Council of India.

d) Forensic Sciences: Master’s Degree in Forensic Sciences / Physics/ Chemistry/

Biochemistry / Zoology/ Botany / Molecular Biology / Microbiology / M.Sc. Mathematics

from any accredited Indian or Foreign University with a minimum of 55% marks or

grade point average.

2) Categories of Ph.D. candidates

The University will admit Ph.D. candidates under the following categories:
2.1 Full-time Candidates: to be termed as 'Research Scholars'
2.1.1 Research / Teaching Assistants–RA / TA
These candidates are considered for University’s Teaching Assistantship. (Please refer Item
No. 9 for financial support).
2.1.2 Govt. / Public Sector Fellowship Awardees (NDF/CSIR/UGC/DAE/DST/BARC
etc.)
These candidates are financially supported under various
Govt./BARTI/SAARTHI/JYOTI/Semi Govt.schemes. The admission procedure and
other requirements are the same as applicable to University Candidates.
2.13 Sponsored Candidates (SC)
These candidates are sponsored by recognized Govt. University/R&D organization/
Industry/Corporate for pursuing research work on a Full-Time basis at University.
Candidates are expected to be released for Full-Time research work at the University for a
minimum period of three years (AppendixB). They will not receive any financial support
from the University. Sponsorship letter (Appendix A) should be attached to the application
form.
2.1.4 Self-Financed (Indian/Foreign)/Study Leave (SF)
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 Indian: This category refers to persons with experience, employed and with a good track
record to join the Ph.D.Programme. They are admitted along with the regular research
students through the usual admission procedure, No Objection Certificate from the organization
(AppendixD) must be attached at the time of application. But they would not get any
financial support from the University.
Foreign: These students are admitted through Embassy of the respective Govt. after getting
approval from the Ministry of External Affairs and no objection certificate from Ministry of
Education, Govt. of India.
Indian Council for Cultural Relations (ICCR) Awardees (Foreign Students): Foreign
nationals sponsored by Government of India on any exchange Programme and who satisfy the
eligibility conditions as per the regulations, are eligible for Full-Time study.
Full-Time Candidates shall pursue research work in the University and shall be available
during the working hours of curricular, co-curricular and related activities.
2.2 Determinate Candidates: to be termed as 'Research Students'
2.2.1 University Faculty/Staff (UF/US): This category refers to candidates who are regular and
Permanent employees of the University with more than 2years of their service at the University
and more than 3 years of their service left to their retirement and are admitted to the
Ph.D.Programme through the Ph.D. admission process. Such candidates while engaging a
reduced academic load can pursue the research Programme leading to a Ph.D. Degree.
University Faculty / Staff will necessarily be provided with a co-supervisor from among top
100 NIRF ranked institutes or top 200 times Higher Education as ranked institutes or from
organizations such as DRDO, BARC, TIFR, ISRP, CSIR labs or from R&D divisions of
reputed companies. The University Faculty / Staff may also be deputed at the place of Co-
supervisors lab for a period not exceeding 12 months to enhance the quality of research.
2.2.2 Candidates from Colleges/Educational Institutes/External Candidates (Sponsored):
After fulfilling credit requirements of the Coursework at the University, these candidates will
be allowed to register for Ph.D. with one Supervisor from the University (Internal) and the
Co- Supervisor from the University other than their parent organization (External).
Sponsorship certificate from the organization (AppendixC) must be attached, at the time of
application.
3. Duration of the Resarch Programme
3.1 The candidate after securing provisional admission to Ph.D. shall be required to complete
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 the Course Work within a period of 2 semesters from the date of provisional admission to the
Ph.D.programme.
3.2 Failure to complete the Course Work within 2 semesters from the date of provisional
admission to the Ph.D.programme will result in cancellation of provisional admission to the
Ph.D.programme.
3.3 The candidate shall be permitted to present his/her research Title in a Title Registration
Seminar before RAC towards his/her Ph.D. registration within 2 months after successfully
completing the Ph.D. Course Work. Failing to present the Title Registration Seminar
within the stipulated time will result in cancellation of provisional admission to the
Ph.D.programme.
3.4 The Title Registration Seminar and report based on the same shall broadly entail the
technical domain/area of the research that has enough gap and potential to carry out the
research, based on the profound literature review and state-of-art. SRC and RRC will
approve the broad domain area and outline of the proposed research.
3.5 The date of confirmation of Ph.D. Registration will be the date on which the candidate
presents his/her Ph.D. Title Registration Seminar to the RAC.
3.6 The TITLE of the research may progressively evolve, through the six-monthly progress
seminars that candidate presents to the RAC and will be frozen at the time of Pre- synopsis
Seminar presentation. The same title shall be, by default, associated with the THESIS,
being submitted, after the Pre-synopsis. No 'Change of Title' of the thesis shall be allowed
after the Pre-synopsis.
3.7 Ph.D.Programme shall be for a minimum duration of THREE years from the date of
confirmation of Ph.D. Registration and a maximum of SIX years.
3.8 Extension up to a maximum period of two years for Ph.D. shall be given by the RRC on the
recommendation of the RAC, through SRC (AppendixW). The candidate concerned
shall submit the application in the prescribed format for extension through his Research
Supervisor and Head of the School, three months before the expiry of the registration
period.
3.9 The candidate is eligible to apply for an extension of the period only if his/her registration is
already confirmed.
3.10 RE-REGISTRATION: The candidate may request the RRC to get permission for re-
registration of Ph. D. Programme by paying necessary administrative charges as decided
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 by the University from time to time after the lapse of maximum period, including
extension.i.e. after EIGHT years period, the maximum time limit under Re-registration
would be additional 2 years from the date of re-registration.
3.11 The women candidates and persons with disability (more than 40% disability) may be
allowed an additional relaxation of two years for Ph.D. in the maximum duration. In
addition, the women candidates may be provided Maternity Leave/child care leave once in
the entire duration of Ph.D. for up to 240 days.
3.12 Every admitted candidate shall register by paying the initial prescribed fees and then
continue to pay the prescribed fees per year, before 30th June each year, in order to keep the
Ph.D. registration alive until the pre-synopsis seminar presentation, provided it happens
before 30th June of the year. If the pre-synopsis seminar is held after 31st July, the
candidate is required to pay the full fees of that Academic year.
3.13 The Dean Academics shall permit, if deemed fit for reasons, break of study for the candidate
under extraordinary circumstances such as medical grounds and other compelling reasons
which warrant his/her absence to the Programme. However, the break of study period shall
not be counted for the MINIMUM DURATION of theProgramme. Break of study to
candidates shall be granted up to a maximum period of one year not exceeding six months at
a time. Such request with the recommendation of the research Supervisor should reach the
Dean Academics through RAC/SRC prior to the availing break of study. Break of study
shall be accounted for the counting of the maximum duration of the Programme. The
candidate should remit the semester fees during the break of study period also.
4. Place of Research
The place of research in respect to Full-Time and Determinate Ph.D.Programme will be JSPM
University Pune. However, in case of sponsored candidates, in particular, their respective
workplace i.e. industry/corporate/R & D organization may be permitted, for limited time,
case-on-case basis, as the extended place of research, by the RRC. However, the course work
must be completed at the University in a 'Full-Time candidature mode'.

