RFQ/2023/47273
Minute of Pre-Bid Clarification Meeting
Title: Request for Quotation (RFQ) through Emergency Procurement Process (EPP) for
Construction of Schools and Health Center in Nquiriquele Sites, Namuno District,
Mozambique
RFQ Ref No: RFQ/2023/47273
Date: June 20, 2023 – From 11:00 am to 12:30 pm Mozambique local time
Venue: Virtual Pre-Bid Clarification Meeting
Attendees:
The Virtual (online) Pre-Bid Meeting for the above referenced tender was held on June 20,
2023.
UNOPS was represented by:
Abdul Hamid RAMIN; Procurement Officer and procurement official-UNOPS NCRP
Elvis Abazi; Procurement Specialist-UNOPS NCRP
Francis Kariuki Kiiru; Quality Engineering Specialist-UNOPS NCRP
Cláudio Guambe ; Architect-UNOPS NCRP
Nyasha Renda Mhute; HSSE Specialist-UNOPS NCRP
Suppliers:
A total number of 18 representatives from 18 Companies attended the pre-bid meeting.
Agenda of the meeting:
1. Welcome and introduction
2. Bid documents and requirements
3. Site Location
4. Bank Guarantees
5. Completion Time
6. HSSE requirements
7. BoQ overview
8. Questions and answers
9. Meeting Closure
Discussion Points at the Pre-Bid Meeting
The following subjects were comprehensively covered during the pre-bid meeting:
● Bidder were briefed on UMGN and UNOPS eProcurement (eSourcing) process. The use guide
can be accessed from this link. UNOPS_eSourcing_Vendor Guide_v1.8_EN.
● UNOPS explained to bidders that this tender is launched openly through our eSourcing portal
(online) and bidders are required to submit bid through the system.
● Received bids through email or fax will not be considered.
● The bidders’ representatives were briefed about the overall procurement processes and
provided them with information about use of Emergency Procurement Processes (EPP).
● The UNOPS Procurement Officer presented the UNOPS procurement vendor guide briefing
the bidders on how to register in UNGM and how to prepare bids in accordance with the tender
requirements. This briefing was done online and each evaluation criteria was explained to the
RFQ/2023/47273
bidder’s representatives in details. In addition, the video guide in portugeese on how to register
in UNGM and how to submit a bid using E-sourcing was shared with bidders.
The link of video guide can be found here:
https://drive.google.com/file/d/1QDBzcMu9FxDt84eQK0lKsJu_A5yOMYra/view?usp=drive_lin
k
The bidder was briefed on below Schedules and forms:
● Section I: Instructions to Bidders
● Section II: Evaluation Method and Criteria
● Section III: Conditions of Contract
● Section IV: Schedule of Details
● Section V: Requirements
● Section VI: Returnable Schedules
▶ Quotation Submission Declaration
▶ Bidder’s Information and Certification of registration
▶ Capacity and Experience
▶ Performance Statement
▶ 0.5 Format for Resume of Proposed Key Personnel (Bidders proposed Key
Personnel CV and Certificates)
▶ Dispute Details
▶ Acknowledgement of the Addenda
▶ Quotation Checklist
▶ Joint Venture Partner Information
▶ 3.10 Equipment and Machinery Requirements
▶ Schedule 4.1.A [Bill of Quantities
▶ Schedule 4.1.B [Daywork Schedule]
▶ Schedule 4.2 [Method Statement]
▶ Bidders work plan for the project
▶ 4.6 Subcontractors
▶ 4.8 Sources of Naturally Occurring Materials
▶ 4.9 Insurance Details and Insurances
The bidders were briefed on below specific points to remember during the preparation and
submission of bids.
● Go carefully through the check list in Returnable Quotation Schedules under Section VI at the
RFQ document to ensure that your bid is complete and that all required documents are in
accordance with the Schedules.
● Ensure that the returnable documents are signed and stamped by the authorized representative
of your company.
● Submissions will only be accepted through the system, submissions to emails or hard copies
will not be considered for further evaluation.
● Bid submission deadline. Please make sure to submit your bid before the set deadline.
● The bidders were informed that UNOPS will only accept Performance Bank Guarantee if your
company is selected as winner of this project.
● The bidders were informed about provision of key personnel as per the RFQ requirement.
RFQ/2023/47273
● The bidders were requested to provide lists of their previous similar contracts along with the
information requested.
● The bidders were requested to provide copies of the audited financial statement for the last 5
years.
● The bidders were requested to prepare the project Work Plan and Method of Statement
according to the RFQ requirement.
● The bidders were informed about insurance for the project. It is the bidder's responsibility to
visit an insurance company and get information about its costs and rest of the things. The bidder
who is selected as winner of the project must provide UNOPS the insurance policy purchased from
a third party insurance company.
● HSSE was explained to the bidder and they were informed of the project requirement.
● The BoQ was explained to the bidder and they were informed that all required items has to be
priced by bidders.
● The bidder was strongly encouraged to visit the project sites before preparing their bids, it is
the bidder's responsibility to visit the project sites at their own cost and get to know the site access
and rest of the information required for preparation of bid.
No question was asked by the bidder’s representative and the meeting took approx. 2 hours.
**END of the document**
