OFFICE OF THE DISTRICT JUDGE, BALASORE

ADVERTISEMENT NO.- 01 of 2023

Dated, Balasore the 26th day of July, 2023

Applications in the prescribed format, given below, are invited for filling up of the
following posts of Stenographer Gr.-III, Junior Grade Typist & Salaried Amin. All
the posts carry regular scale of pay subject to the result of the Writ petition in W.P. (C)
No.1273 of 2014 sub-judice before the Hon’ble High Court of Orissa.

Physically Handicapped/
Sl. Categories of
Pay Scale SC ST SEBC UR Total Ex-Serviceman/ Sports
No. posts
Person
1 2 3 4 5 6 7 8 9
Level-7
Stenographer (The vacancy reserved
01 Rs.25,500- -- -- -- 04 04
Gr.-III 81,100/- for P.H./ Ex-
Level-4 Serviceman/ Sports
Junior Grade
02 Rs.19,900- -- 01 -- 02 03 Person is inclusive of
Typist 63,200/- vacancy of respective
Level-5 category to which they
03 Salaried Amin Rs.21,700- 01 03 -- 05 09 belong)
69,100/-

N.B.:- 33% intra-reservation will be made for women candidates, subject to availability.
(The number of vacancies in different categories of posts may increase or decrease)

2. Eligibility of the Candidates:-

For the posts of Stenographer Gr.-III and Junior Grade Typist:-

A candidate, in order to be eligible for the posts, shall:-

(a) have passed at least +3 examination or such other qualification as are
equivalent to +3 examination of a recognized university, as the case may
be;
(b) have at least passed Diploma in Computer Application from a recognized
Institute;
(c) not be below 18 years and above 38 years of age as on the last date fixed
for receipt of applications i.e. 28.08.2023. (Provided that the upper age
limit in case of S.C. / S.T. / S.E.B.C. / Women/Physically
Handicapped/Ex-Servicemen/Sports Person shall be in accordance with
the provisions made under relevant Rules, orders or instructions issued in
that behalf by the Govt. from time to time. The relaxation of upper age
limit is governed in accordance with provisions contemplated in the
Odisha Civil Service (Fixation of Upper Age Limit) Amendment in Rules,
 2022 as per the Notification No.771/Gen. dtd.11.01.2022 of the Govt. in
General Administration & Public Grievance Department, Odisha,
Bhubaneswar, communicated by the Hon’ble High Court of Orissa,
Cuttack in their letter No.11635 (30) dtd.18.07.2022 and published in the
Extraordinary Issue of the Odisha Gazettee on the 11 th day of January,
2022).
(d) be able to speak, read and write Odia and has passed a Test in Odia
equivalent to M.E. Standard;
(e) be of good character;
(f) be of sound health, good physique and free from organic defects or bodily
infirmity;
(g) have not more than one spouse living, if married;
(h) have possessed a minimum speed of 40 words per minute in Typing in
English through Computer System (for the post of Jr. Gr. Typists);
(i) have passed a minimum speed of 80 words in shorthand and 40 words in
typing in English per minute through Computer System (for the post of
Stenographer Gr.-III).

For the posts of Salaried Amin:-

A candidate, in order to be eligible for the posts, shall:-
(i) have passed H.S.C. examination or equivalent examination of a recognized
Board;
(ii) have passed the Revenue Inspector Training from Govt./ Recognized
institution:
(iii) not be below 18 years and above 38 years of age as on the last date fixed
for receipt of applications i.e. 28.08.2023. (Provided that the upper age
limit in case of S.C. / S.T. / S.E.B.C. / Women/Physically
Handicapped/Ex-Servicemen/Sports Person shall be in accordance with
the provisions made under relevant Rules, orders or instructions issued in
that behalf by the Govt. from time to time. The relaxation of upper age
limit is governed in accordance with provisions contemplated in the
Odisha Civil Service (Fixation of Upper Age Limit) Amendment in Rules,
2022 as per the Notification No.771/Gen. dtd.11.01.2022 of the Govt. in
General Administration & Public Grievance Department, Odisha,
Bhubaneswar, communicated by the Hon’ble High Court of Orissa,
Cuttack in their letter No.2626 dtd.18.02.2022 and published in the
Extraordinary Issue of the Odisha Gazettee on the 11 th day of January,
2022).
(iv) have knowledge in Computer Application;
(v) be able to speak, read and write Odia and has passed a Test in Odia
equivalent to M.E. Standard;
(vi) be of good character;
(vii) be of sound health, good physique and free from organic defects or bodily
infirmity;
(viii) have not more than one spouse living, if married;
3. The candidates are required to submit their applications being duly filled
in and signed (Full signature) by their own hands furnishing the required particulars as
per the prescribed format given below. The candidates who are in Govt. employment
are required to apply through proper channel.

