GUJARAT HOUSING BOARD

PRAGATINAGAR, NARANPURA,
AHMEDABAD:-380 013, GUJARAT.
Phone No: 079-27472530
Fax No: 079-2740477

REQUEST FOR PROPOSAL (RFP)

Technical Bid and Financial bid

EMPANELMENT FOR PROJECT MANAGEMENT CONSULTANCY

(PMC) SERVICES INCLUDING CONSTRUCTION SUPERVISION FOR
REDEVELOPMENT OF OLD COLONY AT VARIOUS PLACES FOR
GUJARAT HOUSING BOARD.

Estimated cost: - --

OFFICE OF THE EXECUTIVE ENGINEER

GUJARAT HOUSING BOARD
PRAGATINAGAR, NARANPURA, AHMEDABAD:-380 013, GUJARAT.

Signature of Bidder/s Executive Engineer, GHB. Page 1

 INDEX
SR. NO. DESCRIPTION PAGE NO.
1 TENDER NOTICE 03

2 LIST OF THE BANKS FOR EMD/SD 06

BID – I
TECHNICAL BID
1 PROJECT BRIEF 07

2 INFORMATION AND INSTRUCTION TO APPLICANT FIRM 11

3 ELIGIBILITY CRITERIA 19

4 SUBMISSION, RECEIPT & OPENING OF BID 30

5 PROPOSAL EVALUATION 31

6. SCHEDULE OF PAYMENT 35

7 DATA SHEET 38

8 FORMS 1 TO 14 40

9 BROAD SCOPE & TOR FOR PMC 56

Bid-II
FINANCIAL PROPOSAL
1 FINANCIAL BID 93

Signature of Bidder/s Executive Engineer, GHB. Page 2

 TENDER NOTICE NO: 2021-22
EXECUTIVE ENGINEER, GUJARAT HOUSING BOARD, AHMEDABAD

EMPANELMENT FOR PROJECT MANAGEMENT CONSULTANCY (PMC) SERVICES

INCLUDING CONSTRUCTION SUPERVISION FOR REDEVELOPMENT OF OLD
COLONY AT VARIOUS PLACES FOR GUJARAT HOUSING BOARD.
Reputed and well established Firms/Individuals registered as legal entity in India who
has dealt with Project Management consultancy services having experience of minimum Ten
years in handling Projects and having permanent qualified Engineers in related fields for
construction activities can bid their proposal.
Joint Venture/Association is not allowed.

01 EMPANELMENT PROJECT 01. Project cost: --

FOR
02. E.M.D.: --
MANAGEMENT CONSULTANCY (PMC)
03. Tender fee: Rs. 2400/-
SERVICES INCLUDING CONSTRUCTION
SUPERVISION FOR REDEVELOPMENT
OF OLD COLONY AT VARIOUS PLACES
FOR GUJARAT HOUSING BOARD.

Schedule of E- Tendering

01. Down loading of Pre-qualification From date : 10/03/2022

Bid, Technical Bid & Price Bid
02. Last date of online submission of On date 31/03/2022 upto 18:00 hrs
Pre-qualification Bid, Technical Bid
& Price Bid
03. Pre bid conference/meeting On date: 21/03/2022 at 12:00 hrs. in the
conference room, Gujarat Housing Board,
Pragatinagar, Naranpura, Ahmedabad – 380013.
04. Last date of submission of tender The scan copies shall be submitted online,
fee, EMD, etc. documents in Hard However the physical submission in original
copy shall be made by post or hand delivery to the
office of the Executive Engineer, Ahmedabad on
date:-01/04/2022 up to 18.00 hrs.
05 Opening of Technical bid/ Pre If possible, next working day.
qualification Bid

Signature of Bidder/s Executive Engineer, GHB. Page 3

06 Online opening of Financial bid / Will be intimated to technically qualified bidder.
Price Bid.

Further details for these tenders are as under:-

DOWN LOADING TENDER DOCUMENT
1. Bid document will be available on website up to date shown above.
2. Bidders wishes to participate in this tender will have to register on web site https.//
www.nprocure.com
DIGITAL CERTIFICATE
3. Bidders who wish to participate in online tender will have to procure /should have
legally valid digital certificate (class-III) as per Information Technology Act-2000 using
which they can sign their electronic bids. Bidder can procure the same from any of the
license authority of India or can contact (n) Code Solution a division of GNFC Ltd. who
are license authority by Govt. of India.
4. All bids should be digitally signed, for details regarding digital signature certificate and
related training involved below mentioned address should be contacted.
(n) Code Solution, A division of GNFC, 301, GNFC info tower, Bodakdev, Ahmadabad:-
380054 (Ph) 079-26857316/17/18 E-mail :- [email protected].
5. Bidders who already have a valid digital certificate need not procure a new digital
certificate.
6. Bidder can prepare & edit their offers number of times before last date and time of tender
submission. After tender submission date & time bidder cannot edit offer submitted in
any case. No written or online request in this regard shall be granted.
7. Bidder shall submit their offer i.e. pre qualification bid as well as technical bid & price
bid in electronic format only on web site http//www.nprocure.com only up to time and
date shown above after digitally signing the same. Price bid submitted in any form other
than in electronic format online on web site http//www.nprocure.com must be out rightly
rejected.
8. Employer will not be responsible for non submission/uploading of offer in time due to
electronic/electrical or any other reason.
9. Offers submitted without digitally signed will not be accepted.
10. Tender fee Rs. 2400/- (Not refundable) by DD/Bankers cheque in favour of the
“Executive Engineer, Gujarat Housing board, AHMEDABAD.” payable at
AHMEDABAD. DD/Bankers cheque issued after the last date of submission of bid shall
not be considered or accepted.
11. Bid security i.e. E.M.D. shall be in the form of either DD/Bankers cheque in favour of
the “Executive Engineer, Gujarat Housing board, AHMEDABAD.” Payable at
AHMEDABAD from any bank listed herewith. D.D. issued after the last date of
submission of bid shall not be considered or accepted in any case.

Signature of Bidder/s Executive Engineer, GHB. Page 4

12. Any bidders fail to pay Tender fee, E.M.D. in Original and physical form as above shall
not be consider in any case.
13. Bidder shall have to submit DD/Bankers cheque of Tender fee, DD against EMD and
other documents as mentioned above in physical form so as to reach on date shown above
during office hours at Executive Engineer, Gujarat Housing Board, AHMEDABAD. by
post/ courier / hand delivery only.
14. Any addition / alteration/ corrigendum issued by GHB till the last date of uploading will
have to consider by the bidder for quoting the rate in the offer. The bidder himself will be
held responsible in this matter.
15. Bidder shall have to submit unconditional offer without differing from any of the tender
condition. i. e. Conditional tender will not be accepted in any circumstances.
16. Online opening of pre-qualification bid will be held in the conference room, Gujarat
Housing Board, Pragatinagar, Naranpura, Ahmedabad on date and time shown above.
17. Intending bidder or their representative who wish to remain present at the time of tender
opening can do so.
18. After evaluation of pre-qualification bid/ technical bid, price bid of only those bidders
would be opened online who are found to be successfully qualify.
19. The tender fee will not be refunded under any circumstances.
20. Bid proposal without tender fee and EMD also, which do not fulfill all or any of the
condition or submitted incomplete in any respect will be rejected.
21. This notice shall a part of tender document.
22. The bidder shall advice to read carefully the “INFORMATION AND INSTRUCTION
TO APPLICANT FIRMS” and eligibility criteria contained in the tender document.
23. The GHB reserves the rights to reject any or all tender without assigning any reason
thereof.
-----sd----
Executive Engineer
Gujarat Housing Board,
AHMEDABAD.

Signature of Bidder/s Executive Engineer, GHB. Page 5

 List of the Banks for EMD/SD.
(A) Tender Fee, EMD/SD has to submit in separate cover.
(B) All Nationalized Banks including the Public Sector Banks-IDBI Ltd.
(C) Private Sector Banks authorized by RBI to under take State Government Business(At
present- AXIS bank, ICICI Bank and HDFC Bank)
(D) Guarantee issued by following Banks will be accepted as SD/EMD. The validity
cutoff date is with respect to date of issue of Bank Guarantee irrespective of date of
termination of Bank Guarantee.
(1) Commercial Banks
1. Kotak Mahindra Bank.
2. Yes Bank
3. Induslnd Bank
(2) Regional Rural Banks of Gujarat
1. Saurashtra Gramin Bank
2. Baroda Gujarat Gramin Bank
3. Dena Gujarat gramin bank
(3) Co-operative Banks of Gujarat
1. The Kalupur Commercial Co-operative Bank Ltd.
2. AHMEDABAD Nagarik Sahakari Bank Ltd.
3. The Ahmedabad Mercantile Co-operative Bank Ltd.
4. The Mehsana Urban Co-operative Bank Ltd.
5. Nutan Nagrik Sahakari Bank Ltd.

Signature of Bidder/s Executive Engineer, GHB. Page 6

1.0 PR0JECT BRIEF
Gujarat Housing Board was established in 1961, for constructing affordable housing in
Gujarat, mainly in urban area. GHB has acquired land and developed the housing projects for
persons of various groups e. g. economically weaker section (EWS), lower income group
(LIG), medium income group ( MIG) and higher income group (HIG).

For redevelopment of old colony of Gujarat Housing Board at various places in Gujarat State
as shown in 1.2 below, following consultancy services are needed.

 REVIEW & APPROVE OF ENGINEERING Services…..

REVIEW & APPROVE of drawings/ documents submitted by the contractor shall be done in
a time bound manner within 3 days after submission by contractor.

PMC has to prepare DCI, sequence of submission of DBR, drawings etc. & no. of DCI to
complete the project as a whole aspect including services, external services, infrastructure
development etc. complete. Inform contractor to submit DBR, drawings etc. as per PMC DCI.

The approval of engineering documents such as Design Basis reports, Drawings,

specifications etc. shall be carried out as per Index of drawings finalized. Engineering
documents shall be REVIEW & APPROVED by PMC engineering specialists such as
Architectural, General Civil, Structural, Electrical etc. in line with technical requirements spelt
out in the tender/ statutory requirements, finalized design basis reports, latest GDCR/NBC
norms and best engineering practices being followed in the industry and IS code provisions.

A dedicated team of Engineers consisting of Structural, Architectural, General Civil and

Electrical shall be deployed at Ahmedabad project office for the above purpose. Approval of
engineering shall be carried out from there. PMC has to issue certificate of structural stability
for 50 years after completion of the whole work.

 Full Supervision of all construction activities, preparation & certification of bills.

 To deploy the staff at new office building of GHB with necessary documentation,
instruments, stationeries, etc.

 Monitoring of progress of works, submission of periodical reports, monitoring of quality

assurance programs, inspection of materials and equipment at site of work as well as
factory site.

 Satisfactory completion certificate of projects.

 Commissioning of projects with respect to external services.

 Monitoring of defect correction during execution and up to 12 months from the date of
issue of completion certificate.

Signature of Bidder/s Executive Engineer, GHB. Page 7

 Review the contractor's work programming suitability of contractor's personal
construction methods and test results of construction materials as well as to suggest
modifications by Engineer in-charge, if required on these activities.

 Monitor project schedule & inform agency for mobilization of extra resources to
complete the work within time schedule.

 Guide GHB and confirm the drawings to submit local authorities for local/statutory
approval.

 Suggest and implement remedial measures as a part of quality assurance if any test results
are found not as per require norms/specification/IS code. Full supervise remedial
measures.

 Full witness of all materials as per prevailing norms and frequency

specified in approved QAP at approved laboratory as well as on site test.

 Monitor project schedule & inform agency for mobilization of extra resources to
complete the work within time schedule.

 Prepare daily progress report with respect to construction schedule.

 Implement EHS policy at site.

 Consultant shall be responsible for execution and supervision of each construction

activities as per approved design and working drawing.

 Construction Supervision of the works to ensure the quality works and their conformity
with the standards, specifications and sound engineering practices (Supervision with
technical audit also)

 Prepare check lists for all activities before, during and after execution & implement at
site.

 During inspection or afterwards in the opinion of consultant if any item of work found
substandard or unacceptable, he will intimate the Engineer in-charge authority in writing
along with full justification, with proper rectification measure necessary to bring the same
to acceptable level.

 The decision of authority for selection or rejection of the offers shall be final and binding
to all. Housing Commissioner may at its sole discretion reserves the right to form a panel
amongst the qualified bidders/ agencies, if the authority desires and agencies shows their
willingness to work on L1 rate.

Signature of Bidder/s Executive Engineer, GHB. Page 8

 Quality assurance and Time management:-
Drawing Management and control:
1. Review Construction drawings
2. Maintain drawing release records

Time Management:
1. Establish a system for progress review
2. Prepare work schedule jointly with contractor and client
3. Monitor the progress at pre decided intervals
4. Arrange the progress review meetings with contractor and client
5. Identify delayed activities and monitor action to be taken to recover the delay
6. Prepare progress review reports
7. Prepare minutes of the meeting

Site Construction Supervision:

1. Inspect daily construction activities - confirming to drawings and tender specifications
2. Maintain change item records
3. Maintain site instruction records
4. Prepare daily reports
Quality Management:
1. Prepare quality assurance plan
2. Maintain test registers for various materials and work items
3. Monitor quality checks for various activities according to the approved specifications
4. Prepare quality reports and submit to the client

SPECIAL CONDITIONS

 To deploy the staff at new office building of GHB with necessary documentation,
instruments, stationeries, etc.

 This is expression of interest for empanelment. This work shall be allotted to select the
bidder from empanelment by rate offered by GHB.

 All additional cost i.e. transportation cost; report preparation, production, training,
workshops etc. should be borne by bidders.

 Nos. of Key personnel and supporting staff may vary as per actual site requirement.

 Agency has to deploy the staff as and when required and as per instructions of Engineer
in-charge against the allotment work.
Signature of Bidder/s Executive Engineer, GHB. Page 9
  Objectives :-
In view of the above background, Gujarat Housing Board intends to appoint the consultant for
project management services including Complete Project Supervision, quality assurance for
construction of the below mentioned projects including all civil and infrastructure works like
internal roads, water supply, drainage and electrical works like street light, landscaping,
gardening lifts, electric sub-stations, water pumps etc. and all other connected infrastructural
development works etc to complete the project & other facilities required in all aspects.

1.1 Location:

Indicative Carpet
Time Limit In months for
Sr. No. Location area
construction
(in sqm.)

180 HIG Suramya Appartment + 195

1 62608
HIG Amar Appartment at Narapura

2 132 LIG Anandvihar at Vastrapur 8433.2

3 270 MIG Utsav Appt at Vadaj 19850
4 456 LIG Ekta Appartment at Khokhra 13680
5 84 HIG, Nidhi Appt. at Narapura 16654
192 MIG, Satyam Appartment Sector 10209.6
6 24 + 919 Sq.mt plot area At 24 LIG
Sector 28 at Gandhinagar

270 + 30 HIG + 18 Shops, Nirmal

7 37969.84
Appt. at Naranpura

AS BELOW
276 LMIG Satyam Apt. Sola Road,
9 23562.40004
Ahmedabad

10 M-5 Shastrinagar Apt., (72 MIG Flat) 14976

9 block, Naranpura, Ahmedabad
228 MIG VishramPark Apt. Wadaj,
11 26004
Ahmedabad
24 LIG Ravi Appt. Central Sector +
192 MIG Shanti Apt. Central Sector +
12 19147.2
64 MIG Flat Unnati Apt. M-5 type
Naranpura, Ahmedabad
8 HIG + 8 Shops Chandra Apt. Sola
13 824.8
Road, Ahmedabad
312 HIG Rameshwar Apt., Sola road,
14 25022
Ahmedabad

Signature of Bidder/s Executive Engineer, GHB. Page 10

 24 LIG Kiranpark Apt. Wadaj,
15 1128
Ahmedabad
384 MIG Surya Apartment Part 1,2,3,
17 19776
Sola Road, Ahmedabad
TOTAL 299845

Remarks:
(1) Above carpet area & Numbers of sites are indicative. This will change as per demand
survey and actual work order to contractor. PMC will get payment accordingly.
(2) The time limit of PMC shall be considered as “Time limit for execution of work from start
of actual physical work at site as per contractor’s work order.

Note: - The work order to PMC of individual site shall be released by concern division as and
when finalized by competent authority. After work order PMC have to start the services and
approval of drawings but, time limit will start after actual physical start of PMC work (time
limit shown on data sheet (section 7, pg no. 40). No compensation for delay, if project gets
delayed for whatsoever reasons.

1.2 Infrastructure Facilities For GHB Projects:

1.0 Compound wall & gates.
2.0 Roads with kerb & pavements.
3.0 Internal and external water supply with bore wells with pump sets/Corporation
provided water supply from their distribution system
4.0 Internal and External Drainage and Sewer Mains with necessary treatment plant with
all machineries.
5.0 Internal and External Electrical supply with all power distribution equipment.
6.0 Lift (Elevators) and Generator
7.0 Fire System with Detection, Fire Protection etc. as per local authorities’ norms.
8.0 Security Arrangements
9.0 Landscaping / park development
10.0 Solar energy for street lighting, water heating system, grey water treatment or STP.
11.0 Sub-station for electric power.
12.0 Any other infrastructure facilities required to complete the Project in all respects.

