ERP – FIELD MANUAL

ERP SOFTWARE-y; Field Officer-fSf;fhd Ntiyfisf; ifahs jahhpf;fg;gl;l

ifNaL

t.vz; jiyg;G gf;f vz;

1 ERP tpsf;f ciu ERP_MANUAL_INTRO.DOCX
2
ERP Introduction
2 gz;lf rhiy ,Ug;G jsthl MATERIAL_STOCK_VIEW.PD
rhkhd;fs; F
Material List, Stock and Services 6
view report
3 kjpg;gPL jahh; nra;tJ ERP_ESTIMATE_VER1.PDF
WO rk;ge;jkhd Ntiyfs;
Nkw;nfhs;tJ 12
Estimate Preparation
Work Order Handling
4 Reservation jahh; nra;tJ RESERVATION
CREATION_APPROVAL_DISP
Reservation gw;wp mwptJ
LAY.PDF 39
Creation,Approval and view of
Reservation
5 K2 Agreement (Service contract ERP_K2_SERVICEPO_VER1.P
NghLtJ) DF 56

6 M.Book (Service entry Sheet 1.MBOOK_WORKSCONTRAC

TBILL.PDF
jahhpg;gJ)
2.MBOOK_VEHICLEBILL.PDF 68,76
M.Book f;fs; ghHitapLtJ
creation of view service entry sheet
7 Imprest, Temporary Advance kw;Wk; IMP_TA.PDF
84
Misc. Billfs; ifahs;tJ
8 TCODES gw;wpa tpsf;fk; LIST OF TCODES.XLSX 93
9 PO f;fs; gw;wpa tpguq;fs; mwpa PO REPORTS.PDF 94
10 nghJthf tUk; gpior;nra;jpfs; ERROR SCREENS.PDF 102

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 ERP SOFTWARE – SAP

The ERP software is going to be implemented in TANGEDCO, TRANSCO and TNEB Limited.

ERP
ERP stands for Enterprise Resource Planning. ERP is a business management software. It
is a suite of integrated application that helps users to store and manage data of their
business. It is mediated by Software and Technology.

MODULES IN ERP
There are seven modules in ERP. They are
1. Material Management (MM) – Purchase, Stores and Inventory
2. Sales and Distribution (SD) – Scrap Sales
3. Quality Management (QM) – Check Measurement,Inspection etc
4. Plant Maintenance (PM) – Tripping, Energy Accounting etc
5. Project Systems (PS) - Estimate Preparation, Work Order etc
6. Finance and Accounts (FICO) - Financial Activities
7. File Life Cycle Management(FLM) – Approvals etc

SAP
The ERP is done through the SAP software. SAP stands for System Applications and
Products in Data Processing.

Organizational Elements

Company - 1000 – TNEB, 2000 – TANGEDCO and 3000 – TRANSCO

Plant/Profit Center – Circle Code – Madurai EDC Code – 2221

Cost Center – Individual Sections For eg : AE/Town/Elumalai, Senior

Manager/IS/MEDC etc

Storage Location – Stores

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Terminology
The following table shows the terminology used in SAP against the terminology used in
our regular office.

T CODES
Each transaction is coded and they are called as T CODES.

By clicking the respective option or entering the T CODE in the box the transaction can be
processed.

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Entering into SAP

1. Click the SAP LOGON (Windows OS), click ERP LIVE. In LINUX machines click SAP
logon – Click File Open Connection Data Document – Click S4QAS.sapc. The login
screen will get opened.
2. Client : 500
User : (Allotted to You)
Password : xxxxx
Language : EN
3. The screen appears like the one given below:

Linux OS

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Support From Web

The manuals are available in the tneb.tnebnet.org/sap or 192.168.150.6/sap.

The video manuals can be viewed through YOU TUBE APP from
https://sap.tnebsupport.in

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MATERIAL STOCK ghh;g;gjw;F

T CODE MB52 - midj;J Material-fs; stock ghh;g;gjw;F

Materiel - From Material Code

To nfhLf;fyhk;
Blank-Mf tpl;lhy; midj;J Material-fSk; tUk;.

Plant - ekJ Circle-ypYk; ghh;f;fyhk;. NtW Circle Code nfhLj;Jk; stock

ghh;f;fyhk;

 Layout - /MEDC_MATSTK I click nra;aTk;.

 Execute ;nfhLf;f list tUk;.

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 MMBE - xU Material-w;fhd stock-I ghh;g;gjw;F
TCODE MMBE - Tcode type nra;J cs;Ns nry;yTk;.

Material code - Material code -I type nra;Njh my;yJ select nra;Njh> cs;Ns
<ENTER> mOj;jTk;.

Plant – Circle code <ENTER> nra;aTk;. Execute Button -I mOj;jTk;.

Circle-y; cs;s midj;J Store-fspYk; ,e;j Material-w;fhd Stock
njhpatUk;.

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MB53 - xU Material-w;fhd stock-I ghh;g;gjw;F
TCODE MB52 - Tcode type nra;J cs;Ns nry;yTk;.

Material code - Material code -I type nra;Njh my;yJ select nra;Njh> cs;Ns
<ENTER> mOj;jTk;.

Plant – Circle code <ENTER> nra;aTk;. Execute Button -I mOj;jTk;.

Circle-y; cs;s midj;J Store-fspYk; ,e;j Material-w;fhd Stock
njhpatUk;.

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Stock-d; tiffs; (nghJthf njhpe;j nfhs;s Ntz;bait)

Unrestricted Use - Field-w;F nfhLf;f ready-Mf ,Ug;git

In Transit - xU store-ypUe;J kw;w store-w;F nrd;W fzf;fp;y; nfhz;L
tug;glhjitapy; ,Ug;git
On Order - Purchase Order Place nra;J ,Ug;git
Quality Inspection - SRB vLf;fg;gl;L ,d;Dk; check measurement ,Ug;git
Reserved - Vw;fdNt Field Officer -My; reservation topahf reserve
nra;ag;gl;lit

Material -d; tiffs;

CAP - NEW - Kjy; %d;W vOj;Jf;fs; me;j material -ve;j

cgNghfj;jpw;fhdJ T&P vd;gij Fwpf;Fk;.
NEW - GJ material-I Fwpf;Fk;
SICK Failure -I Fwpf;Fk;
SH - Second Hand -I Fwpf;Fk;
REFURB - Repair nra;ag;gl;ltw;iwf; Fwpf;Fk;

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T CODE : MM60 – Material list
midj;J Material-fspd; midj;J tpguq;fisAk; mwpa
Plant vz; nfhLj;J xU circle-f;F my;yJ gy Circel code-fs; nfhLj;J
material-fis ghhf;fyhk;.

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TCODE : AC05 – Service Master
Service PO NghLtjw;Nfh my;yJ Labour Estimate NghLtjw;Nfh rpy service-fs;
HQ-My; Vw;wg;gl;Ls;sJ. mtw;iw Category select nra;J ghhf;fyhk;.

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 PROJECT SYSTEMS MODULE

,e;j gFjpapy; fPof

; z;l trjpfs; cs;sd.

a. kjpg;gPLfs; cUthf;FtJ.
b. kjpg;gPLfis Approve nra;tJ.
c. WO apply nra;tJ.
d. WO Approve nra;tJ.
e. WO close nra;tJ.

CREATION OF ESTIMATE - kjpg;gPLfs; cUthf;FtJ.

TCODE : ZPSES
Estimate - fs; fPof
; f
; z;lthW tifg;gLj;jg;gl;Ls;sd.

