India Localization

Excise -Cess
India Localizations (Xe, 8.0, 8.9, 8.10)

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 India Localization – Excise-CESS

Table of Contents
INTRODUCTION................................................................................................................. 5
EDUCATION CESS ....................................................................................................................................................... 5
VALUATION OF GOODS .............................................................................................................................................. 5
DETERMINATION OF VALUE ........................................................................................................................................ 6
MEANS OF DUTY PAYMENT ...................................................................................................................................... 6
CENVAT CREDIT ....................................................................................................................................................... 6
CREDIT ON CAPITAL GOODS ...................................................................................................................................... 6
PLA CHEQUE PAYMENT ............................................................................................................................................ 7
CONSIGNMENT GOODS ............................................................................................................................................... 7
IMPORTED GOODS ....................................................................................................................................................... 7
BROAD FEATURES OF EXCISE................................................................................................................................... 7

SYSTEM INTEGRATION ..................................................................................................... 8

SETUP REQUIREMENTS.................................................................................................... 10
ADDRESS BOOK MASTER SETUP............................................................................................................................ 10
LANDED COST SETUP............................................................................................................................................... 11
ITEM MASTER SETUP ................................................................................................................................................ 12
ADVANCED PRICING SETUP ..................................................................................................................................... 13
OPENING BALANCE UPLOAD FOR RG-I, SUMMARY OF PLA, AII, CII AND RG23A-I ITEMS ......................... 13
UDC SETUP............................................................................................................................................................... 16

PERIOD MASTER MAINTENANCE.................................................................................... 25

EXCISE ACCOUNT MASTER MAINTENANCE................................................................... 28

A-II ACCOUNTS ..................................................................................................................................................... 30
C-II ACCOUNTS ..................................................................................................................................................... 31
EXPENSE ACCOUNTS ....................................................................................................................................... 32
OTHER ACCOUNTS............................................................................................................................................. 33

EXCISE UNIT BRANCH PLANT CROSS REFERENCE....................................................... 34

EXCISE BOND / LOU MASTER MAINTENANCE............................................................... 38

ARE1 BOND MASTER MAINTENANCE ................................................................................................................... 38
LOU MASTER MAINTENANCE ................................................................................................................................. 41

EXCISE CT2-3 ANNEXURE MASTER MAINTENANCE....................................................... 43

UPLOAD A2/C2/PLA OPEN BALANCE/NEXT NO .............................................................. 47

DAILY PROCESSING ....................................................................................................... 49

CENVAT CLAIM....................................................................................................................................................... 49
ARE1 DETAIL ENTRY .............................................................................................................................................. 51
ARE1 RECEIPT.......................................................................................................................................................... 54
AR3A DETAIL ENTRY .............................................................................................................................................. 57
AR3A FORM SPLIT................................................................................................................................................... 61
AR3A RECEIPT.......................................................................................................................................................... 62

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PRINT ARE – 1 FORM (R75I344F)....................................................................................................................... 63

PRINT AR3A FORM (R75I345)............................................................................................................................... 65
EXCISE BALANCE INQUIRY ....................................................................................................................................... 67
PLA ......................................................................................................................................................................69
RG23A-II..........................................................................................................................................................70
RG23C-II .........................................................................................................................................................71
CONSOLIDATED DUTY PAYMENT INQUIRY ............................................................................................................. 72
RG1 ENQUIRY (P75I781)....................................................................................................................................... 73
RG1 ENQUIRY (P75I781)....................................................................................................................................... 74
EXCISE DUTY AND ASSESSABLE VALUE ENQUIRY - P75I366............................................................................ 74
57 F (4) – CONSIGNMENT (G75IEXC8H)............................................................................................................. 75
W ORK WITH CONSIGNMENT - P75I3571............................................................................................................... 75
PRINT 57(F) 4 FROM R75I3571 ............................................................................................................................. 79

PERIODIC PROCESSING ................................................................................................. 87

CONSOLIDATED DUTY PAYMENT ............................................................................................................................ 87
PLA LEDGER REPORT.............................................................................................................................................. 90
RG23A-II LEDGER REPORT..................................................................................................................................... 92
RG23C-II LEDGER REPORT..................................................................................................................................... 94
PRINT PLA FORM..................................................................................................................................................... 96
PRINT RG23A-II FORM............................................................................................................................................ 97