Signature of Bidder/s Executive Engineer, GHB. Page 11

2.0 INFORMATION AND INSTRUCTION TO APPLICANT FIRMS
2.1 GENERAL:

2.1.1 Letter of submission and information for selection shall be submitted as per formats
attached.
2.1.2 All information called for shall be furnished against the respective columns in the
enclosed form. If information is furnished in a separate document, reference to the
same should be given against the respective column(s). If information is ‘NIL’ it
should also be mentioned as ‘NIL’ or ‘No such case’. If any particular query is not
applicable to the applicant firm it should be stated as ‘Not applicable’. However, the
applicant firms are cautioned that not giving complete information called for in the
application in the form required or not giving it in clear terms or making any change in
the prescribed forms may result in summary disqualification of the applicant firm.
Application made by telegram, fax, e-mail or telex and those received late may not be
considered.
2.1.3 All information shall be furnished in English.
2.1.4 The BID shall be filled up legibly. The BIDDER firm’s name shall appear on each
page of the application with authorized signature.
2.1.5 Reference information and Certificates from the respective clients certifying
suitability, technical know-how or capability of the BIDDER firm shall be signed by
the authorized signatory of client.
2.1.6 The eligible BIDDER firm is advised to furnish any additional information, which
they think is necessary in regard to its capabilities. No further information will be
entered after submission of documents unless it is called for by the Client.
2.1.7 Bidder/s shall bear all costs associated with the preparation and submission of their
Proposals. Costs might include site visit, collection of information, and if selected,
attendance at contract negotiations.
2.1.8 The Employer is not bound to accept any Proposal and reserves the right to annul the
selection process at any time prior to contract award, without thereby incurring any
liability to the bidder/s.
2.1.9 In preparing their Proposals, Bidder/s is/are expected to examine in detail the
documents comprising the RFP. Material deficiencies in providing the information
requested may result in rejection of a Proposal.
2.1.10 The assignment mentioned herein is intended to be job and time oriented. The
consultant shall not be entitled to claim any compensation in the event of the time
estimated for the completion of the work being extended for any reason what so ever.
2.1.11 The Data Sheet indicates how long the Bidder/s’ Proposals must remain valid after the
submission date. During this period, the Bidder/s shall maintain the availability of
experts nominated in the Proposal. The Employer will make its best effort to complete

Signature of Bidder/s Executive Engineer, GHB. Page 12

 negotiations within this period. In case of need, the Employer may request Bidder/s to
extend the validity period of their Proposals. Bidder/s has the right to refuse to extend
the validity period of their Proposals with valid reasons for which employer’s decision
shall be final & binding to contractor.
2.1.12 The Employer named in the “Data Sheet” will select a firm from those firms who
submitted proposals, in accordance with the method of selection indicated in the Data
Sheet.
2.1.13 The Employer requires that Consultants provide professional, objective and impartial
advice and at all times hold the Employer’s interest paramount, without any
consideration for future work, and strictly avoid conflicts with other assignments or
their own corporate interests.
2.1.14 A Consultant (including its Personnel and Sub-Consultants) or any of its affiliates
shall not be hired for any assignment that, by its nature, may be in conflict with
another assignment of the Consultant to be executed for the same or for another
Employer.
2.1.15 The EMD is liable to be forfeited if successful Bidder fails to execute the agreement
within 10 Days from the date of Letter of Acceptance.
2.1.16 PMC cannot include current employees of Central & State Government as their
resource personnel/experts. If PMCs nominate any Government employee retired
within last two years as experts in their Technical Proposal, such expert(s) must have
written approval from their Government.
2.1.17 A Consultant (including its Personnel and Sub-Consultants) that has a business or
family relationship with a member of the Employer’s staff who is directly or indirectly
involved in any part of (i) the preparation of the Terms of Reference of the
assignment, (ii) the selection process for such assignment, or (iii) supervision of the
Contract, may not be awarded a Contract, unless the conflict stemming from this
relationship has been resolved in a manner acceptable to the Employer throughout the
selection process and the execution of the Contract.
2.1.18 The Data Sheet indicates how long Consultants’ Proposals must remain valid after the
submission date. During this period, Consultants shall maintain the availability of
Professional staff nominated in the Proposal. The Employer will make its best effort to
complete negotiations within this period. Should the need arise, however, the
Employer may request Consultants to extend the validity period of their proposals.
Consultants who agree to such extension shall confirm that they maintain the
availability of the Professional staff nominated in the Proposal, or in their
confirmation of extension of validity of the Proposal, Consultants could submit new
staff in replacement, who would be considered in the final evaluation for contract
award. Consultants who do not agree have the right to refuse to extend the validity of
their Proposals, with valid reasons for which employer’s decision shall be final &
binding to the contractor.

Signature of Bidder/s Executive Engineer, GHB. Page 13

2.2 DEFINITIONS

Words and expressions not elsewhere defined in this contract or its

Schedules/Sections shall bear the following meanings, the singular including the plural
and vice versa.

1 Consultant The firm Selected for the Project Management consultancy

(PMC) SERVICES including supervision consultancy.
2 Sub-consultant Any person or entity/ Experts with whom the Consultant
subcontracts any part of the Services.
3 Client/Employer Gujarat Housing Board, Pragatinagar Naranpura,
Ahmedabad.380 013 Gujarat.

4 Engineer-in-charge Executive Engineer of concerned division.

5 GoG Gujarat Government
6 Service Means the work to be performed by the firm selected for
Consultant, pursuant to the contract for the purpose of this
project
9 R & B Deptt. Roads & Building Department, of Gujarat.
10 Government Gujarat Government
11 ULB Urban Local Body
12 Currency Means the Indian Rupees
14 GHB Gujarat Housing Board
15 RFP Request for Proposal prepared by the Employer for the selection
of Consultants.
16 GDCR General Development Control Regulations.
17 SSRB Standard Specification for Roads and Bridges in India
18 GERI Gujarat Engineering Research Institute.
19 PIU Project Implementation Unit
20 Contractor To whom the Contract for Construction Works to be awarded.
21 BIS Building Indian Standards
22 NBC National Building Code.
23 Data sheet Such part of the Instructions to Consultants used to reflect
specific assignment conditions.
24 Day Means calendar day.
25 Personnel Professionals and support staff provided by the Consultant or by
any Sub-Consultant and assigned to perform the Services or any
part thereof; “Foreign Personnel” means such professionals and
support staff who at the time of being so provided had their
domicile outside the Government’s country; “Local Personnel”
means such professionals and support staff who at the time of

Signature of Bidder/s Executive Engineer, GHB. Page 14

 being so provided had their domicile inside the Government’s
country.

26 Terms of The document included in the RFP as Section 5 which explains

Reference” (TOR) the objectives, of work, activities, tasks to be performed,
respective responsibilities of the Employer and the Consultant,
and expected results and deliverables of the assignment.

27 Proposal The Technical Proposal and the Financial Proposal.

2.3. CLARIFICATIONS AND AMENDMENTS TO RFP DOCUMENTS

2.3.1. Bidder/s may request a clarification of any of the RFP documents prior to pre-bid
meeting indicated in the Data Sheet. Any request for clarification must be sent in
writing to the Executive Engineer at address indicated in the Data Sheet so as to reach
three days prior to the meeting to the specified address. These would be clarified with
the pre-bid minutes without identifying its source.

2.3.2. A prospective bidder requiring any clarification of the bidding documents may notify
the Employer in writing or by fax (hereinafter, the term "fax" is deemed to include
electronic transmission such as facsimile, cable and telex) at the Employer's address
indicated in the Invitation for Bid.

2.3.3. The Employer will respond to any request for clarification about RFP. The purpose of
the meeting shall be to clarify issues and to answer questions on any matter that may
have been raised by the prospective bidders in writing and received by the Employer’s
office.

2.3.4. Non-attendance at the Pre-bid meeting will not be a cause for disqualification of the
bidder.

2.4. PREPARATION OF THE PROPOSAL

2.4.1. A Bidder’s Proposal (the Proposal) will consist of two (2) components

(i) The Technical Proposal, and

(ii) The Financial Proposal

2.4.2. All related correspondence exchanged by the Bidder/s would also form part of the
Proposal.

2.4.3. Technical and Financial Proposal should be online submission.

Signature of Bidder/s Executive Engineer, GHB. Page 15

2.4.4. The Technical Proposal should clearly demonstrate the Consultant’s understanding of
the assignment requirements and capability and approach for carrying out the tasks set
forth in the TOR through the nominated experts.

2.5 ELIGIBILITY AND METHOD OF SUBMISSION OF RFP

(1) Reputed and well established Firms/Individuals registered as legal entity in India who
dealt with Project Management consultancy Services having experience of minimum Ten
years in handling high-rise building Projects and having permanent qualified Engineers
like structural, civil, mechanical, electrical, services design engineers etc. in related fields
for Construction activities.
(2) The offers required to be uploaded through E-Tendering i.e. electronic form in TWO BID
system namely (1) Technical Bid & (2) Financial Bid which shall be submitted in
electronic format through online only. Employer will not be responsible for non
submission/uploading of offer in time due to electronic/electrical or any reason.
(3) First Technical Bid giving Pre-qualification details and documents thereof (BID-I).
Second Bid contains the financial bid and relevant details thereof. (BID-II)

(i) Bidder shall have to upload their offer, i.e. Pre-qualification Bid as well as Technical
Bid & Price Bid and the document completed in all respects should be submitted in
Electronic formats only after having been digitally signed, along with all necessary
documents as mentioned.

(ii) Bids of only those bidders who have submitted all information, statistical details as
required in the bid document through E Tendering will be considered.

(iii) Proposals not bearing digitally signature will not be accepted.

(iv) If the bidder desires any verification/ clarification on ambiguity found in the bid
document same shall be furnished within stipulated time limit.

(v) Pre-qualification bid of all proposals received within time limit as mentioned in (2)
above will be opened at The Office of the Superintending Engineer (2), Gujarat Housing
Board, Pragatinagar, Naranpura, and Ahmedabad, in the presence of the Consultant or
their authorized Representative, as specified in the Notice.

(vi) Pre-Bid will be held in the Conference room of the Gujarat Housing Board,
Pragatinagar, Naranpura, Ahmedabad. Bidders may request a clarification on any of the
proposal document, but the same should be submitted in writing to the client's address
and should be submitted latest by three clear days prior to the date of pre-proposal
conference.

Signature of Bidder/s Executive Engineer, GHB. Page 16

(vii) Requests received within stipulated time will be answered at the time of Pre-proposal
Conference/with Minutes of the pre-bid meeting. Copies of the client's response will be
uploaded online, including description of the queries but without identifying the source.
Please note that late submission of request for clarification by any bidder shall not be
responded to.

2.6 SELECTION PROCESS.

(1) The selection process will be done in a transparent manner and carry out evaluation of
proposal on the basis of mandatory requirement for general and specific criteria and
scoring criteria specified in the section.

(i) Based on the information supplied in the RFP, firms would be qualified & short-listed
by the committee with reference to the eligibility criteria and only the short listed
(Technically Qualified) firms would be invited to be present at the time of opening of
financial proposal.

NEGOTIATION:-
2.6.1 Negotiations/ Discussion, if any will be held in the office of the Housing
Commissioner, Gujarat Housing Board, Ahmedabad or Tender committee or by any
higher authority situated at Gandhinagar. Representatives conducting negotiations on
behalf of the Consultant must have written authority to negotiate technical, financial,
and other terms and conclude a legally binding agreement.

2.6.2 The technical negotiations cover the Consultant’s Technical Proposal, including the
proposed technical approach and methodology, work plan, staffing schedule,
organizational arrangements, and any suggestions made by the Consultant or the
employer to improve the implementation of the assignment. Negotiations will not
result in substantial modifications to either the Consultant’s Technical Proposal or the
TOR.

2.6.3 The financial negotiations will generally fine-tune duration of expert’s inputs and
quantities of out-of-pocket expenditure items may be increased or decreased from the
relevant amounts shown or agreed otherwise, in the Financial Proposal. Unless
exceptional circumstances exist, the details of experts’ remuneration and specified unit
rates for out-of pocket expenditures will not be subject to negotiations.

Signature of Bidder/s Executive Engineer, GHB. Page 17

 2.6.4 The consultant shall confirm the modifications made in his proposals in writing within
three days of conclusion of negotiations without changing the content of technical
proposal and requirements.

2.6.5 If contract negotiations are unable to be concluded for any reason, the employer will,
at its discretion, commence negotiations with the second lowest bidder.

2.6.6 During negotiations the PMC's must be prepared to furnish the detailed cost breakup
and other clarifications to the proposals submitted by him, as may be required. If the
negotiations with this consultant are successful, the award will be made to him.

TENDER FEE AND EARNEST MONEY DEPOSIT:-

2.6.7 RFPS documents are available at web site. visit www.nprocure.com.

2.6.8 Tender fee Rs. 2400/- (Not refundable) by DD/Bankers cheque in favour of the
“Executive Engineer, Gujarat Housing board, AHMEDABAD.” payable at
AHMEDABAD. DD/Bankers cheque issued after the last date of submission of bid shall
not be considered or accepted.

2.6.9 The tenderers are requested to furnish EMD through Demand Draft in favor of
“Executive Engineer, Gujarat Housing Board, Ahmedabad” payable at Ahmedabad.
And it will be submitted in electronic format online (by scanning) while uploading the
Bid.

2.6.10 Offers of only those bidders shall be opened whose Tender fee & EMD are
received electronically & physical, However for the purpose of realization of both
D.D. bidder shall send the same in physical form (in original) so as to reach on the
date shown in notice during the office hours at the Executive Engineer, Ahmedabad,
by post or hand delivery.

2.6.11 The G.H.B. reserves the right to reject any or all the tenders without assigning
any reasons therefore.

PRE-BID MEETNG
2.6.12 Pre-Proposal meeting will be held on date: - 21/03/2022 at 12:00 hrs in the
Conference Room, Gujarat Housing Board, Pragatinagar, Naranpura, Ahmedabad
380 013. Consultants may request a clarification on any of proposal document but
Signature of Bidder/s Executive Engineer, GHB. Page 18
 the same should be submitted in writing by R.P.A.D. Post on the client’s address and
should be submitted latest before three days of Pre-Bid meeting. Consultant may also
request clarification through hard copy submission on day of pre bid meeting before
18:00 hrs. Request received within stipulated time will be answered at the time of
pre-bid meeting/with Minutes of Pre-Bid Meeting.

2.6.13 Absent at the pre-bid meeting will not be a cause for disqualification of a bidder.

2.6.14 Copies of client’s response will be uploaded online, including description of the
queries but without identifying the source. The clarifications and amendments if any
will be uploaded on the website www.nprocure.com. Please note that late submission
of request for clarification by any consultant shall not responded to.

Signature of Bidder/s Executive Engineer, GHB. Page 19

3.00 ELIGIBILITY CRITERIA FOR QUALIFICATION

To qualify, the consultant must have to satisfy the following Mandatory

(General & Specific) qualifying requirements.

GENERAL REQUIREMENT
(a) The Firm must have an office in India, operating for minimum last 10 Years and should
be registered under Indian companies Act. 1956 and subsequence amendments time to
time. for last 10 years (a copy of notarized true copy for certificate of incorporation and
PAN Card must be furnished with technical proposal)

(b) The Firm should not have been blacklisted by any Government / Non-Government /
Private Agencies/organizations/Institutions and Funding Agencies in the last 10 years. ( A
copy of the affidavit on Rs. 300 stamp must be furnished with technical proposal)
(c) The experience and financial capability of parent company shall not be considered if the
bid is submitted by Indian Subsidiary.
(d) Firms are not allowed to form Joint venture or Consortium with other Firms. Subletting or
subcontracting of any part of work except survey and soil investigations is not permitted. (
A copy of self declaration on authorized letter pad must be furnished with technical
proposal)
(e) Experience of personal working presently in consultancy organizations shall only be
considered.

SPECIFIC REQUIREMENT
(i) The Firm shall have a minimum Average Annual Turnover of 50% of Rs. 5,00,00,000/- in
last 3 (three) financial years. (Audited Balance sheet from certified Chartered
Accountant to be furnished)
(ii) Firm must have successfully implemented total 1,00,000 sqmt. Carpet area projects with
high rise buildings minimum (i.e. G/P+7 or higher) height as a PMC for construction
supervision/Project management services & commissioning of the system for projects in
India during last 7 years. (Furnish a notarized true copy of performance certificate
issued by the Owner/Employer not below the rank of Executive Engineer with mentioned
year of work executed, carpet area or built up area, G/P+7 or higher building height).

Signature of Bidder/s Executive Engineer, GHB. Page 20

(iii) The Firm should have experience in Architect, structural, MEP design Supervision of at
least one high rise building of G/P+7 or above Project of the value of not less than Rs.
100 Crores in last 7 Years.

In case consultant fails to satisfy the above requirements, the bid shall be considered non
responsive and shall not be considered for further evaluation and the consultant shall be
disqualified at the stage.

Signature of Bidder/s Executive Engineer, GHB. Page 21

 Scoring Criteria
The relevant experience of the firm shall be evaluated based on the marking system as
under. The consultant shall have to satisfy the following criteria and as per the
performance, marking shall be given and accordingly evaluation shall be made.
Group Parameter Max. Criteria
No Score
1 Relevant 50 1. Experience in High rise Residential/Township
Experience of the projects
Consultant’s Firm A > 80 Crores project (10 marks per Project) 5 50
in Projects
last 7 years in India
B > 60 Crores projects. (7.14 marks per 50
Project) 7 Projects
C > 40 Crore projects. (5 marks per Project) 10 50
projects

2 Experience in 10 A Conventional + material specified in SOR 06

structural design B Alternative technology in addition to 04
of high rise conventional (e.g. pr-cast/alternative
building using technology design in residential)
alternative 02 project ( 02 marks per project)
Technology
(other than
Traditional)

3 Proposed 10 Understanding TOR 05

methodology and Quality of methodology 05
work plan

4 Relevant 50 Personal No Mark per person total

experience of the of marks
key personal pers
on.
Project manager 1 10 10
Resident Construction 1 10 10
manager
Sr. Structure Engineer 1 10 10
Sr. Architect 1 10 10
MEP Engineer (01 for 3 02 06
each field. i.e.
Mechanical-01
Electrical-01, Civil-01
for plumbing
Environment Engineer 1 04 04
Total 120
Note:- The consultant shall have to secure minimum 60% marks in each group mentioned
above and total of all the three groups shall be minimum 60%.

Signature of Bidder/s Executive Engineer, GHB. Page 22

 PART-I :-
Project monitoring and Engineering REVIEW & APPROVE services cell with following
staff to be established at Ahmedabad for overall monitoring and engineering REVIEW &
APPROVE services of the project
(A) KEY PERSONAL
Sr. Position Min Minimum mini. Experience field
No. Nos. qualification Experien
ce
1 Project Manager 01 B.E. / B.Tech 15 yrs In design/execution of
(Team Leader) with high rise building
M.E./M.Tech./ projects including
M.B.A in minimum 05 years
construction experience as Project
industries manager/Team leader
having experience in
design and execution of
high-rise building
projects
2 Sr. Structural 01 M.E./M.Tech in 10 yrs In structural design of
Engineer structure high-rise building
Engineering projects including pre-
cast/alternative
technology design in
residential
3 Sr. Architect 01 B. Arch. 10 yrs. In architect design of
high-rise building
projects
4 Environment Er 01 M.E./M.Tech in 5 yrs In construction of high-
Environment rise building, worked as
Engineering a Environment Engineer
5 MEP Engineer 1 for B. E. in 5 yrs In design of high-rise
each relevant field building projects
field i.e.
Mechanical-01
Electrical-01,
Civil-01 for
plumbing
PART - II FIELD LEVEL STAFF
(A) KEY PERSONAL
1 Resident 01 B.E./B. Tech. 10 yrs. In construction of high-
construction in civil rise building
manger Engineering
(B) SUPPORTING STAFF
1 Site Engineer 01 B.E./B. Tech. 05 yrs. In construction of high-
in civil rise building

Signature of Bidder/s Executive Engineer, GHB. Page 23

 Engineering
2 MEP Engineer 03 B.E./B.Tech 05 yrs. In construction of high-
for each field in relevant rise building
i.e.Mechanical-01 field i.e.
Electrical-01, Mechanical-
Civil-01 for 01
Electrical-01,
plumbing
Civil-01 for
plumbing
3 Safety Engineer 01 B.E./B.Tech 05 yrs. In construction
with post supervision and worked
diploma in as a Safety Engineer of
Industrial high-rise building
safety
4 Quality 01 B.E./B. Tech. 05 yrs. In construction
Engineer in civil supervision and worked
Engineering as a Quality Engineer of
high-rise building
5 Fire Fighting 01 B.Sc. or 05 yrs. In construction
Experts Diploma in supervision and worked
fire as a Fire Fighting
technology Experts of high-rise
building

Note:
1. Nos. of Key personal and supporting staff may vary as per actual site requirement.
2. Agency has to deploy the staff as and when required and as per instructions of Engineer in-
charge.