Type of Estimate (Projects)

 DC - Distribution Capital
 DI - Distribution Improvement
 DD - Distribution DCW
 DM - Distribution Mere (AE's Sanction Power-f;Fl;gl;lJ)
Estimate - fspd; gphpTfs;

a. Material (nghUl;fs;) kl;Lk;.

b. Labour (Service – fs; )kl;Lk;.
c. Material / Labour ,uz;Lk; fye;jJ.
Estimate - fspy; cgNahfg;gLj;jg;gLk; nrhw;fs;

a. Project Definition – rk;ge;jg;gl;l tUlj;jpw;fhf cUthf;fg;gLtJ.

b. WBS (Work Breakdown Structure) – ,J Project Definition NghyNt

mike;jpUf;Fk;.

c. WBS Cost Center – Cost Center vd;gJ xt;nthU mYtyfj;i

; jAk;
Fwpf;Fk;. Cost Center - f;fhd WBS vd;gjhFk;.

d. WBS Estimate number – nfhLf;fg;gl;l/ Njh;e;njLf;fg;gl;l WBS - d; Cost

Center - f;fhd Estimate number – vd;gjhFk;.

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Project Definition

For example Project Definition : DC – 21A – 2221

 DC - (Project Type)
 21 - Year
 A /S - Buffer value ( S – Scheme based project)
 2221 - Circle Code (Profit Center)
STEP - 1

 Gjpajhf xU Estimate Create nra;tjw;Fhpa topKiwfs;

 TCODE : ZPSES vd;W type nra;J Enter nra;a Ntz;Lk;

fPof
; z;l jfty;fis fz;bg;ghf nfhLf;fg;gl Ntz;Lk;

1. Estimate - 1. Labour
2. Material
3. Labour / Material
2. Project Definition - DC -21A - 2221 (Madurai)
(Enter nra;a Ntz;Lk;)
3. WBS Element - DC - 21A - 2221 Enter nra;a “SE/MADURAI EDC-CAP”
vd;W tUk;.
4. WBS Cost Center - DC - 21A – 2221 – 0292 (Section Code) Enter nra;a
Section Office njhpatUk;.
5. WBS Estimate Number - DC - 21A – 2221 – 0292 – 0001 (Estimate Number)
nfhLj;J Estimate Description - I type nra;a
Ntz;Lk;.

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STEP-2:
ADDING MATERIALS TO THE ABOVE ESTIMATE

 Estimate “Board / Party” vd;gij Njh;T nra;aNtz;L;k;.

 New Activity ( (Check Box) -I Njh;T nra;J Description nfhLf;f
Ntz;Lk;. (for ex: Board, Party, Part A, Part B, etc)
 Activity vd;gJ Estimate -y; xd;wpw;F Nkw;gl;l gFjp ,Ue;jhy; xt;nthU
gFjpiaAk; xU Activity-Mf vLj;Jf;nfhs;s Ntz;Lk;.

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 cjhuzk;
Board side Ntiyfs;.
Party side Ntiyfs;.
DT structure Ntiyfs;
(IMS-y; Multiple Estimate ,Ue;jJ Nghy;);
 'Material' - I Enter nra;tjw;F 'Material No' njhpe;jpUe;jhy; 'Material
Number' - I type nra;J enter nra;a Material description, Unit of
measure item category automatic-Mf te;JtpLk;.

 'Material No’ njhpatpy;iy vd;why; mjid “Search” nra;J njhpe;J

nfhs;syhk; - Refer MM60 report.
Note: W – Plant Material by Description (To select material)
Material - I Select nra;Ak; Kiw
W – Plant by Description ,e;j circle-y; cs;s Material -fs;
A – Material Selection by old material gioa Item code nfhLj;J gJ
vz;iz vLj;Jf;nfhs;syhk;.
Material Stock ghh;f;Fk; topKiwfisf; fUj;jpy; nfhs;sNtz;Lk;
Example: Material Description -y; *Pole* vd;W type nra;J enter nra;jhy;
'Pole' rk;ge;jg;gl;l midj;J Material - fSk; njhpatUk;.

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  No. of Quantity, Purchase group - jq;fsJ tl;lj;jpw;fhd vz;iz
mOj;jTk; (065-Madurai ), Purchase org (2101) nfhLf;f Ntz;Lk;.
 ,NjNghy; midj;J Material - fSk; gjpT nra;j gpwF 'SAVE' nra;a
Ntz;Lk;.
 'Save' nra;Ak; NghJ ”Material added in network” vd;w Message
njhpatUk;.
Note: 1.‘Save’ nra;Ak;NghNj me;j 'Material'-f;F Reservation Number
Automatic - Mf Create - MfptpLk;.
2.Reservation Number vd;gJ Store-y; Stock ,Ue;jhy; Neubahf
Store Issue - tpw;F nrd;WtpLk;.

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 3.Store - y; Stock ,y;iynadpy; Neubahf Purchase Group - w;F
Purchase Order NghLtjw;F Purchase requisition - Mf njhpatUk;.

 'Save' nra;j gpwF xU Material - I add nra;a Ntz;Lkhdhy; 'Add

material icon'-I click nra;J New Activity Check box-y; cs;s
Tick mark - I vLj;Jtpl;L 'Add' nra;a Ntz;Lk;.

 Material – f;Fhpa Quantity - I khw;wk; nra;tjw;F fPNo cs;s 'Change

Qty' button %yk; khw;wp nfhs;syhk;.
 Material – I 'Remove' nra;tjw;F 'Remove Component' %yk; Remove
nra;J nfhs;syhk;.
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  midj;J 'Material' – fisAk; 'Add' nra;j gpwF fPo;f;fz;l jfty;fis
nfhLj;J 'Save' nra;a Ntz;Lk;.
1. Contingency in %
2. Storage in %
3. Labour in %
4. Transport in %
5. Estt & Supervision Charges in %
6. ESI in %
7. EPF in %
8. CGST in %
9. SGST in %

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STEP - 3: jq;fsJ Estimate - y; Labour Part ,Ue;jhy;
ADD SERVICE TO THE ESTIMATE

 'Add Service ' - icon - I click nra;a Ntz;Lk;.

 Activity Overview (F7) – icon - I click nra;a Ntz;Lk;.

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  gpwF njhpatUk; Screen - y; Estimate – y; Add nra;j Material-
fSf;Fhpa Activity No.0010 'Int.Processing' Tab-y; ,Uf;Fk;.

 Service – fis Add nra;tjw;F 'Ext.Processing' Tab - I Njh;T

nra;aNtz;Lk;.

a) Activity No 0020 - y; Service Check box - I Tick nra;J nfhs;s Ntz;Lk;

b) Description Text box - y; ”Service description”-I Short Text -Mf type

nra;J 'Enter' nra;a Ntz;Lk;. cjhuzj;jpw;F “Erection of HT Pole”.

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  Enter nra;j gpwF njhpatUk; screen - y;

fPo;fz;l jfty;fis fz;bg;ghf nfhLf;f Ntz;Lk;.

1) Purchasing Org : 2101

2) Material group : SER – ELEC (Electrical Service -f;F chpait)
Njitahdij Select nra;J nfhs;sTk;.
3) Purchase group : 065 (Madurai Region)
Nkw;fz;l jfty;fis nfhLj;J 'Enter' nra;a Ntz;Lk;.

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  gpwF njhpatUk; screen - y; 'Service No' ,Ue;jhy; nfhLf;f Ntz;Lk;.

a) Service No njhpe;jhy; Neubahf type nra;J Enter nra;jhy; Short Text,

Unit of Measure and Cost Element automatic Mf te;J tpLk; (Refer AC05
report).

b) Service No njhpatpy;iy vd;why; 'Search' option %ykhf

“T: Service by Short Text” Njh;e;njLj;J nfhs;syhk; .

Ex : Service Short Text - y; *Transport* vd;W type nra;J Enter nra;a

Transport rk;ge;jkhd Service -fs; njhpatUk;.

c) gpwF Quantity, Gross price nfhLj;J Press 'Back' button kw;Wk; SAVE
nra;a Ntz;L;k;.
d) Est & Supervision Charges in % value nfhLj;J 'SAVE' nra;a Ntz;L;k;.
e) Service No ,y;iy vd;why; Short Text, Unit of Measure Neubahf type
nra;;a Ntz;L;k;.