5. Selection Process
5.1 Candidates desirous of registering for Ph.D. Degree Programme should apply in the prescribed
application form through proper channel wherever applicable before the due date as indicated in
the notification issued from time to time. The details regarding the commencement of the
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 selection process and number of vacancies in each faculty/subject, Supervisor-wise, shall be
notified by the University twice in a year in the month of April/May and
November/December. An entrance test for admission, Research Programme Eligibility Test
(RPET) shall be conducted by the University preferably, twice in academic year on any
Saturday/Sunday in the month of May and November. Admission to both the Programmes will
be through a two-stage process: Research Programme Entrance Test (RPET) and a Personal
Interview (PI).
5.2 University will notify well in advance on its website and through advertisement in at least two
(2) national daily’, of which at least one (1) shall be in the regional language, the number of
seats for admission, subject/discipline-wise distribution of available seats, criteria for
admission, procedure for admission.
5.3 The admission shall be based on the criteria notified by the University, keeping in view the
guidelines/norms in this regard issued by the UGC and other statutory bodies concerned and
taking into account the reservation policy of the Central/State Government from time to time.
5.4 The applications of the candidates shall be processed by an Admission Committee along with
members of SRC for the purpose of selection. The composition of such committees shall be
decided to take into account the number and nature of the applications received. Such
committees shall screen the applications as per the eligibility norms and be responsible for the
conducting test (RPET) and interview. The committee shall conduct interviews of eligible
candidates who qualify the test. Candidates who have valid UGC, UGC-NET (including
JRF) /valid UGC-CSIR NET (including JRF)/valid SLET/valid GATE/GPAT valid
teacher fellowships are exempted from the written test. They will, however, be required to
appear for the personal interview. The weightage for written examination and interview shall
be decided by the respective SRC. The RRC shall review the above- mentioned procedure,
from time to time and may announce the refined modifications accordingly.
5.5 The candidate shall also submit a research proposal, proposed research area, plan of action along
with the application. Candidates will be interviewed by duly constituted School Research
Committee (SRC). The interview shall also consider the aspects, viz. whether the candidate
possesses the competence for the proposed research, the proposed area of research as per his/her
proposal, an assessment whether can contribute to new/additional knowledge. Based on the
performance in the interview, the successful candidates shall be shortlisted by the above
respective Schools.
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5.6 For such short-listed candidates, the committees shall nominate the Supervisors, with mutual
consent of the candidate and taking into consideration the resonance of research area of the
candidate & the field of specialization of the Supervisors and forward this list to the Dean
Academics through respective Head of School for placing before the RRC for approval.
5.7 The University shall maintain and display an updated list of all the Ph.D. registered students on
its website on year-wise basis. The list shall include the name of the registered candidate, the
Title of his/her research, name of his/her Supervisor/Co-Supervisor, date of
enrolment/registration.
5.8 The selection of candidates to qualify under the ADF and QIP schemes of AICTE shall follow
the procedures laid down by the AICTE at the time of the admission, as also prescribed in this
rules and regulations bulletin.
6. Admissions
6.1 The SRC shall determine the suitability of candidates after the interview and recommend
admission in the appropriate field, after giving due consideration to the inter-disciplinary fields
of research if any and the discipline/branch of (Basic & Applied Sciences / Liberal Arts &
Social Sciences / Commerce / Management / Education / Engineering &Technology /
Pharmaceutical Sciences/ Forensic Sciences), in which the candidate shall be registered.
6.2 Such candidates shall be provisionally registered for the Ph.D.Programme with the concurrence
of the Chairman-Academic Council and with due intimation to the concerned Supervisor, the
candidate and the sponsoring agency if any.
6.3 The date of provisional registration shall normally be 1st of July/ 1st of January of the year in
which the candidate is admitted.
7. Recognition as Research Supervisor and Allocation of Supervisors
7.1 All teachers of the University, who are recognized Ph.D. Supervisors of JSPM University
as on date, in their domain / subject, shall continue to be the incumbent Ph.D. Supervisors
with University’s Research Centers. Any eligible faculty member of the University
desirous of receiving Ph.D.Supervisor new recognition (for the first time) shall apply to
the University as per the prevailing rules and regulations of the University. Only after
receiving approval from University, can the faculty member become eligible to supervise the
candidates.
7.2 Research Supervisor can supervise candidates up to attaining the age of 65 as per prevailing
norms or till he/she is in the service of the University, which ever happens earlier.
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7.3 The Supervisor, can take research scholars up to the age of 65 years and can continue as a
Supervisor up to the age of 70 years.
7.4 Supervisor Approval for the first time will require 2 quality publications, post his/her PhD in
the list of journals identified, notified by the respective Board of Studies and Academic
Council.
7.5 Subsequently on completion of 5 years of guideship, for an existing Supervisor to continue
guiding PhD doctoral students, Supervisor must have at least ten publications to his/her
credit (as per the approved list of journals notified by the respective Board of Studies and
Academic Council) in last consecutive five years after allocating PhD scholars to
him/her.
7.6 If the supervisor is unable to achieve the target of 10 journal publications in last consecutive
5 years, then he/she will not be allocated new scholars, however he/she can continue as a
supervisor with previously allotted students.
7.7 Once he/she fulfils the criteria of 10 journal publications in last consecutive 5 years, he/she
can once again be allotted PhD students under him/her.Review of Supervisor once every 5
years is mandated as above.
7.8 A Co-Supervisor, who is also a recognized Research Supervisor by the University, has to be
associated for the ongoing candidates if the Supervisor’s remaining service as a regular
faculty is less than 2 years.
7.9 Interested experienced Experts from Industry/Corporate/R & D Organizations/Public
Sector Companies/Universities of National Importance, (which lie in geographical vicinity
of the University), with Ph.D. degree, at least 10 years of illustrious experience in the R &
D department at senior level and outstanding equivalent contribution such as ‘Granted
patents/Copyrights/Intellectual property in any visible form/Transferred
Technology/Commercialized Product etc., may be invited as Co-Supervisor by the RRC.
7.10 A faculty from other Institutes/university, in the geographical vicinity of the University, can
become Supervisor at the University, strictly as per the prevailing rules and regulations of the
University and with prior permission from Head of their respective Institutes. The RRC
shall approve such casesafter the scrutiny of the application, case-on-case basis. However,
all such external teachers shall need to offer their services as Adjunct faculty to the
University, with the total number of candidates being supervised, will be 50% of the
permissible maximum limit as specified by UGC from time to time. In exceptional cases,
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 University may consider a few institutes in the geographical vicinity for granting a special
status where in the eligible faculty can be associated with the University’s research
center/faculty as recognized Supervisor, more so in case of faculty from Liberal arts, Visual
Arts, Education, Design, Economics, Sustainability studies, Pharmaceutical Sciences,
Forensic Sciences where very few Ph.D. qualified persons are available in the said domains.
The conditions for a Ph.D. Supervisors may be relaxed in such cases.
7.11 In case of Titles which are of inter-disciplinary nature where the concerned School feels that
the expertise in the School has to be supplemented from outside, the School may identify and
associate, with approval of RRC, a Co-Supervisor from outside the School/ Faculty/
Institutions/ College / Industry / Corporate / R & D organization / University, on
such terms and conditions as may be specified and agreed upon by the consenting Institutions
/ Colleges.
7.12 However, in case a Co-Supervisor, who is approved by RRC for his/her association with a
Ph.D. Scholar/Candidate, must be from among top 100 NIRF ranked institutes or top 200
times Higher Education as ranked institutes or from organizations such as DRDO, BARC,
TIFR, ISRP, CSIR labs or from R&D divisions of reputed companies. RRC will approve
such Co-supervisors on case-to-case basis based on their standing.
7.13 A Research Supervisor who is a designated Professor, at any given point of time, cannot
guide more than Eight (8) Ph.D. candidates. An Associate Professor as Research
Supervisor can guide up to a maximum of six (6) Ph.D. candidates and an Assistant
Professor as Research Supervisor can guide up to a maximum of four (4) Ph.D.
candidates. This is in accordance with UGC guideline and subject to change as notified by
UGC from time to time.
7.14 The allocation of Research Supervisor for a selected research candidate shall be decided by
the concerned SRC depending on the number of candidates per Research Supervisor, the
available specialization/domain expertise among the Supervisors and research interests of the
candidates as indicated by them at the time of interview with due regard to the reservation
policy.
7.15 In case of relocation of an Ph.D. woman candidate due to marriage or otherwise, the
research data shall be allowed to be transferred to the University / University to which the
candidate intends to relocate provided all the other conditions in these regulations are
followed in letter and spirit and the research work does not pertain to the project secured by
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the parent institution / Supervisor from any funding agency. The candidate will however
give due credit to the parent Supervisor and the University for the part of research already
done.

