5s Audit Form

5S is the name of a workplace organization methodology that uses a list of five Japanese words which, and translated into Eng

This decision making process usually comes from a dialog about standardization which builds a clear understanding, between
ownership of the process in each employee.

Another key distinction between 5S and "standardized cleanup" is Seiton. Seiton is often misunderstood, perhaps due to effor
(such as "sort" or "straighten"). The key concept here is to order items or activities in a manner to promote work flow. For exa
should not have to repetitively bend to access materials, flow paths can be altered to improve efficiency, etc.

The 5S's are:

Phase 1 - Seiri ( 整理 ) Sorting: Going through all the tools, materials, etc., in the plant and work area and keeping only essen
process to get rid of any unnecessary tools and equipment items from the workplace area.  Everything else is either discarded
through workplace design.

Phase 2 - Seiton ( 整頓 ) Straighten or Set in Order: Focuses on efficiency. When we translate this to "Straighten or Set in Ord
is to arrange the tools, equipment and parts in a manner that promotes work flow. For example, tools and equipment should
path), and the process should be set in an order that maximizes efficiency. For every thing there should be a place and every t
place.) This process focuses on organizing work areas for maximum efficiency by organizing tools & equipment to promote op
instance, all tools & equipment should be located as close as possible to where they'll be needed and processes designed to m
at the end of a machine, that's where it should be located.

Phase 3 - Seisō ( 清掃 ) Sweeping or Shining or Cleanliness: Systematic Cleaning or the need to keep the workplace clean as
cleaned up and everything is restored to its place. This makes it easy to know what goes where and have confidence that ever
maintaining cleanliness should be part of the daily work - not an occasional activity initiated when things get too messy. This m
approach to ensure a clean & tidy workplace and tip top machines.  When every shift ends, work areas are tidied and tools an
This should be carried out every day, rather than become an ad-hoc activity that's introduced when things become disorganiz
machinery and retaining it close to its original condition when it was bought, its efficiency and quality will not be greatly affec
less unproductive downtime and will produce quality levels which are very close to new machinery.

Phase 4 - Seiketsu ( 清潔 ) Standardizing: Standardized work practices or operating in a consistent and standardized fashion.
to keep above 3S's. This requires that work practices are followed in a uniform and consistent manner. Many companies have
conditions slowly deteriorate.  The “Standardize” part of the 5s' addresses this issue.  It's better described as the “what, when
machine needs to be maintained, there should be a system (typically checklists and documented instructions) that details wh
where. 

Phase 5 - Shitsuke ( 躾 ) Sustaining the discipline: Refers to maintaining and reviewing standards. Once the previous 4S's hav
Maintain the focus on this new way of operating, and do not allow a gradual decline back to the old ways of operating. Howe
a new way of working, a new tool or a new output requirement, then a review of the first 4S's is appropriate. The process of s
to accomplish.  Years of experience showed that the other 4S' were not always followed. Maintaining a strong focus on this in
slipping back into their previous habits and ways of working.  One method to sustain the system is to carry out regular audits,
punitive. The 5S system relies on staff involvement and commitment at every levels, and an audit that punishes people will po
audit. 

A sixth phase, "Safety," ( 安全 ) is sometimes added. Purists, however, argue that adding it is unnecessary since following 5S
however a poorly conceived and designed 5S process can result in increases in workplace hazard when employees attempt to
standards are adequately followed.

A good 5S implementation has several advantages.   The company's assets are kept in good working order.  Quality is maintain
bought.  Maintenance costs are less because deterioration is identified quickly.  Set-up times reduce due to better organizatio
improves due to improved working environments.  Some senior management feel that staff won't sustain clean and tidy envir
implement and will happily sustain the 5S system.  Staffs prefer an organized, safe and clean workplace with a 5S culture, rath