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STEP - 4
VIEW ESTIMATE ABSTRACT
View Estimate Abstract icon - I click nra;a fPo;fz;l jfty;fs; fpilf;Fk;.
,e;j ,lj;jpy; jhk; <ENTER> nra;j midj;J Material - fSk; fhz;gpj;J
nkhj;j Estimate Amount - k; fhz;gpf;fg;gLk;.

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 1. DMS Attachment
2. Submit for Approval
3. Print
 DMS Attachment

 Estimate - f;Fhpa Supporting documents (Word / Excel / Pdf) – fis

attach nra;tjw;F DMS Attachment/Create Attachment (Service Entry
Screen) - I Njh;T nra;a Ntz;L;k;.

 Print
 Create nra;ag;gl;l Estimate 'pdf' format - y; generate MfptpLk;.
 jq;fSf;F Njitg;gl;l khjphp (GhpAk; gb) File Name - I khw;wp
save nra;J nfhs;sTk;.

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  Submit for Approval

 Submit for Approval – I icon – Click nra;a “Project sent for Approval”
vd;w Message njhpatUk;.

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Note :

1. Prepared Estimate - I chpa Nky; mjpfhhpaplk; 'FLM' %ykhf mDg;gp

Approval ngw;W nfhs;s Ntz;Lk;.
2. Approval ngw;w Estimate - I 'SAP' -y; record - nra;tjw;F Estimate
Create - nra;j User - y; TCode : ZPSESR vd Type - nra;J record –
nra;a Ntz;Lk;.

STEP - 5
RECORDING ESTIMATE APPROVAL & APPLY WORK ORDER
TCode : ZPSESR vd Type - nra;J fPo;fz;l jfty;fis nfhLj;J Execute (F8)
nra;a Ntz;Lk;.

1.Company Code : 2000

2. Project Def : DD – 21A – 2221 (Madurai)
3. WBS Element : DD – 21A – 2221 SE/MDU -DCW
4. WBS Cost Center : DD – 21A – 2221-0024 SECTION OFFICE
jq;fsJ mYtyfj;jpw;F Vw;w jfty;fis <ENTER> nra;J
Press “Execute” Button
 It shows the list of estimates prepared in that user.
 Approval nra;a Ntz;ba Estimate - I Njh;e;njLj;J “Recording Estimate
Approval “ vd;w icon - I click nra;a Ntz;Lk;. (Estimate status pending for
approval)

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  gpwF Efile No. (Sanction No) kw;Wk; Approval Date nfhLj;J Enter nra;a
Ntz;Lk;.

 Approval nra;ag;gl;l Estimate - d; Status - Approved vd njhpatUk;.

Fwpg;G:
1. DCW Estimate, Party request capital estimates Nghd;w estimate - fis
Work Order apply nra;tjw;F Kd;djhf Board - f;F fl;l Ntz;ba estimate
njhifapid t#y; nra;J Payment details - fis record - nra;J nfhs;s
Ntz;Lk;.
2. Record nra;j tpguq;fis 'Attach Document' %ykhf 'Approval
Authority' mDg;gyhk;.

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Apply Work Order
 Work Order apply nra;a Ntz;ba estimate - I Njh;njLj;J 'Apply work
order' icon - I click nra;J 'Approval Authority' - I Njh;njLj;J Enter
nra;a Ntz;Lk;;.

 ‘WO Submitted for Approval ;vd;w Message ;njhpatUk;. (Work Order

Status – Pending for submission - ypUe;J Submitted for Approval vd khwp
njhpatUk;).

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STEP - 6
APPROVING WORK ORDER (AEE / EE / SE – USER)

 Estimate approval authority user - y; login nra;J TCode : ZPSESWO vd

Type nra;J Enter nra;a Ntz;Lk;.
 fPo;fz;l jfty;fis nfhLj;J Execute (F8) nra;a Approval - f;fhf
tug;ngw;w work order - fs; njhpatUk;.
1.Company Code : 2000
2. Project Def : DD – 21A – 2221 (MADURAI)
3. WBS Element : DD – 21A – 2221 (SE/MDU EDC -DCW)
4. WBS Cost Center : DD – 21A – 2221-0024 (SECTION OFFICE)
jq;fsJ mYtyfj;jpw;F Vw;w jfty;fis <ENTER> nra;J
Press Execute (F8) button
 Work Order Approval nra;tjw;F Kd;djhf Budget Assign nra;a Ntz;Lk;.
 “Assign Budget” nra;tjw;Fhpa topKiwfs;
 Assign Budget Click nra;aTk;.

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  ,g;nghOJ WBS Element njhpatUk;. me;j line-I Select nra;J
WBS Element-y; cs;sij Click nra;aTk;.

 ,e;j Screen-y; Investment Program vd;gJ njhpatUk;.

 ,jid Click nra;aTk;.
 VJk; Kjy;Kiw message nfhLj;jhy; Click nra;Jtu fPOs;s Screen-y;
njhpatUk;.
 Investment Program Click nra;aTk;. Cost Center – Profit Center kw;Wk;
tUlj;jpw;fhf cUthf;fg;gl;lJ njhpatUk;. Click nra;J tUgtw;wpy; jq;fsJ
Circle-w;fhdij Click nra;Njh my;yJ Neubahf ek;giu mOj;jpNah
<ENTER> nra;aTk;.

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  Position ID - ,J Njh;e;njLf;fg;gl;l Circle-y; ve;j work-w;fhdJ vd;gij
Njh;t nra;tJ.

 Click nra;a Circle njhpAk;.

 Xuj;jpYs;s + gl;lid fpspf; nra;a vd;d work-vd;gJ njhpatUk;.
rk;ge;jg;gl;l work-I click nra;aTk;.
 <ENTER> nfhLf;fTk;
 Approval Year - nfhLf;fTk;. (2021)
 ,g;nghOJ Assignment Changed vd;W te;J Ke;ija Screen
njhpatUk;.

,g;nghOJ 'SAVE' nra;a 'Date saved' vd;W njhpatUk;.

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Approve Work Order
Budget Assignment nra;j gpwF Work Order - I Njh;T nra;J “Approve
Work Order icon – I click nra;a Ntz;Lk;.
 gpwF njhpatUk; screen - y; Party Payment t#y; nra;ag;gl;L ,Ue;jhy;
Party payment Applicable Check box - I click nra;J Receipts kw;Wk;
Amount details enter nra;a Ntz;Lk;. ,y;iynad;why; Continue nra;a
Enter nra;a ”WO Approved”Mfp tpLk;.

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Note 1:
WO Status – 'Submitted for approval' ypUe;J 'Approved' vd khwptpLk;.

Note 2:
Estimate save nra;Ak; NghJ automatic Mf Create - Md Reservation
(Requisition) – I ghh;g;gjw;F TCode : MB23 – Display Reservation single, TCode :
MB25 – Reservation List (All reservations) Njh;T nra;J ghh;j;J nfhs;syhk;.

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Note 3:
Network (Estimate) %yk; Create Md ve;jnthU Reservation - Ak; Change
nra;a KbahJ.

STEP – 7 STORE-y; Issue eilngWk;

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STEP - 8
WORK ORDER CLOSING
After Store Transaction and work completion Work Order - I close nra;a Ntz;Lk;.
1. Work Order holding officer – User – y; login nra;a Ntz;Lk;
2. TCode : ZPSESR
3. Companty Code, Project Def, WBS Element, WBS Cost Center nfhLj;J
Execute (F8) nra;a Ntz;Lk;.
4. gpwF njhpatUk; screen - y; ve;j estimate - d; Work Order - I Close
nra;a Ntz;LNkh mjid Njh;T nra;J 'Close Work Order ' - icon - I
Click nra;a Ntz;Lk;.

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 5. Work Order Status – CLOSED vd khwptpLk;.
Fwpg;G 1:
ve;jnthU Material - Yk; thq;fhky; Work Order Close nra;J
nfhs;syhk;.