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8. Title Registration and Course Work for the Ph.D. Degree
Credit Requirements, number of courses, duration, syllabus, minimum standards for completion, etc.
for Ph.D.Programme shall be as under:
8.1 The course work shall be treated as pre-requisite for Ph.D.Programme. Ph.D. course work
shall be of minimum 19 credits as on date. The minimum number of credits for the Course work
is subject to the change as mandated by the UGC, from time to time.
8.2 The RAC for the candidate shall be confirmed by SRC and it shall get approved from RRC
(Appendix E and Appendix Y).
8.3 The course work for Ph.D. shall consist of minimum 19 credits (as on date) as: Course 1:
Research Methodology of 4 credits; Course 2: Research and Publication Ethics of 2 credits;
Course 3: Writing Research Proposal-1 credit; Course 3: Writing review- 1 credit; Course 4:
Seminar- 2 credits; Domain Specific Courses of 9 credits. The revision of coursework, along
with its credits, shall be aligned with UGC directives/guidelines, announced from time to time.
8.4 All courses prescribed for Ph.D. course work shall be in conformity with the credit hour
instructional requirement and shall specify contents, instructional and assessment methods. They
shall be duly approved by the RRC.
8.5 The domain Specific courses to be considered for course work shall be recommended by RAC.
8.6 The domain-specific course work shall be exempted for the candidates admitted to Integrated
Ph.D.Programme (M.Tech + Ph.D.).
8.7 All Ph.D. candidates shall complete the Ph.D. course work with a minimum grade of ‘CC’ in
each of the course in the University’s 10 point grading scale for a successful course completion.
8.8 Candidate should complete course work within stipulated deadline. He/she shall submit course
work report in the prescribed format (Appendix F).
8.9 A candidate shall make an application in a prescribed format for Title registration to Ph.D.
Program, as given in (Appendix G) along with six copies of Title registration report (Appendix
H) and evaluation report by RAC (Appendix I) and attendance report (AppendixJ). RAC will
make appropriate commendations to the RRC through Dean Academics and SRC, regarding the
course work prescribed for the candidate and the Title registration report. RRC shall communicate
the decision (Appendix K).
8.10 The date of Ph.D. Title Registration Seminar presentation would be taken as the confirmed date
of Ph.D. registration subject to the satisfactory completion of course works credits and Title
registration approval by RRC. The period of validity of Ph.D. registration for all candidates is
six years from the date of confirmation of registration.
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9. Financial Support:
Candidates joining Ph.D.Program will be considered for Teaching/Research Assistantship, with
financial support, based on the following norms:
9.1 University Doctoral Fellowship (UDF) Scheme: Full time candidates shall be given opportunity
to receive University’s Doctoral Fellowship (UDF) as per the guidelines provided by the
University (AppendixZ). This is subject to revision from time to time as notified by the
University.
9.2 The Supervisor having R&D Project and having funding for Research Assistantship can pay from
the project grant. Such candidates will be eligible for Research Assistantship tillthe end of the
project tenure, subject to the candidate under Research Assistantship is satisfying the University
norms. Scholarship/funding will be governed by the funding agency norms.
9.3 The above assistantships require that the candidate must assist in teaching or research, as assigned
by the University/School/Supervisor, to the extent of 10 hours of work per week
(theory/tutorial/lab assignments or any other duty as assigned by the research supervisor and/or
Head of the School, towards needs of the School.

10. Change of Supervisor, Change of Title etc.

10.1 Normally a candidate shall be required to complete his/her Ph.D. work under the supervision of
the Supervisor who recommends his/her case for admission. However, the RRC may allow
change of Supervisor on the production of a ‘no objection’ certificate from the first Supervisor
and an acceptance letter from the new Supervisor per the format given in AppendixX. In case of
such a change, the candidate shall work for a minimum period of one calendar year under the new
Supervisor before he/she submits the thesis. A ‘no objection’ certificate will not be required if
the student justifies the non-availability of his Supervisor. The justification will have to be
endorsed by the concerned SRC. In case of problem/dispute, non-availability of the Supervisor
will be approved by the Dean Academics in consultation with the concerned Head of the School.
10.2 In case of a dispute between a candidate and his Supervisor, the committee consisting of the
following shall examine the matter and report to the Chairman, Academic Council whose decision
shall be final:
i] Nominee from the concerned discipline appointed by the Chairman Academic Council.
ii] Dean Academics [Convener]
iii] The Head of concerned School (If the complaint is against the Head, he shall not participate
in the proceedings of the meeting).
17
 10.3 The report shall include, among other things, specific recommendations. The report shall be
submitted to the Chairman Academic Council. When a Supervisor retires from service on
superannuation or leaves service or unable to supervise on any account for a valid reason, he/she
shall make arrangements foralternative Supervisor for his/her candidate. However, the
Supervisor, who retires from the service, shall continue to supervise a candidate upto 70 years of
his/her age. However, a Joint Supervisor/Co-Supervisor shall be nominated by Dean
Academics in consultation with Head of the School, and approved by the RRC, to take care of the
administration and to some extent the research responsibilities of the candidate.
11. Research Advisory Committee (RAC)
11.1 The RAC will be constituted by SRC and approved by RRC. In case of an independent candidate,
RRC will nominate RAC
11.2 Responsibilities of RAC are as below:
11.2.1 To review research proposal of a given candidate.
11.2.2 To guide a research candidate to develop the study and methodology of research and
identify the Domain Specific courses he/she may have to do.
11.2.3 To review and assist for progress periodically, generally every six months, closely
monitor, advise and ratify the research outcomes qualitatively/quantitatively and
eventually help the candidate in finalizing the title of the thesis.
11.3 Research candidate has to appear before RAC to present progress seminar every six months i.e in
December and July of every year, for evaluation and further guidance. The candidate shall submit
a progress report in the prescribed format (Appendix M) to the Supervisor who shall forward it
along with progress evaluation report (Appendix L) and attendance report (Appendix N) to
the Dean Academics for information and documentation through Head of School.
11.4 The Supervisor shall arrange for a presentation by the candidate on his / her work twice in a year
before RAC is also open to any stakeholder of the University.
11.5 If a candidate fails to submit three consecutive reports of progress, his/her registration shall be
treated as cancelled.
11.6 In case the progress of the research candidate is unsatisfactory, the RAC shall record the reasons for
the same and suggest corrective measures. If the research candidate fails toimplement these
corrective measures, the Research Advisory Committee mayrecommend through Dean
Academics to the RRC with specific reasons for cancellation of the registration of the research
candidate.
12. Cancellation of Registration:
18
 12.1 The registration of a candidate who has exceeded the maximum period stipulated for the
Ph.D.Programme shall stand cancelled automatically.
12.2 The Registration is liable for cancellation administratively by the Dean Academics if:
• The Candidate has not paid the semester/annual fees within the stipulated time with the
necessary fine.
• The three consecutive six monthly progress reports are not submitted or not satisfactory.
• RAC is not satisfied with the performance and accordingly recommended for cancellation.
• The candidate wishes to withdraw the Programme and wishes to cancel his / her
registration.
• The candidate has not acquired appropriate credits of course works within the stipulated time.
• On the moral turpitude/ disciplinary grounds of the candidate.
• In all the above cancellation cases the fees paid by the candidate shall not be refunded.
13. Synopsis of Thesis
13.1 At least three months prior to the submission of the thesis, a Ph.D. candidate shall make a
presentation before the Research Advisory Committee. The Pre-Submission seminar shall be
open to all faculty members and research candidates. The feedback and comments obtained from
them may be suitably incorporated into the draft Thesis in consultation with the Research Advisory
Committee. In light of the discussion during the seminar, the candidate shall prepare a Synopsis
of his/her thesis (Appendix O). At least one member of RRC should be present at the Pre-
Submission seminar along with RAC (including the external expert). The title of the thesis will
be endorsed and recommendedby the RAC to RRC through SRC.
13.2 The Candidate shall be permitted to submit the Synopsis to RAC subject to the confirmation of
registration. The synopsis shall be accepted only when the Ph.D. candidates have THREE
research papers either published or accepted for publication in peer reviewed refereed National /
International journals from among the list approved by the respective Board of Studies and
subsequently approved by the Academic Council of the University or publication of patent. All
publications arising out of Research at the University must acknowledge the University while
submitting a paper of publication in the Journal or Conference. Otherwise, such publications shall
not be considered for submitting the Thesis. Lists of Refereed International Journals will be
prepared by each SRC. (The SRC will, however, revise the list from time to time). The
guidelines for research publications shall be issued by the RRC, from time to time and will be
displayed on the official website of the University. The RAC shall be authoritative in
accepting/approving the alternate non-conventional research outcome such as 'Transferable
19
 prototyped technology-(hardware or software)', 'Creation of novel and unique product/service-
(hardware or software) with a bright potential of commercialization', 'a Patented innovation that
has reached higher levels of scrutiny by IPR authorities', 'an Academic product/service with
recognition and acceptance at national/global level. The Synopsis submission shall be permitted
only after the evidential and tangible research outcome. RRC at this stage will approve the title of
the Ph.D. research work of the candidate.
13.3 The procedure for the appointment of examiners shall be undertaken soon after the candidate
submits his/her synopsis. If the RAC approves the research work reported in the Ph.D.
synopsis, it shall forward seven hard copies and a soft copy of the approved synopsis to the RRC
along with a panel of examiners (referees). A panel of 9 examiners (Three from outside India,
three from outside Maharashtra and three from within Maharashtra) will be prepared by
Supervisor from the pool of examiners prepared by SRC from time to time in the prescribed format
(Appendix S).The examiners must necessarily be from among top 100 NIRF ranked institutes or
top 200 times Higher Education as ranked institutes or from organizations such as DRDO, BARC,
TIFR, ISRP, CSIR labs or from R&D divisions of reputed companies.TheRRC shall appoint three
examiners as mentioned above from the panel and will communicate it to the Controller of
Examination for the further evaluation process of the Ph.D. Thesis. A copy of the thesis will
also be made available to Controller of Examination for concerned work.

