AGENDA

Hubbard County Board of Commissioners

Tuesday, June 20, 2023

A meeting of the Board of Commissioners will be held Tuesday, June 20, 2023 in the Hubbard County Board
Room commencing at 6:00 PM.
The Mission of Hubbard County is to provide high quality, cost effective public services.
All meetings of the Hubbard County Board of Commissioners are live streamed and archived to
promote public engagement and transparency.
Page
PLEDGE OF ALLEGIANCE
BOARD CHAIR CALL TO ORDER
1. PUBLIC HEARING - CAPITAL IMPROVEMENT PLAN
1.A. Hubbard County Capital Improvement Plan 2 - 48
Hubbard County Capital Improvement Plan - Pdf
2. ADJOURN

Page 1 of 48
 Board of Commissioners
AGENDA ITEM REPORT

Subject: Hubbard County Capital Improvement Plan

Meeting: Board of Commissioners - Public Hearing 20 Jun 2023
Department: Administration
Staff Contact: Jeff Cadwell, County Administrator

BACKGROUND INFORMATION:
A county may adopt a capital improvement plan. The plan must cover at least the five-year period
beginning with the date of its adoption. The plan must set forth the estimated schedule, timing, and
details of specific capital improvements by year, together with the estimated cost, the need for the
improvement, and sources of revenues to pay for the improvement. In preparing the capital
improvement plan, the county board must consider for each project and for the overall plan:
1. the condition of the county's existing infrastructure, including the projected need for repair or
replacement;
2. the likely demand for the improvement;
3. the estimated cost of the improvement;
4. the available public resources;
5. the level of overlapping debt in the county;
6. the relative benefits and costs of alternative uses of the funds; (7) operating costs of the
proposed improvements; and
7. alternatives for providing services more efficiently through shared facilities with other counties
or local government units.
(b) The capital improvement plan and annual amendments to it are not effective until approved by the
county board after public hearing.

FINDINGS OF FACT:
A Capital Improvement Plan helps elected officials consider future needs when setting annual
operating budgets. The provide a process for considering the condition of current buildings and
infrastructure and a process for considering future facility needs. The Capital Improvement Plan has
been in the works for the past twelve months. It was first reviewed by the General Government
Committee. It was presented to the full board at a worksession on April 11, 2023. The scope of the
proposed jail renovation was reviewed with the board on May 9, 2023, and the date for the public
hearing was set by the board on May 16, 2023.

ATTACHED DOCUMENTS:
CIP Presentation 20230411
2023 Capital Plan
Hubbard Co Jail Planning

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Page 11 of 47

2024 2025 2026 2027 2028 Future

Capital Improvement Fund Balance $ 449,839.00 $ 1,299,839.00 $ 1,684,239.00 $ 3,284,239.00 $ 4,392,239.00

Funding:
Enbridge Tax Capacity $ 1,100,000.00 $ 1,100,000.00 $ 1,600,000.00 $ 1,600,000.00 $ 1,600,000.00
Recorders Compliance Funds
Sheriff's Office Dedicated Funds
Historical Society Preservation Grant
GMRPT Funding $ 900,000.00 $ 2,000,000.00
Bonding $ 7,000,000.00 $ 10,000,000.00

Funds Available $ 1,549,839.00 $10,299,839.00 $ 3,284,239.00 $ 6,884,239.00 $ 15,992,239.00

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Page 12 of 47

2024 2025 2026 2027 2028 Future

Public Safety
Radio Upgrades $ 150,000.00 $ 150,000.00
Jail Planning $ 50,000.00
Jail Remodel $ 7,233,600.00
Phoenix Software

Central Services
Courts/Public Safety Addition $ 12,894,000.00
Government Center Boilers $ 50,000.00
Renovation of Government Center ???

Public Works
Transit Garage

Parks
Deep Lake Park Demo
Deep lake park engineering
Deep Lake Park Development $ 1,232,000.00 $ 2,492,000.00 $ 3,857,000.00
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Page 13 of 47

2024 2025 2026 2027 2028 Future

Economic Development Fund Balance $ 200,000.00 $ 450,000.00 $ 950,000.00 $ 950,000.00 $ 950,000.00
Funding: $ 500,000.00 $ 500,000.00
Enbridge Tax Capacity

Funds Available $ 700,000.00 $ 950,000.00 $ 950,000.00 $ 950,000.00 $ 950,000.00

Economic Development Projects

Housing Trust Fund Equity
MHFA Match first year $ 250,000.00

Proposed Projects $ 250,000.00 $ -

Ending Fund Balance $ 450,000.00 $ 950,000.00 $ 950,000.00 $ 950,000.00 $ 950,000.00
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Page 18 of 47