Fwpg;G 2:
Credit Material me;j Work Order - y; ,Ue;jhy; mjid 'Credit Close' icon
Njh;T nra;J Work Order - I Close nra;a Ntz;Lk;.
Fwpg;G 3:
Accounts Wing -y; Close nra;ag;gl;l Work Order - f;F Journal nra;j gpwF
Work Order status – Capitalized – vd khwptpLk;.
Fwpg;G 4:
jq;fsJ Estimate - y; Credit Part ,Ue;jhy; Credit nra;a Ntz;ba
Material-fis Neubahf Reservation Create nra;J (Asset option %yk;
Devoluation) me;j reservation vz;iz Estimate - y; Credit No vd;gjpy;
nfhLf;f Ntz;Lk;.

COMPILED AT MADURAI EDC 37

Fwpg;G 5:
midj;J jsthlg; nghUl;fSf;F Accounts-ypUe;J xU asset no create
nra;ag;gLk;.
*jw;nghOJ Meter-f;F kl;Lk; nfhLf;fg;gl;L cs;sJ.
** ,J jw;nghOJ cs;s eilKiw vd;gJ Fwpg;gplg;gLfpwJ.
Fwpg;G 6:
Reference Estimate
Estimate Screen -y; Eioe;jTld; Vw;fdNt cUthf;fg;gl;l Estimate
NghyNt ,g;nghOJk; cs;s Estimate ,Ue;jhy; ,e;j Button - I fpspf;
nra;J gioa Estimate - I screen - y; nfhzh;e;J material Njh;T nra;J
Quantity <ENTER>
nra;J > 'SAVE' nra;J nfhs;syhk;.

COMPILED AT MADURAI EDC 38

CREATION OF RESERVATION
(Requisition and Devolution NghLk; Kiw)

jq;fSf;F xJf;fg;gl;l username password nfhLj;J cs;Ns nry;yTk;.

Balance work order mjhtJ ERP -y; Vw;wg;gl;l Internal work order/Maintenance Order

f;fhd requisition & Devolution NghLk; Kiw

T code ZMB21 nfhLj;J cs;Ns nry;yTk;.

COMPILED AT MADURAI EDC 39

Base Date Current Date
Movement type 261
Plant jq;fsJ circle f;F xJf;fg;gl;l type nra;J NkNy cs;s green tick mark my;yJ

<ENTER> gl;lid mOj;jTk;.

mLj;J tUk; screen -y;

movement type 261 vd;W Issue w;fhd vz; njhpAk;.

jq;fsJ cost center and Internal Order I ilg; nra;aTk;.

Material ,lj;jpw;F nrd;W Material I fpspf; nra;aTk;.

Store – y; vLf;f Ntz;ba

Quantity
Plant : Circle code
Unit of measure I type nra;aTk; kw;Wk;

storage location mjhtJ ve;j Store-f;fhd requisition vd;gij Njh;T nra;aTk;.

Material Batch I Njh;T nra;aTk;.

CAP-NEW
CAP-REFB
CAP-SH
CAP-SICK

COMPILED AT MADURAI EDC 40

<ENTER> nra;aTk;.

<SAVE> buttion I mOj;jTk;

<Enter> nra;ag;gl;l midj;Jk; display MFk;.

<SAVE> nra;a document create MfptpLk;.

DEVOLUTION AGAINST INTERNAL ORDER

Movement type 262 vd;W type nra;aTk;.

Store – y; nfhLf;f Ntz;ba

COMPILED AT MADURAI EDC 41

Material ,lj;jpw;F nrd;W Material I fpspf; nra;aTk;.

Quantity
Plant : Circle code
Unit of measure I type nra;aTk; kw;Wk;

storage location mjhtJ ve;j Store-f;fhd devolution vd;gij Njh;T nra;aTk;.

Material Batch I Njh;T nra;aTk;.

CAP-SICK
<ENTER> nra;aTk;.

<SAVE> button I mOj;jTk;

<Enter> nra;ag;gl;l midj;Jk; display MFk;.

<SAVE> nra;a document create MfptpLk

Asset-I itj;J Reservation Create nra;Ak; Kiw

TCODE ZMB21

 Internal order nrhd;dJ NghyNt cs;Ns nry;yTk;.

 Mdhy; movement code-241 vd;W type nra;J cs;Ns nry;yTk;.


COMPILED AT MADURAI EDC 42

  Cost Center nfhLf;fTk;.
 Meter Requisition f;F
 Asset vd;w column-y; ,e;j Cost Center-f;F ,e;j khjj;jpy; create nra;ag;gl;l asset
display MFk;. mjid click nra;aTk;. SNo 21 vd;W display MFk;.

COMPILED AT MADURAI EDC 43

Store – y; vLf;f Ntz;ba

Material ,lj;jpw;F nrd;W Material I fpspf; nra;aTk;.

Quantity
Plant : Circle code
Unit of measure I type nra;aTk; kw;Wk;

<SAVE> button I mOj;jTk;

<Enter> nra;ag;gl;l midj;Jk; display MFk;.

<SAVE> nra;a document create MfptpLk;.

DEVOLUTION OF ASSET
Movement type 242 vd;W type nra;aTk;.

Store – y; vLf;f Ntz;ba

Material ,lj;jpw;F nrd;W Material I fpspf; nra;aTk;.

Quantity
Plant : Circle code, Unit of measure I type nra;aTk; kw;Wk;

storage location mjhtJ ve;j Store-f;fhd devolution vd;gij Njh;T nra;aTk;.

Material Batch I Njh;T nra;aTk;.

CAP-SICK <ENTER> nra;aTk;. <SAVE> button I mOj;jTk.;

<Enter> nra;ag;gl;l midj;Jk; display MFk;.

COMPILED AT MADURAI EDC 44

<SAVE> nra;a document create MfptpLk;.
Cost Center-I itj;J Reservation Create nra;Ak; Kiw

TCODE ZMB21

 Internal order nrhd;dJ NghyNt cs;Ns nry;yTk;.

 Mdhy; movement code-201 vd;W type nra;J cs;Ns nry;yTk;.

 Cost Center and Goods Recipeint nfhLf;fTk;.

 Store – y; vLf;f Ntz;ba
 Material ,lj;jpw;F nrd;W Material I fpspf; nra;aTk;.
 Quantity
 Plant circle code

 Unit of measure I type nra;aTk; kw;Wk;

 <SAVE> button I mOj;jTk;
 <Enter> nra;ag;gl;l midj;Jk; display MFk;.
 <SAVE> nra;a document create MfptpLk;.
 DEVOLUTION OF MATERIALS FOR A COST CENTER
 Movement type 202 vd;W type nra;aTk;.
 Store – y; vLf;f Ntz;ba
 Material ,lj;jpw;F nrd;W Material I fpspf; nra;aTk;.
 Quantity

COMPILED AT MADURAI EDC 45

  Plant circle code

 Unit of measure I type nra;aTk; kw;Wk;

 storage location mjhtJ ve;j Store-f;fhd devolution vd;gij Njh;T nra;aTk;.
 Material Batch I Njh;T nra;aTk;.
 CAP-SICK <ENTER> nra;aTk;. <SAVE> button I mOj;jTk.;
 <Enter> nra;ag;gl;l midj;Jk; display MFk;.
 <SAVE> nra;a document create MfptpLk;.

Vw;fdNt create nra;ag;gl;l reservation Nghy Gjpajhf Reservation Create

nra;a
Gjpajhf Create nra;ag;gl Ntz;ba reservation Vw;fdNt create nra;ag;gl;l
reservation NghyNth my;yJ me;j reservation y; cs;s rpy material-fs; kl;Lk;
Njitnadpy; Vw;fdNt cUthf;fg;gl;l reservation ek;giuf; nfhLj;J Gjpajhf
xd;iw cUthf;fpf; nfhs;syhk;.

TCODE ZMB21 topahf cs; nry;yTk;. Movement type nfhLf;fTk;.

Plant – Circle code nfhLf;fTk;.
Vw;fdNt cUthf;fg;gl;l Reservation ek;giu reference reservation-y; nfhLj;J
<ENTER> nfhLf;fTk;.