Note: - Non-compliance of any of the requirements mentioned in the

Advertisement shall entail rejection of his / her application. The
application, if found defective / incomplete in any respect shall be
summarily rejected. No T.A./ D.A. will be allowed to the candidates for
attending the recruitment examination. The candidates need not submit
their original testimonials with their applications, which are to be produced
at the time of Viva-Voce Test.

4. Scheme of Examination:
There shall be an examination on the following subjects for the posts of
Stenographer Gr.-III, Jr. Gr. Typist & Salaried Amin.

(a) For the post of Stenographer Gr.-III:-

Type of Duration of
Subject Marks
Examination test
Part-I English 100 2 hours
Part-II Shorthand & Typing Test 50 5+10=15
through Computer process minutes
Part-III Computer Science Test 100 1 hour
(Practical)
Part-IV Viva-voce Test 35 --

The Short-hand & Typing Test will be held after publication of result of
the Written Test and as per amended Recruitment Rules, 2023, the Typing Test will be
held through Computer System.

(c) For the post of Junior Grade Typist:-

Type of Duration of
Subject Marks
Examination test
Part-I English 100 2 hours
Part-II Typing Test through 50 10 minutes
Computer process
Part-III Computer Science Test 100 1 hour
(Practical)
Part-IV Viva-voce Test 35 --

Typing Test through Computer Process will be held after publication of

result of Written Test and as per amended Recruitment Rules, 2023, the Typing Test will
be held through Computer System.
N.B.:- The candidates who secure minimum 35% of marks in each subject, in the
Written Test i.e. in the subjects mentioned in the Part-I of the scheme shall
be eligible to appear in the Part-II examination. The candidates who
qualified in the Part-II examination shall be eligible to appear in the Part-
III examination.

(d) For the post of Salaried Amin:-

Type of Duration of
Subject Marks
Examination test
Part-I English (HSC Standard) 50 1 hour
Arithmetic (HSC Standard) 50 1 hour
Technical knowledge in Survey 50 1 hour
and Settlement (Theory)
Part-II Survey (Practical Test) 50 --
Part-III Viva-voce Test 30 --

N.B.:- The candidates for the post of Salaried Amin, who secure minimum 35% of
marks in each subject, in the Written Test i.e. in the subjects mentioned in
the Part-I of the scheme shall be eligible to appear in the Part-II
examination. The candidates who secure minimum 50% of marks in the
Part-II examination shall be eligible to appear in the Part-III examination.

SYLLABUS FOR THE POST OF STENOGRAPHER GR.-III & JR. GR. TYPIST
SHALL BE AS FOLLOWS:

(i) English:-
(a) An essay to be written in English,
(b) A letter or an application to be written in English,
(c) An Odia passage is to be translated into English,
(d) An English passage is to be translated into Odia,
(e) Summary of one English passage.
NOTE: The required standard of candidates shall be equal to that
of +3 examination conducted by a recognized University.

(ii) Skill Test for Stenographer Gr.-III:-

A candidate shall be dictated a passage of 400 words in
English language in 5 minutes which he/she shall take in
short-hand on short-hand note sheet supplied by the
examiner. He/she shall reproduce such short-hand text of
400 words in type script in 10 minutes through computer
system.

(iii) Skill Test for Jr. Gr. Typist:-

A candidate shall be given a written passage containing 400

words in English Language, which he/she shall reproduce
by typing through Computer System in 10 minutes.
 (iv) Computer Science Test (Practical):-
To test the proficiency of the candidate relating to matters
like ‘test formatting of the paragraph, insertion of table,
skill to print and save, file transfer, website
searching/browsing and downloading e-mail, use of pen-
drive and other software etc. and programmes of
accounting.

(v) Viva-voce Test:-

To test and access the suitability of a candidate for the post
with particular reference to the candidate’s alertness,
general outlook and potential qualities.

SYLLABUS FOR THE POST OF SALARIED AMIN SHALL BE AS FOLLOWS:

(i) English:-
(a) An essay to be written in English,
(b) A letter or an application to be written in English,
(c) An Odia passage is to be translated into English,
(d) An English passage is to be translated into Odia,
(e) Summary of one English passage.
NOTE: The required standard of candidates shall be equal to
that of H.S.C. examination conducted by a recognized
Board.
(ii) Arithmetic:-
Vulgar fractions and Decimals, HCF & LCM, simple and
compound interest, simple and compound practice,
percentages, profits and loss, mixtures, partnership,
average, rates and taxes, insurance, square and cubic
measures, problems on time, work and on time and
distance. In case of Salaried Amin, the questions shall be
HSC level.

