Vision and Scope Document

For
<POS and InventoryManagement System
ForElectronic Store>

Version 1.0 approved

Namal
10 July 2023

Table of Content

Revision History 3……………………………………………………………………………………………………1.Business

Requirements 4………………………………………………………………………………………1.1.Background
4………………………………………………………………………………………………1.2.Business Opportunity
4………………………………………………………………………………..1.3.Business Objectives and Success Criteria
5…………………………………………………….1.4 Customer or Market Needs
5…………………………………………………………………………..1.5 Business Risks
5……………………………………………………………………………………………2.Vision of the Solution
6………………………………………………………………………………………..2.1.Vision Statement
6……………………………………………………………………………………….2.2.Major Features
6………………………………………………………………………………………….2.3.Assumptions and Dependencies
6………………………………………………………………….3.Scope and Limitations
7………………………………………………………………………………………..3.1.Scope of Initial Release
7……………………………………………………………………………..3.2.Scope of Subsequent Releases
7…………………………………………………………………….3.3.Limitations and Exclusions
7………………………………………………………………………..4.Business Context
8……………………………………………………………………………………………….4.1.Stakeholder Profiles
8…………………………………………………………………………………..4.2.Project Priorities
8……………………………………………………………………………………….4.3.Operating Environment
9……………………………………………………………………………..

Business Requirements

1.1.Background

A small electronic shop is sukkur by name “Faisal Electronics” sells electronic devices andequipments
and they have a good sale and purchase volume on daily basis. Faisal electronic isfacing a issue while
maintain its stock due fast flow of sales and purchases, most of the timethey don’t know which item is in
stock, which is not and what is there quantity. This lack ofinformation really troubles them while selling
or ordering items and hence causes bad costumerexperience. Faisal Electronics needs a system which
will resolve this issue for them and givethem real time stock details.A Generic POS sale system with
inventory management system can manage Faisal electronicsissue. As they face a big issue that they are
unaware of their stock quantity they need this for ofsystem which will give them real time information at
any time.Current problems:•Parts of the works we do are extremely boring, verbosely, and tediously.
Like we can onlyservice one table when guests order their meals. We do many things are all waste time
with alot of time wasted.•Our archives management is fall behind and inefficient. We could not
accurately statistic theproperties and production materials we have. We cannot know whenever we
need to examineand repair our facilities, and also do not know how much raw materials we needed.POS
willresolve this problem by the scientific management.•It is difficult to control the inventory. Shop has so
many goods to be managed, so we shoulduse POS to control the purchasing, receiving, storage, and
issuing.•You have to pay more money of hire the new employees. POS can make the procedures ofwork
smoothly, so you don’t have to hire too much employees any more. In the other world,the labor cost will
decrease after use the POS.

1.2.Business Opportunity

Today, many stores have management systems of their own. The competition is increasingbecause due
to the management system, the amount of products sold of them is increasing, themanagement of
goods and staff become easier. Therefore must improve store managementsystem to be able to
compete.The new system will give Faisal electronics a edge against its competitors who are still
runningtheir business of old manual model. Better information about the stock will allow
Faisalelectronics to make better business decisions and a great costumer experience as well plus
aelectronically generated bills give them more satisfaction and firm their true on Faisal electronicsand
their business will flourish a lot.

1.3.Business Objectives and Success Criteria

Inventory proportionality is the goal of demand-driven inventory management. The primaryoptimal

outcome is to have the same number of days worth of inventory on hand across allproducts so that the
time of run out of all products would be simultaneous.The secondary goal of inventory proportionality is
inventory minimization. By integratingaccurate

Demand forecasting
With inventory management, replenishment inventories can bescheduled to arrive just in time to
replenish the product destined to run out first, while at thesame time balancing out the inventory supply
of all products to make their inventories moreproportional, and thereby closer to achieving the primary
goal. Accurate demand forecastingalso allows the desired inventory proportions to be dynamic by
determining expected sales outinto the future; this allows for inventory to be in proportion to expected
short-term sales orconsumption rather than to past averages, a much more accurate and optimal
outcome.Integrating demand forecasting into inventory management in this way also allows for
theprediction of the “can fit” point when inventory storage is limited on a per-product basis.

1.4Customer or Market Needs

Customer needs a system which can replace the paper-based management completely.Such a system
would save the singly management staff, to help reduce the cost ofrenting them, the management will
be smoother, easier, goods in-out more convenient,faster, reduce waiting times, thereby increasing
profits.The system needs be clear, visually, without having any errors, easy to use.

1.5Business Risks

 Computation, data input and output errors.

Severity: High

Solve: Concentration, avoid mistakes while data processing.

 System errors.

Severity: High.

Solve: Inspection and routine maintenance.

 Sudden power loss.

Severity: High.

Solve: Use auxiliary power to avoid.

 Untrained staff may be not able to use system.

Severity: Medium

Solve: Training staff.

2.Vision of the Solution

2.1.Vision Statement

For management of Faisal Electronics, who needs the system to manage the store, the newStore
Management System will provide a power full tool to manage their store by easiest way.Unlike another
system or software, our system not only locates, select and provides informationabout goods, but also
generates required reports when needed, and our system also autobackup itself, very convenience for
you.

2.2.Major Features

In new computerized system we will try to give these facilities.1. Manually system changes into
computerized system.2. Friendly user interface.3. Time saving.4. Save paper work.5. Connecting to
database so we use different type of queries, data report.6. Give facility of different type of inquiry.7.
Formatted data.8. Data’s are easily approachable.9. Invoicing10. Items management: create, view,
modify, delete and update price of items.11. Auto Update and backup system

2.3.Assumptions and Dependencies

Always Available electricity for smooth and uninterrupted operations

Always On Internet for the syncing of data with online backup database.

The new system must be profitable for the store compared to investment cost.

This system helps manager save time to manage all of goods. So this system canattract investment of
many company and business.

3.Scope and Limitations

3.1.Scope of Initial Release3.2.Scope of Subsequent Releases

•

Next release may include more features, when first release is fully understood by themanagement and
more requirements are clarified.

3.3.Limitations and Exclusions

This is a completely new system for the store so there will be a few flaws.

The scale of the system are small.

The system will only be used by Faisal Electronics

4.3.Operating Environment

The system will be standalone system which will be operated by a trained computer operator forstock
management and creation of costumer bills.-Standalone Windows Operating System based Desktop
application with online SQL serverlinked for the backing up of hourly data.-A thermal printer for invoices
and reports printing-System shall in location and in Faisal Electronics.