COMPILED AT MADURAI EDC 46

,g;nghOJ Vw;fdNt cUthf;fg;gl;l reservation-d; midj;J material-fSk;
display MFk;.

Njitahd material-fis select nra;J nfhs;sTk;. ,lJ gf;fk; cs;s fl;lj;jpy;

bf; nra;J nfhs;sTk;.
midj;J material-fSNk Njit vd;why; NkNy icon thpirapy; 'Select All'-I
Njh;e;J vLj;Jf; nfhs;sTk;.
xt;nthU material-f;Fk; jw;nghOija Njitf;F Vw;g Quantity-I type nra;J
nfhs;sTk;.

COMPILED AT MADURAI EDC 47

NkNy Icon thpirapy; 'Adapt'-I click nra;aTk;.

,g;nghOJ Gjpjhf cUthf;fg;glg;NghFk; reservation-w;fhd material-fs; kw;Wk;

Quantity-I rhpghh;;jJ
; 'SAVE' nra;a Document create MfptpLk;.

ed;ikfs;:
1) kPz;Lk; kPz;Lk; material-fs; Njh;e;njLg;gJ jLf;fg;gLtjhy; reservation
cUthf;fg;gLk; Neuk; FiwfpwJ.
2) kPz;Lk; kPz;Lk; nra;af;$ba NtiyfSf;F (c.k;) kPl;lh; vLg;gJ ,e;j Kiw
gaDs;sjhf ,Uf;fpwJ.

COMPILED AT MADURAI EDC 48

RESERVATION APPROVE nra;a AEE user y;

T code ZMMRA

Reservation No Nfl;Fk;.

mUfpy; cs;s box I click nra;J Njitahd reservation -I select nra;aTk;.

COMPILED AT MADURAI EDC 49

Screen y; approve w;F Neuhf bf; nra;J <SAVE> nra;aTk;.

Reservation approved vd;W tUk;.

MB22 – To Change Reservation
Create nra;ag;gl;l reservation-fspy; khw;wk;; nra;Ak; trjp
reservation ek;gh; type nra;Njh my;yJ select nra;Njh display nra;ag;gl
Ntz;ba reservation ek;giuf; nfhzuTk;.

COMPILED AT MADURAI EDC 50

Njitahd tptuq;fis khw;wp SAVE nra;aTk;.

COMPILED AT MADURAI EDC 51

MB 23 – To View Reservation - Create nra;ag;gl;l reservation-fspy; reservation-
number nfhLj;J ghh;f;Fk; trjp;.

COMPILED AT MADURAI EDC 52

MB25/MB24 – Reservation ghh;f;f
Create nra;ag;gl;l reservation-fis ghh;f;Fk; trjp
Plant Code, Circle Code nfhLf;fTk;.
jdpg;gl;l user name cila reservation vdpy; user name nfhLf;fTk;. Blank
midj;Jk; user name-fSk; Requirement date, reservation cUthf;fg;gl;l Njjp
nfhLj;Jk; ghh;f;fyhk;. Blank midj;J; NjjpfSk;.

fPNo Scope of list-y;

Pending Reservation : midj;J Pending Reservation-fSk; tUk;.

Create ;nra;ag;gl;L Store--y; transaction Mfhj
reservation midj;Jk; screen-y; njhpatUk;.
Cancellable reservations Issues : Issure nra;ag;gl;l reservation-fs; midj;Jk;
screen-y; njhpatUk;.
Cancellable reservations Receipts : Devolution (Receipt) Operate Md reservation
midj;Jk; screen-y; njhpatUk;.
Display Options : Layout- w;F Neuhf click ;nra;J MDU-MB24
;vd;gij select ;nra;aTk;.

COMPILED AT MADURAI EDC 53

Execute ; nfhLf;fTk;.

Pending Reservations

COMPILED AT MADURAI EDC 54

Issued Reservations

Select Requirement Quantity Column – Click E Icon. Total will be displayed.

COMPILED AT MADURAI EDC 55

K2 AGREEMENT - ERP TERM – SERVICE PO
K2 Agreement vd;gJ ntsp Ml;fs; %yk; ekJ Ntiyfis epiwNtw;w cs;s
eilKiw. ,jid ERP -I nghWj;jtiu PO vd;Wk; mjd; jd;ik Service
vd;Wk; vLj;Jf; nfhs;s Ntz;Lk;.
Gjpajhf xU K2 Agreement NghLtjw;F
TCODE ME21N
TGD Service PO (TGD for TANGEDCO and TRA for TRANSCO) -I fpspf;
nra;aTk;.

Vendor vz; njhpe;jhy; mjid type nra;J <ENTER> mOj;jTk; ,y;iynadpy;>

mUfpYs;s selection box-I fpspf; nra;J Vendor-I Njh;e;J vLj;Jf; nfhs;Tk;.

Vendor name njhpatUk;. ,e;j screen-I nghWj;jtiu 3 gFjpfs; ,Uf;Fk;.

Header - PO-f;F chpa nghJjfty;fs;
Item Overview - vjw;fhf ,e;j PO ve;j plant ve;j tpjkhd service
category nkhj;j njhif Mfpatw;iwf; Fwpf;Fk; gFjp.
Item Details - vd;d tpjkhd service-fs; (Works) vj;jid Qty ve;j rate
me;j work-d; KO tpsf;fk; cost center/order gw;wpa
tpguq;fs; Tax gw;wpa tpguq;fs;.

COMPILED AT MADURAI EDC 56

Header gFjp

Org Data gFjpapy;

Purchase Org 2101 – For Distribution Circle (Local PO)
Purchase Group 065. jq;fSila Circle-w;fhd Code

Company code 2000 – TANGEDCO gjpT nra;aTk;.

Text gFjpapy;
,e;j PO-d; tphpthd tpsf;fq;fisg; gjpe;J nfhs;syhk;.

COMPILED AT MADURAI EDC 57

Item Overview gFjp
Account Assignment (A) gFjpapy; ,e;j K2 Agreement – Service PO vjw;fhf
cUthf;fg;gLfpwJ vd;gjidf; Fwpf;Fk;.
F - oder – Internal order/Maintenance Order – mjhtJ Balance WO/ Maintenance
Work-f;fhf cUthf;fg;gl;lhy;
K – Cost Center - VjhtJ Cost Center (Office-;w;fhf) cUthf;fg;gl;lhy;
N – Network – VjhtJ fs NtiyfSf;fhd estimate Nghlg;gl;L mjw;fhf
cUthf;fg;gl;lhy; ,e;j %d;wpy; VnjDk; xd;iw select nra;aTk;.

Item Category (I) gFjpapy;

D-service vd;gij Njh;T nra;aTk;.

COMPILED AT MADURAI EDC 58

Short Text - NtiyfSf;fhd tpsf;fq;fisg; gjpT nra;aTk;.

Plant Code -I gjpT nra;aTk;.

Service-w;F Neuhf vd;d tpjkhd service vd;gjid Njh;T nra;aTk;.

SER – ELEC – Electrical rk;ge;jkhd services-fs;
SER – CIVIL – CIVIL rk;ge;jkhd services-fs;

COMPILED AT MADURAI EDC 59

Item Details gFjp
Services – Tab
AC05 TCODE Nghl;L Services Master-y; jq;fsJ Services-fs; ,Ug;gpd; mjid
Service No y; gjpT nra;aTk;. ,y;iynadpy; Njh;e;J vLj;Jf; nfhs;syhk;.
Service No gjpT nra;Njh/Njh;e;J vLj;Njh <ENTER> nra;aTk;.

,g;nghOJ me;j Services-w;Fhpa tpguq;fs; (Short Text and UOM) Screen-y;

njhpatUk;.

XUNtis ehk; nra;a Ntz;ba NtiyahdJ Service Master-y; ,y;iy vdpy;

Short text-w;F NeNu jq;fsJ Services-d; Ruf;fj;ij type nra;aTk;.

(c.k;) Erection of HT pole

Quantity - gjpT nra;aTk;.
UN - Unit of meausre-I Njh;e;J vLf;fTk;.
Gross price -I gjpT nra;aTk;.

