EARLYON

OCCMS
PROGRAM
REGISTRATIONS
User Guide for York Region's
Children's Services Portal

CLICK HERE FOR LINK TO THE

CHILDREN'S SERVICES PORTAL

All families planning to join EarlyON programs

starting April 1, 2022 will be required to use the York
Region Children's Services Portal.

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 Children's Services Portal
Parent Guide to EarlyON Programs and Registrations

Table of Contents
Purpose........................................ 3
Access to Portal............................ 3
Creating an Account ..................... 4-5
Calendar and Programs.................. 6-7
Registration ................................. 7-8
Check-In and Check-Out................ 9-11
Support......................................... 12

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 Purpose
Starting April 1, 2022, all EarlyON Child and Family
Programs in York Region will be transitioning to the
Children's Services Portal for program calendars and
registrations. The benefits of this system include:

One-time process for entering family information

Easily manage your registrations in one place.
Consistent registration processes for all EarlyON
programs
Simple check-in and check-out process from your own
device
Access to all EarlyON program calendars in York Region.

If your family is planning to join any EarlyON programs in

York Region, we invite you to set up your account today.

You can also view this instructional video for a step-by-step

guide to setting up your account on the Children's Services
Portal and registering for EarlyON Programs.

Access to Portal
To begin, click here to access the Children's Services Portal.

You can also access information about EarlyON programs and

the registration platform by visiting york.ca/EarlyON.
Contact information for all EarlyON centres also listed on this
webpage.

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Creating an Account
Creating an account is a one-time process. All information
entered into the Children's Services Portal is kept confidential.
EarlyON staff will only use your contact information for
program purposes.

Step 1: Select "EarlyON Child and Family Centres" on the

Children's Services Portal homepage.

Step 2: Select "Sign in" in the top right corner of the page.
Please note, as you navigate the website, the EarlyON logo in
the top left can be selected to bring you back to this homepage.

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Step 3: Select "Create an Account."

Step4: Fill out the information and

select "Create Account."

Note:
Date of birth is a mandatory field.
A valid email is required to verify
the account.

Step 5: Check your email box for an email from

"[email protected]" with a subject line "Confirm
your children's services account." Select the link "here" to
confirm your account.
Note, you only have 24 hours to confirm the account.

If you did not receive an email, check your spam or junk mail
folder. If the 24 hours have passed:
Go back to Sign In on the Children's Service Portal
Select "forgot password"
Look for confirmation email again
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Calendar and Programs
Once your account it created, go back to the home page and sign in.

Step 1: To view programs,

select "Calendar"

Step 2: Adjust view to your

preference in the top right
corner: day, month, or
agenda (week)
For smaller devices, you
will only see "agenda" view.

Step 3: Select the magnifying glass in the top right corner to

filter programs based on location, program name, age of
children, or virtual events. Select "reset" to see the full
menu of programs again.

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Step 4: Select a program to view details including title, dates,
time, recommended children's ages, location and
description. You may also see "Virtual" or "Adult only"
if it applies.

Note: Program ages are put in place to help families meet your
child's developmental needs

Registrations
Step 1: Under Pre-registration, add the number of adults and
children planning to attend. You may register up to 10
participants. Select "Pre-register".

Step 2: Fill out the Pre-

registration form.
Emergency contact is
required for programs on site.
Please choose someone you
would like us to call to care for
your child in the event of an
emergency on site.

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Important note for "Other Information:"

If you plan to register for a virtual program, EarlyON is only

able to send you the link to access the program if you select
the consent below:

"I/we give consent to the EarlyON Program for communication

via email for the sole purpose of attending any EarlyON
program across York Region."

Please allow time for emails as each agency will have a

different protocol for sending these program links.

Step 7: Select "Save."

Step 8: View all registered programs under "My Pre-

registrations."

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Check-In & Check-Out
Checking-in and out is EarlyON’s new attendance system.
Caregivers and parents will be responsible to check-in
and out for virtual and on site programs for EarlyON to
manage the attendance. Check-in is available beginning 30
minutes prior to the program starting. You may still check
in once a program has begun if you have the virtual link to
join or are attending in person. You may check-in from your
own device before attending program.

Please note, the first time you check into a program you will be
required to register any children and additional adults planning to
attend programs. The system will save these participants in your
profile, which will allow a quicker check-in and check-out process
moving forward at any York Region EarlyON program.

Kiosk for check-in and check-out:

Each location will have a kiosk available with a QR code. You
may use this kiosk to access your profile for check-in and check-
out processes. If you have a personal device, open your camera
app and hover over the QR code to access the check-in function for
that location. Please ensure the feature to scan QR codes is
enabled on your smatphone settings. If you are home attending a
virtual program, access your profile through Children's Services
Portal and select the "check-in" option.

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Check-in process

Step 1: Enter your profile

and select check-in

Step 2: Select the Site and Program you are attending

Step 3: Add children and additional adults planning to attend

program and fill out the information for each participant. This is a
one-time process.

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Step 4: Select the adults and children planning to attend the
program. Then select "check-in."

Check-out
Once the program is complete, please check-out for all
participants attending, including virtual and on-site programs.

Step 1: Enter your profile

and select the
check-out option.

Step 2: Select the adults and

children leaving
the program or select
"check-out all."

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Support
We hope you have found this guide helpful as you begin
this new journey for EarlyON registrations and attendance.
If you have any questions, please contact your local
EarlyON centre and a team member will be happy to assist
you; contact information is listed below.

We look forward to seeing you soon!

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