Team Composition
(A) Key Personnel
All the key staff proposed shall be regular full time employees of the firm for not
less than 12 months prior to date of submission of the proposal. Furnish a
notarized true copy of the TDS/PF statement proposed staff shall be shall be
attached as a proof is essential with all required documents i.e. Curriculum Vitae,
Degree Certificate, Experience certificate of client…etc and HR certificate for
proposed key staff personnel.
(B) Supporting staff
Details of supporting staff should be submitted immediately after award of the
work. Furnish a notarized true copy of the TDS/PF statement proposed staff shall

Signature of Bidder/s Executive Engineer, GHB. Page 24

 be shall be attached as a proof is essential with all required documents i.e.
Curriculum Vitae, Degree Certificate, Experience certificate of client…etc and
HR certificate for proposed supporting staff.

Signature of Bidder/s Executive Engineer, GHB. Page 25

PREPARATION OF PROPOSALS :
 Consultants are requested to submit a Proposal in two bids viz, Technical
and Financial.

Technical Proposal:
 In preparing the Technical Proposal, consultants are expected to examine
the documents comprising this RFP in detail. Material deficiencies in
providing the information requested may result in rejection of a Proposal.
 The technical proposal should clearly demonstrate the consultants
understanding of the assignment requirements and capability and approach
for carrying out the tasks set forth in the RFQ.
 While preparing the Technical Proposal, consultants must give particular
attention to the following :
 The assignment carried out by individual staff member or any associates
prior to joining the Firm of consultant cannot be called as the experience of
the Firm but may be referred to in the curriculum vita of staff proposed for
the services.
 Key professional staff proposed shall be permanent employees of the Firm
or have an extended and stable working relation with it.
 Proposed professional staff must have at least the experience indicated in
the Data Sheet, preferably under conditions similar to those prevailing in
the country of the Assignment.
 Alternative professional staff shall not be proposed, and only one
curriculum vita (CV) may be submitted for each position.
 Reports to be issued by the consultants as part of this assignment must be
in the language(s) specified in the Data Sheet. It is desirable that the Firm's
personnel have a working knowledge of the client's national / local
language.
 The Technical proposal should provide the following information using the
attached Standard Forms (Section-3):
 A brief description of the Firm's organization and an outline of recent
experience on assignments (in annexed Form) of a similar magnitude and

Signature of Bidder/s Executive Engineer, GHB. Page 26

 nature and present workload.
 Any comments or suggestions on the Request for Proposal and on the data,
a list of services, and facilities to be provided by the Client (in annexed
Form).
 A description of the methodology and work plan for performing the
assignment (in annexed Form).
 The list of the proposed staff team by specialty, the tasks that would be
assigned to each staff team member, and their timing (in annexed Form).
 CVs must be recently signed by the proposed professional staff on Firms
letter pad and the authorized representative submitting the proposal. Key
information should include educational qualification, number of years
working for the Firm/ entity, and degree of responsibility held in various
assignments in the past 10 to 15 years (in annexed Form)
 Notarized true copy of TDS and PF statement for each key staff to be
provided. (in annexed Form)
 Estimates of the total staff effort (professional and support staff; staff time)
to be provided to carry out the Assignment, supported by bar chart
diagrams showing the time proposed for each professional staff team
member.
 Forms for specific Project Experience Section.
 The Technical Proposal shall not include any financial information.

Financial Proposal:
 In preparing the Financial Proposal, consultants are expected to take into
account the requirements and conditions of the RFP documents. The
Financial Proposal should follow Standard Forms.
 It lists all costs associated with the Assignment are deemed to be included
in the financial offer, such costs could be (a) remuneration for staff
(foreign and local, in the field and at headquarters), and (b) reimbursable
such as subsistence (per diem, housing), transportation (international and
local, for mobilization and demobilization), services and equipment
(vehicles, office equipment, furniture, and supplies), office rent, insurance,
printing of documents, surveys; and training, if it is a major component of

Signature of Bidder/s Executive Engineer, GHB. Page 27

 the assignment.
 The Financial Proposal shall be inclusive of all the taxes (except service
tax) social security, duties, fees, levies, and other impositions imposed
under the applicable law, on the consultants, the sub-consultants, and their
personnel.
 Consultants may express the price of their services in the currency of
Indian Rupee only.
 Commissions and gratuities, if any, paid or to be paid by consultants and
related to the Assignment will be borne by the consultant.
 The Data Sheet indicates how long the proposals must remain valid after
the submission date. During this period, the consultant is expected to keep
available the professional staff proposed for the assignment. The Client
will make its best effort to complete negotiations within this period. If the
Client wishes to extend the validity period of the proposals, the
consultants who do not agree have the right not to extend the validity of
their proposals.
 The financial proposal shall be quoted on per sqm. Basis of carpet area for
Project Management and construction supervision Consultancy Services
as given in the price bid. Payment shall be paid as per payment schedule.
The costs shall be given inclusive for phases of work, i.e.
 Engineering REVIEW & APPROVE
 Construction Supervision Services, and
 Defects correction supervision
 The Period for the Pre-contract work is assumed at four weeks and shall
be used to ensure that all head (branch) office and site staff to be involved
fully understands
 The Contract Agreement
 The construction contract documentation
The activities and tasks required under their proposed position
 The particular procedures and ways of interaction with the Employer
and the contractor Checking and approval of detailed designs of civil
(Architectural & structural designs) & electro mechanical equipment
etc.
 The period shall also include for the consultant's mobilization prior to

Signature of Bidder/s Executive Engineer, GHB. Page 28

 the contractor entering the site. The consultant shall mobilize
immediately after entering the contract agreement.
 The time period for completion of various projects ranging from 12 to
36 months as shown below in the table
S
r. Indicative
Time Limit In months for
N Location Carpet area
construction
o (in sqm.)
.

180 HIG Suramya Appartment + 195 HIG The time limit of PMC
1 62608
Amar Appartment at Narapura
shall be considered as
2 132 LIG Anandvihar at Vastrapur 8433.2 below:
3 270 MIG Utsav Appt at Vadaj 19850 The time limit of PMC
4 456 LIG Ekta Appartment at Khokhra 13680 shall be considered as
5 84 HIG, Nidhi Appt. at Narapura 16654 “Time limit for
192 MIG, Satyam Appartment Sector 24 + 10209.6 execution of work from
6 919 Sq.mt plot area At 24 LIG Sector 28 at start of actual physical
Gandhinagar
work at site as per
contractor’s work
270 + 30 HIG + 18 Shops, Nirmal Appt. at
7 37969.84 order.
Naranpura
Note: - The work order
276 LMIG Satyam Apt. Sola Road, to PMC of individual
9 23562.40004
Ahmedabad site shall be released by
1 concern division as and
M-5 Shastrinagar Apt., (72 MIG Flat) 9 14976
0 block, Naranpura, Ahmedabad when finalized by
competent authority.
1 228 MIG VishramPark Apt. Wadaj,
26004 After work order PMC
1 Ahmedabad
have to start the
24 LIG Ravi Appt. Central Sector + 192
1 MIG Shanti Apt. Central Sector + 64 MIG
services and approval
19147.2 of drawings but, time
2 Flat Unnati Apt. M-5 type Naranpura,
Ahmedabad limit will start after
1 8 HIG + 8 Shops Chandra Apt. Sola
actual physical start of
824.8 PMC work (time limit
3 Road, Ahmedabad
shown on data sheet
1 312 HIG Rameshwar Apt., Sola road, (section 7, pg no. 40).
25022
4 Ahmedabad
No compensation for
1 24 LIG Kiranpark Apt. Wadaj, delay, if project gets
1128
5 Ahmedabad delayed for whatsoever
1 384 MIG Surya Apartment Part 1,2,3, Sola reasons.
19776
7 Road, Ahmedabad
TOTAL 299845

Signature of Bidder/s Executive Engineer, GHB. Page 29

  If it is required to extend contract due to any reason, extra payment will not be made
for extended time.
Following Works are envisaged during construction supervision period.
 Inspection of materials and equipments.
 Over all supervision of Construction activities, taking measurement & preparation
of bill, certification of bills, monitoring of progress of work, submission of
periodical progress report, monitoring of Quality Assurance Programme, inspection
of materials and equipment at site as well as factory site (manufacturing unit),
satisfactory certification of work and satisfactory completion certificate of the
project.
 Monitoring towards Commissioning of projects
 Full Supervision of all construction activities, preparation & certification of bills.
 Monitoring of progress of works, submission of periodical reports, monitoring of
quality assurance programs, inspection of materials and equipment at site of work
as well as factory site.
 Satisfactory completion certificate of projects.
 Commissioning of projects with respect to external services.
 Periodical Monitoring of defect correction during execution and up to 12 months
from the date of issue of completion certificate.
 Guide GHB and confirm the drawings to submit local authorities for local/statutory
approval.
 Suggest and implement remedial measures as a part of quality assurance if any test
results are found not as per require norms/specification/IS code. Full supervise
remedial measures.
 Full witness of all materials tests.
 Monitor project schedule & inform agency for mobilization of extra resources to
complete the work within time schedule.
 Prepare daily progress report with respect to construction schedule.
 Implement EHS policy at site.
 Prepare check lists for all activities before, during and after execution & implement
at site.
 The “Defects Correction Supervision” will be of duration of 12 (Twelve) months
from the date of issue of the certificate of completion to the contractor. During this
period, permanent presence of Agency staff on site is not necessary. However,
Agency Personnel shall visit all site at least once in a month and submit report.
Further Agency personnel should be readily available for a site visit at any time on
48 hours notice by the Client when ever required.
 Engineering services including design.

(c) Consultant’s price proposed shall include the followings.

Set up of project monitoring and engineering approval cell at Ahmedabad.

Signature of Bidder/s Executive Engineer, GHB. Page 30

  Professional staff at site office:

All decision making key personals shall be deployed by the consultant at site
office. The rates hereto shall be all inclusive per staff member and month, and
cover basic salary, social charges (incl. pension fund and similar payments),
overheads (incl. tax and insurance liabilities, sickness, holiday and bonus
payments, charges for support staff office and backstopping, etc.) consultant's
fees and any other accountable and variables. The rate shall also include staff
required by consultant at head and branch office for their own general
administration and engineering REVIEW & APPROVE services Charges for
travel of staff from home base to site and field allowances for boarding and
lodging, etc. shall also be covered.

 Transportation

The rates here to shall be all-inclusive per vehicle type per month and cover
rent/depreciation, running and maintenance, driver's wages, charges and
allowances, consumables and any other accountable and variables.

 Site office and equipment

The rates hereto shall be all-inclusive per month and cover rent/ depreciation,
operation, running and maintenance, internet facility, costs for document
reproduction, communication, support staff like computer operator with
AutoCAD knowledge, draughtsman, tracers, office staff, computer operator,
etc. and any other accountable and variables.

 Other expenses (if any)

(To be specified by consultant in his financial proposal) All costs and rates
quoted shall be fixed for the duration of the contract agreement, except as
otherwise provided for therein. Any costs not entered shall not be payable,
except as otherwise provided for in the contract agreement.

Signature of Bidder/s Executive Engineer, GHB. Page 31

4.00 SUBMISSION, RECEIPT, AND OPENING OF
PROPOSALS:
4.1 The original Proposal (Technical Proposal and Financial Proposal) shall be
submitted electronically.
4.2 An authorized representative of the Firm initials all pages of the Proposal
submitted in hard copy. The representative's authorization is confirmed by a
written power of attorney accompanying the proposals.
4.3 Bid processing fees and earnest money deposit shall be submitted to the client as
shown in Data sheet
4.4 The technical proposal and financial proposal must be uploaded online on or
before the time and date stated in the data sheet. All online submission shall be in
PDF portable document format or joint photographic experts group (JPG)
4.5 After the deadline for submission of proposals the technical proposal shall be
opened immediately by the Authorized representative of GHB. The financial
proposal shall remain encrypted with a respectable public auditor or independent
authority until all submitted proposals are opened publicly, as decided by the
client.
4.6 A consultant should submit only one proposal if a consultant submits or
participate in more than one proposal for the same project such a consultant shall
be disqualified.
4.7 The tenders shall be rejected outright if:
a) Tender is in the name of person or firm who is not a consulting
firm.
b) Tender fees and Earnest Money Deposit not received in the time
prescribed by GHB
c) Offer submitted in physical form.
d) If the consultant has quoted rates with additional condition and
counter conditions
e) In case of any deviation in the terms of reference, terms and
conditions of the tender.
f) If the tender is not digitally signed by the consulting firm.
g) If the “Technical Bid” of any firm is decided as non-responsive the
“Price Bid” of that firm shall not be opened
h) If the rate are not unworkable.

Signature of Bidder/s Executive Engineer, GHB. Page 32

5.00 PROPOSAL EVALUATION:

5.1 General:

From the time the bids are opened to the time the contract is awarded any effort made by
the Firm to influence the Client in the Client's proposal evaluation, proposal comparison
or contract award decisions may result in the rejection of the consultant's proposal.

5.2 Evaluation of Technical Proposals:

The individual member of the evaluation committee appointed by the Client will carry
out the evaluation of proposals on the basis of mandatory requirement for general and
specific criteria and scoring criteria specified in the eligibility criteria for qualification.
Each responsive proposal shall be preliminarily evaluated to assess their performance
and their capability with respect to mandatory requirement for general and specific
criteria. Based on this evaluation of responsiveness of bid shall be decided. The
consultant do not satisfy this mandatory requirement, their bid will be considered non
responsive. No further evaluation shall be made for such bid and the consultant
disqualifying for further evaluation. Each responsive proposal shall be further evaluated
for technical content and will be given a technical score (St). Any proposal found
unsuitable, shall be rejected at this stage if it fails to achieve the minimum technical
score indicated in the eligibility criteria for qualification. The Client shall notify
consultants of the rejection of their Technical Proposal online indicating that & their
Financial Proposals shall remain unopened after completing the selection process.

For technical scoring a weightage of 120 marks is assigned. To qualify technically, it is

required that a consultant should score minimum 60% marks in the following three
individual parameters (group) and at least 60% overall.

5.3 First Stage Evaluation for qualification:

The qualification of the consultants offer shall be based on mandatory qualifying

requirement and further by marking system proposed as under:
Group Maximum
No Category marks
Relevant Experience of the Consultant’s Firm in last ten years in
1. India 50
Relevant Experience in structural design of high-rise building
2. using alternative technology (Other than traditional) 10

Signature of Bidder/s Executive Engineer, GHB. Page 33

 3. Proposed Methodology and Work Plan 10
4. Relevant Experience of the Key Personnel 50
Total 120

Any proposal not complying with the instructions or is poorly presented or has
Omissions shall be liable to rejection at this stage.

5.4 The consultant who scores (Technical Stage ) 60 % marks in each group and 60 %
overall marks as stated here in above shall be post qualified and included in the short list
for opening and evaluation of their financial proposals.

5.5 Public Opening and Evaluation of Financial Proposals;

After the completion of technical evaluation, The Client shall notify the successful
consultants that they have secured the minimum qualifying mark, indicating the date and
time set for opening the Financial Proposals.

The Financial Proposals shall be opened publicly in the presence of the consultants'
representatives who choose to attend. The name of the consultant, the quality scores, and
the proposed prices shall be read aloud when the Financial Proposals are opened.
For financial evaluation, the total lump sum fee indicated in the Financial Proposal shall
be considered. GHB will determine whether the Financial Proposals are complete,
qualified and unconditional. The cost indicated in the Financial Proposal shall be deemed
as final and reflecting the total cost of services. Omissions, if any, in costing any item
shall not entitle the Firm to be compensated and the liability to fulfill its obligations as
per the RFP within the total quoted price shall be that of the Consultant’ Firm

5.6 AWARD OF CONTRACT :

The allocation of the consultancy work will be decided by competent authority of client
without any prejudice to any consulting agency.

5.7 CONFIDENTIALITY :

Information relating to evaluation of proposals and recommendations concerning awards

shall not be disclosed to the consultants who submitted the proposals or to other persons not
officially concerned with the process, until the winning Firm has been notified that it has
been awarded the contract.

5.8 Mode of execution

Signature of Bidder/s Executive Engineer, GHB. Page 34

 The works of High rise building are spreader over entire Gujarat state. A number of
works are to be taken up simultaneously in the state. Therefore , the online tenders for
consultancy work is invited at the level of head office of GHB The receipt of tenders,
evaluation of the bid, EMPANELMENT and award of work shall be processed at head office
of GHB The successful consultant shall execute the agreement for consultancy work with the
Executive Engineer, GHB, Ahmedabad. However the actual work shall be performed with
the concerned Executive Engineer of the project. The Executive Engineer, GHB, Ahmedabad
shall issue the orders to the consultant stating the name of the project, location along with the
name of concerned Executive Engineer in charge of the project. The consultant shall be
responsible to the concerned officers in charge of the work for the implementation of
consultancy work. The performance of the consultant shall be monitored, REVIEW &
APPROVED based on the report of project in charge of officers.