GO Ref Rev 2020A

Refunded LEC & Courthouse Bonds
Interest Principal Total
2023 $ 123,100.00 $ 695,000.00 $ 818,100.00
2024 $ 94,700.00 $ 725,000.00 $ 819,700.00
2025 $ 65,000.00 $ 760,000.00 $ 825,000.00
2026 $ 46,000.00 $ 190,000.00 $ 236,000.00
2027 $ 38,300.00 $ 195,000.00 $ 233,300.00
2028 $ 30,400.00 $ 200,000.00 $ 230,400.00
2029 $ 22,200.00 $ 210,000.00 $ 232,200.00
2030 $ 13,600.00 $ 220,000.00 $ 233,600.00
2031 $ 4,600.00 $ 230,000.00 $ 234,600.00
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Page 19 of 47

GO Ref Rev 2020A HRAGO Rev Ref 2014 GO NH Rev 2014 GO HRA Cottage 2017
Refunded LEC & Courthouse Bonds HRA Bond Refunded 2014 Nurshing Home Renovations HRA Cottage refunded 2008
Interest Principal Total Interest Principal Total Interest Principal Total Interest Principal Total Total
2023 $ 123,100.00 $ 695,000.00 $ 818,100.00 $ 22,950.00 $ 140,000.00 $ 162,950.00 $ 358,307.50 $ 370,000.00 $ 728,307.50 $ 34,800.00 $ 85,000.00 $ 119,800.00 $ 1,829,157.50
2024 $ 94,700.00 $ 725,000.00 $ 819,700.00 $ 18,750.00 $ 150,000.00 $ 168,750.00 $ 347,577.50 $ 390,000.00 $ 737,577.50 $ 32,250.00 $ 85,000.00 $ 117,250.00 $ 1,843,277.50
2025 $ 65,000.00 $ 760,000.00 $ 825,000.00 $ 14,250.00 $ 160,000.00 $ 174,250.00 $ 335,877.50 $ 415,000.00 $ 750,877.50 $ 29,700.00 $ 85,000.00 $ 114,700.00 $ 1,864,827.50
2026 $ 46,000.00 $ 190,000.00 $ 236,000.00 $ 9,450.00 $ 155,000.00 $ 164,450.00 $ 322,390.00 $ 425,000.00 $ 747,390.00 $ 27,150.00 $ 90,000.00 $ 117,150.00 $ 1,264,990.00
2027 $ 38,300.00 $ 195,000.00 $ 233,300.00 $ 4,800.00 $ 160,000.00 $ 164,800.00 $ 307,515.00 $ 440,000.00 $ 747,515.00 $ 24,450.00 $ 95,000.00 $ 119,450.00 $ 1,265,065.00
2028 $ 30,400.00 $ 200,000.00 $ 230,400.00 $ 292,115.00 $ 455,000.00 $ 747,115.00 $ 21,600.00 $ 95,000.00 $ 116,600.00 $ 1,094,115.00
2029 $ 22,200.00 $ 210,000.00 $ 232,200.00 $ 274,825.00 $ 475,000.00 $ 749,825.00 $ 18,750.00 $ 95,000.00 $ 113,750.00 $ 1,095,775.00
2030 $ 13,600.00 $ 220,000.00 $ 233,600.00 $ 256,775.00 $ 495,000.00 $ 751,775.00 $ 15,900.00 $ 100,000.00 $ 115,900.00 $ 1,101,275.00
2031 $ 4,600.00 $ 230,000.00 $ 234,600.00 $ 236,975.00 $ 515,000.00 $ 751,975.00 $ 12,900.00 $ 100,000.00 $ 112,900.00 $ 1,099,475.00
2032 $ 216,375.00 $ 535,000.00 $ 751,375.00 $ 9,900.00 $ 105,000.00 $ 114,900.00 $ 866,275.00
2033 $ 193,905.00 $ 555,000.00 $ 748,905.00 $ 6,750.00 $ 110,000.00 $ 116,750.00 $ 865,655.00
2034 $ 170,595.00 $ 580,000.00 $ 750,595.00 $ 3,450.00 $ 115,000.00 $ 118,450.00 $ 869,045.00
2035 $ 146,235.00 $ 605,000.00 $ 751,235.00 $ 751,235.00
2036 $ 120,825.00 $ 630,000.00 $ 750,825.00 $ 750,825.00
2037 $ 92,475.00 $ 655,000.00 $ 747,475.00 $ 747,475.00
2038 $ 63,000.00 $ 685,000.00 $ 748,000.00 $ 748,000.00
2039 $ 32,175.00 $ 715,000.00 $ 747,175.00 $ 747,175.00
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 Hubbard County
2023 Capital
Improvement Plan
with Five Year
Forecast

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 2023 CAPITAL IMPROVEMENT PLAN

Executive Summary

This Capital Improvement plan is intended to provide context to the annual budgeting process and to
provide the Hubbard County Board of Commissioners with the information needed to effectively
maintain Hubbard County Infrastructure.