PRINT RG23C-II FORM.................................................................................................... 99

PRINT ARE-1 BOND /LOU REGISTER .............................................................................101

ARE-1 BOND.......................................................................................................................................................... 101
LOU.......................................................................................................................................................................... 104

PRINT ARE-3 CT2/CT3 ANNEXURE..................................................................................106

SETUP FOR RG1 ..............................................................................................................109

BUILD RG-I (R75I780).....................................................................................................114

RG-I REPORT (R75I781)..................................................................................................115

ER-1 REPORT PRINT (R75I788S).....................................................................................118

Processing Option Setup .................................................................................................................. 118
RG23A-I REPORT (R75I343A) .........................................................................................119

RG23C-I REPORT............................................................................................................121
RG23C-I REPORT (MULTIPLE ENTRIES)............................................................................................................... 124

UNCLAIMED CENVAT.....................................................................................................124

RG1 UNPROCESSED RECORDS R75I787.........................................................................126

ANNEXURE 10 (CENVAT RETURN) – R75I786.................................................................................................... 127

ARE1 EXCEPTION REPORT (R75I344E) ..........................................................................129

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ADVANCED AND TECHNICAL OPERATIONS .................................................................130

RG23A-II DIRECT CREDIT ENTRY ......................................................................................................................... 133
RG23C-II DIRECT ENTRY ...................................................................................................................................... 135
Enter Item details for RG23C– I.....................................................................................................................138
PLA DIRECT DEBIT ENTRY .................................................................................................................................... 143
RG23A-II DIRECT DEBIT ENTRY ........................................................................................................................... 145
RG23C-II DIRECT DEBIT ENTRY ........................................................................................................................... 147
EXCISE ADJUSTMENT ENTRIES .............................................................................................................................. 149

RG23D PROCESS THROUGH PURCHASE ORDER ..........................................................152

Landed Cost Rule .............................................................................................................................................154
Receipt By P.O And Enter Lot Number.........................................................................................................155
Enter Sales Order .............................................................................................................................................160
Confirm Shipment.............................................................................................................................................161
Print 52AA Invoice...........................................................................................................................................166
Print RG23D Register..................................................................................................................................... 167
RG23D-THROUGH ST/OT..................................................................................................................................... 168
ENTER PURCHASE ORDER..................................................................................................................................... 168
Confirm Shipment and Select Lot..................................................................................................................175
Run UBE to “Update End use in F4211”....................................................................................................176
Run Update Sales/Price Cost........................................................................................................................ 179
RECEIPT BY PURCHASE ORDER (OT) WITH LOT NUMBER ................................................................................. 182
UPLOAD COST TABLE (R75I741)......................................................................................................................... 183
RUN UBE “UPDATE END USE IN F4211” (R75I742).......................................................................................... 186
PRINT 52AA INVOICE ............................................................................................................................................. 191
PRINT RG23D REGISTER....................................................................................................................................... 192
AR3A Receipt Quantity....................................................................................................................................194

FINANCIAL ASPECTS .....................................................................................................210

SYSTEM SETUPS ..................................................................................................................................................... 210
CHART OF ACCOUNTS ........................................................................................................................................... 210
PURCHASES............................................................................................................................................................. 214
Enter Purchase Order (Raw Materials) .......................................................................................................214
Automatic Accounting Instructions (AAI) .................................................................................................. 216
ENTRY FOR RECEIPT OF GOODS ............................................................................................................................ 217
Entry in RG23A-II.............................................................................................................................................219
PURCHASE ORDER (CAPITAL GOODS ) ................................................................................................................. 222
ENTRY IN CENVAT CLAIM CAPITAL GOODS (P75I321) .................................................................................. 226
SALES.................................................................................................................................................................... 230

TRANSPORTATION.........................................................................................................239
Quantity Gain Loss during Transportation:...............................................................................................244
Out Turn Certificate:........................................................................................................................................248
Appearance of Gain Loss in RG1 & RT12.................................................................................................. 251
CARRY OUT RECONCILIATION PROCESS ............................................................................................................. 251
Throughput Reconciliation ............................................................................................................................251
Operational Reconciliation ...........................................................................................................................252
Recording Gain loss in RG1 .......................................................................................................................... 253
ARE-1 WITHOUT BOND......................................................................................................................................... 253
RESERVED FOR EXCISE LOCALIZATION...................................................................................................... 258

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Introduction
All products specified in Central Excise Tariff Act, 1985 (CETA) are leviable to duty.
Some products attract duty at nil rates or are fully exempt under notifications issued
by Central Govt.