Signature of Bidder/s Executive Engineer, GHB. Page 35

6. SCHEDULE OF PAYMENT AT STAGES APPLICABLE FOR
CONSTRUCTION SUPERVISION OF REDEVELOPMENT OF
OLD COLONY

Name of work: EMPANELMENT FOR PROJECT MANAGEMENT

CONSULTANCY (PMC) SERVICES INCLUDING
CONSTRUCTION SUPERVISION FOR REDEVELOPMENT OF
OLD COLONY AT VARIOUS PLACES FOR GUJARAT HOUSING
BOARD
Sl. Individual Cumulative
Description
No. in %age in %age
Submission and approval of all Architectural drawings, layout, building
1 plans containing all details, specifications required for execution of work 0.25 0.25
including development plans.
Submission and approval of all structural design and drawings for sub-
2 structure and superstructure, ancillary structures complete and other 0.25 0.50
works to be executed at site for its completion.
Submission and approval of all MEP services design, schematic plans and
3 0.25 0.75
drawings.
(i) EIA Clearance from GPCB / CPCB, approval of plans from
MC / GWSSB / Service Providor (DISCOM) / GFS etc. / B.U. 0.15%
4
plan
(ii) Execution of Operation Phase of EIA 0.10% 0.25 1
(i) Completion of R.C.C. frame structure/erection up to footing & Tie Beam 4 5
(ii) Completion of R.C.C. frame structure/erection up to plinth level 6 11
(iii) Completion of R.C.C. frame structure/erection up to 1 st Floor level. 6 17
(iv) Completion of R.C.C. frame structure/erection up to 2nd Floor level 6 23
5
(v) Completion of R.C.C. frame structure/erection up to 3 rd Floor level 6 29
(vi) Completion of R.C.C. frame structure/erection up to 4th Floor level and
6 35
above
(vii) Completion of R.C.C. frame structure/erection up to 5 th Floor level 6 41
(i) Completion of masonry, lintel, chajja etc. up to 1 st Floor level 1 42
(ii) Completion of masonry, lintel, chajja etc. up to 2nd Floor level 1 43
6 (iii) Completion of masonry, lintel, chajja etc. up to 3 rd Floor level 1 44
(iv) Completion of masonry, lintel, chajja etc. up to 4th Floor level 1 45
(v) Completion of masonry, lintel, chajja etc. up to 5 th Floor level and above 1 46
Providing/Fixing Door Shutters, Balcony railing, S/C railing,
Window/Ventilation grills and other fabrication works.
(i) From Ground to 1st Floor 0.50%
nd
(ii) 2 Floor 0.50%
7 rd
(iii) 3 Floor 0.50%
th
(iv) 4 Floor 0.50%

(v) 5th Floor and above 0.50% 2.50 48.50

Signature of Bidder/s Executive Engineer, GHB. Page 36

 Internal plaster
(i) From Ground to 1st Floor 0.50%
(ii) 2nd Floor 0.50%
8
(iii) 3rd Floor 0.50%
th
(iv) 4 Floor 0.50%
(v) 5th Floor and above 0.50% 2.50 51
9 External Plaster 2 53
Internal all type Flooring i/c skirting, dedo, kitchen platform etc.
(i) From Ground to 1st Floor 2.00%
(ii) 2nd Floor 1.75%
10 rd
(iii) 3 Floor 1.75%
th
(iv) 4 Floor 1.75%
(v) 5th Floor and above 1.75% 9 62
Internal water supply
(i) From Ground to 1st Floor 0.20%
nd
(ii) 2 Floor 0.20%
11 rd
(iii) 3 Floor 0.20%
th
(iv) 4 Floor 0.20%
(v) 5th Floor and above 0.20% 1 63
Sanitary Work
(i) From Ground to 1st Floor 0.20%
nd
(ii) 2 Floor 0.20%
12 rd
(iii) 3 Floor 0.20%
th
(iv) 4 Floor 0.20%
(v) 5th Floor and above 0.20% 1 64
Electrification works
(i) Internal Electrification work 1.00%
(ii) External Electrification work, streetlight, pump room
4.00%
accessories
(iii) D.G. Sets 0.50%
(iv) Fire Fighting System 1.50%
13 (v) Rooftop Solar Panel System 1.00%
(vi) Tube well with all other miscellaneous work 0.50%
(vii) Lift: - (a) Procurement of relevant machinery and
4.50%
material at site of work
(viii) Lift: - (b) Erection of lift, testing and commencement
4.00%
of lift
(ix) Grey Water Treatment Plant with all infrastructure 2.00% 19 83
(i) Internal finishing work as specified in Tender (Putty,
1.00%
14 Paint)
(ii) External paint as specified in Tender 1.00% 2 85
15 P/F doors/windows/Ventilation fittings and fixtures i/c glass panes 5 90
External campus Water supply, Storm water Drain, Sewerage i/c S.F.R.C.
16 covers, C.C. Path, Roads, Paver blocks, Pump room building, Parks i/c earth 3 93
filling etc.

Signature of Bidder/s Executive Engineer, GHB. Page 37

 17 Boundary wall with necessary gate etc. 1 94

18 Horticulture work i/c plantation and landscaping 1 95

Completion of all remaining items of work i/c handing over of flats defect
19 free in all respects, testing of all services to the satisfaction of Engineer-in- 1 96
Charge, and handing over of services to MC / GWSSB / GEB satisfactorily.
20 Modifications/alterations with as built drawings (as per monitoring Agency) 1 97
On getting BU permission from ULB and other mandatory permissions from
21 1 98
other Authorities (i.e. all final NOC if required)
Rectifications work as suggested / informed / instructed by PMC / GHB with
22 0.5 98.50
warranty certificates / guarantee bonds.
23 After handing over the scheme to Association and quarter end of RERA. 0.5 99
24 After handing over the DUs to beneficiaries - final bill 1 100

NOTE:

1. The work will proceed broadly as per the stages indicated above. However,
for work between two consecutive stages, the payment will be released for
the lower stage. If some work is not executed as per the above sequence and
later sequence is executed first, then the payment for that stage will be
released at the discretion of the Engineer-in-charge and his decision in this
regard shall be final and binding.
2. The above provisions are only to release stage payments. This may not be
quoted anywhere else.
3. The proportionate payment can be made for each stage only.
4. The above payment schedule is for seven floor building. The proportionate
payment can be made if numbers of floor are different. Individual percentage
payment of that stage will be distributed evenly w.r.t. proposed floors.

Signature of Bidder/s Executive Engineer, GHB. Page 38

7. DATA SHEET
Information to Consultant

Sr. Name of work : EMPANELMENT FOR PROJECT

No. MANAGEMENT CONSULTANCY
(PMC) SERVICES INCLUDING
CONSTRUCTION SUPERVISION
FOR REDEVELOPMENT OF OLD
COLONY AT VARIOUS PLACES
FOR GUJARAT HOUSING BOARD
1. Estimated Project Cost for PMC : --
2. Source of Funds : Gujarat Housing Board
3. The Employer/ Nodal Agency : Gujarat Housing Board
4. Representative/Contact Person : The Executive Engineer,
and Address of the Employer/ Gujarat Housing Board, Pragatinagar,
Communication Naranpura, Ahmedabad:380 013
5. Tender fee : Rs. 2400/- by Demand Draft of
Nationalized Bank or other banks as listed
in Tender Notice, payable at Ahmedabad
in favour of Executive Engineer, Gujarat
Housing Board, Ahmedabad.
6. Earnest Money Deposit : EMD by Demand Draft or Bank
Guarantee of Nationalized Bank or other
banks as listed in Tender Notice, payable
at Ahmedabad in favour of Executive
Engineer, Gujarat Housing Board,
Ahmedabad Payable at AHMEDABAD
from any bank listed. B.G. shall be valid
up to at least 180 days from the last date
of submission.
7. Project Implementation Period / : 3 years + 2years extension with mutual
Consultancy period agreement and without financial
implication to GHB
8. Bid Validity : 120 days from due date for submission of
bid.
9. Pre-bid meeting : On date: 21/03/2022 at 12:00 hrs in
the Conference Room, Gujarat
Housing Board, Pragatinagar,
Naranpura, Ahmedabad – 380013.
10. Physical Submission of Tender :
Up to Dt. 01/04/2022 up to 18.00 hrs.
fee & EMD
11. Opening of the Technical Bids : If possible, next working day
Signature of Bidder/s Executive Engineer, GHB. Page 39
 (Date & time)
12. Place of Opening of Bids : As per above Sr. No. 4
13. Evaluation of Technical Bids : As per Evaluation criteria
14. Security Deposit : 2.5% of Accepted Consultancy cost at the
time of Agreement & 2.5 % of Accepted
Consultancy cost will be recovered from
R.A. bill.
15. Performance Security(Bond) : 5% of Accepted Consultancy cost in form
of Bank Guarantee of any Nationalized
Bank.
16. Liquidated Damages for Delay : If established delay in approval of
drawings and delay in progress then
liquidated damages will not exceed Rs.
0.1% of contract value per day and will be
subject to max amount of 5% of contract
value.

Signature of Bidder/s Executive Engineer, GHB. Page 40

 FORM FOR

TECHNICAL PROPOSAL SUBMISSION FORM

(Location, Date)

From :( Name of Firm) To: (Name & Address of Client)

Ladies/Gentlemen:

Subject: EMPANELMENT FOR PROJECT MANAGEMENT CONSULTANCY (PMC)

SERVICES INCLUDING CONSTRUCTION SUPERVISION FOR
REDEVELOPMENT OF OLD COLONY AT VARIOUS PLACES FOR GUJARAT
HOUSING BOARD

We, the undersigned, offer to provide the Consultancy services for the above in
accordance with your Request for Proposal dated ------,. We are hereby submitting our Proposal
which includes this Technical Proposal, and Financial Proposal submitted online.
We understand you are not bound to accept any proposal you receive.

We remain,

Yours sincerely,

Authorized Signature:
Name and Title of Signatory:
Name of Firm:
Address:

Signature of Bidder/s Executive Engineer, GHB. Page 41

 FORM -1
INFORMATION ON CONSULTANCY FIRMS ORGANISATION

Sl. No. Information Details Remarks

1 Name of the Firm :
2 Email id/ phone no./ mobile no.
3 Year of incorporation : Certified copy of
incorporation to be
attached
4 Place of incorporation :
5 Type of organization :
(Partnership/Privately
held/Publicly held)
6 No. of years of operation in :
India
7 Areas of business :
8 Number of technical employee :
9 PF Registration number :
10 PAN Detail : Certified copy to be
attached
11 GST Number : Certified copy to be
attached
12 Brief profile of the firm : Separate document
may be attached

Authorized Signature:
Name and Title of Signatory:
Name of Firm:

Signature of Bidder/s Executive Engineer, GHB. Page 42

 FORM -2

ISO 9001 CERTIFICATION

Sl. No. Information Details Remarks

1 Name of the Firm :
2 Year of receipt of ISO :
Certification for the first time
3 Name of ISO Auditor :
4 Latest re-certification audit :
held in the year
5 Certified copy of the latest : To be attached
Certificate

Authorized Signature:
Name and Title of Signatory:
Name of Firm:

Signature of Bidder/s Executive Engineer, GHB. Page 43

 FORM -3

INFORMATION ON BLACKLISTING

Sl. No. Information Details Remarks

Attached affidavit on Rs.
1 Was the consultant firm ever : 300 stamp, in
blacklisted by any government case no history of
/ non-government / private blacklisting
agency/ organization/
institution / funding agency in
last 10 years?

Authorized Signature:
Name and Title of Signatory:
Name of Firm:

Signature of Bidder/s Executive Engineer, GHB. Page 44

 FORM -4

KEY PERSONNELS’ EMPLOYMENT DETAILS

Sl. Proposed Name of Date of No. of Number of years Permanent/

No. Position the Person Joining of years of of Service with Contract
Consultant’s experience the Consultant’s Employee
Firm Organization
1
2
3
4
5
..
..
..
..

Note:-
(1) Attach notarized true Copy of the TDS, PF statement, education certificates, experience certificate for
each of the proposed key staff as per the table above.
2) Above information shall be given for project monitoring cell at Ahmedabad and for each site separately.

Authorized Signature:
Name and Title of Signatory:
Name of Firm:

Signature of Bidder/s Executive Engineer, GHB. Page 45

 FORM -5

FINANCIAL INFORMATION OF CONSULTANT’S FIRM

2016-17 2017-18 2018-19 2019-20 2020-21

Annual turnover
from professional
fees of the
consultant ‘s firm
(Rs. Crore)

Note: Attach notarized true Copy of the audited Balance Sheet certified by Chartered Accountant

Authorized Signature:
Name and Title of Signatory
Name of Firm:

Signature of Bidder/s Executive Engineer, GHB. Page 46

 FORM -6
FIRM’S EXPERIENCE IN
HIGH RISE BUILDING PROJECTS (i.e. G/P+7 and higher) IN LAST SEVEN YEARS

Sr. Name of Project Project Client Project cost No. of Total Commissioning / Type of
No Location in Rs. Cr. storey Carpet area Commencement Consultancy
With address of Operation Services
Date FY
1
2
3
4
5
..
..
..
Total
Notes:
1. Only the works in which the consultant had offered their services for the consultancy work for project management services construction
supervision and inspection services, are to be listed.
2. Attach notarized true Copy of Client certificate shall be enclosed for each work incorporating all required details as above table, without client’s certificate, the
performance shall not be considered for evaluation.
3. Projects successfully implemented and commissioned between FY 2014-15 to FY 2020-21 are to be mentioned, chronologically.
4. Details of each project to be provided in form 8 attached.

Authorized Signature:
Name and Title of Signatory:
Name of Firm:

Signature of Bidder/s Executive Engineer, GHB. Page 47

 FORM -7

FIRM’S DETAILS OF WORKS ON HAND

Sr. Name of Project Project Client Project cost No. of Total Commissioning / Type of
No Location in Rs. Cr. storey Carpet area Commencement Consultancy
With address of Operation Services
Date FY
1
2
3
4
5
..
..
..
Total
Notes:
1. Only the works in which the consultant had offered their services for the consultancy work for project management services construction
supervision and inspection services, are to be listed.
2. Attach notarized true Copy of Client certificate shall be enclosed for each work, without client’s certificate, the performance shall not be
considered for evaluation.

Authorized Signature:
Name and Title of Signatory:
Name of Firm:

Signature of Bidder/s Executive Engineer, GHB. Page 48

 FORM -8
FIRM REFERENCE
IN HIGH RISE BUILDING PROJECTS IN LAST SEVEN YEARS

Assignment Name : Country :

Location within country : Professional Staff Provided by

Your Firm/ Entity (profiles) :

Name of Client : No. of staff :

Address : No. of Staff -Months; duration of

assignment :

Start Date Completion Date Value of consultancy

(Month/Year) : (Month/Year) : services:

Name of Associated Consultants, if No. of Months of professional Staff,

any : provided by Associated Consultants
:

Name of Senior Staff (Project Director/Coordinator, Team Leader) involved and

functions performed :

Narrative Description of Project :

Description of Actual Services* Provided by Your Staff :

Note. : Attached separate sheet for each work.

Authorized Signature:
Name and Title of Signatory:
Name of Firm:

Signature of Bidder/s Executive Engineer, GHB. Page 49

 FORM-9
FIRM’S EXPERIENCE IN STRUCTURAL DESIGN OF RESIDENTAIL HIGH RISE BUILDING WORKS
S.No. Name of Project Project No. of Claint Commissioning / Project Type Of
Project Location Cost Story Commencement Duration structure
with address Name Client’s of operation (Months)
Persons

Contact
Information

(Address,
Telephone, Fax
etc)

1. The project in which size of G+7 and above shall be mentioned.

2. Projects successfully implemented and commissioned between FY 2007-08 to FY 2017-18 are to be mentioned, chronologically.
3. Attach notarized true Copy of Client certification
4. Building constructed with load bearing walls, R.C.C. frame structure, R.C.C. cast in situ walls and slab monolithic construction will be considered as conventional.
Authorized Signature:
Name and Title of Signatory:
Name of Firm:

Signature of Bidder/s Executive Engineer, GHB. Page 50

 FORM – 10

FIRM’S EXPERIENCE IN STRUCTURAL DESIGN OF RESIDENTAIL HIGH RISE

BUILDING CONSTRUCTED WITH ALTERNATIVE TECHNOLOGY IN LAST SEVEN
YEARS
Client’s
Persons Description
Project Commissioning
Name No. Contact Project Of
Sr. Location Project Client /
of of Information Duration ALTERNATIVE
No with cost Name Duration
Project Story (Address, (Months) TECHNOLOGY
address (Months)
Telephone, USED
Fax etc)
Date FY

1. The project in which size of (minimum G/P+7 and above) shall be mentioned.
2. Projects successfully implemented and commissioned between FY 2014-15 to FY 2020-21 are
to be mentioned, chronologically.
3. Attach notarized true Copy of Client certification
Authorized Signature:
Name and Title of Signatory:
Name of Firm:

Signature of Bidder/s Executive Engineer, GHB. Page 51

 FORM -11

CONSULTANT’S PROPOSED METHODOLOGY AND WORK PLAN

Consultant’s Technical approach, methodology and work plan for this assignment are to be elaborated
in this sections, broadly under following sections:

a) Understanding of the TOR

b) Technical Approach and Methodology,
c) Work Program
d) Organization and Staffing

• The write up should explain Consultant insight with respect to the objectives of the assignment,
approach to the services, methodology for carrying out the activities and obtaining the expected
output, and the degree of detail of such output. The Consultant should also explain the
methodologies propose to adopt and highlight the compatibility of those methodologies for the
project envisaged.

• Consultants should propose the main activities of the assignment, their content and duration,
phasing and interrelations, milestones (including interim approvals by the Client), and
deliverables. The proposed work plan should be consistent with the technical approach and
methodology, showing understanding of the TOR and ability to translate them into a feasible
working plan. The work plan should be consistent with the suggested Work program of the
consultant

• Consultants should also propose the structure and composition of the proposed team, indicating
main disciplines of the assignment, the key expert responsible, and proposed technical and support
staff.

Signature of Bidder/s Executive Engineer, GHB. Page 52

 FORM -12
Team Composition and Task Assigned.
Task Man month
Number of years Assigned proposed
No. of Educational Number of years
Category Name employed with For
Staff Qualification of experience
the firm service of the
consultant

Note:- (i) Information for project management cell at Ahmedabad and for each project site shall be given in separate sheet.

Signature of Bidder/s Executive Engineer, GHB. Page 53

 FORM -13
FORMAT FOR CURRICULAM VITAE
1 Proposed Position :

2 Name :
3 Date of Birth :

4 Nationality :
5 Education :
(The years in which
various qualifications
were obtained must be
stated)

6 Other Training :
7 Languages and Degrees :
of Proficiency
8 Membership of :
Professional Societies
9 Countries/State of work :
Experience
10 Employment Record : (Starting with present position. List in
reversed order employment held)

Dates : From to
Employer :

Position Held and :

Description of Duties
11 Detailed Tasks Assigned : Work Undertaken Which Best Illustrates
(List of tasks one by one Capability To Handle The Tasks Pertaining
and support each task by To The Proposed Position
project experience on the
right hand side)

: (List project names, locations, years,

positions held, i.e. supervision engineer,
site inspector, etc. with exact duties
rendered and time spent on each project)

Signature of Bidder/s Executive Engineer, GHB Page 54

 2 Certification : I, the undersigned, certify that, to the best
of my knowledge and belief, this bio-data
correctly describe myself, my qualifications
and my experience.