Parameters of the County’s Capital Improvement Plan:

Projects evaluated within the Capital Improvement Plan are exclusive to projects scheduled within the
County’s Capital Projects fund. Projects that are not utilizing the County’s Capital Projects fund do not
need their criteria reevaluated within the context of this plan. Those items are assessed as part of the
County’s annual budget process within the corresponding fund’s department together with that
department’s specific levy impact, support from intergovernmental revenues, and local sources.

The forecast layout incorporates funding sources first, followed by scheduled projects by year, and the
projected ending fund balance for the Capital Projects fund.

The Future Years column includes items that are on the horizon for the County, but not specifically
scheduled to occur within the next five years. It also includes the cost for the replacement of items once
they reach the end of their estimated useful life. Each item that is not a one-time cost to the County will
disclose an estimated remaining life, with a replacement cost in the Future Years. This helps to ensure
that all major capital items of the County are being routinely assessed as to their condition.

Equipment replacement fund amounts are disclosed at the bottom of the forecast as reserved. The
Highway department actively utilizes their replacement fund. The Solid Waste department also has a
replacement fund with the goal to offset the cost of equipment, building and landfill needs.
Additionally, the draft master plan for the Deep Portage Park identifies the scope of work to be
completed and a phased approach to development and costs.

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 2023 CAPITAL IMPROVEMENT PLAN

Table of Contents

Introduction

Goals and criteria 4

Capital improvement policies and procedures 5

Relationship of the Capital Improvement Plan and the Operating Budget 6

Financial assumptions and policies 6

Facility Assessment 7

Executive Summary 7

Facility Assessment 7

Solutions 8

Financial Summaries

Capital Projects Listing 9

Economic Development Forecast 10

Debt Service Schedule 11

Descriptions of Included Projects 12

Capital Projects by Year

Appendices

Facility Listing 13

Facility Reports 14

Highway Department Five Year Plan summary 15

Solid Waste Five Year Plan 16

Hubbard County Parks and Trails Plan 17

Statutory requirement for capital improvement plans 22

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 2023 CAPITAL IMPROVEMENT PLAN

Introduction

Goals and Criteria

The Capital Improvement Plan (the “Plan”) aligns Hubbard County’s priorities with its long-range capital
needs for facilities and infrastructure that are scheduled to be funded with the County’s Capital Projects
fund. The Plan is intended to address the County’s immediate (five-year) and future capital needs. It is
a vital component of strategic planning to ensure the ability to provide public services currently and in
the future while maintaining sound, fiscally responsible, financial management practices. A sound and
reliable Plan is critical to maintaining financial health to provide a stable level of capital funding and
avoid dire consequences and disastrous financial impact by leaving capital needs unattended for long
periods of time.

The Plan is updated annually to incorporate changes in capital priorities, operating budget, or other
financial conditions.

The Plan provides the public and local elected officials with information and insight about the strategic
and financial direction of the County through the shared vision of the Hubbard County Board of
Commissioners, related to the future of public services and economic development.

The Plan is subject to public hearing before adoption.

The Plan is prepared with the guidance of two major goals:

1. The Plan emphasizes strategic priorities adopted by the Hubbard County Board of Commissioners:

• Maintain a strong County infrastructure in order to protect taxpayer investment;

• Expand the tax base in ways that benefit the health and well-being of citizens;
• Manage and encourage orderly growth in coordination with other units of government and the
private sector to promote a healthy local economy;
• Provide public services in the most efficient, economical, and safe manner;
• Maintain and improve a healthy, viable ecosystem and quality of life consistent with other
Hubbard County planning documents.

2. The Plan prioritizes and evaluates each project using the following criteria and considerations:

• Enhancement or maintenance of public service delivery;

• Public health and public safety – prevents or corrects a major health or safety hazard;
• Legal requirements – complies with a mandate of state or federal law;
• Budget impact – reduces operating costs and/or energy consumption/costs;
• Leverages other funding sources;
• Relationship to other projects – completes a project or compliments another project;
• Joint use by departments or agencies resulting in taxpayer savings;
• Compliments economic development initiatives;
• Meets the Plan’s policy cost and useful life definitions for inclusion;
• Statutory criteria evaluated;
• Funding sources identified.

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 2023 CAPITAL IMPROVEMENT PLAN

MN Statute 373.40, Subd. 3. Capital improvement plan. (a) A county may adopt a capital improvement
plan. The plan must cover at least the five-year period beginning with the date of its adoption. The plan
must set forth the estimated schedule, timing, and details of specific capital improvements by year,
together with the estimated cost, the need for the improvement, and sources of revenues to pay for the
improvement. In preparing the capital improvement plan, the county board must consider for each
project and for the overall plan:

(1) the condition of the county's existing infrastructure, including the projected need for repair or
replacement;
(2) the likely demand for the improvement;
(3) the estimated cost of the improvement;
(4) the available public resources;
(5) the level of overlapping debt in the county;
(6) the relative benefits and costs of alternative uses of the funds;
(7) operating costs of the proposed improvements; and
(8) alternatives for providing services more efficiently through shared facilities with other counties
or local government units. (b) The capital improvement plan and annual amendments to it are
not effective until approved by the county board after public hearing.

