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Recruitment To Hand-Off Process Map 2

The document outlines the process for strategic hiring and recruitment. It involves screening applicants, extending job offers, conducting background checks, and ensuring all pre-employment requirements are met before candidates are onboarded. The process includes orienting new hires and having them sign employment contracts. Department heads are expected to comply with onboarding plans for new employees. The process aims to fill positions efficiently while meeting compliance requirements.

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Melch
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14 views

Recruitment To Hand-Off Process Map 2

The document outlines the process for strategic hiring and recruitment. It involves screening applicants, extending job offers, conducting background checks, and ensuring all pre-employment requirements are met before candidates are onboarded. The process includes orienting new hires and having them sign employment contracts. Department heads are expected to comply with onboarding plans for new employees. The process aims to fill positions efficiently while meeting compliance requirements.

Uploaded by

Melch
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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ACCOUNTABILITY Strategic Hiring and Recruitment

HR Manager, Strategic Hiring or HR


Person-in-Charge
Supervisor, Recruitment

Applicant is chosen
for the position
START OF PROCESS

TURNAROUND TIME / SERVICE


Time to fill
LEVEL AGREEMENT
DOCUMENTS NEEDED None
Strategic Hiring and Recruitment Strategic Hiring and Recruitment

HR Manager, Strategic Hiring or HR HR Manager, Strategic Hiring or HR


Supervisor, Recruitment Supervisor, Recruitment

(YES)
Was the
Approval to Extend Job Offer (JO) to
Hire accepted? the candidate

(NO)

Move on to the next


shortlisted applicant
The JO is only valid for 3 business
days. If the applicant fails to
5 business days return a signed copy, then the
next shortlisted applicant shall be
screened or processed
Approval to Hire Form Job Offer Form
Strategic Hiring and Recruitment

HR Manager, Strategic Hiring or HR


Supervisor, Recruitment

Did the
applicant
accept the JO?

(NO)

Negotiate with the


candidate ONCE
Extend the revised JO to
the applicant

Did the
applicant
accept the
revised JO?

The JO is only valid for 3 business days. If the


applicant fails to return a signed copy, then
the next shortlisted applicant shall be
screened or processed
Job Offer Form
Strategic Hiring and Recruitment Strategic Hiring and Recruitment

HR Manager, Strategic Hiring or HR Supervisor, HR Manager, Strategic Hiring or HR


Recruitment Supervisor, Recruitment

(YES)

Give pre-employment cheklist


Endrose 201 File to HR
Collect Mandatory Requirements Operations
5 business days 24 business hours
201 File must include duly
accomplished:

* Personnal Information Sheet


* Approval to Hire
Pre-employment Checklist * ATM Application Form
* Employment Contract
Mandatory requirements (SSS, BIR, HDMF, PHIC, NBI/ * Job Offer Form
Police Clearance, and Medical Exam/ Drug Test * Resume/ Application Letter
Result) * Application for ID
* Specimem Signature Card
* Job Description
* Request for Orientation
*PHIC, HDMF, SSS and BIR Forms
* Mandatory requirements
RECRUITMENT

HR Operations HR Operations

HR Associate for Admin HR Associate for Admin

Are the BI
Inintiate Background results
Investigation (BI) favorable?

(NO)

Communicate results to
the candidate
Must be completed in 10 The applicant must be
business days informed within 24 hours after
competion of the BI.
(**BI can be commenced at a
later time upon approval from ** If the candidate has been
HR VP, if results are unfavorable, hired, and the BI returns
the candidate's employment unfavorable information, he/
shall be terminated.) she shall be terminated.
Background Investigation Form Background Investigation Form
RECRUITMENT & PLACEMENT TO HAND-OFF PROCESS M

HR Operations HR Operations

HR Associate for Admin HR Associate for Admin

Are the pre-


employment
Ensure completenes of the requirements
pre-employment complete?
requirements

(NO)

Inform candidate to
accomplish promisory
note
The employee is given 10 business days
maximum to accomplish any missing pre-
5 business days employment requirements. Should he/ she fail
to comply, his employment may be
terminated
Pre-Employment Checklist Pre-Employment Checklist
AND-OFF PROCESS MAP

HR Operations

HR Associate for Admin

(YES)

E-mail list of candidates to be on-boarded


and deployed via email to Organizational
Development
24 hours
Employment Contract
Training & Organizational Development Training & Organizational Development

Training and Development Officer Training and Development Officer

TASKS
(1) Draft Training and On-Boarding Plan
(2) Schedule orientation date (YES)
(3) Ensure on-boarding logistics of new employees
(e.g., tickets, itinerary, etc) Conduct New Employee
(4) Confirm attendance of new hires via e-mail, text Orientation (NEO) and Plant Tour
and/ or phone call HR Operations
(5) Inform other pertinent departments to orient new
hires

Did the candidate


confirm
availability>
availability>

(NO)

Reschedule candidate only ONCE

One business day


At least 1 week before the start date of the
Recruitment to conduct the New Hire
employees
Orientation and Plant Tour and OD to oversee
the orientation.
New Hire On-Boarding Plan
None
On-Boarding Checklist
Training & Organizational Development Strategic Hiring and Recruitment

HR Manager, Strategic Hiring or HR Supervisor,


HR Assosciate for Special Projects
Recruitment

Endorse to respective Business Unit


Official list of new employees to be
cascaded through a memo Extend and explain Employment
Contract to employee
24 business hours 24 business hours
Employment Contract

** HR Manager for Strategic Hiring to explain


and extend Employment Contract to Officers,
Official List of New Employees Managers and Up.

** HR Supervisor for Recruitment to explain and


extend Employment Contract to Rank-and-File
and Supervisory employees.
Training & Organizational Development Training & Organizational Development

Training and Development Officer Training and Development Officer

Is the Department
Check for On-Boarding Plan Head compliant to
Compliance the On-Boarding
Plan?

(NO)

Calibrate with Department


Head or modify on-boarding
plan
Head or modify on-boarding
plan

Every 30th, 60th and 90th day of employment


N/A
of the employee
New Hire On-Boarding Plan New Hire On-Boarding Plan
End of Process
END OF PROCESS

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