Ti m e M a n a g e m e n t Wo r k s h o p

Sue Habkirk, Director of Student Eliza Yellow Bird, Learning Specialist Adam Davi, Learning Specialist
Learning Services University of Arizona Health Sciences University of Arizona Health Sciences
University of Arizona Health Sciences Office of Diversity and Inclusion Office of Diversity and Inclusion
Office of Diversity and Inclusion
Pre Survey Link

http://tinyurl.com/TimeJan23
 Objectives

• Establish what your priorities are in life

• Discover where your time goes during the day
• Learn about organizational tools available
• Review effective time management strategies and
resources
 Pair & Share: Big Rocks

Take a minute to think about this.

Partner up with someone sitting near you and share for 2 minutes
what some of the big rocks are in your life.
 Time-Management Assessment
On a piece of paper, write down if you agree or disagree
with each of the 12 statements below:

1. I tend to be on time for classes 8. I do not experience “burn out”

and appointments. anytime between midterm
2. I set aside time to study for and final exams.
exams. 9. I write down the things that I
3. I set aside time to study or need to do.
read my textbook even if I do 10. I have enough time to get
not have an exam to prepare done what I need to, but I still
for. find it hard to finish
4. I regularly take part in social everything.
activities despite the fact that I 11. I hardly ever feel pressured to
have studying to do. get things done.
5. I usually cram for exams. 12. Dealing with extenuating
6. I usually feel prepared on the circumstances such as sorting
day of exams. out financial aid, getting extra
7. With everything I have to do, I tutoring, or seeing a professor
find it hard to complete during office hours seriously
assignments and projects on disrupts my daily or weekly
time. routine.
 Time-Management Assessment
Answer Key

 For statements: 1, 2, 3, 6, 8, 9, 11
 Give yourself 1 point for each statement that
you said you agree with

 For statements: 4, 5, 7, 10, 12

 Give yourself 1 point for each statement that
you said you disagree with
If you scored between 9 and 12, congratulations!
You are a good time manager.

If you scored between 5 and 8, you are doing

some things right.

If you scored between 1 and 4, you need to spend

extra time working on your skills.

Regardless of your score, the tips on the following

slides can help you improve your time
management skills!
 Benefits of Time Management?
People who management their time well…

 Are punctual
 Meet deadlines
 Complete all tasks
 Give excellent
quality
 Have their "In"
trays and e-mail
inboxes well in
control
 Are organized
 Are prepared
 Are calm
 Are relaxed
 Have clear goals
and work towards
them
 Are healthy
Rao, P. V. (2015). Time Management for New Employees. Packt Publishing.
 Are successful
 Pair & Share: Time Wasters
• Management by crisis
• Telephone interruptions
• Inadequate planning
• Attempting too much
• Drop-in visitors
• Ineffective delegation
• Personal disorganization
• Lack of self-discipline
• Inability to say no
• Procrastination
• Meetings
• Paperwork
• Leaving tasks unfinished
• Inadequate staff
• Socializing
• Confused responsibility or
authority
• Poor communication
• Inadequate controls and
progress reports
• Incomplete information
• Travel
Mackenzie, R. A., & Alec, M. (1972). The time trap. New York: Amacom.
 Where is Your Time Going?

You have 24 hours in your day

You have 168 hours in your week
Ways to Schedule
Your Time:
• Daily
• Weekly
• Biweekly
• Monthly
• Semester
• Yearly
 Apps

-My Study Life

-myHomework
-Remember the
Milk
-iStudiez

What Apps Can I Use?