Capital Improvement policies and procedures

• Hubbard County Department Heads shall submit new proposed capital projects for
consideration annually before March 31st.

• The Hubbard County Plan will be updated and adopted no later than June of each year, after
holding a public hearing. The resulting information regarding capital expenditures for the five-
year forecast will be incorporated into the preparation of the subsequent budget cycle for
consideration of a proposed capital levy.

• A priority of the Plan will be to identify and estimate the level of effort needed on a yearly basis
to maintain infrastructure. This will help avert unacceptable costs resulting from capital needs
that are postponed or overlooked for too long.

• A long-term approach will be used to evaluate projects considered for inclusion in the Plan by
using the criteria set forth herein, with an overriding goal to minimizing maintenance and
replacement costs while obtaining the best value for Hubbard County taxpayers.

• Prior to annual adoption of the Plan, cost estimates for major projects requiring bond issuance
will reflect actual architectural and engineering cost estimates based on approved building
plans. This ensures the Plan reflects the real maximum dollar amount needed for debt issuance
to adhere to statutory Plan requirements.

• Projects included in the Plan will be aligned with strategic goals of the Hubbard County Board of
Commissioners and other Hubbard County planning documents.

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 2023 CAPITAL IMPROVEMENT PLAN

Relationship of the Capital Improvement Plan and the Operating Budget

Items funded individually by County departments are proposed by the department and approved
through the County’s operating budget approval process. Typically, these departmental requests
do not meet the threshold for capitalization by the County (i.e., they are individually under $50,000
and do not provide an extended useful life) and are not part of the Plan forecast.

Incomplete departmental projects at the end of a year may, at the discretion of the County Board,
transfer unspent funding to the Capital Projects fund. This allows a project to roll into future years
with funding that has already been secured.

Plan projects are not undertaken unless and until they are approved by the Hubbard County Board of
Commissioners. All projects are subject to the County’s procurement policy, Board approval of
contract awards and terms, bond and insurance requirements, and budgetary project
management controls.

Reasonable estimates of the impact on the County’s Capital Projects fund are included with the
initial consideration of a Plan project. As a project nears, estimates are updated, and prioritization
may change if savings can be achieved.

Financial Assumptions and Policies

The Plan forecast has been prepared with the following financial assumptions:

• Monitoring the County’s Capital Projects fund balance can help to minimize debt issuances. New
tax capacity will be used to start and maintain this Capital Projects Fund.
• The 2023 budget includes a levy for the Capital Projects fund in the amount of $1,100,000 with
an additional $500,000 identified for Economic Development. Annually, County Commissioners
will be charged with evaluating the needs for a levy effort through the annual budget and levy
adoption process. This forecast assumes a minimum levy effort of $1,600,000 for the years
2024-2028.
• Anticipated grant awards and contributions from other funds, that can offset project costs, have
been disclosed.
• The highway equipment and Capital Plans will continue to be approved separately but will be
included as appendices in this report.

As always, consideration of all current financial conditions and operating priorities, including the
financial indicators of debt level, annual levy, tax capacity rates, and fee-based revenues will be
benchmarked by comparison to neighboring counties, counties of similar size and population, and/or
other relevant Minnesota county group median measurements.

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 2023 CAPITAL IMPROVEMENT PLAN

Facility Assessment

EXECUTIVE SUMMARY

ICS Consulting engaged in an assessment and engagement process with Hubbard County as the first step
in developing a long-term Capital Improvement Plan. Information contained in this report is the result
of this work. The facilities assessment and staff engagement sessions were conducted to understand
current facility and department needs. These results are the drivers for prioritization and plan to
address solutions and provide the pathway to the Plan for approval by the County Commissioners and
execution by County Administration.

Process for the initial assessment:

1) Facility Assessment. Collaboration with departments to tour and assess current facilities operated
by the County including:
a) Administration and Courthouse
b) Jail
c) Public Works - Park Rapids and Nevis
d) Solid Waste - South (Park Rapids) and North (Laporte)
2) Staff engagement sessions. Listening sessions were held with County Commissioners and
department heads to learn about current operating conditions, departmental and
interdepartmental needs, efficiency in adjacencies between departments and long-term solutions to
accommodate productivity and changing workspace needs.
3) Solutions. The results of the facility assessments and staff engagement sessions yielded a list of
items recommended to be addressed by the County. The County Administration and County
Commissioners should use this list as a to develop the Capital Improvement Plan and prioritize items
from this list for upcoming planning projects for the County.