I/We understand that any willful mis-statement described herein may lead to disqualification.

Signature of Named Person :

Authorized Signature: :

Name and Title of Signatory: :

Name of Firm: :

Note: Consultant presented in format other than this will be rejected

Signature of Bidder/s Executive Engineer, GHB Page 55

 FORM -14
Comments and suggestions on the Request for Proposal and on data, services, and facilities to be
provided by the Client

On the Request for Proposal: 1.

2.
3.

4.

5.

On the data, services, and facilities to be provided by the Client 1.

2.
3.

4.
5.
Consulting Firm's Name:

Authorized Signature:
Name and Title of Signatory:
Name of Firm:

Signature of Bidder/s Executive Engineer, GHB Page 56

TERMS OF REFERENCE FOR PROJECT MANAGEMNET CONSULTANCY
SERVICE (PMC)

 The Consultant:

The services of the PMC may be provided by a consulting firm (Consultant) with adequate
experience in the relevant field.

The consultant will provide the staffing as indicated in TOR, though in preparing their
proposals the PMCs may propose alternative arrangements that, in their opinion, will provide
service of an equivalent quality.

The final staffing would be adjusted to suit the actual work and implementation schedule.

The Consultant will be engaged by the Gujarat Housing Board by inviting Technical &
Financial Offers.

 Procedure for Engaging Consultant:

Gujarat Housing Board shall engage the PMC by, Inviting Expressions of Interest. Technical
Evaluation by a Committee.

 Implementation Arrangements:

The PMC would be attached to Gujarat Housing Board for co-ordination, reporting,
supervision of each activity to achieve quality at site and payment certification purposes.

Status of all the activities entrusted to the Consultant would be reviewed through Fortnightly
meetings at Gujarat Housing Board’s Office at Ahmedabad and weekly Regional review
Meetings at site. Corrective actions as identified during such meetings would be required to
be taken by the Consultant.

 Scope of Work

Gujarat Housing Board is desirous of appointing an Agency for Project Management

Consultancy (PMC) Services for the purpose of availing service / consultancy assistance to
Engineer-in-Charge of Projects by providing comprehensive services of complete day to day
supervision, monitoring and management of the works, project, quality assurance ,bill
certification and payments etc., for various functional facilities adhering to the respective
contracts execution of work as per the REVIEW & APPROVED drawings, specifications
duly following extant procedures of Employer/Architect / Consultant and also subject to
such further variations and modifications as the Employer may decide from time to time.
The Consultant has to provide all service assistance to Engineer-in-Charge/Employer of
work with respect to all activities for administering/management of the contract for the
works of projects.

The above services shall be provided by the PMC for all activities within Contractor’s Scope
of works for stipulated project. Majorly as;

 Engineering approval service

 Supervision of civil & Electrical Works & other infrastructure works

Signature of Bidder/s Executive Engineer, GHB Page 57

  Water Supply and drainage System

 Infrastructural Development like Roads, Pathways, and Street Lights

 Landscape and Beautification Works

 Safety Operations like Fire Fighting Systems Development

 Environmental Aspects

 Overall Testing of all Facilities/Materials

Signature of Bidder/s Executive Engineer, GHB Page 58

THE VARIOUS ACTIVITIES BROADLY INVOLVED IN THE ABOVE SAID
SERVICES ARE:

Monitoring, Planning, Progress reviewing and Co-ordination

 Review & Approval of drawings/ documents submitted by the contractor shall be

done in a time bound manner.PMC has to prepare DCI, sequence of submission of DBR,
drawings etc. & no. of DCI to complete the project as a whole aspect including services,
external services, infrastructure development etc. complete. Inform contractor to submit
DBR, drawings etc. as per PMC DCI.
 The approval of engineering documents such as Design Basis reports (including
proof checking of structural design), Drawings etc. shall be carried out as per Index
of drawings finalized. Engineering documents shall be REVIEWED & APPROVED
by PMC engineering specialists such as Architectural, General Civil, Structural,
Electrical etc. in line with technical requirements spelt out in the tender/ statutory
requirements, finalized design basis reports and best engineering practices being
followed in the industry.

 A dedicated team of Engineers consisting of Structural, Architectural, General Civil

and Electrical & other services shall be deployed at Ahmedabad project office for the
above purpose and REVIEW & APPROVAL of all engineering services shall be
carried out from there.

 To review & approve Planning, Scheduling and Implementing of detailed

construction programs with stipulated milestones framed by Turnkey bidder to
complete the project in time and indicate/scrutinize any works likely to be delayed
or disrupted in written to Employer/Engineer-In charge/Architect / Consultant after a
careful study and ensuring timely completion of project.
 To co-ordinate with the Engineer-in-charge / Employer / Architect /
Consultant/Contractor for all works related to Entire Project
 To Study & scrutinize APPROVED drawings and point out discrepancies if any, as
also to ensure incorporation by the Contractor.
 Documentation of all project related matters, including minutes of different
meetings.
 To monitor complete implementation of detailed tender documents for each category
of works, like Civil works, Structural works, Electric works, Plumbing Services,
Material Testing requirement and other services completely within the Contractor’s
scope of work and as directed by Employer.
 Preparation of periodical reports relating to time, cost and quality as directed by
Employer.
 Ensure that the Employer and the Contractor abide by the Conditions of Contract.
 Check all the stipulated items of Work by Contractor and estimation of BOQS.
 PMC should prepare cash flow charts and update budget estimate as per actual
execution and keep Employer informed on all changes prior to implementation and
execution of works if any.

Signature of Bidder/s Executive Engineer, GHB Page 59

 Scrutinizing, the construction methods proposed by the Contractor for carrying out
the works to ensure that these are satisfactory with particular reference to the
technical requirements and deployment of plant and machinery, project
implementation schedule and environment aspects as well as safety of works,
personnel and the general public.

 In case the work is held up for more than 7 days, the representative of the
PMC/Engineer will report and work for Liassoning and coordination from the office
of Gujarat Housing Board, for which no additional fee will be payable to the PMC.

Construction Supervision
 Physically verify all dimensions of site and ensure that they are as per APPROVED
drawings. Discrepancies shall be notified to the Employer/Engineer in
charge/Architect / Consultant immediately. Shall be responsible to maintain the
dimension at site as per the APPROVED drawings.

 Study all APPROVED drawings, Contract Agreement, Specifications etc. and

ensures implementation at site.

 Responsible for overall monitoring of the construction.

 Responsible for to deploy requisite number of qualified and experienced Engineers

(Civil, Water Supply and Sanitary, Structural, Mechanical and Electrical, Material
testing etc based on scope of works) at site on full time basis to supervise the day to
day works and also shall be responsible for monitoring of the progress of work as per
APPROVED drawings, construction procedures and practices and to ensure quality
in day to day work as per specifications and standards.

 Responsible for checking all the construction activities involved in project.

 Checking all the measurements recorded in the bill prepared by contractor at site with
respect to APPROVED drawings and to certify the accuracy. If in case, it is
necessary to take measurements at site and record and finalize, certify the bills, the
PMC shall also do so to make timely payment for the works done.

 The PMC check the bills submitted by the contractor and certify the accuracy within
maximum 5 days in Turnkey bid from the date of receipt of bill from Contractor by
the Engineer-in-charge/Employer.

 Contractor will take measurements of hidden items. PMC has to check all the hidden
measurement submitted by the contractor before covering up the work. PMC has to
certify detailed measurements dully signed and submitted by the contractor, then it
should be submitted to Engineer-in-charge for record purpose. On completion of
work, the PMC shall have the responsibility to finalize and certify the bills for work
as per actual execution.

 The PMC should settle the final bill immediately as per bid after completion of

Signature of Bidder/s Executive Engineer, GHB Page 60

 Project after complete rectification of notified defects by Contractor.

 Responsible to verify day to day consumption of cement in the work and shall see
that the cement used in work is as per the theoretical requirement.

 Preserve field books and measurement books by completion of project or as advised

by Employer/Engineer-in-charge /Architect / Consultant.

 Ensure that Contractors have taken requisite “All Risk Insurance Policies” to cover
workman under Workman Compensation Act, loss / damage caused by natural
calamities / accident / accidental collapse of partially completed work, materials and
plant at site and for third party claims for injury / damages. PMC shall ensure that all
such policies remain in force throughout the execution of project as applicable and as
stipulated in Bid.

 Ensure safety of structure by taking all necessary precautions and by not allowing
excessive construction loads on floors and shall avoid such other factors, which will
endanger the safety of structure during construction.

 Take custody of objects of value and antiquity found on site during excavation or
otherwise and handover to Employer official.

 Keep a track of permissions required from local authorities and get revalidated
whenever necessary.

 Ensure the safety of personnel working at site/inspecting the site by taking

precautions by putting barricades, night lamps near trenches, pits, open shafts, lift
shafts, edge of floors, terraces and such other places and to insist on compliance of
safety code such as use of helmets, etc, on work site.

 The PMC make their own arrangements at no extra cost to the Employer for
instruments / equipments such as total station/theodolites, leveling instruments,
prismatic compass, chain, measuring tapes, plain tables and ranging rods, such other
equipments.

 Suggest modification, if any, due to site conditions and advise reasoned justification
of cost variations on account of resultant extra items and excess supported by proper
analysis.

 Check and REVIEW the test results/certificates of all construction material and or
sources of material and enforce the contractor to undertake additional tests as
necessary to assess the quality of works and shall monitor test reports and frequency
of testing as per tender stipulations and as per APPROVED by Architect / Consultant.

 Monitor the variations and deviations from the original designs, concept and work
order and keep the Employer informed including obtaining prior approvals from the
Employer whenever required.

Signature of Bidder/s Executive Engineer, GHB Page 61

Quality Control

 Monitor the quality of the work, material testing – its reports & frequency and control
the quality as per specification, relevant codes and as per sound engineering
practices.

 Maintain the registers for mandatory tests to be conducted for all materials before
incorporation in work. The guidelines may be taken from the Engineer in charge
regarding the registers to be maintained.

 Inspect and approve the materials at site as per specifications before they are used in
work.

 Responsible for obtaining good workmanship with respect to lines, levels and plumb
at all stages of work with reference to working drawings and ensure correct
dimensions of all elements.

 Ensure that work proceeds as per tender conditions and specifications. All material
brought to site to be of approve quality and make, rejected material is removed from
site and work executed is of high standard, good workmanship and desired quality.

 Evolve and implement a system for the quality assurance of the works. The system of
control of quality of material and completed works shall also include sampling
method and acceptance criteria. The sampling method and the acceptance criteria
shall be based on statistical methods and the recommendations of the relevant IS
codes and State R&B specifications.

 To co-ordinate and ensure compliance of action on the reports of Quality monitoring.

 Maintain checklists of all items and keep record of checklists before start of each
activity and after completion of each activity.

Site Co-ordination
 Attend periodic site meetings / meetings in Employer office and discuss site
conditions bottlenecks faced likely hindrances, time overruns, cost overruns and any
other important matter along with solutions proposed. PMC will be required to
submit periodic reports concerning quality standard and progress of the project.
 To co-ordinate between the Employer and Contractors in all matters relating to
obtaining APPROVED construction drawings from Architect / Consultant of PMC
etc.
 To submit preliminary completion report, defect liability completion report, final job
completion report to the Employer.
 The PMC in accordance with and as required by the terms of Agreement or
agreements entered or to be entered into between Employer on one part, and the
contractor or contractors on the other part certify after the verification that the work
measured and stipulation in the specifications, drawings and Bill of Quantities
prescribed in the contract agreement entered into with the Contractor (s) are in order.
Signature of Bidder/s Executive Engineer, GHB Page 62
 In the matter of approving such bills, the PMC shall confirm adherence to the rules
and instructions issued by Employer and intimate to the Employer, guarantee and
correctness of all such certificates and shall hold themselves responsible for the
correctness of all bills and certificates issued, scrutinized or checked by them, as to
the quality of the work concerned as well as the quantities of various items of works.
Before certifying any bill PMC ensure that the work being certified is, in general in
accordance with the designs.
 Check periodically the quantities recorded for various items and keep watch on
excess / shortage. PMC shall account for all variations in tender quantities with
respect to execution drawings and submit a report. Shall assess impact of excessive
quantities on the cost of project and wherever felt necessary by Employer, prepare a
Running Summary of Cost for perusal of Employer/Engineer-in-Charge. PMC shall
obtain approval from Employer/Engineer-In-charge if the additional quantities
outside the scope put to tender are likely to arise prior to giving permission to
Contractor to go ahead with the work.
 The PMC will, on submission of Contractor’s bill, verify the measurements at site
and recommend for the bill certification. Verification and Recommendation of bill by
PMC shall be forwarded to the Gujarat Housing Board. Entire Bill Certification
works shall be carried out within stipulated time limit in Turnkey bid in accordance
with quality of work executed and in compliance with stipulated specifications.
 Co-ordinate with all agencies working at site, liaison with local authorities for proper
permissions / commencement certificate / completion certificate, etc.
 Submit detailed physical and financial progress reports once every month or as
desired by Employer in standard Performa APPROVED by Employer/ Engineer-in
charge.
 Detailed fortnightly reports will include physical progress, no. of test carried out
along with their results as well as summary of observations made during the
fortnight. It will list the audit points in respect to various activities & rectification
required. It shall also highlight the weaknesses observed, recommended remedial
measures and degree of compliance of the audit points raised in earlier visits. The
consultant shall prepare a separate report on the progress of work.
 Advise Employer with regard to extra claims / disputes / Chief Technical Examiner’s
observations / Arbitration cases between Institute and the Contractors, in any and
assist Employer in case of any dispute till the cases are resolved either by mutual
negotiation or through arbitration or court, as the case may be.
 Suggest modifications, if any, due to site conditions and advise reasoned justification
of cost variations on account of resultant extra items and excess supported by proper
analysis.
 Provide full construction supervision to the works assigned.
 Scrutinize bills of agencies after recording measurements in MB’s and recommend
payment to agencies by preparing final bills, as per direction of Engineer-in
Charge/Employer.
 Keep a check on the operating staff so as to ensure that all the systems are operated to
Signature of Bidder/s Executive Engineer, GHB Page 63
 the satisfactory level.
 Prepare a checklist to monitor satisfactory performance of all the services as defined
in Scope.
 Prepare list of shortcomings in day-to-day operation of each system & intimate daily
basis to Engineer-in-charge.
 Get the shortcomings rectified through the operating staff.
 Get the systems functional to the optimal level for maximum energy saving.
 Monitor the implementation of any alteration / addition based on the inputs from
employer to optimize utilization.
 Maintain a record of all the preventive and routine maintenance so as to avoid
breakdown of the system.
 The Engineer ensures strict compliance of the Agreement by Contractor concerned
with their respective work.
 Prepare and present monthly progress reports to the Employer/Engineer-in-charge,
containing description of project activities.
 Assist the Employer/Engineer-in-charge in interpreting the Technical Specifications;
 Evolve a system of Quality Assurance of works;
 Assist the Employer in administering the Contract Maintenance System;
 Approve materials, and ensure that the quality of the works is in accordance with the
contractual specifications;
 Inform contractor to order the removal of improper/substandard works;
 Advise and assist the ‘Employer’ with respect to the arbitration, the appeal of
arbitration or litigation relating to the works, whenever required;
 Obtain integrated as built up drawings, incorporating the details of various works
actually executed.
 Obtain guarantee certificate, maintenance manuals from specialist agencies and
compile them in an easily understandable for future reference.
 Prepare an integrated housekeeping, operation and maintenance manual for proper
upkeep of the premises.
 Assist Employer in settlement of the Contractor’s account.
 Assist Employer in settlement of any extra/excess items if any.

Signature of Bidder/s Executive Engineer, GHB Page 64

Staffing and Other Inputs:

 The Consulting firm will be expected to provide the following personnel for the indicated
duration. The durations given are indicative and subject to variation by agreement between
the Consultant and the Gujarat Housing Board. The PMCs team composition and inputs are
shown below.

 Staffing Schedule Actual requirement of the staff to be employed by the PMC would depend
upon the extent of the work. For example –

Sr.
Designation Schedule
No.

1. Project Manager/Team Leader – 1 Team Leader should visit the site at least once in
Nos. a week during construction period. He should
inspect the project once in three months during
defect liability period.

2. Resident Construction Manager Should be available at all the works regularly

(Civil, Structural,) (daily day and night during time when work is in
progress) During execution.

3 Site Engineer (MEP) Should be available at site during execution of

work
4 Site Engineers (Civil ) Should be available at site during execution of
work

After award of the contract the Employer expects all the proposed key personnel to be available
during implementation of the contract as per the agreed staffing schedule. The Employer will not
consider substitutions during contract implementation except under exceptional circumstances
(such as death and/or extreme nature of ailment for which Medical Certificate shall be produced
from Hospital/Nursing Home).

Removal and/or Replacement of Personnel

(a) No changes shall be made in the Key Personnel. If, for any reason beyond the reasonable
control of the Consultant, such as retirement, death, medical incapacity, among others, it
becomes necessary to replace any of the Key Personnel, the Consultant shall provide as a
replacement a person of equivalent or better qualifications.

(b) If the GHB finds that any of the Personnel have (i) committed serious misconduct or have
been charged with having committed a criminal action, or (ii) have reasonable cause to be
dissatisfied with the performance of any of the Personnel, then the Consultant shall, at the
GHB’s written request specifying the grounds thereof, provide as a replacement a person
with qualifications and experience acceptable to the GHB.
Facilities:

Signature of Bidder/s Executive Engineer, GHB Page 65

The Consultant will have to make his own arrangements for office, utilities, accommodation and
transport and should include cost of all these elements in his Financial Offer. It is necessary to set
up site office in the vicinity of each project site.

Reports:

The consultant will prepare and submit the following reports (as given below) to the Employer on
the format prepared by the Consultants and as APPROVED by the Employer /Engineer in charge.

Sr. Report Frequency Due Date/Time No. of

No. Copies
1. Inception Report One time 15 days after 3
commencement of services.
2. Detailed Progress Report Every month / Monthly-By 7th of the 3
(weekly) indicating Every 15 days following month.
details as mentioned and Fortnightly-by 21st of
Fortnight Report every month.
indicating details as
mentioned.
3. Quarterly Report Every Quarter By 10th of the Quarter 3
Month
4. Final Report One time Within 15 days of 3
completion of
services/contract.