14. Submission of Thesis

14.1 Before submission of Ph. D. thesis, every candidate shall fulfill the requirements prescribed by
the Academic Council of the University with respect to detection of plagiarismand any other forms
of academic dishonesty. While submitting for evaluation, the thesis shall be accompanied with
original report of the anti-plagiarism software approved by the University, an undertaking from the
research candidate about originality of the work, vouching that there is no plagiarism and any other
academic dishonesty and that the work has not been submitted for the award of any other
degree/diploma of the same Institution where the work was carried out, or to any other institution.
The certificate issued by Academic Integrity Member of SRC shall be submitted while submitting
thesis for evaluation.
14.2 The candidate shall be allowed to submit his/her thesis within three months after the date of
20
 submission of the synopsis, failing which the candidate will have to pay the prescribed fine for a
late submission. Late submission of the thesis shall be allowed up to the completion of one year
from the date of submission of the synopsis or till the expiry of the registration period, whichever is
earlier. The candidate will have to submit synopsis again if the submission is extended further,
moreover the University fees in full (except tuition fees), will be payable beyond the academic
year period i.e. after 31st July, if the thesis is submitted after 31st July.
14.3 In an organized fashion, the thesis shall report an account of original work of the candidate leading
to the discovery of new facts or techniques or correlation of facts already known (analytical,
experimental, hardware oriented etc.) and demonstrating a quality as to make a definite
contribution to the advancement of knowledge and the candidate's ability to undertake sustained
research and present the findings in an appropriate manner, with actual accomplishments of the
work, plainly stated and honestly appraised.
14.4 The thesis shall be submitted in compact soft bound form as well as soft copy form enabling the
candidate to incorporate changes if suggested by the referees. (AppendixP)
14.5 The candidate shall submit to the Controller of Examination, four copies [five in case of an
independent candidate] of his/her thesis and produce an acknowledgement of the receipt
including a copy in digital format.
14.6 The thesis shall include a Certificate by the Supervisor / Co-Supervisor (Appendix Q) and a
Declaration by the candidate (Appendix R) that the work reported in the thesis been carried out
by the candidate himself and that the material from other sources, if any, is duly acknowledged.
14.7 The thesis shall be written in English with the following specifications:
• The paper used shall be of A4
• Printing should be on both sides and 1.5-line spacing.
• A margin on left side 1.5 inch; Font: Arial
• The title should include the title of the thesis, Name of Candidate, degree, Name of Supervisor
name of school and university.
• Place of research, month and year of submission (the format is given in Appendix P)
14.8 If a candidate fails to submit the thesis within prescribed Programme duration, RRC shall examine
such cases approve/disapprove submission of thesis accordingly.
15. Thesis Evaluation
15.1 After RRC approving the panel of examiners for a Ph.D. candidate for thesis evaluation, the
Chairperson of RRC shall select the three examiners out of this panel. The Controller of
Examinations shall invite these three examiners to examine the synopsis. When the examiners
21
 accept the invitation and the candidate has submitted the thesis, the Controller of Examination shall
forward the thesis to the examiners within a week from the date of the receipt of the acceptance
letter or the submission of the thesis, whichever is later. If an examiner does not accept the
invitation within thirty days from the date of dispatch of the invitation letter, the invitation shall be
sent to the next examiner on the panel as selected by the Chairperson of RRC.
15.2 The external examiners shall independently send their reports to the Controller of Examination
within sixty days from the date of receipt of the thesis [The reports sent by fax or e-mail by using
the ‘postscript’ package will be accepted]. The referee’s comments are invited in the
prescribed format (Appendix T). If an examiner fails to do so, the Controller of Examination
shall send him/herreminder immediately after the expiry of the said period and request him/her to
submit the report within thirty days. If the examiner concerned fails to comply even within the
extended period, the Controller of Examination shall cancel his appointment forthwith and invite
the next examiner from the approved panel to evaluate the thesis. In the event of a request for the
late submission of a report, receipt of the report after the appointment has been cancelled or the loss
of report, postal delay, etc. the Dean Academics concerned shall take an appropriate decision in
the interest of the candidate concerned.
15.3 The two positive reports with specific recommendation of conduction for viva-voce examination
received from the external examiner shall be immediately forwarded to the Head of the School,
with intimation to the Supervisor who, after ascertaining that the reports are favorable, shall arrange
the viva and the defense of the thesis on the earliest date suitable to the internal examiner, the
nearest external examiner and the Chairperson. The Head of the School shall make the reports
available to the candidate, the Supervisor and the Chairperson at least a day before the date of the
viva. In case of any problem, the Dean Academics will take the decision in the interest of the
candidate.
15.4 In the case where two out of three examiners give unfavorable reports, the Controller of
Examination shall get the thesis examined by an additional examiner from the panel of examiners
approved by the Chairman Academic Council. If the additional examiner also gives an
unfavorable report the candidate will not be awarded Ph.D. degree, and the admission of
candidate shall be cancelled.
16. Viva Voce and Defense of the Thesis:
16.1 The day, date, time and the place for the viva voce and the defense of thesis shall be notified by the
Head of the School under intimation to RRC at least eight days in advance. Normally the viva
voce and the defense of the thesis shall be arranged in the concerned School. In exceptional cases,
22
 the Chairman Academic Council may allow the viva to be conducted at a place outside the
University. In such a case the procedure and norms for the conduct of viva, payments, etc. shall
be as laid down by the University.
16.2 The defense of the thesis shall take place in the presence of the Research Supervisor (internal
examiner), one external examiner and the Chairperson, who shall jointlyevaluate the performance
of the candidate. In case of dispute, Dean Academics shall take an appropriate decision.
16.3 If neither of the external referees is able to be present at the time of the defense, the Chairman of
the Academic Council, on the recommendation of the Supervisor, Head of the School and the Dean
Academics shall appoint a senior Supervisor to act as an external examiner for the defense of the
thesis. In case the Internal Examiner is not available, the Chairman Academic Council shall
appoint one of the relevant senior Supervisor, preferably from the RAC, on the recommendation of
the Dean Academics and the Head of the School.
16.4 The examiners present for the viva-voce and the defense of the thesis shall submit to the Controller
of Examination their final consolidated signed report along with the reply given to the queries
raised by the external examiners in the written form, signed and accepted by the members of the
Viva-Voce Panel. (Appendix U), and list of persons (Appendix V) attending the open defense
in respect of the award of the Ph.D. degree immediately after the defense is over.
16.5 In case the defense is not satisfactory, the examiners can unanimously recommend with reasons that
a fresh viva-voce and defense of the thesis be organized within a period of not less than one
month. If the defense is still not satisfactory, the panel would record the reasons for the same.
The committee may suggest resubmission of the thesis to the same committee with suggested
changes or recommend the rejection of the thesis. (Time is not mentioned).
16.6 The entire process of evaluation of Ph.D. thesis shall be completed within a period of six months
from the date of submission of the thesis.
17. Award of Ph.D. Degree
17.1 After satisfactory completion of Viva-voce/defense the provisional result shall be officially
declared by the Controller of Examination within eight days from the date of the receipt of the
favorable report on the defense of the thesis. A provisional “Passing Certificate” may be
awarded to the Ph.D. Scholars in the annual Convocation of the University.
17.2 After Satisfactory completion of the defense the candidate should submit a hardbound copy of the
Thesis and soft copy in CD and notification of declaration of result of Ph.D.Programme to
University Library. The University Library shall further prepare metadata of the thesis and shall
submit an electronic copy of thesis to INFLIBNET (ONFLIBNET) for hosting the same so as to
23
 make it accessible to all other institutions/colleges.
18. Publication of Thesis
Thesis as a whole shall not be published by the candidate.
19. The Act of Plagiarism
19.1 In the case of candidates who have copied a thesis for Ph.D. degree his / her thesis shall be
forfeited and his / her research registration shall be terminated in this University and also, he/she
shall be debarred to register for any other Programme in this University. A maximum of 10%
similarity, as adjudged and certified by an authenticated plagiarism software (such as Turnitin,
Grammarly, Quetext / Urkund etc.) shall be permitted, as complying with guidelines from UGC/
JSPM University Pune, in this regard.
19.2 For the abetment of above such action, the recognition of his / her Supervisor shall be withdrawn
for a period of 2 years and he/she shall be debarred from guiding the candidates for any research
Programme in this University till such period.
20. Power to Modify
Notwithstanding all that has been stated above, the Academic Council of the University has the right to
modify any of the above regulation from time to time.
21. Treatment of Ph.D. / through Distance Mode/Part-time:
21.1 Part-time Ph. D. will be allowed to determinate candidates, provided all the conditions
mentioned in the University Grants Commission (Minimum Standards and Procedure for Award of
Ph.D. Degrees) Regulations, 2018 are complied with.
21.2 Ph.D.Programme through distance education mode shall not be allowed in any case.