A manufacturer has to examine whether his processing amounts to manufacture of

goods defined as “any process incidental or ancillary to the completion of a
manufactured product”. The process must bring into existence a new substance
having a new name, character or use. Such a manufacturer has to register with C.E.
Authorities u/r.174 (1), by filing an application in prescribed form.

CETA classifies goods into 20 sections. Each section has several Chapters. In
each Chapter, goods are classified into headings and sub-headings. Manufacturer
has to file declaration to Range superintendent giving details of the manufactured
item, the chapter and sub-chapter under which it classifies the rate of duty leviable
and any exemption notifications availed or proposed.

Education Cess

New Levy of Education Cess @ 2% on Basic Excise Duty and Special Excise Duty
(Aggregate of All Excise Duties Applicable for the product), paid/payable on the
final products as per the Union Budget 2004-2005.

Education Cess available as CENVAT credit has to be utilized for payment of

Education Cess only, on the final products.

Education Cess paid on the CVD on imported inputs/capital goods is available for
CENVAT Credit.

In respect of removal of inputs/capital goods, Education Cess will also apply.

Education Cess will be payable on the Excise duty while removal of Returned
Goods after repair/reconditioning.

Education Cess is to be accounted for and displayed separately.

Valuation of Goods
Rule 57A provides for clearance of goods from a factory under an invoice and
includes challan, advice or other similar document of similar nature generally used
for sale/removal of excisable goods. Each foil of the invoice book is to be pre-
authenticated by the authorized person and serial numbers should be informed to

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ACCE in advance of their usage. This has now been made a little flexible since
computer generated serial numbers are in use.

Determination of Value
Value of Goods means the base price (price at which goods are normally sold by
the assesses). It should be the price prevalent in the wholesale trade for delivery at
the time and place of removal (factory or warehouse). Buyer and seller should not be
related. Interest on receivables can be deducted.

Certain expenditures are allowed to be deducted from the base price such as trade
discounts, cash discounts, turnover discounts, cost of packing, freight, octroi and
after sale service charges incurred beyond the warranty period.

Means of Duty Payment

The manufacturer has to maintain the following accounts:

1. RG23A-II – For accumulated credit from inputs

2. PLA – For Cash deposited with the Bank against TR6 challan.
3. RG23C-II – For accumulated credit from input of capital goods.

Excise duty can be paid from any of the above accounts.

CENVAT Credit

CENVAT scheme provides for credit of specified duty paid on purchase of inputs
used in relation to manufacture of goods. The manufacturer has to file declaration in
prescribed format giving exact description, classification of input and final product
with jurisdictional ACCE and obtain dated acknowledgement. He can receive
goods against duty paying documents issued by supplier or dealer or triplicate copy
of bill of entry of imported goods. He has to also maintain RG23A Part I and II
registers.

Duty paying documents are defined in the First provision to Rule 57G(2). The
registered dealer/importer has to follow a specific procedure for invoicing and has
to maintain RG23D in the prescribed format.

Credit on Capital goods

Rule 57Q specifies credit available on capital goods, which are used in the factory
for manufacture of final products. Up to 75% of the additional duty (commonly known
as countervailing duty- CVD) paid for import of capital goods classified by CETA
can be also being taken as credit. Manufacturer has to maintain a register in the
form of RG23C Part I and II.

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PLA Cheque Payment

The manufacturer has to deposit money in the bank specified by the Excise
authority. A TR6 Challan is issued by bank. The manufacturer has to maintain PLA
(Personal Ledger Account) Register.

Consignment Goods
Consignment goods are goods removed from factory/warehouse premises for
intermediate processing and which will be used in the manufacture of the final
finished product.

The excise duty levied on such items is a fixed percentage of the value of the goods
at the time and place of its removal from the factory. 5(4)A challan is issued on
issue of such goods to consignee.