Goals for this process is to provide input data from the facilities assessments, engagement sessions and
strategic solutions to accomplish this work. The County will commit to developing a Capital
improvement Plan those accounts for immediate needs, needs in five to ten years and beyond as
required to accomplish the identified work.

FACILITY ASSESSMENT

ICS assessed the administration and courthouse facility, jail, public works and solid waste, surveying all
elements of the current facilities from exterior building envelope to interior finishes and building
systems. The existing conditions have been evaluated and specific facility elements are inventoried in
ICS’s proprietary CIP360 software to determine value and plan for long-term maintenance.

In all, the facilities in Hubbard County are modern, with very little deferred maintenance. Much of the
recommended work to upgrade departments is based on operational needs, not facility’s needs. Many
buildings and expansions have occurred within the last 20-25 years and critical building systems have
been upgraded in that timeline.

Refer to Exhibit A for facility reports. Access to CIP360 will be provided to the County to manage
elements of each facility and schedule required maintenance.

SOLUTIONS

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 2023 CAPITAL IMPROVEMENT PLAN

The following are needs identified as a result of the facility assessments and staff engagement sessions
that should be addressed in the upcoming Capital Improvement Plan. The Plan should include future
budget considerations and a priority for addressing these needs:
• Renovate or add space to relocate the county attorney office to be adjacent to courts, probation
and the sheriff. Could this happen at the former jail location?
• Relocate the auditor/treasurer department to be co-located with their first-floor staff.
• Decommission/close the south (Park Rapids) demo landfill - ten-year plan. Expand and improve
the north (Laporte) landfill to accommodate future demolition waste and recycling needs.
• Expand jail to accommodate holding, booking and storage needs.
• Develop a plan to relocate transit from the Park Rapids Public Works facility to accommodate
growth of departments and equipment at Public Works.
• Develop a plan to replace the Nevis Public Works salt building.

Additional considerations that should also be included in the Plan:

• Develop a strategy with community partners to address mental health facility needs in the
county.
• Energy efficient building systems in each facility.
• Develop a strategy for the county’s ownership and continued operation of the Heritage Living
Center.
• Consider space utilization at jail lower level with IT, storage and sheriff's department needs.

Page 27 of 47 Page 28 of 48
 2023 CAPITAL IMPROVEMENT PLAN

Financial Summaries

Capital Projects Forecast

2023 2024 2025 2026 2027 2028 Future
Capital Improvement Fund Balance $ 449,839.00 $ 1,299,839.00 $ 1,684,239.00 $ 3,284,239.00 $ 4,392,239.00

Funding:
Enbridge Tax Capacity $ 1,100,000.00 $ 1,100,000.00 $ 1,100,000.00 $ 1,600,000.00 $ 1,600,000.00 $ 1,600,000.00
Recorders Compliance Funds $ 247,510.00
Sheriff's Office Dedicated Funds $ 155,000.00
Historical Society Preservation Grant $ 237,329.00
GMRPT Funding $ 900,000.00 $ 2,000,000.00
Bonding $ 7,000,000.00 $ 10,000,000.00

Funds Available $ 1,739,839.00 $ 1,549,839.00 $10,299,839.00 $ 3,284,239.00 $ 6,884,239.00 $ 15,992,239.00

Administration
Recorders Archiving Project $ 215,000.00

Public Safety
Radio Upgrades $ 150,000.00 $ 150,000.00 $ 150,000.00
Jail Planning $ 50,000.00 $ 50,000.00
Jail Remodel $ 7,233,600.00
Phoenix Software $ 250,000.00

Central Services
Historic Courthouse roof $ 275,000.00
Courts/Public Safety Addition $ 12,894,000.00
Government Center Boilers $ 50,000.00 $ 50,000.00
Renovation of Government Center ???

Public Works
Transit Garage

Parks
Deep Lake Park Demo $ 250,000.00
Deep lake park engineering $ 50,000.00
Deep Lake Park Development $ 1,232,000.00 $ 2,492,000.00 $ 3,857,000.00

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 2023 CAPITAL IMPROVEMENT PLAN

Economic Development Forecast

2023 2024 2025 2026 2027 2028
Economic Development Fund Balance $ 200,000.00 $ 450,000.00 $ 950,000.00 $ 950,000.00 $ 950,000.00
Funding: $ 500,000.00 $ 500,000.00 $ 500,000.00
Enbridge Tax Capacity

Funds Available $ 500,000.00 $ 700,000.00 $ 950,000.00 $ 950,000.00 $ 950,000.00 $ 950,000.00

Economic Development Projects

Housing Trust Fund Equity $ 300,000.00
MHFA Match first year $ 250,000.00

Proposed Projects $ 300,000.00 $ 250,000.00 $ -

Ending Fund Balance $ 200,000.00 $ 450,000.00 $ 950,000.00 $ 950,000.00 $ 950,000.00 $ 950,000.00

10

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 2023 CAPITAL IMPROVEMENT PLAN