(iii) Technical Knowledge in Survey and Settlement:-

Candidate should have sound knowledge in Survey and
Settlement.
(iv) Viva-voce Test:-
To test and access the suitability of a candidate for the post
with particular reference to the candidate’s alertness,
general outlook and potential qualities.

Last Date of Receipt of Application:

Applications along with the required documents and attested copies of

certificates duly signed by the candidates shall be sent by Registered/Speed Post so as to
reach the Office of the District Judge, Balasore- 756001 by 5.00 P.M. on 28.08.2023
positively. The applications received beyond that date shall be summarily rejected.
5. From each category of career merit list, candidates up to 20 times of actual
vacancy in each category shall be called to appear at the written test in accordance
with the rule-7 (2) of the Odisha District & Civil Courts’ Judicial Staff Services
(Method of Recruitment and Conditions of Service) Rules-2008 (Amendment
Rules, 2010 & 2023.

6. The list of documents to be submitted by the candidates along with their

applications for the posts of Stenographer Gr.-III and Jr. Gr. Typist are as
follows:

(i) Three self signed recent colour passport size photographs of the applicant
duly attested by a Gazetted Officer. (One is to be affixed in the application
on the space provided).

(ii) Self attested photocopies of H.S.C. Board Certificate or equivalent

certificate showing proof of age with mark sheet, certificates showing
passing of +2 or equivalent examination and mark sheet and certificates
showing passing of +3 or equivalent examination and mark sheet.

(iii) Self attested photocopies of Certificates of higher educational

qualification, if any, with mark sheets.

(iv) Self attested photocopies of certificates showing successful completion of

Shorthand & Type-writing course in English from a recognized Institute
for the post of Stenographer Gr.-III.

(v) Self attested photocopy of certificate showing successful completion of

Typewriting course in English from a recognized Institute for the post of
Jr. Gr. Typist.

(vi) Self attested photocopy of certificate issued by the competent authority in

case of candidates belonging to S.C. / S.T. / S.E.B.C. categories and
Physically Handicapped and Ex-Serviceman.

(vii) Certificate showing knowledge in Computer Application (at least passed

Diploma in Computer Application from a recognized Institute).

(viii) Self attested photocopy of Identity Card of Sports persons issued by Govt.

(ix) Two character certificates issued by two different Gazetted Officers /

Medical Practitioner / Sarpanch or by any of the competent authorities.

(x) Two self-addressed envelopes properly stamped for despatch of call letters
by Regd. Post.

(xi) Candidates already in Govt. service, whether Temporary or permanent

shall have to produce “No objection Certificate”/ “Letter of
permission” from the competent authority.
 (xii) The candidates, who are in Govt. Service, are required to be submitted
his/her application through proper channel.

(xiii) Self-declaration for Authentication of Certificate (Annexure-I).

7. The list of documents to be submitted by the candidates along with their

applications for the posts of Salaried Amin is as follows:

(i) Three self signed recent colour passport size photographs of the applicant
duly attested by a Gazetted Officer. (One is to be affixed in the application
on the space provided).

(ii) Self attested photocopies of H.S.C. Board Certificate or equivalent certificate

from any recognized Board showing proof of age with mark sheet.

(iii) Self attested photocopy of certificate showing successful completion of

Revenue Inspector Training.

(iv) The candidate, who possess the certificate of work experience in

settlement and consolidation organization granted by Settlement Officer or
Deputy Director, consolidation and All India Trade Test in Surveyor Trade
conducted by the National Council for Vocational Training, shall also
furnish the documents in support of the same.

(v) Certificate showing knowledge in Computer Application.

(vi) Self attested photocopy of certificate issued by the competent authority in

case of candidates belonging to S.T. category and Physically Handicapped
and Ex-Serviceman.

(vii) Self attested photocopy of Identity Card of Sports persons issued by Govt.

(viii) Two character certificates issued by two different Gazetted Officers /

Medical Practitioner / Sarpanch or by any of the competent authorities.

(ix) Two self-addressed envelopes properly stamped for despatch of call letters
by Regd. Post.

(x) Candidates already in Govt. service, whether Temporary or permanent

shall have to produce “No objection Certificate”/ “Letter of
permission” from the competent authority.

(xi) The candidates, who are in Govt. Service, are required to be submitted
his/her application through proper channel.

(xii) Self-declaration for Authentication of Certificate (Annexure-I).

N.B. -
 All copies of testimonials shall also be signed (full signature) by the
candidates. The candidates are required to mention the category of posts,
which they apply for in capital letters on the top of their respective
applications and on the top of the envelope containing their applications as
per attached format.
 Unsigned applications, if submitted, shall be rejected summarily.

 While filling up the marks in the application form, the candidate has to
mention the actual marks secured by himself/herself in the H.S.C., +2. +3
or equivalent examinations (excluding the marks secured in the extra
optional paper (s).