The excise duty is reversed as the CENVAT credit that can be claimed on return of
such goods by the consignee upto the value of excise paid at the time of issue.
However the goods issued on consignment has to be returned to the manufacturer
within a period of 6 months in lieu of which a new 5(4)A Challan has to be issued to
consignee and the duty paid on the old challan has to be reversed. The new excise
duty applied at that time is to be paid. The manufacturer has to maintain 5(4)A
Register for such goods.

Imported Goods
Custom duty is levied on goods imported into or exported from India at rates
specified under Customs Tariff Act, 1975. Export duties are practically non-existent.
But import duties are of three types as follows:

1. Basic Custom Duty

2. Additional Duty (commonly known as countervailing duty or CVD) equal to the
excise duty leviable on like goods manufactured in India.
3. Special Custom duty @ 2% ad valor on most imports
4. Other duties such as anti-dumping duty and protective duties that may be
applicable for certain imported goods.

CENVAT credit can be claimed on such duties on imported goods. Even though no
duty is levied on exported goods these goods should still feature in RG-I and RT-12
return.

Broad Features of Excise

1. Meets all the major requirements specified by Excise Act.

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2. Flexible to include future needs.

3. Prints all statutory reports and forms to be submitted to Government of India.
4. On-line inquiries and reports available for day-to-day operations.

System Integration

Excise MODVAT Claim

Chapterwise
P.O. Receiver File Item Master
RG23A-II
(F43121) (F4101)
(F75I313)

MODVAT Claim
Itemwise RG23A-II
Process Print RG23A-II Ledger
(F75I314)
(P75I321)

Item Master Balance File RG23A-II Ledger

(F4101) (F75I310)

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Setup Requirements

§ Address Book Setup

§ Branch/Plant Setup

§ G/L Account Setup

§ Landed Cost Rule for CENVAT

§ Item Master Setup

§ Advanced Pricing for Excise duty

§ Opening Balance Upload for RG-I and RG23A-I items

§ UDC Setup

§ Excise Master Setup

Address Book Master Setup

Create a new UDC code in 01/ST for search type called ‘EXU’ for Excise Unit.
Create a new address book number for Excise Unit using Address Book Revisions
(P01012) from G01 menu.
Create following information in the Who’s Who form exit bar for the Excise Unit.

Usage in Excise Type Code Field Field

in Who’s Description
Who
Excise Range R WWMLNM Mailing Name
Excise Registration R WWATTL Title
No.
Excise Division R WWALPH Alpha Name
Excise Unit E WWMLNM Mailing Name
Excise E.C.C. E WWATTL Title

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Enter similar information for customers as well as suppliers in the Who’s Who file.
This information is required for Excise reports.

Landed Cost Setup

Landed Cost Rule is used to calculate the Excise paid by the supplier and which
should be credited as CENVAT in RG23AII account.

To set up Landed Cost Rule, go to G43A41 menu. Select Landed Cost Revisions
application (P41291). Select the Add button from tool bar.

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Item Master Setup

Set up Chapter Numbers in UDC 41/07.
Set up Landed Cost Rule in UDC 41/P5.
Set up UOM for RG1 in UDC 41/06: -
Use special handling code of this UDC if RG1 required to be printed in UOM other
than primary UOM.
For Bulk products, in special handling code of UDC 41/06 specify N as first
character with next two character as UOM e.g. NLT where “N” stands for Natural
(ambient). Similarly “V” stands for Std. Volume and “W” for weight.
For Packed products mention UOM starting with “P” with next two letters as UOM.

From Menu G4111 select Item Master (P4101). Select item from Grid and select
Category Code from Row exit.

In this program we have to set Chapter Number for that item in Category code 7

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Advanced Pricing Setup

Advance Price Set up is used to calculate the Excise component to be paid by the
customer and which should be debited from Excise ledgers – PLA/RG23A-
II/RG23C-II.
Defining adjustment name in UDC 75I/ EX captures the excise duty and accessible
value is calculated considering all components (lines) before excise adjustment
defined in &UDC 75I/ EX. Also if any new adjustment is added during Sales order
entry before excise adjustment that will be considered while calculating the
accessible value. Accrual adjustments, which are above the Excise adjustment, will
not be considered for call calculation of assessable value.
Please refer to the JDEdwards Advanced Pricing Manual to set up the Excise Duty
component.

