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SAP Document

The document provides information on key elements included in document headers and line items when entering business transactions in an accounting system. The document header includes elements like the document date, type, company code, currency/exchange rate, translation date, posting date, and period. Line items contain an account number, posting key, and additional details like tax code, cost center, and profit center. The system can automatically generate some line items like taxes, exchange rate differences, cash discounts, and bank charges.

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Raja S
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19 views2 pages

SAP Document

The document provides information on key elements included in document headers and line items when entering business transactions in an accounting system. The document header includes elements like the document date, type, company code, currency/exchange rate, translation date, posting date, and period. Line items contain an account number, posting key, and additional details like tax code, cost center, and profit center. The system can automatically generate some line items like taxes, exchange rate differences, cash discounts, and bank charges.

Uploaded by

Raja S
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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1) 

Document Header
The document header, valid for the entire document, helps in the identification of a
document. It consists of many elements.

Document Date

The document date represents the date when the business transaction took place. Normally
this is the date when the original document was issued. Generally, it is before the posting
date. This is a mandatory field for data entry.

Document Type

The document type determines to which account (G/L, customer, vendor etc) a document is
to be posted. It also determines the type of transactions, invoices, payments etc.

Company Code

The Company Code represents the legal entity for which you prepare the document.

Currency or Exchange rate

When you enter the currency key, the system automatically transfers the valid exchange rate
for that posting date. However, if you want to use a specific exchange rate, you need to enter
a value in the rate field. This you do in addition to specifying the current key.

Translation date

If you want the system to make use of the exchange rate on a date that is different from the
Document Date, you need to enter that as the date of the translation. The system, together
with the currency key, determines the applicable exchange rate for the date entered.

Posting Date

The posting date denotes the date on which the system accounts for the transaction. In
general, this is a later date than the document date.

Period

the system derives the posting period from the posting date. Typically this represents the
month of the posting date. However, in the case of the last posting period (example 12)
suggested by the system from the posting date (example Dec 26 2019) you can manually
update this field with a different period (example 13) to represent the special period.

Document Number

Depending upon the document type, either the SAP system assigns the document numbers
internally or you assign them externally. The System automatically determines the period that
is permitted for posting.

2) Line Items
A line item is made up of an account number, posting key and some additional details.

The posting key is known as the Debit or Credit indicator. And additional details here mean
such:

Tax Code

Tax Amount

Cost Center

Profit Center

Segment and,

Business Area

Each document has at least two line items.

You can enable the system to automatically create some of the line items. Such as:

a. Tax on Sale or purchase while posting customer/vendor invoice


b. Gain/losses from exchange rate difference between invoice and payment
c. Cash discount paid/received during during payment posting
d. Residual items or bank charges while posting a customer /vendor payment and clearing open
item

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