Guideline for candidates

to

apply online through ‘Applicant Portal’

[ver 1.1]

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Content
Document brief .................................................................................................. 3
Process overview ................................................................................................ 3
Step by step guideline ........................................................................................ 5

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Document brief
Purpose of this document is to guide applicants about the process to be followed by them to apply through online applicant portal against various
vacancies announced by University of Agriculture, Faisalabad.
Following are requirements of candidates for smooth application processing: -
1. Stable internet connection.
2. Client-end device (preferably desktop computer system, laptop etc).
3. Web browser (Internet explorer, Google chrome, Mozilla Firefox etc).
4. Personal email ID to be used for registration and communication purpose.
5. Scan copy of picture, educational documents, bank draft to be uploaded with e-recruitment form.
6. Online/offline picture resizing software.

Process overview
Applicant have to go through with following sections to apply through Applicant portal against various job openings: -
Process steps Purpose of section

Signup & login Enter email address and password in the given fields for Signup process.

Dashboard Application submission status (including vacancy ID, date and report)

Instructions Instructions to be followed and acknowledged by the candidate before proceeding with remaining sections
of portal.
Basic Information Fill out all required fields in the Basic Information section including name, contact details and position to be
applied for.
Education This section helps the candidate to fill out educational details.

Distinctions Candidate needs to provide Academic or Professional level distinctions such as awards or honors.

Publications This section help the candidate to submit details about his/her publications.

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Process steps Purpose of section

Foreign Language Candidate needs to provide details about languages, employment history and membership.

Information Information section help the candidate to provide details about medical, minimum acceptable salary and
list of documents required to be attached through online applicant portal.
Bank Draft Candidate needs to provide details about bank draft to be submitted with application.

Report Generation Applicant portal will generate report based on given details by the candidate.

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Step by step guideline
Step Graphical layout Steps to be followed by the candidate
No
1 - Visit http://jobs.uaf.edu.pk

- Click on “How to apply online” link to download ‘step by step

guide’. Step-by-step guide includes process which will be helpful
for the candidates to apply through online “job portal”.

- Click “Online Applicant Portal” button to open “Applicant

portal”.

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2 - Fresh candidates needs to register themselves through Sign-up
process (Enter mandatory details) and click on Sign up: -

- E-Recruitment system will forward details about Email and

password on registred Email ID of candidate.
- “Forget password” option may be used to retrieve password
through registered Email ID by the candidate.

3 - Candidate needs to enter his/her registered Email ID and

password to log in-to ‘Applicant portal’.

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- “Dashboard” will show status of applications against which
applicant has successfully submitted his/her application.

- Click on “Apply now” button; in-case applicant wants to apply

for any position.

5 Instructions section

- Instructions to be followed and acknowledged by candidate

before proceeding with different sections of portal.
Candidate must click on the “checkbox” containing text “I
have read and agreed with all of the above instructions” to
proceed with next tab (i.e. Basic information)

- Following link may be used by candidate to reduce size of

pictures / images to be loaded into system:

https://imagecompressor.11zon.com/en/image-
compressor/compress-jpeg-to-100kb.php
6 Basic information section

- Select desired vacancy from “vacancy No / post” drop-down.

Following fields will automatically be populated by the ‘E-
Recruitment System’ after selection of vacancy:-

 Advertisement No
 Campus
 Department/ Institute / Subject
 National ID Card No
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  First Name
 Last Name
 BPS/ TTS
 Email ID

- Candidate need to enter “Date of birth”, present address as

mandatory requirements in relevant fields.
- Press “Save form” button and click on “Next” button to
proceed with next section.

7 Education section

- Fill out all educational, training details and save the form.
- Click “Next” to proceed with next section.

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Distinction section

- Fill out all the required fields in the distinction section and
click “save” button to save the form.
- Press “Next” to proceed with next section.

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Publication section
- Fill out all the fields in the publication section and press save
button to save the form.

- After filling the publication details, click on “Next” button to

move into ‘Foreign language section’.

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Foreign language section
- Fill out all the fields related to foreign language form and
attach required documents.
- Provide details about experience (one-by-one).
- Click on save button to save the form before moving to next
section.

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Information section
- Fill out all the fields related to the information section such
as expected salary, list of documents etc.
- This section help the candidate to attach relevant
documents with the application.
- Click “Save” button to save the form proceeding with next
section.

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Bank draft section
- Fill all the fields, attach scan copy of bank draft / documents
and ‘Save’ the form.
- Applicant shall have to accept ‘DECLARATION’ by clicking
on following two check boxes. ‘Submit” button will appear
after clicking on both check boxes.

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Note:-
1. Applicant can edit/change his every application at any-time
before its submission.
Candidate cann’t change his application after its
submission.

- Press “Submit” button to complete process.

- Report will be generated by the system for future reference
of candidate after pressing ‘Submit’ button.

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Report Generation
- As soon as candidate clicks on “Submit” button on “bank
draft” section, E-Recruitment System will generate report for
candidate to review his/her application details.
- Submit button is mandatory action required by the candidate
to apply for any position.
- Candidate needs to download report / Application form and
submit it to University in hard/print form along-with
testimonials and required documents as per procedure
defined in Advertisement.
Note: Incase, candidate intends to apply for another position than
he/she needs to do the following steps: -
- Go on home page or logout and re-login to the ‘Applicant
portal’.
- Review his/her application details and select position of
his/her interest which are available on “Basic
information tab”.
- Provide bank details with scan copy of draft against second
position to be applied by candidate and click on submit
button.
- Dashboard will give status to applicant against positions
applied by him/her.
FOR TECHNICAL ASSISTANCE, PLEASE CONTACT

Project Director (ICT)

Directorate of I.T Resource Centre & Data Bank
University of Agriculture | Faisalabad
Phone No: +92 (41) 9200161-70
(Ext: 3338)

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