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The document outlines an 8 step process for registering internship students at IIT Kharagpur using the new ERP module. [1] Faculty register intended interns and their details are sent to the intern, [2] Interns update their profile online, [3] Faculty forward details to HOD for approval, [4] HOD recommends and details go to SRIC, [5a/b] SRIC approves and details go to HMC for hall allocation then to wardens, [6a/b] HMC allocates halls and wardens allocate rooms, [7] Dean can view details, and [8] Faculty can generate identity cards after allocation. Access is

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Rishikesh Meena
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22 views

Group Email File

The document outlines an 8 step process for registering internship students at IIT Kharagpur using the new ERP module. [1] Faculty register intended interns and their details are sent to the intern, [2] Interns update their profile online, [3] Faculty forward details to HOD for approval, [4] HOD recommends and details go to SRIC, [5a/b] SRIC approves and details go to HMC for hall allocation then to wardens, [6a/b] HMC allocates halls and wardens allocate rooms, [7] Dean can view details, and [8] Faculty can generate identity cards after allocation. Access is

Uploaded by

Rishikesh Meena
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© © All Rights Reserved
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Download as PDF, TXT or read online on Scribd
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HALL MANAGEMENT CENTRE

IIT KHARAGPUR

Deployment of link for registration under internship of the Institute at ERP

Sir/Madam,

ERP has deployed a module for internship programme of IIT Kharagpur.

The process flow is as:

1) Faculty registers an intended internship student by filling up the following details of


intended intern viz.,
(a) Name,
(b) e-mail id,
(c) Date of birth,
(d) Tenure of internship.

Menu link for Faculty: SRIC >>>>Internship>>>>Internship Registration-Faculty (NEW)

An auto generated mail will be sent to intended intern which will have the (i) user name,
(ii) password (iii) auto-generated id no. and (iv) an URL address

2) Intended intern shall update profile using the above URL and the authentication
given in (1i, ii, iii) above and will fill in all fields, which are mandatory, and upload
photo, signature etc. After filling up all fields, the intended intern shall save the data
by clicking on the SAVE button and take a print copy by clicking on PRINT
button. An auto-generated mail shall go the concerned faculty

3) After the profile update is complete, the faculty shall forward the details to HOD by
clicking on the FORWARD button using the link

SRIC >>>>Internship>>>>Internship Registration-Faculty (NEW)

4) HOD will verify the details and recommend it by clicking on RECOMMEND


button and the application is forwarded on line to SRIC.

Menu link for HOD/HOC/HOS:


SRIC >>>>Internship>>>> Recommend internship details - Head (NEW)

5 a) If it is a SRIC project the application goes to SRIC. SRIC has to verify and then
click on RECOMMEND button and the application goes to HMC

Menu link for SRIC (Assistant Registrar, Administrative Officer):


SRIC >>>>Internship>>>> Recommend internship details - SRIC (NEW)

5 b) If the Internship is to be sponsored by Department/Institute, the application shall go


to HMC for hall allocation and thereafter to the Warden of the Hall of Residence for
room allocation

6 a) HMC shall do the Hall allocation using link and the application shall go the Warden
of appropriate Hall of residence:

HMC >>>>HMC Information>>>> Hall allocation for internship students(NEW)

6 b) Room allocation can be done by Warden of the Hall of Residence allotted.

HMC >>>>Hall Information>>>> Room allocation for internship students (NEW)

7) Dean (Student affair) can view status of Internship Details.

SRIC >>>>Internship>>>> View internship details - Dean (NEW)

8) Faculty can generate Identity Card for student after Hall allocation is complete by
clicking on generate button using link

SRIC >>>>Internship>>>>Internship Registration-Faculty (NEW)

Interested faculty may please make use the module as per process flow and menu links
described above. The access to the module has been given to:

(a) All faculty


(b) All Heads of Department/Centre/School
(c) Assistant Registrar SRIC, AO SRIC
(d) Chairman HMC and Coordinating Wardens HMC
(e) Wardens of Halls of Residence
(f) Dean SA (view only)

( Prof. Sangeeta Sahney)


Coordinating Warden, (Allot.), HMC

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