LECTURE 2

WHS MANAGEMENT SYSTEM &

WHS MANAGEMENT PLAN

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WHS MANAGEMENT SYSTEM
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 AUSTRALIAN STANDARDS
DEFINES OHS MS…
“ … that part of the overall management “ … management system or part of a
system which includes organisational management system used to achieve the
structure, planning activities, responsibilities, OHS policy.”
practices, procedures, processes and
resources for developing, implementing,
achieving, reviewing and maintaining the
OHS policy, and so managing the OHS risks
associated with the business organisation.”

• AS/NZS 4804:2001 Occupational health • AS/NZS ISO 45001:2018 Requirements with

and safety management systems – General guidance for use Occupational health and safety
guidelines on principles, systems and management systems - Requirements with guidance
supporting techniques; for use
• AS/NZS 4801:2001 Occupational health and safety
management systems – Specification with guidance for use.

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CREATING A WHS MANAGEMENT SYSTEM

ISO4801:2001 ISO45001:2018

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WHS MANAGEMENT SYSTEM
SECTION 5 - LEADERSHIP AND WORKERS PARTICIPATION

5.1 leadership and commitment

5.2 OHS policy
5.3 Organisational roles, responsibility and authorities
5.4 Consultation and participation of workers

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 WHS MANAGEMENT SYSTEM
OHS POLICY

WHY?
Your OHS policy is proof
that you have made a
commitment to health and
safety

(Source: AS/NZS 45001:2018 | pp.9)

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 SAFETY POLICY
SAMPLE
• Commitment to legislative compliance

• OHS objective

• Communication/Continual improvement

• Involvement
• Reviewed periodically
• Commitment from Senior Management

• Sign-off and dated

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WHS MANAGEMENT SYSTEM
PLANNING

ISO45001:2018

• Planning for hazard identification, risk assessment and control (HIRAC)

• Legal and other requirements
• Company objectives and targets
• Planning to achieve OHS objectives (OHS Management Plan)

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WHS MANAGEMENT SYSTEM
PLANNING - WORKPLACE RISK ASSESSMENT

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company objectives (need to be measurable):
no. of incidents, make the site safe, no. of inspection (everyone), compliance to the legal
framework (no. of passes every time inspected)
for the assessment you need to come up with your metrics

WHS MANAGEMENT SYSTEM

PLANNING - WORKPLACE RISK ASSESSMENT

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WHS MANAGEMENT SYSTEM
PLANNING - COMPANY OBJECTIVES AND TARGETS

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WHS MANAGEMENT SYSTEM
PLANNING - OHS PLAN

ISO4801:2001

ISO45001:2018

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 WHS MANAGEMENT SYSTEM
IMPLEMENTATION (SUPPORT + OPERATION)

• Structure and responsibility

• Training and competency
• Consultation, communication and reporting
• Documentation
• Document and data control
• HIRAC & Evaluation
• Emergency preparedness and response

ISO4801:2001 ISO45001:2018

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WHS MANAGEMENT SYSTEM
SUPPORT – COMPETENCE (TRAINING)
WHS MANAGEMENT SYSTEM
SUPPORT – COMPETENCE (RESPONSIBILITIES ASSOCIATED WITH THE ROLE)

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WHS MANAGEMENT SYSTEM
SUPPORT – COMMUNICATION

What information should be communicated?

ISO45001:2018, page 15-16

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WHS MANAGEMENT SYSTEM
SUPPORT – DOCUMENTATION INFORMATION

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 WHS MANAGEMENT SYSTEM
IMPLEMENTATION (OPERATION)

• Structure and responsibility

• Training and competency
• Consultation, communication and reporting
• Documentation
• Document and data control
• HIRAC & Evaluation
• Emergency preparedness and response

ISO4801:2001 ISO45001:2018

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WHS MANAGEMENT SYSTEM
OPERATION – ELIMINATE HAZARDS & REDUCE OHS RISKS

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WHS MANAGEMENT SYSTEM
OPERATION – MANAGEMENT OF CHANGE

ISO45001:2018, page 18
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WHS MANAGEMENT SYSTEM
OPERATION – PROCUREMENT

ISO45001:2018, page 35

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WHS MANAGEMENT SYSTEM
MEASURING & EVALUATING (PERFORMANCE EVALUATION)
• Monitoring, measurement, analysis and performance evaluation
• Internal audits (OHSMS audits)
• Management review

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WHS MANAGEMENT SYSTEM
IMPROVEMENT
• Incident, nonconformity and corrective action
• Continual improvement
• New technology
• Good practices
• Suggestions and recommendations from interested parties
• New knowledge and understanding of OHS issues
• New or improved materials
• Changes in worker capabilities or competence
• Achieving improved performance with fewer resources

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WHAT IS AN ACCREDITED MANAGEMENT
SYSTEM?
• A management system that has been implemented in accordance with a
Standard (ISO, AS or ASNZ)
• A management system that has been certified by a third-party
certification body or is otherwise recognised
• The organisation that is certified to a standard is deemed to be accredited
• Accredited organisations are regularly reviewed by the third party to review
the system and ensure compliance to the system and the Standard.
• Certification does not in any way assure compliance with legal requirement or
other obligations place upon an organisation or statutory body.

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WHS MANAGEMENT SYSTEM
PLANNING - OHS PLAN INCLUSIONS

Source: Work Safe Australia (2012/2018) Construction Work Code of Practice, pp.30

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WHS MANAGEMENT PLAN
(OSH MANAGEMENT PLAN)
The level of detail required for a WHS management plan will depend on
how complex the workplace is (in particular, the number of contractors at
the workplace at any one time) and the risks involved in the work.

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VIC REG 335
OHS CO-ORDINATION PLANS
A principal contractor for a construction project must –
(a) Prepare a health and safety co-ordination plan, in accordance with Reg 336,
for construction work before that work commences, and
(b) Monitor, maintain and keep the plan up to date for the duration of the
construction work

• Must be a written plan

• Must be prepared by the principal contractor
• Before a project commences
• Should be easily understood by workers (including contractors and subbies)
• To ensure the required processes are in place to manage the risks associated
with a complex construction project

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WHS MANAGEMENT SYSTEM
PLANNING - OHS PLAN INCLUSIONS

Discussion: what elements shall be included in WHS

management plan?

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Source: Work Safe Australia (2018) Construction Work Code of Practice, pp.30

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WHS MANAGEMENT SYSTEM
PLANNING - OHS PLAN INCLUSIONS

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THANK YOU.

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