Debt Service Schedules

GO Ref Rev 2020A HRAGO Rev Ref 2014 GO NH Rev 2014 GO HRA Cottage 2017
Refunded LEC & Courthouse Bonds HRA Bond Refunded 2014 Nurshing Home Renovations HRA Cottage refunded 2008
Interest Principal Total Interest Principal Total Interest Principal Total Interest Principal Total Total
2023 $ 123,100.00 $ 695,000.00 $ 818,100.00 $ 22,950.00 $ 140,000.00 $ 162,950.00 $ 358,307.50 $ 370,000.00 $ 728,307.50 $ 34,800.00 $ 85,000.00 $ 119,800.00 $ 1,829,157.50
2024 $ 94,700.00 $ 725,000.00 $ 819,700.00 $ 18,750.00 $ 150,000.00 $ 168,750.00 $ 347,577.50 $ 390,000.00 $ 737,577.50 $ 32,250.00 $ 85,000.00 $ 117,250.00 $ 1,843,277.50
2025 $ 65,000.00 $ 760,000.00 $ 825,000.00 $ 14,250.00 $ 160,000.00 $ 174,250.00 $ 335,877.50 $ 415,000.00 $ 750,877.50 $ 29,700.00 $ 85,000.00 $ 114,700.00 $ 1,864,827.50
2026 $ 46,000.00 $ 190,000.00 $ 236,000.00 $ 9,450.00 $ 155,000.00 $ 164,450.00 $ 322,390.00 $ 425,000.00 $ 747,390.00 $ 27,150.00 $ 90,000.00 $ 117,150.00 $ 1,264,990.00
2027 $ 38,300.00 $ 195,000.00 $ 233,300.00 $ 4,800.00 $ 160,000.00 $ 164,800.00 $ 307,515.00 $ 440,000.00 $ 747,515.00 $ 24,450.00 $ 95,000.00 $ 119,450.00 $ 1,265,065.00
2028 $ 30,400.00 $ 200,000.00 $ 230,400.00 $ 292,115.00 $ 455,000.00 $ 747,115.00 $ 21,600.00 $ 95,000.00 $ 116,600.00 $ 1,094,115.00
2029 $ 22,200.00 $ 210,000.00 $ 232,200.00 $ 274,825.00 $ 475,000.00 $ 749,825.00 $ 18,750.00 $ 95,000.00 $ 113,750.00 $ 1,095,775.00
2030 $ 13,600.00 $ 220,000.00 $ 233,600.00 $ 256,775.00 $ 495,000.00 $ 751,775.00 $ 15,900.00 $ 100,000.00 $ 115,900.00 $ 1,101,275.00
2031 $ 4,600.00 $ 230,000.00 $ 234,600.00 $ 236,975.00 $ 515,000.00 $ 751,975.00 $ 12,900.00 $ 100,000.00 $ 112,900.00 $ 1,099,475.00
2032 $ 216,375.00 $ 535,000.00 $ 751,375.00 $ 9,900.00 $ 105,000.00 $ 114,900.00 $ 866,275.00
2033 $ 193,905.00 $ 555,000.00 $ 748,905.00 $ 6,750.00 $ 110,000.00 $ 116,750.00 $ 865,655.00
2034 $ 170,595.00 $ 580,000.00 $ 750,595.00 $ 3,450.00 $ 115,000.00 $ 118,450.00 $ 869,045.00
2035 $ 146,235.00 $ 605,000.00 $ 751,235.00 $ 751,235.00
2036 $ 120,825.00 $ 630,000.00 $ 750,825.00 $ 750,825.00
2037 $ 92,475.00 $ 655,000.00 $ 747,475.00 $ 747,475.00
2038 $ 63,000.00 $ 685,000.00 $ 748,000.00 $ 748,000.00
2039 $ 32,175.00 $ 715,000.00 $ 747,175.00 $ 747,175.00

GO Ref Rev 2020A

Refunded LEC & Courthouse Bonds
Interest Principal Total
2023 $ 123,100.00 $ 695,000.00 $ 818,100.00
2024 $ 94,700.00 $ 725,000.00 $ 819,700.00
2025 $ 65,000.00 $ 760,000.00 $ 825,000.00
2026 $ 46,000.00 $ 190,000.00 $ 236,000.00
2027 $ 38,300.00 $ 195,000.00 $ 233,300.00
2028 $ 30,400.00 $ 200,000.00 $ 230,400.00
2029 $ 22,200.00 $ 210,000.00 $ 232,200.00
2030 $ 13,600.00 $ 220,000.00 $ 233,600.00
2031 $ 4,600.00 $ 230,000.00 $ 234,600.00
2032
2033
2034
2035
2036
2037
2038
2039

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 2023 CAPITAL IMPROVEMENT PLAN

Description of included projects

September 9, 2022

Proposed Hubbard County Law Enforcement future projects:

Improve intake and sally port space 11,000 sf to the west

• Use existing vehicle sally port space to increase/improve intake capacity and flexibility
• Extend building shell to provide new sally port space
• Include appropriate storage for equipment and vehicles displaced from demolition of existing
garage storage.
• Consider drive thru capacity. Receiving from the south and exit to the north.