 Applicants are advised to visit the website of District Court, Balasore i.e.
http://districts.ecourts.gov.in/balasore from time to time for updates
regarding the recruitment process and notifications.

 The candidate must submit his/her Mobile Number (preferred WhatsApp

Number) and E-mail I.D. in the appropriate space in the Annexure-I for
future communication through E-mode, if required.

Sd/-
DISTRICT JUDGE-CUM-CHAIRMAN,
DISTRICT RECRUITMENT COMMITTEE, BALASORE
 Annexure – I

Self-declaration for Authentication of Certificate

I, _________________________________________, son/
daughter of _______________________________________, age_________
years, resident of ________________________________________________
District-_________________________, Odisha, hereby declare that the
information given above and the documents enclosed herewith containing self-
certification is/are genuine and authentic. If any information/document is found
false / forged / tempered, I shall personally remain responsible for any criminal
action U/s.406/419/420/466/468/471 IPC or any other penal provisions of law
and the authentication of the certificate will be treated as cancelled and
intimated to all concerned. Also all the benefits availed by me shall be
summarily withdrawn.

Permanent Address: - Full Signature of the applicant

Date: -
Place: -
Mobile No.-
E-mail ID.-

Present Address: -
 Application for the post of :- _________________________
FORM-A
FORMAT OF APPLICATION
[See Para-2A of Appendix-A]
1. Name of the Candidate:
2. Father’s/ Husband’s Name:
Affix self signed
3. Sex (Male/ Female): recent colour
passport size
4. Marital Status (Married/ Unmarried): photograph.
5. Permanent Address:
6. Present Address:
7. Date of Birth:
8. Age as on 28.08.2023:
9. Educational Qualification (Attach self-attested copies of):
Aggregate
Name of the Name of the Board/ Year of Total Grade/ % of Marks
of marks
Examination passed University passing Marks Division secured
secured
01 02 03 04 05 06
H.S.C.
+2 Arts/Commerce/
Science
+3 Arts/Commerce/
Science or equivalent
Diploma in
Computer Science

10. Category: (S.C./ S.T./ S.E.B.C./U.R./ Sports Person/ Ex- Serviceman):-

(Strike out which is not applicable and attach the supporting documents issued by the competent authority)

11. Whether physically/ orthopedically handicapped:

(If yes, attach supporting medical certificates issued by the Competent Medical Authority/Board)
12. Religion:
13. Nationality:
14. Employment Exchange Registration No.:
15. Attach two Character Certificates issued by two Gazetted Officer/ Medical
Practitioners/ Sarpanch etc. (Mention Name, Designation of the Officers):

DECLARATION
I do hereby solemnly affirm and state that I am aware about the provisions
of Odisha District & Civil Courts Judicial Staff Services (Method of Recruitment and
Conditions of Service) Rules-2008 (Amendment Rules, 2010 & 2023), and the statements
made above are true and correct to the best of my knowledge and belief and based on
record.

Date:
Place: Full Signature of the candidate
 Application for the post of:- SALARIED AMIN.
FORM-A
FORMAT OF APPLICATION
[See Para-2A of Appendix-A]

1. Name of the Candidate:

2. Father’s/ Husband’s Name: Affix self signed
3. Sex (Male/ Female): recent colour
passport size
4. Marital Status (Married/ Unmarried):
photograph.
5. Permanent Address:
6. Present Address:
7. Date of Birth:
8. Age as on 28.08.2023 :
9. Educational Qualification (Attach self- attested copies of ):
Aggregate
Name of the Name of the Board/ Year of Total Grade/ % of Marks
of marks
Examination passed University passing Marks Division secured
secured
01 02 03 04 05 06
H.S.C.
Revenue Inspector
Training
Computer
knowledge (if any)

10. Category: (S.C./ S.T./ S.E.B.C./U.R./ Sports Person/ Ex- Serviceman):-

(Strike out which is not applicable and attach the supporting documents issued by the competent authority)
11. Whether physically/ orthopedically handicapped:
(If yes, attach supporting medical certificates issued by the Competent Medical Authority/Board)

12. Religion:
13. Nationality:
14. Employment Exchange Registration No.:
15. Attach two Character Certificates issued by two Gazetted Officer/ Medical
Practitioners/ Sarpanch etc. (Mention Name, Designation of the Officers):

DECLARATION

I do hereby solemnly affirm and state that I am aware about the provisions
of Odisha District & Civil Courts Judicial Staff Services (Method of Recruitment and
Conditions of Service) Rules-2008 (Amendment Rules, 2010 & 2023), and the statements
made above are true and correct to the best of my knowledge and belief and based on
record.

Date:
Place: Full Signature of the candidate