24
 Appendix A
Sponsorship Letter for Full-Time candidates:
(This should be typed on letterhead of the sponsoring organization)

To,
The Dean Academics,
JSPM University Pune
S.No.719, Wagholi, Pune-Ahmednagar Road,
Pune – 412 207

Sub: Sponsoring of an Employee for Ph.D.Programme

Dear Sir,

We hereby sponsor the candidature of Mr./Mrs./Ms.-----------------------------------

------------- who is an employee in our organization, for joining Ph.D.Programme in----
----------at-------------your University as a FULL-TIME candidate.

We shall bear the total expenses of his/her studies. We shall fully relieve him/her of his/her duties in the
organization during the entire period of the Ph.D.Programme to enable him/her to devote Full-Time to the
studies.

Signature and seal of the Sponsoring Authority

25
 Appendix B
Employer’s Letter in case of Candidates joining on Study Leave

(This should be typed on a letter head of the Institution)

To,
The Dean Academics,
JSPM University Pune
S.No.719, Wagholi, Pune-Ahmednagar Road,
Pune – 412 207

Sub: Relieving an employee on Study Leave Dear Sir,

We hereby relieve Mr./Mrs./Ms.------------------------------------------------

---------- an employee of this Institute on full/half/no pay leave for joining
Ph.D.Programme at your University for a period of--------------------- years (at least
three years).

Signature of Head of theInstitute

and seal of the Institution

26
 Appendix C
Sponsorship Certificate for External Registration

(This should be typed on a letter head of the Sponsoring Organization)

1. Name of the sponsoring organization: ------------------------Address: ---------
----------------
2. Present Designation of the applicant: ------------------------------------------
-------------------
3. Present status of the applicant: ----------------------------------------------
-----------------------
(Permanent/Quasi Permanent/Temporary)
4. Division where research work is proposed to be done: ----------------------------
5. Name of Supervisor from the sponsoring organization: ---------------------------
(Biodata of Supervisor to be enclosed giving details of designation, qualification, research
experience etc.)
6. Details of facilities relevant to the research problem which will be made available to the candidate by
the organization.
7. Statement of External Supervisor.
If Mr./Mrs./Ms.------------------------------------------------------
----is registered for the doctorate degree, I agree to act as his/ her research Supervisor jointly with
the research Supervisor form the University.

Signature of External Supervisor

8. If Mr./Mrs./Ms.------------------------------------------------------
----- is admitted to the Ph.D.Programme, we shall allow him/ her to undergo the
Programme of studies and also to fulfill the residential requirement of the University, as per rules.
During the period of Doctoral Programme the candidate will be permitted to carry out his/ her
research work at our laboratories/ organization and will be given the required facilities.
We also give our consent to------------------------of our organization to supervise the
Ph.D. Project, jointly with Dr./Prof.--------------------------------- of the
University, who will work as internal Supervisor.
27
 Signature and Seal of the Sponsoring Authority

Appendix D
(Letterhead of University)

No Objection Certificate

--------------------------------------------(Name of candidate) is working with

---------------------------------------------(Name of University) as----------

---------------------------(designation).

If----------------------------------------------------------(Name of
candidate) ----------------------------is admitted in
-------------------------------------------------(Name of Branch/programme) at
JSPM University Pune and as a part of Ph.D.programme, she/he will be relieved full time to complete
her/his Ph.D. course work.

----------------------------------------------------(Name of University) has No

Objection in--------------------(Name of candidate) joining the Ph.D.programme at JSPM
University Pune.
Date:
Name and Signature

Principal/Director
Place:

28
 Appendix E
(This should be typed on a letterhead of the School)
No. JSPMUni/PhD/ Date:
APPROVAL OF RESEARCH ADVISORY COMMITTEE
PLACE OF RESEARCH JSPM University Pune
SCHOOL
1 Name of the Student
2 MIS No and Date Admission
3 Research Area

PANEL PROPOSED:
Evaluation Committee member Name, School, Organization Signature
Supervisor
Co-Supervisor (Optional)
Dept. Domain Expert 1
Dept. Domain Expert 2 (Optional)
Expert from allied School
Expert outside the University

Sr. Name of members present for SRC Meeting Sign with Date
No.
1 Head of the School
2 Dept. Ph.D. Coordinator
3 Member1
4 Member2
5

(This should be typed on a letterhead of the School)

APPROVAL OF RESEARCH AREA SPECIFIC COURSES
PLACE OF RESEARCH JSPM University Pune
SCHOOL
29
 1 Name of the Student
2 MIS No and Provisional
Date of Admission
3 Research Area

Name of the MOOC* or University Number of weeks / Semester-

course offered course credits Odd/Even
Research Specific Course1

Research Specific Course2

Research SpecificCourse3

*To ensure availability of Ph.D. Students on campus during the period of course work, maximum one
MOOC will be permitted to students. In case more than one MOOC is to be offered, permission of Dean
(Academics) is must.
Sr. Sign with
Name of members present for RAC Meeting
No. Date
1 Supervisor
2 Co-Supervisor (Optional)
3 Dept. Domain Expert 1
4 Dept. Domain Expert 2 (Optional)
5 Expert from allied School
6 Expert outside University
Remarks: Approved / Not Approved
Name and Signature of RRC Members

30
 Appendix F
JSPM University Pune
Course Work Evaluation

No. JSPMUni/PhD/ Date:

COURSE WORK GRADE SHEET

PLACE OF RESEARCH JSPM University, Pune

SCHOOL
1 Name of the Student
2 MIS No
3 Date of Admission Confirmation

EVALUATION OF COURSES

Name of the course Grade Credits CGPA

Allotted
Research Methodology 04
Research and Publication Ethics 02
Writing Research Proposal 01
Writing Review 01
Specific advanced level course 1 03
Specific advanced level course 2 03
Specific advanced level course 3 03
Seminar 02

Controller of Examinations

31
 Appendix G

Application for Title Registration

To,
The Dean Academics,
JSPM University Pune
S.No.719, Wagholi, Pune-Ahmednagar Road,
Pune – 412 207

Dear Sir,
I hereby apply for registration to the Ph.D. Degree. I state that I have not been admitted as a Candidate for
this or any other Degree in this or any other Institute/University. The required details about me are as
follows:
1. Name in full (in Capital Letters):
2. Date of Birth: dd/mm/yyyy……………………
3. Gender:
4. Nationality:
5. Category:
6. Permanent Address………………………………….
……………………………………
7. Local Address………………………………….
……………………………………
8. Present Occupation/Employment: -------------------------------------------
----------------------------
(Give Name and Address of employer)
9. Particulars of Degrees previously obtained (attach attested copies of the statement of marks and
certificates)
Degree Subjects Class Percentage
Year of Passing
University Offered Grade Grade Points
Bachelor’sDegree
Master’s Degree
Any otherDegree

32
 10. Particulars of Publications:
Name of the Journal/
Title of the Paper/ Book Year of Publication
Publisher

11. Details of Teaching Experience:

Name of the Institution /
Subject(s)Taught Year(s)
College

12. Details of professional experience, if any (attach necessary certificates):

Nature of Professional Experience:

The University where Professional experience was gained:

Period of Professional experience:

13. (i) Title of Research Title: ----------------------------------------------

14. Name of the Research Supervisor:

(under whom I propose to work for my Ph.D.)

15. Name of Co-Supervisor, if any:

All the particulars given above are true to the best of my knowledge. I have read the Rules for the Degree
of Doctor of Philosophy (Ph.D.) and I undertake to abide by them. I also undertake to regularly report
at the School unless otherwise permitted by the Head, Place ofResearch on the recommendation of the
33
Research Supervisor.

Thanking you Yours Sincerely, Name of applicant Date:

Place:

Recommendation of the Supervisor

I,----------------------------------------------------------------------
am willing to supervise the research work
of Mr./ Ms.---------------------------------------------------------------
------------ and I recommend that he/she
be given provisional admission.

Ref. No. of Recognition

letter:....................................................................
...................
Presently------------------------------- students are pursuing their research work under
my supervision.

Date: Research Supervisor

34
 Appendix H

Title Registration Report

Along with the application form for Registration, the researcher has to submit a copy of his/her research
proposal. This is a brief description of the research plan which should include:

a) Rationale and significance of the study,

b) A survey of work done in the research area and the need for more research,
c) A statement of aims and objectives,
d) Methodologies and techniques to be used,
e) The kinds of conclusions expected and their possible value,
f) Plan of research and
g) Bibliography.
 The expected length of the research proposal is six to ten double-spaced A-4 size pages, with Report
should be of maximum 10 pages, written in LaTex or Word.
 Font size should be 11pt, Times New Roman, with 1.5-line spacing
The names of the researcher and the proposed Supervisor and the Title of research should be printed and both
the Supervisor and the researcher should sign the proposal.

35
 Appendix I
Title Registration Seminar Evaluation Report
(This should be on letterhead of the School)
No. JSPMUni/PhD/ Date:
TITLE REGISTRATION SEMINAR EVALUATION REPORT
PLACE OF RESEARCH JSPM University, Pune
SCHOOL
1 Name of the Student
2 MIS No
3 Date of Admission Confirmation
4 Ph.D. Title
5 Date of Title Registration Seminar
EVALUATION REPORT:
Evaluation Committee/ Expert's comments:

Average The research Title is approved/ not approved. The candidate is advised to
Evaluation go ahead with the Title and consolidate the title as early as possible.

Evaluation Committee member Name,School, Organization Signature

Supervisor
Co-Supervisor (Optional)
Dept Domain Expert 1
Expert from allied School
Expert outside the University

Head of School Dept. PhD Coordinator

Research and Recognition Committee (RRC) EVALUATION REPORT:
RRC comments: Approved/ Not Approved
Name and Signature of RRC Members

36
 Appendix J

Title Registration Seminar Attendance Report

(This should be on letterhead of the School)

No. JSPMUni/PhD/ Date:

TITLE REGISTRATION SEMINAR ATTENDANCE REPORT

PLACE OF RESEARCH JSPM University, Pune

SCHOOL
1 Name of the Student
2 MIS No
3 Date of Admission Confirmation
4 Ph.D. Title
5 Date of Title Registration
Seminar

Evaluation Committee member Name, School, Organization Signature

Supervisor
Co-Supervisor (Optional)
Dept. Domain Expert 1
Expert from allied School

Expert outside the University

Head of the School Dept. Ph.D. Coordinator

37
 Appendix K

No. JSPMUni/SS/Ph.D./
Date:

Confirmation of Title Registration

To,
Name of Ph.D. Scholar:
MIS number:
Research Center / faculty:
With reference to the relevant documents submitted by the PhD student:
On verifying the relevant documents by Research and Recognition Committee (RRC), your PhD Title
registration is evaluated as Faculty: Basic & Applied Sciences / Liberal Arts & Social Sciences /
Commerce / Management / Education / Engineering & Technology / Pharmaceutical Sciences / Forensic
Sciences
Research Supervisor:-------------
Research Co-Supervisor:-----------
Ph.D. Title:----------------
Ph.D. Title Registration: Confirmed Date of Registration:------------
Period of Registration:---------------
Upon receiving a confirmation of PhD Title registration, the student is eligible to submit the thesis after the
stipulated time period stated in the Universities PhD Rules and Regulation towards awarding Doctor of
Philosophy (Ph. D) from the Research Centre / faculty at this University.
Dean Academics,
JSPM University Pune.

38
 Appendix L
Progress Work Evaluation
(This should be on letterhead of the School)

No. JSPMUni/PhD/ Date:

PROGRESS SEMINAR EVALUATION REPORT

PLACE OF RESEARCH JSPM Univeristy Pune
SCHOOL
Name of the Student
MIS No
PhD Title
Date of Title of Registration
Date of Progress Seminar Presentation
Number of Publications National Conference
National Conference
International Conference
Scopus Index Conference
National Journal
International Journal
SCI Journal

EVALUATION REPORT:
Evaluation Committee/ Expert's comments:

Consolidated Evaluation Satisfactory/ Not Satisfactory

Expected period of Completion of Programme

39
 Evaluation Committee Members Name, Dept., Organization Signature

Supervisor

Co-Supervisor (Optional)

Dept. Domain Expert 1

Expert from allied School

Explanations / Further remarks / suggestions: may be included on the reverse of this page.

Head of the School School PhD Co-coordinator

40
 Appendix M
Progress Seminar Attendance

(This should be on letterhead of the School)

No. JSPMUni/PhD/ Date:

PROGRESS SEMINAR ATTENDANCE REPORT

PLACE OF RESEARCH JSPM University Pune
SCHOOL
1 Name of the Student
2 MIS No
3 Date of Provisional Admission
4 Ph.D. Title

5 Date of Confirmation of
Registration
6 Date of Progress Seminar

Evaluation Committee Name, School, Organization Signature

member

Convener
Expert
Examiner 1
Expert
Examiner 2
Expert outside
Dept./ School / University

Head of the School School Ph.D. Coordinator

41
 Appendix N

Progress Report
(Every six-month researcher should submit the progress report)

a) Introduction
b) Work done
c) Methodologies and Techniques to be used,
d) Findings
e) Work Proposed
f) Bibliography.
 The expected length of the report is 10-20 double-spaced A-4 size pages, with Report should be
written in LaTex or Word the style file is provided
 Font size should be 12pt, Times New Roman, with 1.5-line spacing.
The names of the researcher and the Supervisor, School etc. should be printed on the cover page.