Opening Balance Upload for RG-I, Summary of PLA, AII, CII and
RG23A-I Items
Before going live with the Excise module the opening stock of RG-I items (Finished
Good items), opening balances with next numbers for RG23A II, CII, PLA in table
(F75I310) and RG23A-I items (Raw Material items) has to be uploaded in the
custom tables F75I780 (for RG-I) and F75I343 (for RG23A-I). This is a one-time
process only before the go live stage. The system will automatically calculate the

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opening stock for subsequent excise periods based on the closing stock of the
previous period.

For uploading the data in RG 1 table F75I780 use application P75I780.

For uploading the data in Modvat / PLA summery table F75I310 use application
P75I3104. This application will enable the user to upload the opening balances for
RG 23 AII, CII, and PLA as well as uploading the next numbers for RG 23 AII, CII,
PLA, ARE1and AR3A with respective to corresponding Excise Units for particular
month and year.

Note: - Kindly validate the records before clicking on OK button.

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For Uploading closing quantity in F75I343 for RG23A I use application P75I343.

This data is NOT required for testing purposes.

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UDC Setup
A) UDC 75I / JD
For Excise module to determine the location of certain information required by the
module, UDC 75I/JD had been designed. For example, to store chapter numbers in
the Item master file (F4101), category code 7 fields is used. The UDC is setup as
shown below.

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For Excise Module GL Cat of Landed Cost Rule and Adjustment Name for Excise -
Cess of Advance Pricing Should be define in UDC 75I / EX. Special Handling Code
for Basic Excise Duty and Educational Duty should be B and S respectively.

As above BED and ECD are GL Cat of Landed Cost Rule and adjustment names
of Advance pricing. Special Handling Code for Basic Excise Duty and Educational
Duty should be B and S respectively.

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B) Define GL offset of landed cost components representing excise duty in

UDC 75I / EX and UDC 75I / DC.

Special Handling Code for Basic Excise Duty and Educational Duty should be B
and S respectively.

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C) Define adjustments and landed cost components related to RG23 D

transactions in UDC 75I / RG.

D) UDC 75I / 23

Copy only codes and description 01 of all transaction types related to raw material
from UDC 75I / TT to UDC 75I / 23. For these transaction types define codes “R”,
“P”, “M”, “O”, where R stands for Receipt transaction, P stands from Purchase
Transaction, M stands for manufacturing and O for others.

RG 23 A I report takes document type and order type combination from Item
Cardex look for same in Set up Master Maintenance (P75I301), takes the
transaction type from P75I301 and try to match in UDC 75I / 23.

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Setup Master Maintenance

The purpose of Set Up Master is to map the order and document types of JDE to
various Excise activities. This information is mainly used to generate excise
statutory forms and other reports in the excise module. This avoids any hard coding
and fully integrates the excise module with other JDE modules.

This application can be called from the Excise System set-up menu G75IEXC4.
This application will be used to add/update/delete/inquire on the F75I301 table.

On the first form the user selects the Excise Unit (Address Book Entry with search
type ‘EXU’). The second form allows the user to update/add/delete the records for
the selected excise unit.

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Select Excise Unit from the Grid and press Select Button to go to Excise Set Up
Master revisions form.

Details of Processing Option is mentioned below

Field Description

Transaction type This is an Excise activity, stored in UDC 75I/TT.

Excise Transaction Description of Transaction Type from UDC 75I/TT

Type
Order Type Order type used for creating Sales Order, Purchase
Order. This is validated against UDC 00/DT.

Document Type Document types used for creating Invoices, Inventory

Issues, Inventory Transfers and GRN. This is also
validated against UDC 00/DT.

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Field Description

Consolidated Yes/No If value is “Y” After Print Excise Invoice (R75I366)

record directly falls under Consolidated duty payment
application and if value is “N” than it fall under Inv/Stn
duty payment application.

Excise unit Displays the Excise Unit for which you are defining
these Setup.

Transportation Yes/No If Transportation module is in use, define separate

transaction type with corresponding order and
document type and set value as Yes in this column.

Work Order Yes/No If value is Yes then corresponding Order and document
types are picked up as related to Work orders.

