QUALITY MANAGEMENT SYSTEM PROCEDURE DOC. NO.

:QMSP/
ISO/IATF-16949 Clause Ref. :-
Issue No. & Dt. : 01 / 01.01.2015
8.3.4.4,8.4.3
Rev. No. & Dt. : 02 / 01.07.2017 Page 1 of 4
Procedure: PROCESS FOR PRODUCTION PART APPROVAL PROCESS (PPAP)

1.0 Purpose

1.1 To establish Process to understand all Customer Requirements and Production Process
Potential to produce component, this meets the customer requirements before dispatch of
bulk supplies.

2.0 Scope

2.1 Applicable for all Products Manufactured.

3.0 References

3.1 “Production Part Approval Process” reference Manual 4th edition

3.2 iatf 16949:2016 Element No 8.3.4.4 , 8.4.3

4.0 Definitions / Abbreviations.

5.0 Responsibilities

5.1 QA In-Charges

5.1.1 To prepare, review, update and monitor this process.

5.2 System Co-ordinator

5.2.1 To approve and distribute this process.

6.0 Procedure

6.1 Production / QA In-Charge receives the information from the Customer through Marketing In-
Charge for the batch qty for pilot lot and No. of samples to be submitted for approval, the
details of the same are logged into the enquiry register and issues a works order or includes
in production plan.

6.1.1 Production run shall be from one hour to eight hours of production and with the specific
production quantity to total minimum of 300 consecutive parts unless otherwise specified by
the customer.

6.2 Production In-Charges receives PPAP submission level from the customer through
Marketing In-Charge. If the customer indicates no submission level, level 3 (Three) is treated
as default.

6.3 After successful development of component QA In-Charge enters the information on the
“Part submission warrant” verifies the Warrant and Signs it with Name, Date and Telephone
Number.

PREP. BY. S.C. APPROVED BY. COO

 QUALITY MANAGEMENT SYSTEM PROCEDURE DOC. NO. :QMSP/
ISO/IATF-16949 Clause Ref. :-
Issue No. & Dt. : 01 / 01.01.2015
8.3.4.4,8.4.3
Rev. No. & Dt. : 02 / 01.07.2017 Page 2 of 4
Procedure: PROCESS FOR PRODUCTION PART APPROVAL PROCESS (PPAP)

6.4 For every component, which requires part approval, there is separate PSW.

6.5 QA In-Charge shall submit for PPAP approval prior to the first production shipment in the
following situations, unless customer authorized representative have waived this
requirement.

QA In-Charge shall review and update, as necessary, all applicable items in the PPAP file to
reflect production process, regardless of whether or not the customer request a formal
submission. The PPAP file shall contain the name of the authorized customer representative
granting the waiver and the date. (Refer Table 3.2)

A A new part or product (ie a specific part, material, or colour not previously supplied to
the customer)
B Correction of discrepancy on a previously submitted part.
C Engineering change to design records, specification, or material for production,
product / part number(s)
D Additionally for Bulk Material:- Process technology new to the organization, not
previously used for product.

6.5.1 QA In-Charge shall notify the authorized customer representative of the planned changes to
design, process or site

Upon notification and approval of the proposed changes by the authorized customer
representative, and after changes implementation, PPAP submission is required unless
otherwise specified in the following situation (Refer Table 3.1).

1. Use Of other construction or material than was used in then previously approved part or
product
2. Production from new or modified tools (except perishable tools), dies, molds, patterns, etc.
including additional or replacement tooling.
3. Production following upgrades or rearrangement of existing tooling or equipment.
4. Production from tooling &equipment transferred to a different plant site from an additional
plant site.
5. Change of supplier for parts non-equipment material or services.(e.g. heat treating, plating)
6. Product produced after the tooling has been inactive for volume production for twelve
months or more.
7. Product & process changes related to components of the production product manufactured
internally or manufactured by suppliers.
8. Change in test / inspection method – new technique (no effect on acceptance criteria)

Additionally, for bulk materials:-

9. New source of raw material from new or existing supplier.
10. Change in product appearance attributes.

6.5.2 Customer notification and submission is not required for the situation described below.
However Production In-Charge shall track the changes and / or improvements and updates
any affected documents

PREP. BY. S.C. APPROVED BY. COO

 QUALITY MANAGEMENT SYSTEM PROCEDURE DOC. NO. :QMSP/
ISO/IATF-16949 Clause Ref. :-
Issue No. & Dt. : 01 / 01.01.2015
8.3.4.4,8.4.3
Rev. No. & Dt. : 02 / 01.07.2017 Page 3 of 4
Procedure: PROCESS FOR PRODUCTION PART APPROVAL PROCESS (PPAP)

1 Changes to the component level drawings manufactured internally or by sub-

contractor that do not impact the design record for the product supplied to customer.
Such change shall not affect customer fit, form, function, and durability or
performance requirements.
2 Tool or equipment movements within the same plant movement that does not change
process flow.
3 Changes in equipment maintaining same process flow with same basic technology or
methodology.
4 Identical gauge replacement.
5 Rebalance of operator job content with no change in process flow
6 Changes resulting in reduced RPN on PFMEA with no change in process flow.

6.6 The purpose of these requirements is to identify changes that might affect the direct
customer or ultimate purchaser of the vehicle or component.

6.7 The Documents / Items listed below are Completed and Submitted with each part when any
of the above situations mentioned in the procedure clause. No. 6.5 occurs
 Design Records
 Engineering Change document if any
 Customer Engineering Approval, if any
 Design FMEA If applicable
 Process Flow Diagrams
 Process FMEA
 Control Plan
 Measurement System Analysis studies
 Dimensional Results
 Material, Performance Test Results
 Initial Process Studies
 Qualified Laboratory Documents
 Appearance Approval Reports (AAR), if applicable
 Sample Products
 Checking Aids
 Records of Compliance with customer specific requirements
 Part Submission Warrant (PSW)

Documents as per Bulk material checklist

6.8 Marketing In-Charges updates List of Active Parts (List of active parts) whenever a new
product is Added / Deleted from it.

6.9 Production Part is considered approved only when all the customers’ requirements are met
and after the approval of Parts, Bulk Quantity is supplied to the customer.

6.10 QA In-Charges maintains Part wise record of all the Submission Made, Customer Reports,
and Corrective Actions till Final Approval.

PREP. BY. S.C. APPROVED BY. COO

 QUALITY MANAGEMENT SYSTEM PROCEDURE DOC. NO. :QMSP/
ISO/IATF-16949 Clause Ref. :-
Issue No. & Dt. : 01 / 01.01.2015
8.3.4.4,8.4.3
Rev. No. & Dt. : 02 / 01.07.2017 Page 4 of 4
Procedure: PROCESS FOR PRODUCTION PART APPROVAL PROCESS (PPAP)

6.11 QA In-Charges maintain Master Sample and its record. Retention of records and Master
Sample will be till the part is active plus one year or as per contractually agreed.

6.12 The Actual Submission Level and Document / Items required to be submitted is followed as
per customer requirements. Marketing / QA In-Charges will clarify with customer for every
part submission about their requirements of Documents / Items for submission during
Contract Review.

7.0 Record

7.1 PPAP File.

8.0 Amendments

Date Rev No Amendments Details

PREP. BY. S.C. APPROVED BY. COO