F order ,e;j %d;wpy; VjhtJ xd;W fz;bg;ghf

K Cost Center <ENTER> nra;a Ntz;Lk;.
N Network

K Cost Center - Select nra;aTk;.

F order - Cost Center -f;fhd Njitahd Internal order/Maintenance
Order-I Njh;T nra;aTk;.
N Network - Cost Center-d; ve;j estimate-w;fhdJ vd;gij Njh;T nra;aTk;.
Njitahd Account Code I gjpT nra;aTk;.

COMPILED AT MADURAI EDC 60

G/L ACCOUNT G/L ACCOUNT G/L ACCOUNT
- 4021117 - 4021118 - 4021121
Repair & Main- Capital Service General Service
tenance Ser-
vices
Generation Ac- O&M Activities Typist Hiring
tivities
Vehicle FC Ac- Turnkey Activi- Legal Service
tivities ties
Vehicle Insur- All Kind of New Office Work Hir-
ance Projects ing
Vehicle Repair- House Keeping
ing Work Hiring
All kind of repair
schedules

mNj thpirapy; Long text kw;Wk; Service Text Column-y; service--fs; tphpthd
tpsf;fj;ij gjpe;Njh my;yJ NtW ,lj;jpypUe;J copy paste nra;Njh mtw;iw
'Insert' %yk; ,izj;J nfhs;syhk;. Njitahd file I Create/Create Attachment
%yk; ,izj;J nfhs;syhk;.

COMPILED AT MADURAI EDC 61

COMPILED AT MADURAI EDC 62
COMPILED AT MADURAI EDC 63
Invoice Tab
Tax-w;fhd tpguq;fis gjpaTk;.

COMPILED AT MADURAI EDC 64

Conditions Tab-y; midj;J tpjkhd njhiffSk; njhpatUk;.

A/C Assignment Tab-nkhj;j A/c details; ghh;j;Jf; ;nfhs;syhk;.

VNjDk; Njitahd file I Create-Create Attachment %yk; ,izj;J

nfhs;syhk;.

CHECK ICON-I mOj;jp ve;j xU Error message tUfpwNjh vd;W ghh;f;fTk;.

VNjDk; Njitahd tpguq;fs; tpLgl;L ,Ug;gpd; Error message tUk;.

Document Ok vd;W te;jhy; 'SAVE Button' -I mOj;jp SAVE nra;a tpguq;fs;

Save Mfp Service PO Document 46……..vd;W cUthFk;.

COMPILED AT MADURAI EDC 65

Header - Status

T CODE ME22N – Change PO

Vw;fdNt cUthf;fg;gl;l service PO-y; khw;wq;fs; nra;a Ntz;b ,Ue;jhy; ,e;j
Tcode-I gjpe;J cs;Ns nrd;W PO Document vz;id gjpT nra;J <ENTER>
nfhLf;f ehk; gjpe;j tpguq;fs; midj;Jk; njhpatUk;.
Njitahd khw;wq;fis nra;aTk;. Kbj;j gpwF Header gFjpapy; 'version Tab-
y; Njtiahd tpguq;fis gjpaTk; version vd;gJ PO cUthf;fg;gLk; nghONj
create MfptpLk;.

vg;nghOnjy;yhk; khw;wq;fs; nra;fpNwhNkh vjw;fhd khw;wq;fs; vd;gijAk; gjpT

nra;a Ntz;Lk;.

CHECK,Button-I mOj;jp check nra;j gpwF SAVE Button-I mOj;jp SAVE

nra;aTk;.

COMPILED AT MADURAI EDC 66

ME23N – Display
PO Document vz;izg; gjpT nra;J gjpT nra;ag;gl;l tpguq;fis ghh;j;Jf;
nfhs;syhk;.

Creation of PO from already placed PO

Select type of PO
Click Document Overview ON
Left pane will be opened
Click My purchase Orders
All Pos placed will be displayed
Select the PO
Click the adapt icon
All the details in the Selected PO will be displayed for the new PO.
Enter the qty, services as per the new PO
SAVE.

COMPILED AT MADURAI EDC 67

 Service Entry Against – P.O / K2
K2 Agreement for Work – MBook Entry
STEP 1
 Login with M Book Preparation officer.
 TCode : ML81N; nfhLj;J Enter nra;a Ntz;Lk;.

 User -f;Fhpa ”Service PO” njhpa tUk;. njhpatpy;iy vd;why; “Other Purchase
Order”; Icon -I Click nra;J Purchase my;yJ Enter Sheet No - I nfhLj;J 'PO'
I Njh;e;njLf;fyhk;.

COMPILED AT MADURAI EDC 68

  “Create Entry Sheet” icon – I Click nra;J>
fPo;fz;l jfty;fs;fis Entry nra;aTk;.

a) Short Text : Name of the Work

b) In Basic Date Tab
(i) Service Loc : Work Location
(ii) Period : Work Period
(iii) Price Ref : Entry Date (Automatically Comes)
c) “Service Sel” - icon -I click nra;J Njitahd (my;yJ) midj;J
Service - fis (Adopt Services F9) Njh;T nra;J Enter nra;a
Ntz;Lk;.

COMPILED AT MADURAI EDC 69

COMPILED AT MADURAI EDC 70
 d) xt;nthU Service – f;Fhpa Quantity – I Enter nra;a Ntz;Lk;.
e) 'Vals' – Tab - I Njh;T nra;jhy; Total Bill amount njhpatUk;.

f) 'Accept Data' – Tab - y; (Optional)

(I) Reference : 'K2' Agreement No: Entry nra;aTk;.
(ii) DOC – Text : Mbook No, page No. Entry nra;aTk;.

COMPILED AT MADURAI EDC 71

 Nkw;fz;l midj;J jfty;fisAk; nfhLj;J “SAVE” nra;a Ntz;Lk;.
Note:
 Entry Sheet No. Automatic Mf te;JtpLk;.
 Entry Sheet Status Shows “No Acceptance”.
 For “Invoice Process” the status must be changed to “Accepted”.
STEP 2
Procedure to change the status of Entry Sheet from “No Acceptance” to “Accepted”
 Click on Display / Change Icon.
 Click on Release Icon.
 Enter Release Code and continue. (Ex. “C3” for Madurai EDC)

COMPILED AT MADURAI EDC 72

  Message shows “Release effected with release code”.
 Status changes from “No Acceptance” to “Will be accepted”
 Click on SAVE button.

COMPILED AT MADURAI EDC 73

  Now Message shows “Service Entry Sheet Saved, Acceptance Document
Posted”.
 Now the entry sheet status changes from “No Acceptance” to “Accepted”.

STEP 3
AEE/EE – User – y; login nra;J Service Entry sheet - I Approval nra;a Ntz;Lk;.
 TCode – SBWP (SAP Business Workplace)
 Click on Inbox – Workflow.
 Select the Entry Sheet for Approval

COMPILED AT MADURAI EDC 74

  Click on “Approve” Button.

 Message shows “Entry Sheet Approved” and which will be available in

AAO/Revenue user for “Invoice Process”.

COMPILED AT MADURAI EDC 75

 Service Entry Against – P.O / K2
Vehicle Agreement – MBook Entry
STEP 1
 Login with Vehicle holding officer.
 TCode : ML81N; nfhLj;J Enter nra;a Ntz;Lk;.

 User -f;Fhpa ”Service PO” njhpa tUk;. njhpatpy;iy vd;why; “Other Purchase
Order”; Icon -I Click nra;J Purchase my;yJ Enter Sheet No - I nfhLj;J 'PO'
I Njh;e;njLf;fyhk;.