The Commencement Report shall contain the details of all meetings held with the
Employer/Engineer –in-charge and the Contractor and decisions taken therein, the resources
mobilized by the Consultants as well as the contractor and the Consultants’ perception in the
management and supervision of the maintenance works. The Report shall also include the Work
Programme and Resource Mobilization for the Project.

The monthly Progress Report shall contain details of all meetings, decisions taken therein,
mobilization of resources (Consultants’ and the Contractor), detailed compliance report of each
activity, progress and the projected progress for the forthcoming periods. The Report shall clearly
bring out the delays, if any reasons for such delay(s) and the recommendations for corrective
measures.

Final Report

The Consultant will prepare a comprehensive final completion report with progressive
photograph after completion of the work. The report shall incorporate summary of the method of
maintenance supervision performed, problems encountered and solutions undertaken thereon and
recommendations for future projects of similar nature to be undertaken by the Employer.

Performance Bond:

The Consultant shall be required to submit acceptable Bank Guarantee for an amount equal to 5%
of the accepted consultancy cost towards Performance Bond proportionately in the currencies of
payment asked for in the bid proposal within 7 days of signing the Agreement. The validity of the
Bank Guarantee(s) shall cover the entire duration of the Consultancy period plus 3 months or

Signature of Bidder/s Executive Engineer, GHB Page 66

DLP of contractor whichever is greater. The format of the Bank Guarantee(s) shall be got
APPROVED by the consultant from the Employer/Engineer In-Charge. The Bank Guarantee(s)
shall be released after satisfactory completion of the assignment:

Bank Guarantee, in the name of the Employer shall be from the banks as specified in the notice.

Penalties:

 The Gujarat Housing Board may conduct independent quality monitoring and checking of
works executed by the PMC Consultant. If such checks disclose that works carried out by
the Consultant do not meet the specified requirement, the Employer will not pay the
Consultancy fees for the affected portion.

 If the service of a team member provided by the Consultant is not acceptable to the Gujarat
Housing Board, the Consultant shall immediately replace the team member on request of
Gujarat Housing Board. If the Consultant fails to quickly deploy/replace a team member as
instructed by the Employer, the Employer may make temporary arrangement. The
temporary deployment/replacement shall be paid by the Gujarat Housing Board and same
shall be recovered from PMC’s periodical bills after adjusting reduction in the person month
scope of the PMC Contract.

This will however be a temporary arrangement and if the Consultant fails to deploy the
requisite personnel or replace any member as instructed, the Consultant shall be liable for
action for termination of Contract and debar for 5 years

Terms & Payment Schedule:

 For each of service in the scope of work, the Consultant shall be paid at the following stages
consistent with work. Payments made to the Consultant are ‘On account’ and shall be
adjusted against the final amount payable. The schedule of payment shall be as per details
given. All payments shall be made by the Employer to the PMC in Indian Rupees

Signature of Bidder/s Executive Engineer, GHB Page 67

TERMS OF PAYMENT:

 Payment for the Consultant will be made propionate to the completed cost.

 Deduction of Income tax or any such tax admissible at the time of payment shall be made
from Consultant’s bill as per the applicable law. However, the GST as applicable shall be
paid by the Consultant. The amount of GST paid by the Consultant for this work i.e.
Project Management consultancy services under each part running bill will be
reimbursed by the GHB on producing documentary evidence by the Consultant.

Signature of Bidder/s Executive Engineer, GHB Page 68

 CONTRACT AGREEMENT AND GENERAL CONDITIONS OF CONTRACT

AGREEMENT

Agreement between Gujarat Housing Board And ………………… ……… ………… …………
…………………………………………………… ……… ……………… ……………
………………………………… for EMPANELMENT FOR PROJECT MANAGEMENT
CONSULTANCY (PMC) SERVICES INCLUDING CONSTRUCTION SUPERVISION FOR
REDEVELOPMENT OF OLD COLONY AT VARIOUS PLACES FOR GUJARAT HOUSING
BOARD. This agreement entered into at ……………………………………………………. On
…………… ……………… ………… ……………. between Gujarat Housing Board., a
Government of Gujarat Organization registered under the Societies Act 1956 having its registered
Office at Gujarat Housing Board, Pragatinagar, Naranpura, Ahmedabad. Hereinafter called the
“Gujarat Housing Board” (which expression shall, unless repugnant to the context, include its
legal representative, successors and assigns), of the one part.

AND ………………………………………………………………., a firm (which term shall

include its executors, administrators, administrator, successors, legal representatives and assigns)
having its office:
…………………………………………………………………………………………………..
………………………………………………………………………………………………………
………………………………………………………………………………………………………
…………………………………………………………………………

WHEREAS ---------------------------intends to develop the project: redevelopment of old colony

at various places for Gujarat Housing Board in the state of Gujarat and hire professional Services
of ………………………………………………….. for the said project.

AND WHEREAS …………………………………………………….. has offered and willing to

render its professional services as Project Management Consultant hereinafter referred to as
“PMC” for the said project.

NOW THIS PRESENTS WITNESS, it is hereby agreed by and between the parties here to as
follows:

The Employer hereby appoint and engage the services of ………………………………. as PMC
in connection with project monitoring and project management consultancy services for
execution of the said project, the cost of which is approximately Rs.4,32,23,400/- for stipulated
scope of services as mentioned etc. The PMC having represented to the Employer that they have
the required professional skills, personnel, and technical resources, have agreed to provide the
services on the terms and conditions set forth in the Contract. The PMC hereby accepts the said
appointment as PMC -on the terms and conditions set out in this agreement as well as Letter of
intent No. ………………………… as part and parcel of this agreement.1. NOW IT IS
AGREED BETWEEN THE PARTIES AS UNDER:

1. The PMC is required to provide services in respect of monitoring, supervision,

implementation, execution of work of Contractor for the following activities in consultation with

Signature of Bidder/s Executive Engineer, GHB Page 69

Employer/Engineer –in-charge:

1.1 Survey works, Civil, Structural works &Architectural works

1.2 External development and landscaping
1.3 Electrical, Mechanical and HVAC Installation works .
1.4 Security system
1.5 Safety operations like Fire Fighting Systems development.
1.6 Plumbing Services
1.7 Environment Aspects and Green Building requirements & Compliance
1.8 Interior works , Ambience and Furniture works
1.9 Material testing and all related installations.

2. Any work/s related to completion of the project as assigned by Gujarat Housing Board or by its
Authorized representation as and when required.

The works mentioned in terms of reference are part of scope of work. All reports to be furnished
accordingly. The PMC shall carry out the services with the provisions of the contract.

PAYMENT OF PROFFESSIONAL FEES AND MODE OF PAYMENT :

The Employer will make payments to the PMC in accordance with the provisions of the Contract.
The fee is also inclusive of to & fro transportation to visit site, boarding and lodging and
recruitment of technical Staffs / Engineers and other incidental expenses. Payment made by,
Gujarat Housing Board for all the services mentioned above are part of comprehensive services
which are planned to take up and no other claim whatsoever shall lie against Employer in respect
of services herein agreed. Any other applicable Govt taxes/levies as and when imposed shall be
borne by PMC except service tax as per Govt. rule.

OVERALL GENERAL TERMS

1 The PMC shall work and represent Gujarat Housing Board and get necessary permission,
interact all concerned authorities on behalf of Gujarat Housing Board.

2 PMC will declare the name of the team which will be on site with their address , telephone
no., qualification, experience, etc. The site in charge should be conversant with English in
writing and speaking.

3 PMC will prepare documentation in form of Video, Photographs, survey etc. before
execution/during the execution/ post execution and submit a copy to Gujarat Housing Board
from time to time.

4 PMC will be required to attend personally all meetings called either by Government or
Gujarat Housing Board.

5 The PMC shall be responsible for the direction and integration-of the Architect / Consultant
& Contractors work. The PMC, shall be fully responsible for the implementation of the
detailed design, day to day inspection and evaluation of the work entrusted work. The PMC
shall not make any deviations, alterations or omissions from the REVIEWED &
APPROVED drawings, involving financial implications without prior consent of the Gujarat
Housing Board. The PMC shall supervise and get the work implemented for structural
soundness of the works by the Contractor.
Signature of Bidder/s Executive Engineer, GHB Page 70
6 PMC shall, regularly, check the’ progress of the work and shall submit the progress report to
the Gujarat Housing Board, mentioning there in the progress of the work, quality of the work,
etc. PMC may also point out in the report as to whether the Contractor has carried out the
work, as per design and specification and materials of APPROVED quality and quantity or
not.

7 PMC shall not assign, sub-let or transfer their interest in this agreement

8 Drawing, plans and specification are the property and ownership of the Gujarat Housing
Board, irrespective of whether the work has been executed or not.

CLEARANCE OF BILLS:

The Gujarat Housing Board will endeavor to clear all the bills of PMC within Thirty (30) days
from the date of receipt of the bills/compliances necessary for clearances whichever is
applicable/later. PMC will comply with the queries / objections if any.

COMMISSION AND OMMISSION OF THE PROJECT :

The Gujarat Housing Board reserves the right to make changes in the project including revision
in the total value of the project.

In case of the discontinuation of the project, the payment would be made to PMC according to
the services rendered.

DISPUTES AND ARBITRATION:

Where any difference or dispute arises out of these conditions of agreement or as to interpretation
of any terms of this agreement including scale of professional fees and charges, the parties shall
first Endeavour to co-operate to resolve the dispute or controversy by mutually determined
otherwise such difference or dispute shall be referred to the sole arbitrator as provided in
Arbitration and Conciliation Act, 1996 as mentioned in contract.

SERVICEABILITY:
If any terms, clause or provision of this agreement shall be judged, to be invalid for any reason
whatsoever, such invalidity shall not affect the validity or operation of any other term, clauses or
provisions of this agreement and such invalid terms, clause or provision shall be deemed to have
been deleted from this agreement and a valid term, clause or provision be substituted with
retrospective effect, if necessary.

ENTIRE AGREEMENT:

This agreement together with the details of schedules, annexure/appendix, exhibits and
conditions executed by the parties hereto constitute the entire agreement between the parties with
respect to the subject matter.
No forbearance, indulgence or relaxations by any party at any time to require performance of any
provision of this agreement shall' in any way affect, diminish or prejudice the right of such party
to require performance of the provision and any waiver by any party shall not be construed as a
waiver or an amendment of the provisions itself, or a waiver of any right under or arising out of
this agreement.

Signature of Bidder/s Executive Engineer, GHB Page 71

NON EXCLUSIVE:

The business or services PMC shall not affect the services agreed to be offered to the Gujarat
Housing Board and PMC shall not offer the same services of the project to any other party.

NON-SOLICITATION:

Neither party shall directly or indirectly, offer employment or take on employment to the
employees of the other party, who were involved in the works under this agreement, either during
the subsistence of this agreement or after the termination of the agreement for a period of one
year thereafter.

COMMUNICATIONS:

All notices, requests, demands and other communications under this agreement or in
connection therewith shall be given to or made upon the respective parties as follows:

To, PMC

To, Gujarat Housing Board,

The Superintending Engineer Pragatinagar, Naranpura,
Ahmedabad:380 013
Ph. No. (079) 27474726
Fax No. (079) 27470477

Or to such other person or address as any of the parties shall have notified to the others. All
notices, request, demands and other communications given or made in accordance with the
provisions of this agreement shall be in writing.

SUSPENSION AND TERMINITATION OF CONTRACT:

 SUSPENSION

o Owner may at any time, should Owner deem it necessary to do so for any valid reason,
suspend all or part of the Services giving not less than fourteen days written notice to PMC.
Such notice of suspension shall specify the part of Services to be suspended and the effective
date of suspension. PMC shall suspend Services on the date or dates specified by Owner in
any notice under this clause and shall use every reasonable effort to recommence Services
with the least possible delay upon receipt of Owner's notice to resume.

o PMC may, by giving not less than one month written notice to Owner, suspend the Services,
if Owner fails to fulfill its obligations under this Contract, and such non-fulfillment persists
even after giving the written notice of 45 days by PMC.

o If all or part of the Services is suspended then the amounts due and payable to PMC shall be
settled as mutually agreed to compensate PMC for the period of suspension.

Signature of Bidder/s Executive Engineer, GHB Page 72

 TERMINATION

o Owner may, at any time, should Owner deem it necessary to do so, terminate this Contract
forthwith by giving one month written notice to PMC.

o In the event of termination, PMC shall carry out any reasonable instructions of Owner in
connection with such termination.

o Termination of this CONTRACT shall not relieve either PARTY of their obligations
imposed by this CONTRACT with respect to the SERVICES performed by either PARTY
prior to such termination.

o In the event of termination, OWNER shall pay to PMC for all the SERVICES performed by
PMC under this CONTRACT upto the date of termination such compensation as may be
mutually agreed upon and proportionate to the percentage progress of Services as indicated in
the latest progress report submitted.

OWNER shall also reimburse such additional expenses which PMC may incur for orderly
winding up of the SERVICES.

SPECIAL CONDITIONS OF THE CONTRACT

GENERAL PROVISIONS

Definitions

Unless the context otherwise requires, the following terms wherever used in this Contract have
following meanings:

a) "Applicable Law" means the laws and any other instruments having the force of law in India
as they may be issued and in force from time to time.

b) "Employer" means the Gujarat Housing Board.

c) "Consultants" means____________________________ (Name of the consultant)

d) "Contract" means the Contract signed by the Parties, together with all
documents/Appendices attached hereto and includes all modifications made in terms of the
provisions of Clause 2.2 hereof,

e) "Operator" means any person or entity who are employed by the Employer for
EMPANELMENT FOR PROJECT MANAGEMENT CONSULTANCY (PMC) SERVICES
INCLUDING CONSTRUCTION SUPERVISION FOR REDEVELOPMENT OF OLD COLONY
AT VARIOUS PLACES FOR GUJARAT HOUSING BOARD AT VARIOUS PLACES FOR
GUJARAT HOUSING BOARD.
f) "Effective Date" means the date on which the Contract comes into force and effect pursuant
to Clause 2.1 hereof ;

g) "Government" means the Government of India /Gujarat

h) "Local Currency" means the Indian Rupees

Signature of Bidder/s Executive Engineer, GHB Page 73

i) "Personnel" means persons hired by the Consultants as employees and assigned to the
performance of the Services or any part thereof.

j) "Party" means the Employer or the Consultants, as the case may be, and "Parties" means both
of them.

k) "Services" means the work to be performed by the Consultants pursuant to this Contract for
the purpose of operations & maintenance work and stipulated scope of works.

l) "Starting Date" means the date referred to in Clause 2.3 hereof;

m)“Architect / Consultant” shall mean the agency appointed by the Gujarat Housing Board or
its body to assist in preparing conceptual layout, tender site preparation, evaluation of the agency,
approval of all drawings and design. Inspection and assist in contractual matters related to
appointing the Contractor for said project and assist in any other contractual matters arising
during ongoing works as directed by the Employer.

n) “Engineer-in-Charge” shall mean person / official employed by Employer.

Law Governing Contract

This Contract, its meaning and interpretation, and the relation between the Parties shall be
governed by the Applicable Laws of the Government of India and State Government.

Language

This Contract has been executed in English Language, which shall be the binding and controlling
language for all matters relating to the meaning of interpretation of this Contract.

Headings

The headings shall not limit, alter or affect the meaning of this Contract.

Notices

Any notice, request or consent required or permitted to be given or made pursuant to this
Contract shall be in writing. Any such notice, request or consent shall be deemed to have been
given or made when delivered in person to an authorized representative of the Party to whom the
communication is addressed, or when sent by registered mail, telex, to such Party at the addresses
specified as under:

For the Employer:

Attention:
THE EXECUTIVE ENGINEER
GUJARAT HOUSING BOARD
AHMEDABAD

For the Consultants:

Attention: _____________________(Name of Authorized Representative)
Address: _______________________
Name and address of the consulting firm.
Fax:
Telephone:

Signature of Bidder/s Executive Engineer, GHB Page 74

Notice will be deemed to be effective as follows:

a) In the case of personal delivery or registered mail, on delivery;

b) In the case of telexes, (24) hours following confirmed transmission;

Location

The services shall be performed at such locations as are/to be specified in TOR hereto and as the
Employer may approve & inform.

Authorized Representatives

Any action required or permitted to be taken and any document required or permitted to be
executed under the Contract by the Employer or the Consultants be taken or executed by the
officials as under :

For the Employer: Executive Engineer or his designated representative

For the Consultants: Authorized Representative or his designated representative

Taxes and Duties

The consultant and the personnel shall pay the taxes and other impositions levied under the
existing amendment or enacted laws during life of this contract and the Employer shall perform
such duties in regard to the deduction of such taxes as may be lawfully imposed.

COMMENCEMENT, COMPLETION, MODIFICATION AND TERMINATION OF

CONTRACT

Effectiveness of Contract

This Contract shall come into force and effect on the date (The "Effective Date") of the
Employer's notice to this effect to the Consultants.

Termination of Contract for Failure to Become Effective

If this Contract has not become effective within Two (2) months of the date hereof, either Party
may, by not less than two (2) weeks written notice to other Party, declare this Contract to be null
and void, and in the event of such a declaration by GHB, no payment of PMC but in case of
PMC, EMD/SD shall be forfeited or Housing commissioner decision is final.

Commencement of Services

The Consultants shall commence the Services not later than on a date (Starting Date) three (3)
days after the signing of the Agreement.

Expiration of Contract

Unless terminated earlier pursuant to Clause hereof, the Contract shall expire when pursuant to
the provisions hereof, the services have been completed and payments of remuneration and
reimbursable expenditure have been made.

Signature of Bidder/s Executive Engineer, GHB Page 75

Entire Agreement

This Contract contains all covenants, stipulations and provisions agreed by the Parties. No agent
or representative of either Party has authority to make, and the Parties shall not be bound by or be
liable for, any statement, representation, promise or agreement not set forth herein.

Modifications

Modifications of the terms and conditions of this Contract, including any modification of the
scope of the services, may only be made by written agreement between the Parties. Pursuant to
2.5 (iii) & forms & SC 6.2,7.2 hereof, however, each Party shall give due consideration to any
proposals for modifications made by the other Party.

