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Computing Skills - II

The document is a project report submitted as part of a vocational education program. It discusses key features of Microsoft Excel, including that it organizes data into columns and rows within worksheets and workbooks. It describes starting MS Excel, its basic functions like formulas and data analysis tools, and common terminologies like cells, worksheets, and the ribbon interface.

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Ayush Khopade
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© © All Rights Reserved
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Download as DOCX, PDF, TXT or read online on Scribd
41 views

Computing Skills - II

The document is a project report submitted as part of a vocational education program. It discusses key features of Microsoft Excel, including that it organizes data into columns and rows within worksheets and workbooks. It describes starting MS Excel, its basic functions like formulas and data analysis tools, and common terminologies like cells, worksheets, and the ribbon interface.

Uploaded by

Ayush Khopade
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Tata Institute of Social Sciences

School of Vocational Education

A PROJECT REPORT
ON

Computing Skills - II

Features of MS Excel
SUBMITTED TO

SHREE CHHATRAPATI SHIVAJI SHIKSHAN V SANSHODHAN SANSTHA


ADARSH PARAMEDICAL INSTITUTE (HC0419)
By

PRANALI SUNIL AWHALE


Enrollment No.- HC0419/0275/S22
Batch No.- HC0419/C119/B02/S23

IN PARTIAL FULFILLMENT OF

B.VOC IN MEDICAL IMAGING TECHNOLOGY

MONTH, YEAR
RECEIVED BY EXAMINED BY
NAME: NAME:

SIGN: SIGN:

Marks Obtained

HUB
SEAL
COMPUTING SKILLS – II

 Features of MS Excel
 What is MS Excel?

1. Unlike a word processor, such as Microsoft Word, Excel builds


data in columns and rows. An Excel spreadsheet can be
interpreted as a collection of columns and rows that create a table.
Rows and columns meet in a space termed a cell.

2.  Alphabetical letters are normally allocated to columns, and


numbers are ordinarily allocated to rows. Each cell can contain a
single piece of data, such as a numerical value, text, or formula.

3. The address of a cell is furnished by the letter depicting the column


and the number symbolizing a row. Microsoft Excel is beneficial
when we want to record, examine and save numeric data.

4. Microsoft Excel is a spreadsheet program applied to record and


analyse numerical and statistical data. Microsoft Excel provides
several features to perform various operations like mathematical
calculations, graph tools, pivot tables, macro programming, etc. It
fits with multiple OS like Windows, macOS, Android, and iOS.

 How to Start MS Excel?


Microsoft Excel is a component of the Microsoft Office suite of
programs. Alternatively, one can even download it from the Microsoft
website but you will have to purchase the license key. Working on Excel
is not different from working with any other Windows program. If you are
operating Windows with a GUI like (Windows XP, Vista, and 7) then to
begin MS Excel on your computer, follow these steps:

Click on the Start Menu –> Go to All Programs –> Click on MS


Office –> Lastly choose the MS-Excel option.

Alternatively, one can also begin it from the start menu (by typing MS
Excel in the search option available) if it has been added there. You can
open it from the desktop shortcut if you have created one.

Features of MS Excel
MS Excel is used for processing the data that is in tabular form and
then performing mathematical functions on it to analyse it.

Excel is a tool for coordinating and performing calculations on data. It


can examine data, compute statistics, create pivot tables, and express
data as a chart or graph. MS Excel performs the following basic
functions:

In MS Excel, there are rows and columns. The intersection of rows and
columns makes a cell. So, each of the cells is an individual unit of data.
Each cell has a cell address which is the number of rows and alphabet
of the column it appears in. No two cells have the same address ever.

1. Home and Insert


The Home & Insert menu of MS Excel is similar to MS Word. Users can
change the formatting of the content from home & include pie charts,
tables, and other files related to data from the insert menu.

Font size, font colour, font styles, alignment, background colour,


formatting options and styles, insertion, deletion, and editing in the cell’s
options are also available.

One can insert images and figures, header, and footer, charts, and
sparklines and even attach graphs, equations, and symbols.

2. Formulas

The unique functions that MS Excel has are Formulas & Data. Users
can perform the formula on data to analyse it quickly. Users have to
select the cells for that and one cell becomes one unit of data.

So, if the user selects 10 cells and applies an average formula to them,
the user will get an average of the data output of those 10 cells.

To apply a formula to any data, the user needs to select it without any
space. Then in the function bar, the user needs to type ‘=’ and the
abbreviation of the formula the user wishes to apply.

3. Data
From the Data menu, the user can perform functions without changing
the original data. Users can filter, add external data from the web & sort
data without changing it. For example, the user can sort the data in
alphabetical order.
Right from basic functions like addition & subtraction, the user can
perform complex statistical functions like correlation & t-test. Moreover,
users can convert them into Pie charts or graphs within moments. This
makes data analysis easy.

4. Page Layout
Users can apply themes, orientation, and check the page setup through
the page layout option.

5. Review
Proofreading like spell check can be performed for an excel sheet in the
review section and a user can even add comments or remarks in this
part

6. View
Different views and layouts in which the user wants the spreadsheet to
be displayed can be selected here. Options to zoom in and out, full
screen, and pane arrangement are available under this section.

 MS Excel Terminologies

 Cell- A cell is a rectangle block/box present in a worksheet. Any sort


of data that a user wants to enter into the worksheet must be
arranged in a cell.
 Cells can be color-coded, show text, numbers, and the outcomes of
calculations, based on the operations. An Active Cell is currently an
open-cell for editing.
 Workbook- The workbook relates to an Excel spreadsheet record. It
includes all the data that have been listed/sorted/calculated. A
workbook that is available to be seen and edited by various users on
a network is recognized as a Shared Workbook.
 Worksheet- Inside the workbook is where we get documents called
worksheets. Also recognized as spreadsheets, a user can have
multiple worksheets in a single workbook.
 Workspace- Very similar to worksheets in a workbook, a workspace
enables users to open numerous files simultaneously.
 Formula Bar- The Formula Bar displays the data of an active cell. In
the case of formulas, the formula bar will showcase all components
of the formula.
 Toolbar- The toolbar that holds quick shortcuts like save, undo and
redo, etc.
 Chart- An object that displays data visually / graphically.
 Data Validation- This feature of MS Excel helps to limit incorrect
data from being inserted into the worksheet. Data validation aids
consistency and precision in the data to be entered.
 Ribbon- Over the workbook is a section of command tabs named the
Ribbon. Several options are present behind every tab of the ribbon.

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