COMPILED AT MADURAI EDC 76

  “Create Entry Sheet” icon – I Click nra;J>
fPo;fz;l jfty;fs;fis Entry nra;aTk;.

a) Short Text : Vehicle Bill for the month of 04/2021

(Type like above text message)
b) In Basic Date Tab
(i) Service Loc : SE/Madurai (Your Location)
(ii) Period : 01.04.2021 – 30.04.2021 (Bill Period)
(iii) Price Ref : Entry Date (Automatically Comes)

COMPILED AT MADURAI EDC 77

 c) “Service Sel” - icon -I click nra;J Njitahd (my;yJ) midj;J
Service - fis (Adopt Services F9) Njh;T nra;J Enter nra;a
Ntz;Lk;.

Note :

 Fuel charges for Vehicle Hiring – Service – I Njh;T nra;Ak;NghJ fz;bg;ghf

nfhLf;fg;gl Ntz;bait.

(I) Form.Val.1 – Total 'KM' Run

(ii) Form.Val.2 – Performance Factor (Eg:10KM / liter)
(iii) Form Val.3 – Average Diesel Cost

COMPILED AT MADURAI EDC 78

  'Fuel charges' – Automatic Mf te;JtpLk;.

d) xt;nthU Service – f;Fhpa Quantity – I Enter nra;a Ntz;Lk;.

e) 'Vals' – Tab - I Njh;T nra;jhy; Total Bill amount njhpatUk;.

COMPILED AT MADURAI EDC 79

 f) 'Accept Data' – Tab - y; (Optional)
(I) Reference : 'K2' Agreement No: Entry nra;aTk;.
(ii) DOC – Text : Mbook No, page No. Entry nra;aTk;.

Nkw;fz;l midj;J jfty;fisAk; nfhLj;J “SAVE” nra;a Ntz;Lk;.

Note:
 Entry Sheet No. Automatic Mf te;JtpLk;.
 Entry Sheet Status Shows “No Acceptance”.
 For “Invoice Process” the status must be changed to “Accepted”.

COMPILED AT MADURAI EDC 80

STEP 2
Procedure to change the status of Entry Sheet from “No Acceptance” to “Accepted”
 Click on Display / Change Icon.
 Click on Release Icon.
 Enter Release Code and continue. (Ex. “C3” for Madurai EDC)

 Message shows “Release effected with release code”.

 Status changes from “No Acceptance” to “Will be accepted”
 Click on SAVE button.

COMPILED AT MADURAI EDC 81

  Now Message shows “Service Entry Sheet Saved, Acceptance Document
Posted”.
 Now the entry sheet status changes from “No Acceptance” to “Accepted”.

COMPILED AT MADURAI EDC 82

STEP 3
AEE/EE – User – y; login nra;J Service Entry sheet - I Approval nra;a Ntz;Lk;.
 TCode – SBWP (SAP Business Workplace)
 Click on Inbox – Workflow.
 Select the Entry Sheet for Approval

 Click on “Approve” Button.

 Message shows “Entry Sheet Approved” and which will be available in

AAO/Revenue user for “Invoice Process”.

COMPILED AT MADURAI EDC 83

 Imprest / Temporary Advance Opening

Transaction Code: ZFIIMTA

STEP No – 1
Imprest / Temporary advance(TA) GjpAjhf thq;Ftjw;F cs;s topKiwfs;:

1. Transaction Code: ZFIIMTA vd;W type nra;J enter nra;a Ntz;Lk;.

2. Imprest and TA creation screen njhpa tUk;.
3. “Create” icon – I click nra;a Ntz;Lk;.

Note: a) xt;nthU Financial Year Muk;gj;jpYk; Imprest approval thq;f Ntz;Lk;.

b) ‘TA’ nghWj;jtiu vg;nghOJ claim nra;jhYk; approval thq;f Ntz;Lk;.
c) Reimbursement/Miscellaneous and Advance – icon Accounts people – f;F
rk;ge;jkhdit

COMPILED AT MADURAI EDC 84

 i) Transaction Number : Automatic – Mf create MfptpLk;.
ii) Company code : 2000 for TANGEDCO , 3000 for TRANSCO and 1000 for TNEB
nfhLf;f Ntz;Lk;.
Iii) Transaction Type : I – Imprest
T – Temporary Advance Njh;T nra;a Ntz;Lk;.
iv) Employee f;Fhpa ‘code’ : Automatic Mf (ve;j username topahf cs;Ns
nry;fpwPh;fNsh) te;JtpLk;.
v) Profit Center : 2221 jq;fsJ ERP circle code ( nfhLf;f Ntz;Lk;).
vi) Amount : jq;fSf;fhd approved amount nfhLj;J ‘enter’ nra;a
Ntz;Lk;.
vii) Remarks Column : Automatic Mf te;JtpLk;. (Officer Name type nra;aTk;).

COMPILED AT MADURAI EDC 85

 Nkw;fz;l jfty;fis nfhLj;J “Submit for Approval” icon – I click nra;J nfhs;s
‘Transaction No’ generate Mfp tpLk;.

Note: 1. “Submit for approval’ nra;jgpd; AEE/EE/SE user-y; approve nra;a Ntz;Lk;.
2. ‘DMS Attachment/Create Attachment’’ - %yk; Imprest/TA f;Fwpa Sanction Copy – I
upload nra;a Ntz;Lk;.
STEP NO - 2
Imprest / TA approval nra;tjw;Fhpa topKiwfs;: (Common for Technical/Accounts wing)
Transaction Code : SBWP ( SAP Business Workplace) vd;W nfhLj;J enter nra;a
fPo;fz;l screen – njhpa tUk;.

 Nkw;fz;l screen – y; ‘Inbox’ I click nra;J“ Workflow” - I Njh;T nra;a

‘Approval’ f;fhf tug;ngw;w work item list njhpa tUk;.

 Approval nra;tjw;Fhpa ‘Transaction No’ I click nra;J ‘Approve’ nra;a Ntz;Lk;.

COMPILED AT MADURAI EDC 86
Note: Reject - nra;jhy; ‘File’ kPz;Lk; Create nra;;jtw;Nf nrd;W tpLk;.

COMPILED AT MADURAI EDC 87

STEP NO - 3
Payment procedure for Imprest / TA/ Miscellaneous (HR) bills (Accounts wing)
Transaction Code: ZFIIMTA vd;W ilg; nra;J enter nfhLf;f Ntz;Lk;.
1. Miscellaneous/Reimbursement icon only for accounts wing.
2. Advance
3. HQ %yk; fund allotment tug;ngw;w Imprest / Temp. Adv/Miscellaneous (HR) Vendor
bill – fis Njh;T nra;J PAYMENT nra;tjw;F ‘Advance’ icon I fpspf; nra;a
Ntz;Lk;.
4. ‘Advance’ - icon – I click nra;J
a. Company Code : 2000
b. Profit Center : 2221
jfty;fis nfhLj;J Execute(F8) nra;a payment nra;tjw;F tug;ngw;w bill fspd;
Transaction No njhpa tUk;.

5. Njitahd “Transaction No” I Njh;T nra;a payment f;Fhpa bill fspd; tpguk;
njhpa tUk;.

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Nkw;fz;l jfty;fis rhpghh;j;J
a) Posting Date
b)Payment Method (Cash/ Cheque)
c) Payment Text (Cheque No,etc) Enter nra;J ‘post’ nra;a jq;fSila jfty;fs;
Nrkpf;fg;gLk;.
d) The cheque register to be maintained manually.

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 Closing of Imprest / Temparary Advance Account
STEP NO - 4
Closing of Imprest / Temparary Advance Account kw;Wk; Miscellaneous Bill(HR) payment
[ ie., Bills submission against 1) Imprest 2) T.A 3) Miscellaneous bills (Hand Receipt)]

Transaction Code: ZFIIMTAR

Imprest/TA close nra;tjw;F fPo;f;fz;l jfty;fs; fz;bg;ghf nfhLf;fgl Ntz;bait

1. Refund Type - F (Full settlement)

- M (Miscellaneous payment)
- R (Reimbursement)
2. Document Date - Bill date
3. Posting date - Enter posting date
4. Transaction type - I (Imprest)
T (Temporary Advance)
[ Note: Refund type F (Full settlement) my;yJ R (Reimbursement) - [ Select
nra;jpUe;jhy; Imprest/Temporary Advance - [ Select nra;a Nfl;Fk;.]
5. Profit centre - 2221 jq;fsJ ERP circle code.
6. a. G/L - Expenses A/C code.
b. Amount.
c. Tax Code - V0 (Nil Tax)
(jq;fSila bill -y; tax jdpahf fhz;gpf;f Ntz;lhk; vd;why;)
d. Bill No.
e. Vendor Name
f. Bill date
g. Cost Center jq;fsJ Section Code
h. Order Approval thq;fp nra;ag;gl;l NtiyfSf;fhd bill
i. WBS Element Work order related expenses (Work order No)

Note : Anyone details of Cost Center (OR) Internal Order (OR) WBS Element Must be given.