Force Majeure

Force Majeure shall mean in respect of any Party an event beyond the reasonable control of such
Party which prevents or delays such Party from performing its obligations under this Agreement
(except for the obligation to pay money) or which materially increases its costs of performing
those obligations. Examples include, to the extent they otherwise meet the foregoing definition,
the following: war, hostilities, civil disturbances, any kind of local or national emergency, riot,
fire, flood, hurricane, storm, earthquake, concealed or subterranean conditions at the Site that
could not be discovered by a reasonable inspection of the Site, power failure or power surge,
epidemic, explosion, sabotage, act of God, acts or failures to act by Governmental Authorities
(including failure to issue, delays in issuing beyond the period provided by law (or if no such
period is provided, beyond the customary period), or revocation of Governmental Authorizations,
except to the extent any such failure, delay or revocation is due to the negligence or willful
misconduct of Consultant or its Affiliates), failure of the Expert consultants or Key personnel to
perform or deliver on a timely basis, to the extent such failure is due to a force majeure condition
affecting the Consultant, strike, slowdown or other lab our unrest (other than a localized strike
against an individual employer), delay of carriers, failure of the usual modes of transportation,
embargo, change in any applicable Law from that in effect on the date hereof, any condition at
the Site that requires remediation under any applicable Law related to the environment, or
expropriation or confiscation of facilities. Force Majeure shall not include breach of contract by
Expert Consultants. The rights and obligations of the Affected Party shall be suspended to the
extent they are affected by the Force Majeure. EMPLOYER shall not be liable to make any
payments to the Agency for it being affected on account of Force Majeure. EMPLOYER reserves
the right to terminate the contract if the Force Majeure continues for more than 15 (Fifteen) days
at a stretch.

Suspension

The Employer may, by written notice of suspension to the Consultants, suspend all payments to
the Consultants hereunder if the Consultants fail to perform any of their obligations under this
Contract, including the carrying out of the Services, provided that such notice of suspension (i)
shall specify the nature of the failure, and (ii) shall request the Consultants to remedy such failure
within a period not exceeding fifteen (15) days after receipt by the Consultants of such notice of
suspension.

Termination

By the Employer

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The Employer may, by not less than fifteen (15) days written notice of termination to the
Consultants (except in the event listed in paragraph (f) below, for which there shall be written
notice of not less than thirty (30) days), such notice to be given after the occurrence of any of the
event specified in paragraphs (a) through (g) of this Clause, terminate this Contract.

a) If the Consultants fail to remedy a failure in the performance of their obligations hereunder, as
specified in a notice of suspension pursuant to Clause, hereinabove, within fifteen (15) days of
receipt of such notice of suspension or within such further period as the Employer may have
subsequently REVIEW & APPROVED in writing;

b) If the Consultants or if any of their members become insolvent or bankrupt or enter into any
agreement with their creditors for relief or debt or take advantage of any law for the benefit of
debtors or go into liquidation or receivership whether compulsory or voluntary;

c) If the Consultants fail to comply with any final decision reached as a result of arbitration
proceedings pursuant to Clause hereof;

d) If the Consultants submit to the Employer, a statement which has a material effect on the
rights, obligations or interests of the Employer and representation or statement, made/submitted
by the Consultants of any part thereof is found to be false;

e) If, as a result of Force Majeure, the Consultants are unable to perform a material portion of the
services for a period of not less than thirty (30) days;

f) If the Employer, in its sole discretion and for any reason whatsoever, decides to terminate this
Contract;

g) If the Consultants, in the judgment of the Employer has engaged in corrupt or fraudulent
practices in competing for or in executing the Contract.

For the purpose of this Clause:

Corrupt practice means the offering, giving, receiving or soliciting of anything of value to
influence the action of a public official in the selection process or in contract execution.
"Fraudulent practice" means a misrepresentation of facts in order to influence a selection process
or the execution of a contract to the detriment of the Employer, and includes collusive practice
among Consultants (prior to or after submission of proposals) designed to establish prices at
artificial noncompetitive levels and to deprive the Borrower of the benefits of free and open
completion.

By the Consultants

Consultants may, by not less than thirty (30) days written notice of termination to the Employer
(except in the event listed in the paragraph (e) below for which there shall be written notice of not
less than thirty (30) days), such notice to be given after the occurrence of any of the events
specified in paragraphs (a) through (e) of this Clause terminate this Contract:

a) If the Employer fails to pay any money due to Consultants pursuant to this Contract and not
subject to dispute pursuant to Clause of Govt. of contract hereof within thirty (30) days after
receiving written notice from the Consultants that such payment is overdue;

b) If the Employer is in material breach of its obligations pursuant to this Contract and has not
remedied the same within forty five (45) days (or such longer period as the Consultants may have
Signature of Bidder/s Executive Engineer, GHB Page 77
subsequently APPROVED in writing) following the receipt by the Employer of the Consultants
notice specifying such breach;

c) If as a result of Force Majeure, the Consultants are unable to perform a material portion of the
services for a period of not less than thirty (30) days; or

d) If the Employer fails to comply with any final decision reached as a result of arbitration
pursuant to Clause hereof

e) If the Consultants, in its sole discretion and for any reason whatsoever decides to terminate the
Contract.

Cessation of Rights and Obligations

Upon termination of this Contract, pursuant to Clauses hereof, or upon expiration of this Contract
pursuant to Clause hereof, all rights and obligations of the Parties hereunder shall cease, except
(i) such rights and obligations as may have accrued on the date of termination or expiration (ii)
the obligation of confidentiality set forth in Clause hereof, (iii) the Consultants' obligations to
permit inspection, copying and auditing of their accounts and records set forth in Clause hereof,
(iv) the Consultants' obligations regarding default in performance of the service in accordance
with the provisions of the Contract and for any loss suffered by the Employer, whereof, as a
result of such default, and (v) any right which a Party may have under the Applicable Law.

Cessation of Services

Upon termination of this Contract, by notice of either Party to the other, pursuant to Clauses
hereof, the Consultants shall, immediately upon dispatch or receipt of such notice, take all
necessary steps to bring the services to a close in a prompt and orderly manner and shall make
every reasonable effort to keep expenditures for this purpose to a minimum. With respect to
documents prepared by the Consultants and equipment and materials furnished by the Employer,
the Consultants shall proceed as provided, respectively by Clauses hereof.

Payment under Termination

Upon termination of this Contract pursuant to Clauses hereof, the Employer shall make the
following payments to the Consultants (after offsetting against these payments any amount that
may be due from the Consultants to the Employer):

i. Remuneration pursuant to Clause hereof for Services satisfactorily performed prior to the
effective date of termination:

ii. Reimbursable expenditures pursuant to Clause hereof for expenditure actually incurred prior to
the effective date of termination; and

iii. Except in the case of termination pursuant to paragraphs (a) through (d) of Clause hereof,
reimbursement of any reasonable cost incidental to the prompt and orderly termination of the
Contract including the cost of the return travel of the Consultants personnel and their eligible
dependents.

Disputes about Events of Termination

If either Party whether an event specified in Clause hereof has occurred, such Party may, within
forty-five (45) days after receipt of notice of termination from the other Party, refer the matter to

Signature of Bidder/s Executive Engineer, GHB Page 78

arbitration, pursuant to Clause hereof, and this Contract, shall not be terminated on account of
such event except in accordance with the terms of any resulting arbitral award.

OBLIGATIONS OF THE CONSULTANT

General

Standard of Performance

The Consultants shall perform the Services and carry out their obligations hereunder with all due
diligence, efficiency and economy, in accordance with generally accepted professional
techniques and practices, and shall observe sound management practices, and employ appropriate
advanced technology and safe and effective equipment, machinery, materials and methods. The
Consultants shall always act, in respect of any matter relating to this Contract, or to the Services,
as faithful advisers to the Employer, and shall at all times support and safeguard the Employer's
legitimate interests in any dealing with Engineer-in-charge and Architect / Consultant.

Law Governing Services

The Consultants shall perform the Services in accordance with the Applicable Law and shall take
all practicable steps to ensure that any of the Personnel and agents of the Consultants comply
with the Applicable Law.

Conflict of Interests

Jurisdiction:

Jurisdiction of the court should be Ahmedabad only.

Consultants not to benefit from Commissions, Discounts, etc.

The remuneration of the Consultants pursuant to Clause hereof shall constitute the Consultants'
sole remuneration in connection with the contract or the services, and subject to Clause hereof,
the Consultants shall not accept for their own benefit any trade commission, discount or similar
payment in connection with activities pursuant to this Contract or to the Services or in the
Discharge of their obligations hereunder, and the Consultants shall use their best efforts to ensure
that any of the Personnel and agents of either of them, similarly shall not receive any such
additional remuneration.

Procurement

If the Consultants, as part of the Services, have the responsibility of advising the Employer, on
the procurement of goods, works or services, the Consultants shall comply with any applicable
procurement guidelines of the Employer and shall at all times exercise such responsibility in the
best interest of the Employer.

Consultants and Affiliates not to engage in certain activities.

The Consultants agree that during the term of this Contract and after its termination, the
Consultants and any entity affiliated with the Consultants, shall be disqualified from providing
goods, works or services (other than the Services and any continuation thereof) for the project to
the Services.
Signature of Bidder/s Executive Engineer, GHB Page 79
Prohibition of Conflicting Activities

Neither the Consultants nor their Sub-Consultants/Experts nor the personnel of either of them
shall engage, either directly or indirectly, during the term of this Contract, in any business or
professional activities in India which would conflict with the activities assigned to them under
this Contract.

Confidentiality

The Consultants, their Sub-Consultants/Experts and the Personnel of either of them shall not,
either during the term or within two (2) years after the expiration of this Contract, disclose any
proprietary or confidential information relating to the Project, the Services, this Contract or the
Employer's business or operations without the prior written consent of the Employer.

Liability of the Consultants

Subject to additional provisions, as under, the Consultants liability under this Contract shall be as
provided by the Applicable law. a) Except in case of gross negligence or willful misconduct on
the part of the Consultants or on the part of any person or firm acting on behalf of the Consultants
in carrying out the services, the Consultants, with respect to damage caused by the Consultants to
the Employer's property, shall not be liable to the Employer:

i. For any indirect or consequential loss or damage; and

ii. For any direct loss or damage that exceeds (A) total payments for Professional Fees and
Reimbursable Expenditures made or expected to be made to the Consultants hereunder or (B) the
proceeds, the Consultants may be entitled to receive from any insurance maintained by the
Consultants to cover such a liability, whichever of (A) or (B) is higher.

b) This limitation of liability shall not affect the Consultants liability, if any for damage to
Engineer –in-charge and Architect / Consultant caused by the Consultants or any person or firm
acting on behalf of the Consultants in carrying out the Services.

Accounting, Inspection and Auditing

The Consultants (i) shall keep accurate and systematic accounts and records of the Services
hereunder, in accordance with internationally accepted accounting principles and in such form
and detail as will clearly identify all relevant time charges and cost, and the basis thereof (ii) shall
permit the Employer or its designated representative periodically and up to one year from the
expiration or termination of this Contract, to inspect the same and make copies thereof as well as
to have them audited by auditors appointed by the Employer.

Consultants' Actions requiring Employer's prior Approval

The Consultants shall obtain the Employer's prior approval in writing before taking any of the
following actions:

a) Deployment of personnel as listed.

b) Appointing such number of Personnel as are not listed herewith. ("Consultants, Sub
Consultants"/Experts and "Consultants Key Personnel");

Signature of Bidder/s Executive Engineer, GHB Page 80

c) Substitution of any personnel if required on grounds beyond reasonable Control of the
Consultants;

d) Purchase of equipment required for performing the services.

Reporting Obligations

The Consultants shall submit to the Employer reports and documents specified herewith hereto in
the form and the numbers and within the time period set forth in the stipulated details.

Documents prepared by the Consultants to be the Property of the Employer

All data /details related to plans, drawings, specifications, designs, reports and other documents
prepared, reviewed & APPROVED by the Consultants in performing the Services shall become
and remain the property of the Employer, and the Consultants shall, not later than upon
termination or expiration of this Contract, deliver all such documents to the Employer, together
with a detailed inventory thereof. The Consultants may retain a copy of such documents but shall
not use these documents for purposes unrelated to this Contract without the prior written approval
of the Employer.

Equipment and Materials to be retained by PMC.

i. Telephone for official use with STD facility.

ii. Office with tables, chairs, storage cabinets etc.

iii. Computer, Printer, Fax, Photocopier.

CONSULTANTS' PERSONNEL

General

The Consultants shall employ and provide such qualified and experienced Personnel as are
required to carry out the Services.

Description of Personnel

a) The list of Consultants key personnel and their estimated periods of engagement have been
described herewith..

b) If additional work is required beyond the scope of the Services specified in TOR the estimated
periods of engagement of Key Personnel set forth in may be increased by agreement in writing
between the Employer and the Consultants.

Approval of Personnel

The Key Personnel listed by title as by name in Datasheets are hereby APPROVED by the
Employer. In respect of other personnel whom the Consultants propose to use in carrying out of
the Services, the Consultants shall submit to the Employer for REVIEW and approval of a copy
of their biographical data. If the Employer does not object in writing (stating the reasons for the
objection) within thirty (30) calendar days from the date of receipt of such biographical data and
(if applicable) such Personnel shall be deemed to have been APPROVED by the Employer. The
removal and/or replacement of personnel is covered under Clause hereof.

Signature of Bidder/s Executive Engineer, GHB Page 81

Working Hours, Overtime, Leave etc.

a) Working hours and holidays for the Consultants' Personnel shall match with that of the
Employer/ Contractor/Architect / Consultant/Engineer-in-charge. In case of any emergency, the
Consultants' Personnel will have to work on Saturdays, Sundays or any other holidays and these
leaves shall not be compensated by Employer by any means.

b) The Personnel shall not be entitled to be paid for overtime nor to take paid sick leave or
vacation leave. The Consultant's remuneration shall be deemed to cover these items. Any taking
of leave by personnel shall be subject to the prior approval by the Employer and the Consultant
shall ensure that absence for leave purposes will not delay the progress and adequate supervision
of the Services.

c) The man months shown against each personnel shall be exclusive of leave period. The period
for which the Consultant’s personnel will be on annual leave or on sick leave shall not be charged
on the bill. The work of the personnel of the Consultants will have to be adjusted within the
regulatory working hours, without any overtime according to the requirement at site.

d) The PMC consultant shall have to match the duly working hours of their personal to contractor
working on site for which no extra payment shall be eligible.

Removal and/or Replacement of Personnel

a) No changes shall be made in the Key Personnel. If, for any reason beyond the reasonable
control of the Consultants, it becomes necessary to replace any of the Personnel, the Consultants
shall forthwith provide as a replacement a person of equivalent or better qualifications and
experience acceptable to the Employer. Such replaced person shall be inducted only after
approval by the Employer.

b) If the Employer (i) finds that any of the Personnel has committed serious misconduct or has
been charged with having committed a criminal action, or (ii) has reasonable cause to be
dissatisfied with the performance of any of the Personnel, then the Consultants shall, at the
Employer's written request specifying the grounds therefore, forthwith provide as a replacement a
person with qualifications and experience acceptable to the Employer. Such person shall be
inducted only after approval by the Employer.

c) Any of the Personnel provided as a replacement under Clauses (a) and (b) above, the rate of
remuneration applicable to such person as well as any reimbursable expenditures (including
expenditures due to the number of eligible dependents) the Consultants may wish to claim as a
result of such replacement, shall be subject to the prior written approval by the Employer. Except
as the Employer may otherwise agree, (i) the Consultants shall bear all additional travel and other
costs arising out of or incidental to any removal and/or replacement, and (ii) the remuneration to
be paid for any of the Personnel provided as a replacement shall not exceed the remuneration
which would have been payable to the Personnel replaced.

OBLIGATIONS OF THE EMPLOYER

Assistance and Exemptions

Unless otherwise specified, the Employer shall use its best efforts to ensure that the Government
shall:

Signature of Bidder/s Executive Engineer, GHB Page 82

a) Provide the Consultants and Personnel with work permits and such other documents as shall be
necessary to enable the Consultants, or Personnel to perform the Services;

b) Assist for the Personnel and, if appropriate, their eligible dependents to be provided promptly
with all necessary entry and exit visas, residence permits, exchange permits and any other
documents required for their stay in Government’s country;

c) Advise on clearance through customs of any property required for the Services and of the
personal effects of the Personnel and their eligible dependents;

d) Issue to officials, agents and representatives of the Government all such instructions as may be
necessary or appropriate for the prompt and effective implementation of the Services;

e) Assist the Consultants and the Personnel employed by the Consultants for the Services from
any requirement to register or obtain any permit to practice their profession or to establish
themselves either individually or as a corporate entity according to the Applicable Law;

f) Grant to the Consultants, and the Personnel of either of them the privilege, pursuant to the
Applicable Law, of bringing into Government’s country reasonable amounts of foreign currency
for the purposes of the Services or for the personal use of the Personnel and their dependents and
of withdrawing any such amounts as may be earned therein by the Personnel in the execution of
the Services; and

g) Provide to the Consultants and Personnel any such other assistance as may be specified in the
contract.

Access to Land and building

The Employer warrants that the Consultants shall have free and unimpeded access to all portions
of the land and building in respect of which access is required for the performance of the Services
and shall indemnify the Consultants and each their personnel in respect of liability for such
damage which is caused by the default or negligence of the Consultants or the Personnel of either
of them.

Change in the Applicable Law

If after the date of signing of agreement there is any change in the Applicable Law with respect to
taxes and duties which increases or decreases the cost of reimbursable expenses incurred by the
Consultants in performing the Services, then the remuneration and reimbursable expenses
otherwise payable to the Consultants under this Contract shall not be increased or decreased
accordingly for stipulated duration of the Project.

Facilities to be provided by the Employer

The Employer shall nominate an authorized representative to liaise with the Consultants on all
matters connected with this agreement. In turn, the Resident/Project engineer of the Consultants
for the work shall act as the Liaison Officer for the Consultants to liaise with the representative of
the Employer.

Payment

Signature of Bidder/s Executive Engineer, GHB Page 83

In consideration of the Services performed by the Consultants under this Contract the Employer
shall make to the Consultants such payments and in such manner as is provided in Clause of the
Contract.

PAYMENTS TO THE CONSULTANTS

Payments to the Consultants

All payments shall be made by the Employer to the Consultants in Indian Rupees as per data
sheet and TOR ON MONTHLY BASIS within 30 days after submission and its subsequent
approval by the competent authority of Gujarat Housing Board as mentioned in mode of payment
schedule.

Currency of Payment:

All payments shall be made in Indian Rupees.

Duties and Taxes:

The consultants, Sub-consultants /Experts and the Personnel shall pay the taxes, duties, fees,
levies and other impositions levied under the existing, amended or in acted laws during life of
this contract and the Employer shall perform such duties in regard to the deduction of such taxes
as may be lawfully imposed.