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Period Master Maintenance

The purpose of this application is to select the period to build the data for RG-I and
RG23A-I reports which stores the beginning and end dates for the current and
previous months.
The user has to increment the period after these two reports are run in the final
mode (excise period is closed) on a monthly basis. Using this program user can
Add, Modify and Delete records from this Master file for an Excise Unit.

Any user cannot just edit or change the records. Processing option is used to allow
the user to edit or delete the Period records. If the Processing option – modify is 1
then the user is allowed to edit and delete records, if it is blank the user cannot
make any changes. This application will be called from G75IEXC4 menu (set-up
menu).

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If the Processing option value is blank, the Select button will be disabled and user
will not be able to Edit/Delete.

On pressing the Select button on tool bar, Excise Period Master Maintenance form
will be popped for Edit/Delete

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If the Processing option value is blank, the Select button will be disabled and user
will not be able to Edit/Delete.
1) Excise Periods

In order to setup the excise period, enter the current period in YYYY for year and MM
for month. The start and end dates for the current and previous periods will
automatically be calculated.

Field Description

Excise unit Excise Unit for which user wants to set up period.

Current Period Enter the current period user wants to add or edit
Period should be entered as year and month in YYYY
for year and MM for month.

Date Previous Displays the start date of the previous period. Date will
Period Start Date be blank in case of ADD mode. This field is
output field only.

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Field Description

Previous Displays the end date of the previous period.

Period End Date Date will be blank in case of ADD mode. This filed is
output field only.

Date Current Displays the start date of the Current period.

Period Start Date Date will be blank in case of ADD mode. This filed is
output field only.

Date Current Displays the end date of the Current period.

Period End Date Date will be blank in case of ADD mode. This filed is
output field only.

Last RG-1 Build Date Displays the date when RG-1 was last processed for
print. This date is updated when the Build RG-1Data
for Report (R75I342) is run from G75IEXC2 menu.

Last RG23A-I Build Date Displays the date when RG23A-I was last processed
for print. This is updated after this date is updated
when the Build RG23A-I Form for Report (R75I343) is
run from G75IEXC2 menu in Build Data mode.

Excise Account Master Maintenance

In Addition to the Excise Period Master Maintenance the user has to define the
Excise Account Master Maintenance which will contain the Account, Business Unit,
Object Account and Subsidiary.

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PLA ACCOUNTS

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A-II ACCOUNTS

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C-II ACCOUNTS

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EXPENSE ACCOUNTS

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OTHER ACCOUNTS

Field Description
PLA Accounts PLA accounts for which the user wants to setup the
corresponding Business Unit, Object Account and
Subsidiary.

A-II Accounts A-II accounts for which the user wants to setup the
corresponding Business Unit, Object Account and
Subsidiary.

C-II Accounts C-II accounts for which the user wants to setup the
corresponding Business Unit, Object Account and
Subsidiary.

Expense Accounts Expense accounts for which the user wants to setup
the corresponding Business Unit, Object Account and
Subsidiary.

BED Basic Excise Duty accounts for which the user wants to
setup the corresponding Business Unit, Object
Account and Subsidiary.

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Field Description
Education Cess Education Cess accounts for which the user wants to
setup the corresponding Business Unit, Object
Account and Subsidiary.

Excise Duty Excise Unit for which user wants to set up period.

Excise Duty Payable Enter the current period user wants to add or edit
Period should be entered as year and month in YYYY
for year and MM for month.

Capital Cenvat Displays the start date of the previous period. Date will
Receivable be blank in case of ADD mode. This field is
output field only.

Excise Unit Branch Plant Cross Reference

The Excise Cross Reference application maintains the relationships between
Excise Unit and Business Units. More than one business units can be attached to
an Excise Unit.

The application is used to create/delete the relationships between an Excise Unit

and Business Units. Sometimes companies have more than one business units in
the same factory premises for excise purposes. This Cross Reference program
groups these Business Units under one Excise Unit so that transactions of all the
Business Units can be done under one Excise Unit.

At a time a Business Unit is attached to only one Excise Unit. This application will
be called from G75IEXC4 (set-up menu).

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Find tab in Work with Cross Reference form will display all the Business Units
attached to the Excise Units. In the selection criteria user can enter the valid Excise
Unit, all the Business Units attached to that Excise unit would be displayed.

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Select tab in Work with Cross Reference form will display Cross Reference
Revisions form, where user can define the Business Units to Excise Units.