 My Study Life

- Can help
organize
class
assignment
s
- Get
reminders
- Sync
across
devices
- Task lists

https://www.mystudylife.com/
 myHomework

- Add homework, tests, projects to

calendar
- Get reminders
- Sync across devices
https://myhomeworkapp.com/
 Remember the Milk

- Get reminders
- Create task lists
- Organize lists with tags and
color codes https://www.rememberthemilk.com/

- Share lists
- Sync lists
 iStudiez

- Color coded
classes
- Calendar syncing
- Reminders http://istudentpro.com/

- Set priorities
- Costs $$$
 Syncing D2L calendar

Adding your D2L Calendar to your phone

Go to Calendar
Click Settings
Enable Calendar feeds
 Creating a Routine: Planning is Key
“Nonetheless, routine, which brings about a sense of predictability, sense
of time control and familiarity, is relevant to time management. A routine
not only comprises a sequence of activities or tasks that need to be
completed, but also the duration of these activities and the speed with
which these are carried out. A routine has a pace that can be altered as
the situation demands.” (Waterworth, 2003)
Academic Activities – Leisure, Life Activities – Study Time
Monday Tuesday Wednesday Thursday Friday Saturday Sunday
5:00am
6:00am Work
Out
7:00am
8:00am
9:00am
10:00am
11:00am
12:00pm
1:00pm
2:00pm
3:00pm
4:00pm
5:00pm
6:00pm
7:00pm
8:00pm
9:00pm
10:00pm
11:00pm
Midnight
1:00am
2:00am
3:00am
4:00am

Waterworth, S. (2003). Time management strategies in nursing practice. Journal of

Advanced Nursing, 43(5), 432-440.
 Urgent vs. Important Priority Schedule

Urgent Not Urgent

Crisis Planning
Pressing Problems Long-term Projects
Important Last minute projects/hmwk

Interruptions Busywork
Not Time-specific but non- Time Wasters (social
Important essential events media/TV)

Dembo, M. H., & Seli, H. (2008). Motivation and learning strategies for college success.
Routledge.
 Master Your Time: Pomodoro Technique

How it works:
1. Choose a task to be
accomplished.
2. Set the Pomodoro to 25
minutes (the Pomodoro is
the timer)
3. Work on the task until the
Pomodoro rings, then put a
check on your sheet of
paper When life happens:
4. Take a short break (5 • Inform the other (distracting)
minutes is OK) party that you're working on
something right now.
5. Every 4 Pomodoros take a • Negotiate a time when you can
longer break get back to them about the
distracting issue in a timely
Pomodoro Resources: manner.
• Marinana Timer (WebLink) • Schedule that follow-up
http://lifehacker.com/marinara-timer-is-a- immediately.
flexible-web-based-pomodoro-timer- • Call back the other party when
1191288959 your pomodoro is complete and
• Pomodoro Timer –lite & Pro (Android) you're ready to tackle their issue.
• Focus Timer (iOS)

Cirillo, F. (2006). The pomodoro technique (the pomodoro). Agile Processes in Software
Engineering and, 54(2).
 Key Things to Remember

• Routinely assessing your time

and weighing your priorities is
important in the planning
process
• Having a weekly routine and
daily habits will save you time
in the long run
• Utilizing both electronic and
hard copy tools will assist in
organizing your time
• Scheduling time for yourself is
essential for good self-care
and productivity
 Post Survey Link

http://tinyurl.com/PostTMJan23
 Work Cited

• Cirillo, F. (2006). The pomodoro technique (the

pomodoro). Agile Processes in Software Engineering
and, 54(2).
• Dembo, M. H., & Seli, H. (2008). Motivation and
learning strategies for college success. Routledge.
• Mackenzie, R. A., & Alec, M. (1972). The time trap.
New York: Amacom.
• Rao, P. V. (2015). Time Management for New
Employees. Packt Publishing.
• Waterworth, S. (2003). Time management strategies in
nursing practice. Journal of Advanced Nursing, 43(5),
432-440.
 Questions?
For additional resources and learning support
services see:
http://diversity.uahs.arizona.edu/student-learning-services
Location: College of Medicine Room 1119B

Sue Habkirk, PhD Eliza Yellow Bird, MS Adam Davi, MA

Director Learning Specialist Learning Specialist
[email protected] eyellowbirdj@medadmin. [email protected]
zona.edu arizona.edu izona.edu
(520)626-5108 (520)626-5179 (520)626-9360