Renovate jail facilities/pods to provide greater flexibility in the use of beds.

New facility between LEC and Courts/Government Center two floors with basement? 10,000 sf per
floor

• Provide additional court space

• Provide administrative offices for LEC
• Provide office space for Attorney’s office
• Provide safe corridor for transport of inmates from jail to courts

Facilities Listing

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 2023 CAPITAL IMPROVEMENT PLAN

Hubbard County Capital Assets

Building Address MCIT Value Last renovation Building Manager
Extension Office 201 Fair Avenue $ 46,715.00 Extension
Emergency power generation Maintenance
Courthouse 301 Court Avenue $ 13,444,992.00 2015 Maintenance
Historical Courthouse 301 Court Avenue $ 2,371,825.00 Maintenance
Courthouse Garage 3rd Street/Front Street $ 93,278.00 Maintenance
Nursing Home 619 West sixth $ 9,841,147.00 Nursing Home
Heritage Manor 602 Fair Avenue $ 3,870,836.00 Nursing Home
Heritage Cottages 311 West Sixth $ 1,777,797.00 Nursing Home
Restrooms Shelter and Equipment Mill Road $ 289,900.00 Parks
Restrooms Shelter and Equipment Lake George Park $ 87,527.00 Parks
Restrooms Shelter and Equipment Farris Park $ 137,132.00 Parks
Highway Garage and Office 101 Crocus Hill Street $ 3,864,403.00 Road & Bridge
Cold Storage Building 101 Crocus Hill Street $ 233,751.00 Road & Bridge
Salt Dome 101 Crocus Hill Street $ 181,210.00 Road & Bridge
Pole Barn 101 Crocus Hill Street $ 177,994.00 Road & Bridge
Fuel facility 101 Crocus Hill Street $ - Road & Bridge
North Shop 21902 County Road 44 $ 208,017.00 Road & Bridge
Cold Storage Building 21902 County Road 44 $ 175,849.00 Road & Bridge
Salt Dome 21902 County Road 44 $ 181,210.00 Road & Bridge
New Shop 21902 County Road 44 $ 586,522.00 Road & Bridge
Nevis Garage 210 County Road 82 $ 436,407.00 Road & Bridge
STS Cold Storage Building 812 Henrietta Ave South $ 38,611.00 Sheriff
New Law Enforcement 203 Court Avenue $ 15,972,295.00 2007, 2013 Sheriff
Sheriff SubStation Farris Park Sheriff
North Transfer Station 41304 HWY 71 $ 329,181.00 Solid Waste
South Transfer Station 812 Henrietta Ave South $ 513,609.00 Solid Waste
Recycling Building 812 Henrietta Ave South $ 1,080,832.00 Solid Waste
Recycling Storage Building 812 Henrietta Ave South $ 317,387.00 Solid Waste
Transfer Station 812 Henrietta Ave South $ 3,437,654.00 Solid Waste
SW Heated Garage 810 Henrietta Ave $ 71,239.00 Solid Waste
North Cold Storage Building 810 Henrietta Ave $ 24,147.00 Solid Waste
Carpool

Total $ 59,791,467.00
Total without HLC facilities $ 44,301,687.00

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 2023 CAPITAL IMPROVEMENT PLAN

Facility Reports

Deferred Maintenance by Building

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 2023 CAPITAL IMPROVEMENT PLAN

Deep Lake Park Project Phases

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 2023 CAPITAL IMPROVEMENT PLAN

Statutory requirement for capital improvement plans 373.40

Subd. 2. Application of election requirement. (a) Bonds issued by a county to finance

capital improvements under an approved capital improvement plan are not subject to the election
requirements of section 375.18 or 475.58. The bonds must be approved by vote of at least three-fifths
of the members of the county board. In the case of a metropolitan county, the bonds must be approved
by vote of at least two-thirds of the members of the county board.

(b) Before issuance of bonds qualifying under this section, the county must publish a notice of its
intention to issue the bonds and the date and time of a hearing to obtain public comment on the
matter. The notice must be published in the official newspaper of the county or in a newspaper of
general circulation in the county. The notice must be published at least 14, but not more than 28, days
before the date of the hearing.

(c) A county may issue the bonds only upon obtaining the approval of a majority of the voters
voting on the question of issuing the obligations, if a petition requesting a vote on the issuance is signed
by voters equal to five percent of the votes cast in the county in the last county general election and is
filed with the county auditor within 30 days after the public hearing. If the county elects not to submit
the question to the voters, the county shall not propose the issuance of bonds under this section for the
same purpose and in the same amount for a period of 365 days from the date of receipt of the petition.
If the question of issuing the bonds is submitted and not approved by the voters, the provisions of
section 475.58, subdivision 1a, shall apply.

