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Project Admin

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Samuel Fong
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15 views

Project Admin

Uploaded by

Samuel Fong
Copyright
© © All Rights Reserved
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Project Administrator / Officer

Job descriptions:

Develop and maintain the document control project protocol and document distribution matrix

Incorporating and implementing latest document control system for projects

Ensure all drawings, software, reports and documents published to the system are associated with a
document transmittal

Prepare document transmittals for all information issued to the project and client team

Managing document control enforcement as well as liaising with the consultants, partners, vendors,
and customers on execution and ensuring procedural compliance

Maintaining software, hardware and providing support relates to document control function

Conducting training related to document control such as filing system, tools and standards

Maintain daily filing (electronic/hard copy) and periodic document archiving

Maintain company electronic and paper-based drawing and document filing system

Incorporating filing system into respective design management, project management and plant
management so as to achieve system integration for project and plant operations & maintenance

Providing project administration support including progress supports during project execution and
commissioning work

Support the project team with additional information related and administrative tasks as required

Qualifications & Experience required:

Diploma or High Diploma in Business Administration, Engineering, Science or equivalent

5 years of experience in document control or ISO9000 / ISO13485 QMS auditor

Experience in setting up and using electronic document management systems

Experience in Project Management software or version control software would be an advantage

Proficient in Microsoft Office applications, including Word, Excel, Powerpoint and other Document
Management Systems

Technically minded and confident in training people on document control processes is a plus

Creative, self-motivated with strong organizational and effective communication skills

Proficient in both written and spoken English and Mandarin

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