Field Description
Excise Unit Excise Unit for which user wants to attach Business Unit.

Range Range for Excise Unit is picked up from Mailing Name in

Who’s Who Master with Type Code “R”

Division Division for Excise Unit is picked up from Alpha Name in

Who’s Who Master with Type Code “R”

E.C.C E.C.C. for Excise Unit is picked up from Title in Who’s

Who Master with Type Code “E”

Registration Number Registration Number for Excise Unit is picked up from

Title in Who’s Who Master with Type Code “R”

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Grid Columns
Field Description
Business Unit Enter the Business Units, which are attached to the
Excise Unit.

Next 57F(4) Challan This number is used to generate the 57F(4) Challan
No. while issuing consignment materials to consignee for
Job work. First time when user attaches Branch Plant to
Excise Unit, the challan number is 1.

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Excise Bond / LOU Master Maintenance

ARE1 Bond Master Maintenance

The ARE1 Bond master maintenance application is used to maintain ARE1 Bonds.
For export no excise duty is applicable. However when such goods are removed
from the factory, the equivalent duty amount has to deduct against a bond to be
executed by the manufacturer. When proof of actual export is obtained the bond
amount is replenished to the extent of the excise duty payable on the invoice at the
time of their removal. Alternatively for export, duty can be paid at removal and
rebate can be claimed when proof of export is obtained. This application allows the
bond details to be entered in the system for the first case.

The application can be run from G75IEXC4 (Excise System setup) menu.

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The first form shows all the existing bonds in the system. The user can add, select
and delete the bonds. Only bonds that don’t have any entries in the bond register
can be deleted. The user can find the required bond using Excise unit and Bond
Serial Number to filter.

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Press Add Button to add a new bond

Field Description
Excise unit Excise Unit for which Bond is executed.

Bond Serial No The Serial No. Of the Bond given by Excise Dept.

Effective Year The year in which Bond is active

Bond Name The name of the Bond

Bond Description Long Description of the Bond

Start Date The date on which the Bond is active

Expiry Date The date on which the Bond gets expired

Bond Amount The value of the Bond

Name of Surety The Name of the party giving Surety

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Field Description
Address of Surety Address of the party giving Surety

Current Balance This amount is the Bond amount when the bond is
added. As goods are removed against the bond this
balance gets reduced and is replenished when proof
of export is obtained. This field displays the current
Bond balance as of the current date

Press OK to add the record.

The user can select the record again to view or modify the record using the Select
button. This can also be used to display the current balance at any point of time.

LOU Master Maintenance

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Follow the same procedure as done for ARE-1 Bond for LOU.

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Excise CT2-3 Annexure Master Maintenance

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Upload A2/C2/PLA Open Balance/Next No

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Daily Processing
CENVAT Claim
To claim Excise CENVAT on raw materials purchased. This program records
CENVAT (credit claim) transactions in files F75I313 / F75I314 and updates the
balance table F75I310 (monthly summary file). In F75I313 (Chapter-wise
transaction) it records Chapter-wise Excise Amounts and RG23A II Entry No. & In
F75I314 (Item-wise transaction) it records the RG23A II Entry No.

To accumulate the CENVAT credit in RG23A II against receipt of Purchase Order

items (raw materials). This is done after the raw materials are taken into stock after
their receipt and inspection. CENVAT can also be claimed for partially stocked
items. But any additional CENVAT will have to be claimed through the adjustment
program.

This program is run from the menu G75IEXC1H. The user has to enter the purchase
order No & Type and Branch plant and then select the GRN’s against with CENVAT
needs to be claimed.

Enter the Purchase Order number in the header portion and Click Find button.

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If help is required to find the purchase order then the search program in the form exit
bar can be used.

Double-click on the item to be received. Ensure that a check mark appears for the
selected item. Select more items on the purchase order if required.
Click Select button to select your checked items.

This form summarizes the selections chapter-wise. The CENVAT value to be

claimed is populated from the landed cost setup. The user can modify if required.

Click OK. A message appears displaying the RG23A-II ledger entry number
generated. Note down this number and click OK to complete the transaction.
Field Description
Excise Unit Fetched from F75I304 for the Branch/Plant of the PO.