42
 Appendix O

Submission of Synopsis

After the pre-submission seminar, the candidate has to submit ten hard copies and a softcopy of the Synopsis
of his/her thesis through the Supervisor. A synopsis is viewed as a mini version of the thesis. It should
provide a clear idea about what the thesis is. It should (a) state the objectives, nature and scope of the
work done, (b) state the principal conclusions, and (c) state the contribution made to the body of
knowledge on the subject. The expected length of the synopsis is ten double-spaced A-4 size pages. The
synopsis will be put on the University website.

43
 Appendix P

Thesis Format

The final Ph.D. thesis shall be presented in accordance with the following specifications:

a) The paper used for printing shall be of A4size, in Arial 12 font.

b) Printing shall be in a standardized form on both sides of the paper and in1.5 line spacing.
c) A margin of 1.5 inches shall be on the left-hand side.
d) The card for cover shall not be more than 330GSM.
e) The title of the thesis name of the candidate, degree, name of the Research Supervisor, place of
research Centre / faculty and the month and year of submission shall be printed on the title page and
the front cover.
f) The hard-bound a cover of thesis shall be of black color. The spine of the binding [side cover]
should mention ‘Ph.D. thesis’ on the top, name of the candidate and month and year.

44
 Appendix Q

Certificate of the Research Supervisor

CERTIFIED that the work incorporated in the thesis ……………………………………………………...

…………………………………………………………………………………… (Title) Submitted by Mr. /Mrs. /Ms.
………………………………………………………………………………………………………
was carried out by the candidate under my supervision/ guidance. Such material as has been obtained
from other sources has been duly acknowledged in the thesis.

(Research Supervisor) Date ----------------------

45
 Appendix R

Declaration by the Candidate

I declare that the thesis entitled ……………………………………………………………………………..

submitted by me for the degree of Doctor of Philosophy is the record of work carried out by me during the
period from… ................................ to…………………………………… under the guidance
of
……………………………. …………….. and has not formed the basis for the award of any degree, diploma,
associateship, fellowship, titles in this or any other University or other institution of higher learning.

I further declare that the material obtained from other sources has been duly acknowledged in the thesis.

Signature of the Candidate Date: ………….……...

46
 Appendix S
List of Referees
(This should be submitted on letterhead of the School)
No. JSPMUni/PhD/ Date:
To
The Dean Academics,
JSPM University Pune
S.No.719, Wagholi, Pune-Ahmednagar Road,
Pune – 412 207

Sub: List of referees

Dear Sir / Madam,
A candidate named------------------------------------------------------------
-------has worked under my supervision.
The thesis title is
………………………………………………………………………………………………………
………………………………………………………………………………………………………………….. I hereby submit the list of referees as
below:

Sr. No. Name, Organization Address

Name & Signature of the Supervisor

47
 Appendix T

Format of Referee’s Comment

(To be communicated to referees on Institute letter head)

To,
The Dean Academics,
JSPM University
S.No.719, Wagholi, Pune-Ahmednagar Road,
Pune – 412 207

Sub: Review of Thesis

DearSir,

The review process of the thesis entitled …………………………………………………………

…………………………………………………………………………………………………… have been completed. I recommend/do
recommend the thesis for the award of Ph.D. with the following comment. The review questions to be
asked at the time of viva-voce exam are included on the separate page.

A Accept the thesis as it is

B Accept the thesis with the minor correction as mentioned in the
review comments

C Accept the thesis with the major correction as mentioned in the

review comments

D Reject the thesis

Name & Signature of the Supervisor

48
 Appendix U

Consolidated Report of the Referees on the Viva Voce

The viva-voce of Mr. /Mrs. /Ms…………………………………………………………………………. was

Conducted on……………………………………(day and date). The performance of the candidate was
Satisfactory / Unsatisfactory.

We have conducted the open defense of the Ph.D. thesis entitled:

………………………..…………………………………………………………………………………………
………………………………………………………………………………………….……………………….
…………………………………………………………………………………………….……………………..
…………………………………………………… at JSPM University…………………….. on ……………………………………

The performance of the candidate was satisfactory / unsatisfactory. We recommend that he/she be
awarded the Ph.D. Degree / should not be awarded the Ph.D. Degree/ the viva voce be arranged again
on ………………….

(Supervisor) (External Referee) (Chairman)

49
 Appendix V

(Viva Voce Attendance Sheet)

Ph. D. Viva Voce of Mr./Mrs./Ms.

…….……………………………………………………………………………………………………………..
Subject…………………………………………………………………………………………………….. Date of Viva ………………………Time
………………Venue………...……………….

List of the persons attending the Open Defense.

Name of the person Signature
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.

50
 Appendix W

Applying for Extension

To,
The Dean Academics,
JSPM University
S.No.719, Wagholi, Pune-Ahmednagar Road,
Pune – 412 207.

Sub: Request for extension of the registration period.

Through Proper Channel

Dear Sir,

I have registered for Ph.D.Programme on dd/mm/yyyy, in the School

of.............................................. under the supervision
of.............................................
My Title of research is as below:
“
.........................................................................
.............................................................. ” I have
submitted ……………. progress reports so far. For the sake of completion of work, I need an extension of one
year. You are requested for extension of my registration period.

Signature of the Candidate

Sign of RAC Members with comments Name & Sign of School PhD Coordinator

Sign of Head of the School

51
 Appendix X

(This should be typed on a letterhead of the School)

No. JSPMUni/PhD/ Date:

No Objection Certificate for Change of Supervisor/Addition of Co-Supervisor and Approval

PLACE OF RESEARCH JSPM University Pune

SCHOOL
1 Name of the PhD Candidate
2 MIS No and Date of
Provisional Admission
3 Research Area/Title

Name of Present Supervisor:

Reason for Change of Supervisor/ Addition of Co-Supervisor:_________________________

Name of Proposed Supervisor:

Date: (Name and Signature of the PhD Candidate)

I have no objection to Change of Supervisor/ Addition of Co-Supervisor of the above candidate.

Date: (Name and Signature of thepresent Supervisor)

The area of the above PhD Candidate matches with my expertise and I am willing to guide the PhD
Candidate.

52
Date: (Name and Signature of proposed Supervisor)

Recommended / not recommended

Date: (Chairman SRC)

Remarks:

Approved/ Not Approved

Date: (Name and Signature of RRC Members)

53
 Appendix Y

No.JSPMUni/SS/PhD/ Date:

Decision of RRC on RAC and Research Area Specific Courses Approval

To,
(Name of the Research Supervisor)
(School)

The 1st meeting of the University’s Research and Recognition Committee (RRC) was convened on-----
------------------------ (date) and the relevant documents submitted for the below mentioned
PhD candidate under your supervision were presented before the RRC towards the approval of the
candidate’s RAC and Research Area Specific Courses;

Name of PhD candidate:

MIS number:
On verifying the relevant documents, the RRC has conveyed the following decision:
Approval status of the candidate’s
RAC and Research Approved / Not approved
Area Specific Courses
Remarks given by RRC

You are required to comply with the decisions of RRC and communicate to the Students Section of JSPM
University through the candidate’s RAC and SRC at the earliest.

Dean Academics,
JSPM Univeristy Pune.