FAIRNESS AND GOOD FAITH

Good Faith

The Parties undertake to act in good faith in respect to each other's rights under this Contract and
to adopt all reasonable measures to ensure the realization of the objectives of this Contract.

Operation of the Contract:

The Parties recognize that it is impractical in this Contract to provide for every contingency
which may arise during the life of the Contract and the Parties hereby agree that it is their
intention that this contract shall operate fairly as between them and without detriment to the
interest of either of them and that if during the term of this Contract either Party believes that this
Contract is operating unfairly, the Parties will use their best efforts to agree on such action as
may be necessary to remove the cause or causes of such unfairness but on failure to agree on any
action pursuant to this Clause shall have the right of dispute subject to arbitration in accordance
with Clause thereof.

SETTLEMENT OF DISPUTES

Amicable Settlement

The Parties shall use their best efforts to settle amicably all disputes arising out of or in
connection with this Contract or the interpretation thereof.

Right to Arbitration and Rules of Procedure

Mutual Discussions

Signature of Bidder/s Executive Engineer, GHB Page 84

If any dispute or difference of any kind whatsoever (a "Dispute") arises between the Parties in
connection with, or arising out of, this Agreement, the Parties within 30 days shall attempt to
settle such Dispute in the first instance by mutual discussions between Employer and Contractor.

Further Procedures

If the Dispute cannot be settled within 7 days by mutual discussions, then the Dispute shall be
finally settled under the provisions of the Section. If the Parties fail to resolve any dispute
through discussions within 15 Business Days, either Party shall have the right to provide written
notice of the Dispute to the President or Chairman of the Committee of the other Party. Upon a
timely referral, the Senior Management of the Parties shall consider the Dispute, REVIEW such
relevant information as they may determine and issue their decision (which decision shall be
confirmed in writing) within 5 Business Days after receiving the referral. If the Senior
Management of the Parties cannot resolve the issue within the five Business Day period, then the
Parties shall have the rights set forth below in Contract Clauses.

Arbitration

Subject as hereinafter provided, any Dispute arising out of or in connection with, this Contract
and not settled by above may (regardless of the nature of the Dispute) be submitted by either
Party to arbitration and finally settled in accordance with Indian Arbitration and Conciliation Act,
1996 or any statutory amendment thereof.

Arbitration proceedings shall be held at Ahmedabad and the language of the arbitration
proceedings and that of all documents and communications between the parties shall be English.

The decision of the majority of arbitrators shall be final and binding upon both parties. The
expenses of the arbitrators as determined by the arbitrators shall be shared equally by the
Employer and the Contractor. However, the expenses incurred by each party in connection with
the preparation, presentation, etc., of its case prior to, during and after the arbitration proceedings
shall be borne by each party itself

During the conduct of dispute resolution procedures pursuant to the Clause the Parties shall
continue to perform their respective obligations under this Agreement, and no Party shall exercise
any other remedies hereunder arising by virtue of the matters in dispute.

Annexure: IV

Form of Bank Guarantee for Performance Security

EMPANELMENT FOR PROJECT MANAGEMENT CONSULTANCY (PMC) SERVICES

INCLUDING CONSTRUCTION SUPERVISION FOR REDEVELOPMENT OF OLD
COLONY AT VARIOUS PLACES FOR GUJARAT HOUSING BOARD

Ref: _______________ Bank Guarantee: ________________

Date: _______________

To,

Signature of Bidder/s Executive Engineer, GHB Page 85

The superintending Engineer,
Gujarat Housing Board,
Pragatinagar, Naranpura,
Ahmedabad: 380 013
Ph. No. (079) 27474726
Fax No. (079) 27470477

Dear Sir,
In consideration of “______________________” (hereinafter referred as the “Employer”, which
expression shall, unless repugnant to the context or meaning thereof include it successors,
administrators and assigns) having awarded to M/s. ____________________ (hereinafter referred
to as the “PMC” which expression shall unless repugnant to the context or meaning thereof,
include its successors, administrators, executors and assigns), a contract by issue of Employer’s
Contract Agreement No. ________________ dated __________ and the same having been
unequivocally accepted by the PMC, resulting in a Contract valued at ___________________ for
(name of the project) _____________________________________ (hereinafter called the
“Contract”) and the PMC having agreed to furnish a Bank Guarantee to the Employer as
Performance Security as stipulated by the Employer in the said contract for performance of the
above Contract amounting to ____________________ (in words and figures).

We _____________ (Name of the Bank) having its Head Office at _______________

(hereinafter referred to as the Bank), which expression shall, unless repugnant to the context or
meaning thereof, include its successors, administrators executors and assigns) do hereby
guarantee and undertake to pay the Employer immediately on demand any reservation, contest,
recourse or protest and/or without any reference to the PMC. Any such demand made by the
Employer on the Bank shall be conclusive and binding notwithstanding any difference between
the Employer and the PMC or any dispute pending before any Court, Tribunal, Arbitrator or any
other authority. We agree that the Guarantee herein contained shall be irrevocable and shall
continue to be enforceable till the Employer discharges this guarantee.
The Employer shall have the fullest liberty without affecting in any way the liability of the Bank
under this Guarantee, from time to time to vary the advance or to extend the time for performance
of the contract by the PMC. The Employer shall have the fullest liberty without affecting this
guarantee, to postpone from time to time the exercise of any powers vested in them or of any
right which they might have against the Employer and to exercise the same at any time in any
manner, and either to enforce or to forebear to enforce any covenants, contained or implied, in
the Contract between the Employer and the PMC any other course or remedy or security
available to the Employer. The bank shall not be relieved of its obligations under these presents

Signature of Bidder/s Executive Engineer, GHB Page 86

by any exercise by the Employer of its liberty with reference to the matters aforesaid or any of
them or by reason of any other act or forbearance or other acts of omission or commission on the
part of the Employer or any other indulgence shown by the Employer or by any other matter or
thing whatsoever which under law would but for this provision have the effect of relieving the
Bank. The Bank also agrees that the Employer at its option shall be entitled to enforce this
Guarantee against the Bank as a principal debtor, in the first instance without proceeding against
the PMC and not withstanding any security or other guarantee that the Employer may have in
relation to the PMC’s liabilities.
Notwithstanding anything contained herein above our liability under this guarantee is limited to
_______ and it shall remain in force up to shall be extended from time to time for such period
(not exceeding one year), as may be desired by M/s. ________________ on whose behalf this
guarantee has been given.

Dated this ________ day of ____ 20____at __________________________

WITNESS
_______________________________________________
(Signature) (Signature)
__________________________________________
(Name) (Name)
(Official Address) Designation (with Bank stamp) 61
Attorney as per Power of
Attorney No. ______________
Dated ___________________
Strike out, whichever is not applicable. @ The date will be eighteen months after the date of
commencement of services.

Note 1 : The stamp papers of appropriate value shall be purchased in the name of bank who
issues the “Bank Guarantee”.

Note 2 : The Bank Guarantee will be accepted which is issued by State Bank of India or its
subsidiaries or any Indian Nationalized Bank. If the Bank Guarantee is drawn on a
foreign bank it will be accepted by MNIT only if such Guarantee is also accepted either
by State Bank of India or any of its subsidiaries or any Indian Nationalized Bank

Signature of Bidder/s Executive Engineer, GHB Page 87

Annexure: V

BANK GUARANTEE FOR EARNEST MONEY DEPOSIT

In accordance with the provisions and conditions of Bid Notice for the work of
“________________”, Sri.______________________________(name & Address of the
Contractor) shall deposit with the Employer / Gujarat Housing Board ( a bank guarantee to
guarantee his proper and faithful Performance under the said contract an amount of (Amount of
Guarantee) (in words)*_________________________________________________

We, the _________________________ (Bank or Financial Institution) as requested by the

contractor, agree unconditionally and irrevocably to guarantee as primary obligatory and as
surety merely, the payment to the Employer / Gujarat Housing Board on his demand without
what so ever right of objection on our part and without his first claim to the Employer / Gujarat
Housing Board for recovery of the whole or part of the E.M.D from the contractor under the
contract.

We further agree to change add to or other modifications of the forms of the contract or of works
to be performed there under or of any of the contract document which may be made between the
Employer / Gujarat Housing Board, and the contractor shall in any way release us from any
liability under this guarantee and we here by waive notice of any such change, addition or
modification.

THE CONDITIONS of this obligation are:

If after Bid opening the Bidder withdraws or modifies his Bid during the period of bid validity
specified in the Form of Bid.

If the Bidder having been notified of the acceptance of his bid by the Department during the
period of validity.

Fails or refuses to execute the Form of Contract in accordance with the Instructions to Bidders, if
required; or fails or refuses to furnish the balance EMD and additional performance Security in
accordance with the instructions of PMC.

We undertake to pay to the Department up to the above amount upon receipt of his first written
demand, without the Department having to substantiate his demand, provided that in his demand
the Department will note the amount claimed by him is due to him owning to EMPANELMENT
FOR PROJECT MANAGEMENT CONSULTANCY (PMC) SERVICES INCLUDING CONSTRUCTION
SUPERVISION FOR REDEVELOPMENT OF OLD COLONY AT VARIOUS PLACES FOR
GUJARAT HOUSING BOARD.
This Guarantee will remain in force up to and including the date** …………………… after the
dead line for submission of Tenders as such deadline is stated in the Instructions to Tenders or as
it may be extended by the Department, notice of which extension(s) to the Bank is hereby
waived. Any demand in respect of this Guarantee should reach the Bank not later than the above
date.

Yours truly,

Signature & Seal

(Name of the Bank)

Signature of Bidder/s Executive Engineer, GHB Page 88

WITNESS……………….. SEAL………………………………………………..

(Signature, Name and Address)

* The Tenderer should insert the amount of the EMD in words and figures denominated in Indian
Rupee.

This figure should be the same as shown in the Contract Document. ** 6 months from the
deadline date for submission of Tender [As specified in Contract Document].

VALIDITY OF TENDER:

The Tender will be valid for a period of 120 days from the date of submission of tender as
mentioned

in clause.

INELIGIBILITY / DISQUALIFACTION

Any proposal shall be automatically disqualified if it does not contain the requisite EMD as per
clause

FINAL DECISION MAKING AUTHORITY:

The Client reserves the right to accept or reject any applications/tender(s) for prequalification
without assigning any reasons therefore. The Client reserves the right to increase or decrease the
scope of work as deemed necessary. Decision of Client shall be final and binding.

LETTER OF AWARD (LOA):

Letter of Award for selection of Project Management Consultant will be issued to the BIDDER
whose tender has been accepted by the GHB.

Once the Letter of Acceptance (LOA) of the tender is sent, then it is considered as acceptance of
contract.

The selected BIDDER should arrange to submit Security Deposit as specified and sign the
Agreement within SPECIFIED days from the date of receipt of LOA.

Signature of Bidder/s Executive Engineer, GHB Page 89

PROFORMA FOR ARTICLES OF AGREEMENT

GUJARAT HOUSING BOARD

Agreement for the……………………………………………………………
Between

Gujarat Housing Board

Represented by…………………………………,

and

……………………………………..
This CONTRACT is made this ___________ day of ____________ Two Thousand and fourteen
between ……………………………………………………….(herein after called “the
Consultant”). Which expression shall unless excluded by or repugnant to the subject or context
shall include his successors in office of the one part

AND the Gujarat Housing Board (hereinafter called “the Client” which expression shall unless
excluded by or repugnant to the subject or context shall include his successors in office and
assigns of the other part).

WHEREAS the Client intends to proceed with the work of EMPANELMENT FOR PROJECT
MANAGEMENT CONSULTANCY (PMC) SERVICES INCLUDING CONSTRUCTION
SUPERVISION FOR REDEVELOPMENT OF OLD COLONY AT VARIOUS PLACES FOR
GUJARAT HOUSING BOARD

Described in the first Schedule Hereto (hereinafter called “the project”) and has requested the
Consultant to undertake and perform the service described in the second Schedule hereto
(hereinafter called “the Services”) which the Consultant has agreed to do upon and subject to the
terms and conditions set out in this Contract.

NOW this contract witnessed as follows:

(1) In this Contract, words and expressions shall have the same meanings, as are respectively
assigned to them, in the conditions of Contract hereinafter referred to.

(2) The following documents attached hereto shall be deemed to form and be read and construed
as an integral part of this Contract:

(a) Notice Inviting Proposal

(b) Scope of work

(c) General Conditions of Contract.

(d) Project Schedule, Fees and Payment.

(e) The Site Topography & Weather conditions

(f) Project Brief.

(g) Minimum Requirements

Signature of Bidder/s Executive Engineer, GHB Page 90
 (h) Instructions to the Consultant.

(i) Stage wise submission of Drawings/Documents

(j) Form of Declaration and Undertaking.

(k) The letter of Acceptance given by the GHB

(3) The mutual rights and obligations of the Client and the Consultant shall be as set forth in the
Contract, in particulars:
(a) The Consultant shall carry out the services in accordance with the provisions of the
Contract; and
(b) The Client shall make payments to the Consultant in accordance with the provisions of
the Contract.
IN WITNESS WHEREOF, ………………………………………………… acting for and behalf
of and by order and direction of the Gujarat Housing Board have signed this contract as of the
day first above written, in accordance with the Laws.

In the presence of: Acting for and behalf of and by order and direction of the Gujarat Housing
Board.

Executive Engineer.

---------------------------------------------------

For and on behalf of ………………………………………………….

---------------------------------------------------

[Authorized Representative]

By-------------------------------------------------------

(Authorized Representative)

Signature of Bidder/s Executive Engineer, GHB Page 91

 GUJARAT HOUSING BOARD

FINANCIAL BID / PRICE BID

Name of Project: - EMPANELMENT FOR PROJECT MANAGEMENT

CONSULTANCY (PMC) SERVICES INCLUDING

CONSTRUCTION SUPERVISION FOR

REDEVELOPMENT OF OLD COLONY AT

VARIOUS PLACES FOR GUJARAT HOUSING

BOARD

Signature of Bidder/s Executive Engineer, GHB Page 92

 FINANCIAL BID / PRICE BID
NAME OF PROJECT: - EMPANELMENT FOR PROJECT MANAGEMENT
CONSULTANCY (PMC) SERVICES INCLUDING
CONSTRUCTION SUPERVISION FOR
REDEVELOPMENT OF OLD COLONY AT VARIOUS
PLACES FOR GUJARAT HOUSING BOARD.

Sr. Consultancy fee per sqm.

Description of services
No. of carpet area
In figure In words

EMPANELMENT FOR PROJECT MANAGEMENT

CONSULTANCY (PMC) SERVICES INCLUDING
CONSTRUCTION SUPERVISION FOR
REDEVELOPMENT OF OLD COLONY AT VARIOUS
1 PLACES FOR GUJARAT HOUSING BOARD
INCLUDING TECHNICAL AND FINANCIAL BID
EVALUATION, FINALIZATION OF CONTRACT
ETC. AS PER TERMS OF REFERENCE AT VARIOUS
PLACES FOR GUJARAT HOUSING BOARD.

Remarks: Actual amount to be paid to PMC as per work order to agency.

I/We am/are willing to carry out the work at above mentioned rates.

Name of the company Signature:

Name of authorized person:

Company seal: Designation

NOTE: - This amount is inclusive of all taxes prevailing in the state and exclusive of consultancy
GST, which will be reimbursed by the client separately on submission of documentary proof.

Signature of Bidder/s Executive Engineer, GHB Page 93

FINANCIAL PROPOSAL STANDARD FORMS CONTENTS

TITLE

Annexure III : Format of Covering Letter

Form FIN-1 : Remuneration: Proposed billing rates for experts

Signature of Bidder/s Executive Engineer, GHB Page 94

 ANNEXURE-III

FORMAT OF COVER LETTER TO FINANCIAL PROPOSAL:

FROM: TO:

[Name & Address of the Consulting Firm] [Name & Address of the Client]

Sir,

EMPANELMENT FOR PROJECT MANAGEMENT CONSULTANCY (PMC)

SERVICES INCLUDING CONSTRUCTION SUPERVISION FOR REDEVELOPMENT
OF OLD COLONY AT VARIOUS PLACES FOR GUJARAT HOUSING BOARD.
Regarding Financial Proposal

1. I/We …………………… the undersigned, offer to provide the consulting services of the
above Project in accordance with your request for proposal dated [________] and my/our
proposal. My/Our attached financial proposal is for Rs………………. Per sqm of carpet area
[Amount in words and figures]. This amount is inclusive of all taxes (except service tax),
levies.

2. My/Our financial proposal shall be binding upon me/us subject to the modifications resulting
from Contract negotiations, up to expiration of the validity period of the proposal or the date
extended by me/us i.e. [Date].

3. I/We certify that I/we have not engaged any Agents, nor I/we have paid any fee to any Agent
for procuring this consulting service.

4. I/We understand that you are not bound to accept any proposal you receive.

Yours Faithfully,

Signature

Full Name:

Designation:

Address:

(Authorized Representative)

Signature of Bidder/s Executive Engineer, GHB Page 95

 Form FIN

REMUNERATION: PROPOSED BILLING RATES FOR EXPERTS

PART-I
Minimum Required Project Monitoring and Engineering REVIEW & APPROVAL
Cell at Ahmedabad
(A) Key personal
Sr. Min Total
Position Expert’s Name Rate Per Month Months
No. Nos. Rs.
1 Project Manager 01
(Team leader)
2 Sr. Structure 01
Engineer
3 Sr. Architect 01
4 Environmental 01
Engineer
5 MEP Engineer 03
Total Cost Rs.

PART-II
Minimum Required Field staff at Various project sites of Ahmedabad division.

(A) Key Personal

Divisio Expert’s Min Rate
Sr. Total
Position n Reqd. Per Months
No Name Rs.
Nos. Month
1 Resident Abad 01
construction
manger
(B) Supporting Staff
D
i
Sr v Expert’s Name Min
. Rate Per Total
Position is not required at reqd. Months
N Month Rs.
i bidding stage Nos.
o
o
n
1 Site Engineer A ---do--- 01
2 MEP b ---do--- 01
Engineer(Mechanical) a
3 MEP d 01
Engineer(Electrical)
4 MEP 01
Engineer(Plumbing-

Signature of Bidder/s Executive Engineer, GHB Page 96

 Civil)
5 Safety Engineer ---do--- 01
6 Quality Engineer ---do--- 01

7 Fire Fighting Engineer ---do--- 01

Total Rs
Note:
1. Agency has to quote the rate for single staff.
2. The above mentioned numbers of Key personal and supporting staff are tentative and it
may vary as per actual site requirement.

Signature of Bidder/s Executive Engineer, GHB Page 97