Subd. 3. Capital improvement plan. (a) A county may adopt a capital improvement plan. The
plan must cover at least the five-year period beginning with the date of its adoption. The plan must set
forth the estimated schedule, timing, and details of specific capital improvements by year, together with
the estimated cost, the need for the improvement, and sources of revenues to pay for the
improvement. In preparing the capital improvement plan, the county board must consider for each
project and for the overall plan:

1) the condition of the county's existing infrastructure, including the projected need for repair or
replacement;
2) the likely demand for the improvement;
3) the estimated cost of the improvement;
4) the available public resources;
5) the level of overlapping debt in the county;
6) the relative benefits and costs of alternative uses of the funds; (7) operating costs of the
proposed improvements; and
7) alternatives for providing services more efficiently through shared facilities with other counties
or local government units.

(b) The capital improvement plan and annual amendments to it are not effective until approved
by the county board after public hearing.

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Page 40 of 47

HUBBARD COUNTY
JAIL-PLANNING
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 05/09/23

A. Staffing
o Increased Job Opportunity
o Improved working environment
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o Address Accessibility
o Better employee retention
B. Operations
o Improves operational efficiency
o Separations in housing units increase flexibility
o Better access to tactical vehicle
o Accommodates current and long-term needs
C. Security
o Improves staff security
o Improves facility security
o Accommodates pandemic separations
D. Budget Efficiency
o Cost savings for remodeling versus new construction
o Changes will not require increasing staffing
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Hubbard County – Jail Planning 2

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Hubbard County – Jail Planning 3

 05/09/23

1. Proposed Dispatch Changes – move dispatch into Sheriff’s office area.

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a. The current location of dispatch is not handicap accessible.

b. The current location of dispatch limits in the secured jail limits staff options for
employment
c. Lack of daylight is draining on this 12-hour shift, the new location is the sheriff’s deputy
area would provide a better operational space.

2. Intake – remodel intake / booking for increased book cells.

a. Housing mental health individuals has been an increasing challenge for the jail.
b. Many have substance abuse issues, and a number are suicidal requiring a higher level of
observation.
c. The individual being detained are less and less minor offenses and more increasingly
felonies, which impacts days spent in the jail and need for separations.
d. Currently limited area for detox and treatment
e. All of these factors have created the need and requirement for inmates to be in
individual cells, requiring additional cells.
f. Additional cells provide for increased pandemic / covid separation
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Hubbard County – Jail Planning 4

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3. Pre-Book – adding a pre-book area for operational benefits.

a. There is not currently a pre – book area.
b. A pre-book area will help improve intake processing.
c. Provides arresting officer workspace and discretion for booking or release prior to booking in
the secured jail.
d. Separating noise and activity in intake / booking creates a better controlled environment.
e. Will help improve processing time for the officers.
f. Provides proper separation of officers from entering the secure perimeter of the building.
g. Keeps the arrestees separated from those in custody while waiting for Intoxicator results (15 to
20-minutes wait time).

4. Vehicle Sallyport – existing space needed for added cells for intake and pre-book area
a. Existing sallyport is a pull in back out configuration with limited space.
b. Existing space is not sized / large enough to accommodate transport vehicles and ambulances.
c. Kitchen access is currently through the garage, new layout will provide a separate and secured
access sallyport.
d. The new separate entrance to the kitchen will assist in limiting contraband
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Hubbard County – Jail Planning 5

 05/09/23

5. LEC vehicle storage – need for adequate space with more accessible access
a. Current space does not accommodate all the public safety vehicles and apparatus.
b. Squads and tactical vehicles are currently stored at 3 separate locations.
c. The 3 locations do not provide the space needed for all of the response vehicles.
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d. Increase space needed for general storage.

e. Existing garage doors are too small.
f. Existing bays are too shallow.
g. Substation in Cass Lake is used for rotating seasonal storage at solid waste.
h. Current vehicle sallyport has limited area for vehicle evidence storage and processing. Increased
area is needed for this operation.

6. Housing Units – need for increased separations

a. The existing jail housing area does not have adequate areas of separation for needed separation
and segregation.
b. Based on changing inmate demographics of increased gross misdemeanor and felony added
separations are needed.
c. Changes would provide increase capacity utilizing existing beds based on increased separations.
d. There are currently 6 levels of separations, the new proposed plan will provide for 18 levels of
separation.
e. The new plan would not increase staffing, maintain an MNDOC of 1 staff to 40 inmate ratio.
f. Plan changes would improve movement for work release inmates limiting contraband
g. Additional separations provide for increased pandemic / covid control
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Hubbard County – Jail Planning 6

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Hubbard County – Jail Planning 7

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Hubbard County – Jail Planning 8