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 Nkw;fz;l jfty;fis nfhLj;J ‘SAVE‘ nra;a Ntz;Lk;. SAVE nra;ag;gl;l MESSAGE
njhpa tUk;.

Close nra;ag;gl;l bill “Approval” f;fhf AEE/EE/SE login – f;F nrd;WtpLk;.

Note: ‘DMS’ Attachment/Create Attachment - %yk; Imprest/ TA bills fis upload nra;a
Ntz;Lk;.

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STEP NO – 5
AEE/EE/SE Login – y; Approval nra;tjw;f;F STEP NO – 2 Nghy; follow nra;a Ntz;Lk;.

STEP NO – 6

Payment procedure for Imprest / TA/ Miscellaneous (HR) bills (Accounts wing)

Transaction Code: ZFIIMTA vd;W ilg; nra;J enter nfhLf;f Ntz;Lk;.

1. Cost Center %yk; Payment f;F tug;ngw;w Imprest / TA / Miscellaneous (HR) Vendor
bill – fis Njh;T nra;J PAYMENT nra;tjw;F Miscellaneous / Reimbursement -
icon – I fpspf; nra;a Ntz;Lk;.

2. ‘Miscellaneous/Reimbursement’ - icon – I click nra;J

a. Company Code : 2000
b. Fiscal Year : 2021
c. Profit Center : 2221 (jq;fsJ Profit Center Code)
jfty;fis nfhLj;J Execute(F8) nra;a payment nra;tjw;F tug;ngw;w bill
fspd; transaction No njhpa tUk;.

 Njitahd “Transaction No” I Njh;T nra;a payment f;Fhpa bill fspd; tpguk;
njhpa tUk;.

 Nkw;fz;l jfty;fis rhpghh;j;J

a) Posting Date.
b) Payment Method. (Cash/ Cheque)
c) Payment Text. (Cheque No,etc)
Enter nra;J ‘Post’ nra;a jq;fSila Bill - fs; Payment Mfp tpLk;.
d) The cheque register to be maintained manually.

COMPILED AT MADURAI EDC 92

LIST OF T CODES

SL.NO TCODES DESCRIPTION OF WORK

ESTIMATE PREPARATION, APPROVAL AND WORK ORDER
1 ZPSES Estimate Preparation
2 ZPSESR Recording of estimate approval
3 ZPSESWO Work Order Process
MBOOK PROCESS
4 ML81N M Book Entry
5 ML84 List of M Books Prepared
6 SBWP Approval Process
IMPREST, TEMP ADV AND MISC. BILL CLAIM
7 ZFIIMTA Request for approval
8 ZFIIMTAR Recoupment, Misc. Bill Claim
9 SBWP Approval Process
STORE TRANSACTION
10 ZMB21 Creation of reservation
11 MB22 Change of reservation
12 MB23 Display of reservation
13 MB24 View of reservations
14 ZMMRA Approval of reservation
REPORTS
15 MM60 Material List
16 AC06 Services List
17 MB51 Material Document List
18 MB52 Store Stock
19 MB53 Store Stock for a single Material
20 MMBE Store Stock - Tree View
AUTHORISATION CHECK
21 SU53 Authorization Check
CHECK MEASUREMENT
22 QA32 Material Check Measurement
PURCHASE ORDERS
23 ME21N Creation of Purchase Order
24 ME22N Change of Purchase Order
25 ME23N Display of Purchase Order
26 ME1P PO Price History
27 ME2W POs for Supplier
28 ME2N POs by PO Number
29 ME2M POs by Materials
30 ME2L POs by Supplying Plant
31 ME2K POs by Account Assignment
32 ME2C POs by Material Group
33 ME2B POs by Requirement Tracking

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MSRV3 – Services in the PO
Nghlg;gl;l service PO-f;fspd; cs;s services gw;wpa
tptuq;fs; mwpa
Njitf;Nfw;g tptuq;fs; nfhLj;J 'EXEUCITE' nfhLj;J ngwyhk;.

ME2W – POS regarding supplying plant

Diverstion Order -f;fhf Nghlg;gl;l Order-fs;
Supplying Plant -ve;j circle-y; ,Ue;J Diverstion Nghlg;gl;lJ vd;gij Entry
nra;aTk;.
Scope of List -y; ALV vd;gij Njh;T nra;aTk;.
Execute nfhLf;fTk;.
Diverstion -fhd PO-f;fs; njhpatUk;.
tiugl (Graph) icon-I fpspf; nra;a Material Document tptuq;fs; njhpatUk;.

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COMPILED AT MADURAI EDC 95
ME1P – Purchase Order Price History
Nghlg;gl;l PO-f;fspd; tpiy tptuq;fis mwpa
Plant – Circle Code nfhLf;fTk;. NtW tptuq;fSld; $ba jfty;fs; Ntz;bd;
Njitahdtw;iw Entry nra;aTk;.
EXECUTE nfhLf;fTk;.
,lJ Xuj;jpy; cs;s fl;lj;ij fpspf; nra;J PO-it display ghh;j;Jf; nfhs;syhk;.

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COMPILED AT MADURAI EDC 97
ME2N – Purchase Order by PO Number
Purchase order-fis ghh;itapl ,t;trjp Scope of List : ALV vd;gij Njh;T
nra;aTk;.

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ME2M – PO by Material
Material vz;iz nfhLj;J mjw;fhd PO-f;fis ghh;itaplyhk;.

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ME2L – PO by Supplier
Supplier vz;iz nfhLj;J mjw;fhd Vendor-f;fhd PO-f;fis ghh;itaplyhk;.

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ME2C – P O by Material Group
Material Group -I nfhLj;J mjw;fhd PO-f;fis ghh;itaplyhk;.

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gpior;nra;jpfs;
1) Auto Logout Maximum user Idle Time Exceeded.
ERP Software-y; xU Fwpg;gpl;l Neuk; tiu kl;LNk (User screen)
cgNahfg;gLj;jhj nghOJ (User screen) Live Mf ,Uf;Fk;.
me;j maximum time jhz;Lk; nghOJ ,e;j gpior;nra;jp tUk;.

2) Name or Password is correct (repeat login)

jq;fSila User name my;yJ Password-y; khw;wk; ,Ug;gpd; ,e;j gpior;nra;jp
tUk;.
kPz;Lk; kPz;Lk; ,e;j gpior;nra;jp tUk; nghOJ User lock Mfp tUk;.

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3) User <User name> is already ….......
terminal < IP Address> ….....
jhq;fs; ERP Software-y; cgNahfg;gLj;j KaYk; User name Vw;fdNt NtW
,lj;jpy; (Fwpg;gplg;gl;Ls;s IP Address-y;) cgNahfg;gl;Lf; nfhz;L ,Uf;fpwJ
vd;gij njhptpf;f.
Continue-I Click nra;jhy; Vw;fdNt cgNahfg;gl;Lf; nfhz;bUf;Fk; Computer-
y; ,Ue;J logout MfptpLk;.
Terminate -ehk; cs;Ns Eioa tpiotJ jtph;f;fg;gLk;.

4) Logon Balancing Error 88 : Could not Connect to message sever (rc=9)...

jq;fsJ network connection-I rhpghh;f;fTk;.

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COMPILED AT MADURAI EDC 104