The following table provides the responsibility matrix for the implementation project.

Table 1: Engagement Responsibility Matrix

Phase Task VEB TCS

Initiate Prepare Project Pan C, I R, A
Initiate Identify SMEs participating in requirement validation R, A I
discussions
Initiate Carry out “AS-IS” process study C, I R, A
Initiate Understand Current Business Challenges, Exclusions & Pain C R, A
Points
Initiate Supply TCS with the necessary knowledge & documentations R, A I
Initiate Carry out requirement work shops C, I R, A
Initiate Collect business requirements R R, A
Initiate Collect reporting requirement R R, A
Initiate Gather local statutory requirements R R, A
Initiate Prioritize requirements R, A C, I
Initiate Prepare requirements document C, I R, A
Initiate Sign-off business requirement document R, A I
Initiate Gather business rules for to be processes C R, A
Initiate Provide business scenarios for to be process R, A C, I
Initiate Draft Design of To Be processes C R, A
Initiate Perform Fit-Gap analysis C, I R, A
Initiate Finalize Instance, Data Conversion, Development, Testing C, I R, A
Strategies
Initiate Approve instance, Data Conversion, Development, Testing R C, A
Strategies
Initiate Prepare Organizational Change Management & Communication R, A C, I
Strategy
Initiate Acquire Licenses R, A C, I
Initiate Overall Program Management R, A R, A
Initiate Prepare & Update Program Plan C, I R, A
Initiate Provide Program Updates and Status Reports C, I R, A
Initiate Establish data conversion/migration strategy C, I R, A
Initiate Establish data extraction and Cleansing strategy R, A C, I
Map Preparation for Conference Room Pilot: Configure Instance, I R, A
Prepare Presentation, Prepare CRP Data
Map Conduct conference room pilot C, I R, A
Map Prepare design for Key components C, I R, A
Map Build and unit testing of Key Components R, A
Map Participate in CRP and provide inputs and feedback R C, A
Map Incorporate CRP feedback and revise To Be Common Process C, I R, A
Map Finalize To Be processes and Gap Analysis document C, I R, A
Map Approve To Be process document R, A C, I
Map Prepare Setup documents C, I R, A
Map Preparation for Conference Room Pilot: Configure Instance, I R, A
Prepare Presentation, Prepare CRP Data
Map Conduct conference room pilot C, I R, A
Map Gap design Key components C, I R, A
Map Build and unit testing of Key Components R, A
Map Participate in CRP and provide inputs and feedback R C, A
Map Incorporate CRP feedback and revise to be design C, I R, A
Map Establish data Reconciliation strategy C, I R, A
Map Determine migration methodology (Options, Tools etc.) C, I R, A
Map Prepare migration plan document C, I R, A
Map Establish mapping between Source and target C R, A
Map Define data extraction rules and cleansing rules R, A I
Map Define data transformation rules C, I R, A
Establish Identify changes required in the other systems/enabling R, A C, I
applications
Establish Design for identified gaps and interfaces C, I R, A
Establish Approve design R C, A
Establish Reports, Interface, Conversion Program build and unit testing R, A
Establish Design, build and unit testing of changes on other R, A I
systems/enabling applications/middleware
Establish Prepare Integration test plan and test cases/scripts C, I R, A
Establish Prepare and configure environment for System Integration Test R, A
(SIT)
Establish Prepare and configure other systems/ interfacing applications R, A I
for SIT
Establish Extract and cleanse data for SIT R, A I
Establish Migrate/Convert data to SIT environment R, A
Establish Perform System Integration Test C, I R, A
Establish Log SIT defects I R, A
Establish SIT defect fix (for IFS Systems) I R, A
Establish SIT defect fix (for interfacing applications) R, A I
Establish Organizational Change Management R, A
Establish Overall Program Management R, A R, A
Establish Provide Program Updates and Status Reports C, I R, A
Establish Design report structure for data reconciliation in the source R, A I
systems and migration Extracts
Establish Design report structure for data reconciliation in the target C, I R, A
systems
Establish Prepare data migration/conversion design document C, I R, A
Establish Develop data migration upload code R, A
Establish Provide target system data requirement C, I R, A
Establish Develop data extraction code R, A I
Establish Develop data cleansing code I R, A
Establish Develop reports for data reconciliation in the source systems R, A I
and migration extracts
Establish Develop reports for data reconciliation in the target systems I R, A
Establish Extract and Cleanse data for mock data migration cycles R, A C, I
Establish Migrate/Convert/Import data for mock data migration cycles C, I R, A
Establish Validate and reconcile Converted data R R, A
Establish Defect fix of data extraction/cleansing programs (if required) R, A C, I
Establish Defect fix of data migration/import programs (if required) C, I R, A
Implement Identify Participants for Train the Trainer Sessions R, A C, I
Implement Conduct Train the Trainer Sessions I R, A
Implement Provide Feedback on Training R, A I
Implement Prepare User Acceptance Test (UAT) plan, cases/scripts R, A C, I
Implement Prepare and configure other systems/ interfacing applications R, A I
for UAT
Implement Identify Users for User Acceptance testing (UAT) R, A C, I
Implement Prepare and configure environment for UAT R, A
Implement Extract and cleanse data for UAT R, A C, I
Implement Migrate/Convert data to UAT environment I R, A
Implement Perform User Acceptance Test R, A C, I
Implement Log UAT defects R, A C, I
Implement UAT defect fix (for IFS Systems) I R, A
Implement UAT defect fix (for interfacing applications) R, A C, I
Implement Conduct End User Training R, A C, I
Implement Organizational Change Management R, A
Implement Overall Program Management R, A R, A
Implement Provide Program Updates and Status Reports C, I R, A
Go Live Configure production environment, Runbook configuration C, I C, I
Go Live Extract and cleanse production data R, A C, I
Go Live Migrate/Convert/import production data I R, A
Go Live Business validation of migrated data and data reconciliation R, A C, I
Go Live Cut Over & Go-Live Communication R, A C, I
Go Live Business operation start in new environment R, A C, I
Go Live Knowledge transition to Production support team R, A
Go Live Organizational Change Management R, A
Go Live Overall Program Management R, A R, A
Go Live Provide Program Updates and Status Reports
Warranty Carry out normal Product Support Activities C, I R, A
Support
Warranty Identify and analyze issues for warranty support and inform R, A I
Support TCS
Warranty Provide warranty support - Fix Issues I, C R, A
Support