There will have to be continuous education about maintaining standards. When there are changes that will affect the 5S prog
rules—it is essential to make changes in the standards and provide training. Companies embracing 5S often use posters and s
standards.
A good 5S implementation has several advantages.   The company's assets are kept in good working order.  Quality is maintain
bought.  Maintenance costs are less because deterioration is identified quickly.  Set-up times reduce due to better organizatio
improves due to improved working environments.  Some senior management feel that staff won't sustain clean and tidy envir
implement and will happily sustain the 5S system.  Staffs prefer an organized, safe and clean workplace with a 5S culture, rath
There will have to be continuous education about maintaining standards. When there are changes that will affect the 5S prog
rules—it is essential to make changes in the standards and provide training. Companies embracing 5S often use posters and s
standards.
 Work Place Organiz
Place "X" in appropriate box to refl
A. Sort
1 Are there unnecessary items (peripherals, supplies) on the setup desk
2 Are there scrap supplies in the supply bins
3 Are there old computers (off lease) in the swap cabinet
4 Is there more than necessary furniture in the office

B. Set in Order
5 Is the supply table arranged per drawing/layout
6 Is setup desk arranged per layout (incl. a single computer)
7 Is swap cabinet arranged per layout
8 Can ANYONE determine normal from abnormal

C. Shine
9 Is the desk clean and maintained or is there clutter (unnecessary supplies, etc.)
10 Is Supply Table/Bins clean and organized
11 Has the shine check sheet been pdated (assignments been worked)
12 Is dust filter clean

D. Standardize
13 Is the IT Dept Process Handbook in plain view
14 Is the IT Dept Process Handbook updated
15 Are all supply bin, swap cabinet, and software shelf labels in tact
16 Have all setups gone accordingly to instructions this week

E. Sustain
17 Was the last audit less than two weeks ago
18 Was the last departmental audit less than one month ago
19 Is the 5S board up to date (pics, metrics, shine, etc.)
20 Has anyone complemented the area on its cleanliness & organization

Area:
Auditor(s):
Date: Sub-total Score
ace Organization
opriate box to reflect the score
0 1 2 3 4 5 Comments
x
x
x
x
Score 0 0 0 0 0 20
0 1 2 3 4 5 Comments
x
x
x
x
Score 0 0 0 0 0 20
0 1 2 3 4 5 Comments
y supplies, etc.) x
x
x
x
Score 0 0 0 0 0 20
0 1 2 3 4 5 Comments
x
x
x
x
Score 0 0 0 0 0 20
score 0 1 2 3 4 5 Comments
x
x
x
x
Score 0 0 0 0 0 20

Section A B C D E
Sub-total Score 20 20 20 20 20 100
 5s
Standards
Level Key Highlights of Standard
• The operating area is at an excellent standard
Score = 5 • It is seen to be at a benchmark world class level
• No aspects appear to have opportunity for improvement
• The operating area is at a very good standard
Score = 4 • It is seen to be better than several areas
• There are few opportunities for improvement
• The operating area is at an acceptable standard
Score = 3 • It is an area that has seen some measure of improvement
• There is definite room for more improvement
• The operating area is at a below average level
Score = 2 • It is an area that is approaching minimum requirements
• There are several opportunities for improvement
• The operating area is at a poor standard
Score = 1 • It is an area that is worse than many
• Many aspects of the area need improvement
• The operating area is totally unacceptable
Score = 0 • No area is in a worst state
• All aspects need immediate action for improvement

Comments
:
s
Maturity Development

Benchmark

Succeeding

Learning

Below Average

Poor

Emergency
 5s
Implementation
Establish a Plan
When in doubt, tag it
Red tag system
Team improves safety & quality
Housekeeping Footprint: areas/machines/materials
Labelling and identification
Tooling/parts shadow boards
Color code: parts/floor/areas
Work Place Organization

Phase III
Phase I

Phase II

Find..waste
Waste of ..Defects Simplify...activities
Waste of ...Waiting Combine....operations
Waste of ....Inventory Eliminate.....non-value-add
Waste of .....Movement Improvement Techniques
Waste of ......Processing
Waste of .......Transportation
Waste of ........Overproduction
Seven Deadly Wastes
 5s
ementation

Define roles of participants

Cycle for reviews & audits
Promotional banners
Part of daily work routine
Visual Standards Performance boards, checklists
Action plans & checklists
Mass participation in improvement
Eliminating waste is routine
Visual Control
Phase III

Phase IV

Continuous Learning & Improvement

Lean Thinking

A Place For Everything

And Everything In Its Place
Work Place Mission