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Activity - Make Changes To Your Release Plan

The document describes an activity where the learner will evaluate potential changes to a release plan from three emails and determine if changes are needed. If changes are required, the learner will draft emails to the scrum team proposing solutions. For each email, the learner should consider options to address the update, individuals to consult, additional info needed, and send an email to the team with any proposed changes. Completing this activity allows the learner to practice recognizing how to handle changes to a project plan.

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Elaine Chern
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696 views

Activity - Make Changes To Your Release Plan

The document describes an activity where the learner will evaluate potential changes to a release plan from three emails and determine if changes are needed. If changes are required, the learner will draft emails to the scrum team proposing solutions. For each email, the learner should consider options to address the update, individuals to consult, additional info needed, and send an email to the team with any proposed changes. Completing this activity allows the learner to practice recognizing how to handle changes to a project plan.

Uploaded by

Elaine Chern
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Activity: Make changes to your release plan

Activity Overview

In this activity, you will evaluate how changes and updates could affect your release plan.
Changes can arise at any time, and you must know how to determine the scope of the impact
and solve problems quickly.

Note: Throughout this course, you will complete tasks normally done by others (like the
Development Team or Product Owner). Even if you don’t perform them yourself, it is
important that you understand these processes.

Be sure to complete this activity before moving on. The next course item will provide you
with a completed exemplar to compare to your own work. You will not be able to access the
exemplar until you have completed this activity.

Scenario

Review the scenario below. Then complete the step-by-step-instructions. 

You and your Scrum team at Office Green have conducted a test run, created a Sprint Plan,
and mitigated project issues. Your team has completed the first of three releases for Virtual
Verde, and now you’re coming up on the second!

As the second and third project releases approach, you receive three emails that could lead to
changes in the release plan. Your team needs to evaluate each email to understand how (or if)
it requires changes to the release plan. If you think it does, you will write an email to the
Scrum Team updating them on the situation and proposing possible solutions.

Note: Any member of your team can write these emails. Even if you don’t write them, this
activity will help you recognize effective examples.

Step-By-Step Instructions

Step 1: Access the template

To use the template for this course item, click the link below and select “Use Template.”

Link to template: Emails for release plan

OR

If you don’t have a Google account, you can download the template directly from the
attachment below.
Step 2: Review the release plan

To go over the release plan, follow the link to access the file in Resources. Make note of the
timeline and the things you want to accomplish for each release.

Step 3: Review the three emails

Review the three emails in the template (from the Content Manager and Vendor Manager).
Think about whether each update will affect the timeline or content of your release plan.

Step 4: Consider your options and make a plan

For each email, answer the following questions:

1. Does the update require your team to take action? If so, what are some possible
options to address the update?
2. Do you need to consult anyone to make a decision? If so, who? 
3. Do you need additional information to help reach a decision? If so, what do you need
to know?

Step 5: Write an email to the team (if needed)

If you think changes to the release plan are necessary, write an email to the Scrum Team. If
you don’t think changes are necessary, you can skip this step.

Your message should let them know about the update and describe your proposed course of
action. Your email should include: 

 Email recipients 
 A subject line that includes any necessary updates
 A body that describes  a new approach for the team
 A closing

Step 6: Repeat for each email

Repeat Steps 2-4 for the remaining emails.

What to Include in Your Response

Be sure to address the following criteria for each email in the template:

 Options for addressing each update (if needed)


 A list of team members or stakeholders to consult to reach a decision (if needed)
 Additional information you might need to help you reach a decision (if needed) 
 An email to the Scrum Team informing them of the update describing your proposed
course of action (if needed)

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