54
 Appendix Z

UNIVERSITY DOCTORAL FELLOWSHIP (UDF) SCHEME GUIDELINES

1.0 Objectives
1.1 To promote the research culture at the University
1.2 To promote collaborative research between University and Industries leading to technology
transfer.
1.3 To nurture talents for technical research, leading to startups, publications, and patents.
2.0 Eligibility Criteria for Award of Fellowship
2.1 The Fellowship will be granted to the full-time research scholars admitted to the Ph.D.
Programme.
2.2 The candidate must have secured a minimum cumulative grade point average (CGPA) of 7.0
on the scale of 10 (or minimum 65% marks) or equivalent at both Bachelors and Masters.
2.3 The candidate should be less than 45 years of age as on the date of application for the Doctoral
Fellowship Programme.
2.4 A research supervisor will be allocated only one full-time research scholar with University
Doctoral Fellowship for three years provided he/she does not have an ongoing full-time PhD.
scholar under the University. Moreover, faculty can have more than one full-time Ph.D. fellow
under his/her R and D project from any funding agency, both public and private. However, no
two full-time candidates will be given to a research supervisor from University’s fellowship
grant, i.e., UDF. Moreover, no more than four full-time fellowships per school per year will
be awarded, not exceeding ten such Fellowships per school at any given point in time.
2.5 Merit will be decided based on interview marks at the time of admission. If there is a tie
between two candidates on marks, preference will be given to CGPA or marks at the
Postgraduate level.
2.6 School level Research Committee (SRC) shall recommend the name of the research scholar
and will be approved by University level Research and Recognition Committee (RRC).
3.0 Duration of the Scheme:
3.1 The duration of the scheme shall be for a period of 3 Years based on the six-monthly
performance of the Scholar in the research work.
4.0 Amount of Fellowship under UDF
4.1 The Fellowship will be Rs. 25,000/- per month for the first year, Rs.27500/- per month in
2nd year, and Rs.30000/- per month in the 3rd year - ? The Fellowship will be Rs.
30,000/- per month for three years, extendable to 4th year on case to case basis. Such research
 scholars will not be entitled to HRA and contingency grants. However, research scholars
pursuing their research may be provided with hostel accommodation at the University, if
available.
5.0 Terms and conditions
5.1 Disbursement of Fellowship will start from the date of provisional admission to the
Ph.D.programme. Course work completion and Title registration for a research Title for a
Ph.D. within two semesters from the date of provisional admission is mandatory as a research
scholar. If a candidate has not completed these requirements, Fellowship will be discontinued.
5.2 In the cases where the Fellowship has been discontinued as per clause (a) above, the
Fellowship may be resumed after confirmation of the registration of Ph.D. However, the
maximum tenure of Fellowship in such cases will be limited to three years only from the date of
provisional admission as a full-time research scholar. However, in exceptional cases, the Dean
(Academics) may recommend to the Academic Council for the continuation of Fellowship for
one more year up to the fourth year only.
5.3 The fellowship awardees shall submit a six-monthly progress report through the Research
Supervisor to School Research Committee (SRC) or Institution Research and Recognition
Committee (RRC).
5.4 The synopsis report should be submitted by the awardees through the Research Supervisor, to
SRC, to RRC.
5.5 The awardees shall devote full time to research during the tenure of Fellowship and will not be
permitted to take any part-time/full-time assignment. While drawing UDF fellowship, he/
she will not accept any salary, Fellowship, or any type of financial assistance from outside the
University during the tenure of Fellowship at this University, if it is known that drawing income
from external sources then the entire amount of
Fellowship drawn so far by the candidate, since his/her provisional admission, will have to be
refunded to the University. The nature of the candidature will not be changed during the
programme. The research scholar shall not undertake any paid assignment during the tenure of
the Fellowship (except in case of leave without Fellowship up to one academic year during the
entire tenure). In case the industry/external source decides to support the same Fellowship, the
University fellowship will be withdrawn from the remaining period from the research scholar.
In case any research scholar receives any financial assistance from any other organization during
the tenure of course, with due permission of the University, the Scholar will not be entitled to the
Fellowship for the duration in which he/ she is availing such financial assistance, and it shall be
resumed on discontinuance of such external financial assistance. Further, the period for which
 the Scholar has received external financial assistance shall be deducted from the maximum
duration of the Fellowship.
5.6 The awardees shall give a declaration that if the results of the research are such that he/she can
be utilized commercially by taking a patent or otherwise, commercial utilization and patent rights
should be with the University above, candidate, and supervisor as inventors. However, the rules
of the University in this regard will be applicable.
5.7 The research scholar will submit a six-monthly attendance/ progress report through the
research guide, Head of the School, Academic Council of the University. It is to be further
approved by the Dean Academics/ Vice Chancellor for the purpose of releasing Fellowship.
The amount will be directly deposited in the bank account of the beneficiary through the
Accounts section of the University.
5.8 If the progress of the candidate is not satisfactory as reported by the supervisor/Head of the
School, the Fellowship of the candidature will be terminated with immediate effect. This will
not be revoked under any circumstances. In such a case or if the candidate cancels his
admission, the entire UDF Fellowship amount paid from the date of provisional admission will
have to be refunded by the candidate to the University. As affidavit in regards to clauses, 5.5
and 5.6 will have to be submitted by the candidate if he/she is selected for University
Fellowship.
5.9 The Ph.D. rules/regulations of the University will be applicable to all admitted candidates under
this scheme.
6.0 Leave
6.1 Research scholars are entitled to a maximum period of (i) 10 days Casual Leave (CL) and
(ii) 30 days Medical Leave (ML) in a year in addition to public holidays as declared by the
University. They are not entitled to any other vacations.
6.2 Candidates are eligible for maternity leave as per University norms. However, the maximum
duration of the Fellowship will not be extended beyond the fourth year under any circumstances.
6.3 All kinds of leave should be approved by the research supervisor and Head of the School. It
shall be further submitted to the Dean Academics for approval.
7.0 University Teaching Assistantship (UTA)
7.1 An University teaching assistantship (workload) of 10 hours/week shall be given to Full- time
research scholars undergoing a full-time Ph.D.programme under the University Fellowship
scheme. It will be decided by the research supervisor and approved by the Head of the School.
It may include assistance in lab classes, tutorial support, etc. In case a teaching load beyond 10
hours/week is allotted, a candidate will be remunerated for the same as per University norms.
 7.2 Following action needs to be taken if the candidate leaves the Ph.D.programme before
completion. The awardees shall submit an affidavit / an undertaking that in case of his/her
vacating the seat within the duration for which he/ she has been offered Fellowship, he/she
shall be liable to refund the entire amount of Fellowship received by him/her till the date of
his/her leaving the scheme.
7.3 In case any research scholar avails the break during the fellowship period on the medical ground
with due permission of the University, the Fellowship will be discontinued from the month of
such break and shall be resumed on rejoining the programme for the remaining period of
Fellowship. However, the maximum tenure of Fellowship in such cases will be limited to 3
years from the date of provisional admission as a full-time research scholar.
8.0 Cancellation of Fellowship
8.1 The Fellowship is liable to cancellation in case of:
8.1.1 Misconduct.
8.1.2 Unsatisfactory progress of research work/ Course work completion and Title
registration for PhD within two semesters is mandatory from the date of provisional
admission as a research scholar. If a candidate has not completed these requirements,
then Fellowship will be discontinued.
8.1.3 He/ she is found ineligible later.
8.1.4 If it found at any stage that any false information furnished by the applicant or any
fraudulent activity by the Scholar. Awardees shall lead to penal action against
him/her.
8.1.5 The Fellowship may be terminated at any time during the tenure, and the decision of
the University will be final and binding.
Format to be submitted by the research scholar after the First and second year for the release of
Fellowship

1. Name of the Research Scholar: Ms./ Mr./Mrs.

2. Permanent address:
3. Local address:
4. Contact Number:
5. Email ID:
6. MIS Number:
7. Date of Admission:
8. Research School:
9. Course Work Details:
a. Course work completed: Yes/ No
b. If Yes, Date of completion of course work:
10. Research Title:
a) Research Title approved: Yes/No
b) If yes date on which research Title approved:
c) Title of the Research Title:
d) Name of the Research Supervisor:
e) Designation of the Research Supervisor:
f) Mobile Number:
g) Email id:
11. Teaching load:
12. Attendance:
13. Summary of Research work:
14. Number of Papers Published in indexed / peer reviewed Journals after the date of admission under
the Doctoral Fellowship scheme with necessary proof:
a) Q1 to Q4 in A*/A B/C category
b) SCI indexed Journal
c) SCOPUS indexed journal
15. Patent:
16. Product Development:
17. Other:
In view of the above marked performance of the research scholar and also the fact that he/she has worked as
per the University norms Ms./ Mr. ________________________ is recommended
for Fellowship for the next year.

Date: -------------------

Name and Signature Name and Signature

Research Supervisor Head of the School

…………………………………….