Branch/Plant From the Purchase Order

Order Company From the Purchase Order

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Field Description
Order Number From the Purchase Order

Order Type From the Purchase Order

Supplier Number From the Purchase Order

Registration No. The Excise registration number of the supplier

Supplier Invoice The Supplier Invoice Number

Invoice Date The Supplier Invoice Date

Challan Number The entry Challan number if present. This is optional.

Grid Columns

Field Description

Chapter Number The chapter-wise listing of the items of the purchase

order.

Excise Amount / This is the total amount of CENVAT credit to be taken.

Excise Duty It will be picked from the landed cost setup done for
this purpose. It is split into BED and ECD.

Assessable Value This is picked up from the purchase order

BED Basic Excise Duty is the amount of CENVAT credit to

be taken. It will be picked from the landed cost setup
done for this purpose

Education Cess Education Cess is the amount of CENVAT credit to be

taken. It will be picked from the landed cost setup done
for this purpose

Nature of Transaction Any remark to be recorded

ARE1 Detail Entry

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This form allows ARE1 Detail entry. ARE1 is issued when no duty is paid, but the
duty is paid against a bond that is executed by the manufacturer.

This form is executed from the Invoice/STN duty payment form – P75I322 (Refer to
this form for further information) executed at the time of Excise Invoice entry. It
cannot be called from a menu. The user is given a screen to select ARE1 or AR3A
removal. This screen will be prompted automatically after excise invoice details
entry if the processing option for the Invoice/STN payment program (P75I322) is set
to ‘Duty Payment = N’. This screen is also prompted on the row exit bar of the
invoice selection form of P75I322 if the duty is already paid for that invoice.

This application accepts the bond(s) from which duty is to be debited. The duty to
be paid can be spread across multiple bonds also. The bond amount available will
be reduced to the extent of the duty payable. Later when proof of export is received
the ARE1 is received using ARE1 receipt application (P75I344R) and the bond
amount gets replenished to extent of duty payable.

Field Description
Excise Unit Displays the Excise Unit generating the ARE1 form

Excise Amount Displays Excise duty payable on the invoice

Country Of Destination Enter the country of destination where the goods would
be exported

Marks and No of Enter the marks and no of packages to be printed on

packages the ARE1 form.

Remarks Enter any remarks

Adjusted Amount The duty amount to be deducted from the available

bond amount. This amount can be split across multiple
bonds but the total adjusted amount should be equal to
the Excise amount on the invoice

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Press OK to accept the transaction. ARE1 Form number is generated and a

message is displayed.

Press OK to complete the transaction.

The user can print the ARE1 form later from the menu (R75I344F). The user can
also review the ARE1 form by selecting the invoice again on the Invoice/STN
application (P75I322) and take the row exit. The ‘Display All’ option has to be on to
see this invoice.

An exception report can also be printed to list non-receipt ARE1 forms (R75I344E)

ARE1 Receipt

When proof of export is received the bond amount is reversed to the extent of the
excise duty that was payable on the original invoice. Also information to be
recorded for receipt is also captured to be printed on the Bond Register - Annexure
21 (R75I344)

This program is called from the G75IEXC1 (Daily Processing) Excise menu. This
program tracks ARE1 receipts and reverses the duty amount from the bond amount.

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On the Find/Browse select the ARE1 number to be received. If the excise amount
payable was split across multiple bonds then multiple records will appear in the grid
area. Each line has to receive one at a time. The received records are grayed out.
However once received, these records can be selected again for review only.

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Select the record to receive by pressing the Select button.

Field Description
Excise Unit Displays the Excise Unit generating the ARE1 form

ARE1 Number and Date Displays ARE1 number to be received and its
Entry date.

Bond Serial No. Displays the bond number under which the ARE1 was
cleared. The same bond will be reversed to the extent
the payable excise was originally paid from.

Excise Amount The excise amount debited from the bond. This
amount will be reversed from the bond. It is divided
into BED and ECD.

BED Basic Excise Duty amount debited from the bond.

This amount will be reversed from the bond.

Education Cess Education Cess amount debited from the bond. This
amount will be reversed from the bond.

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Field Description
Assessable value The total assessable value of the invoice, which was
cleared under ARE1.

ARE1 Receipt Date This is usually the system date, but can be overridden
by the user. This will be entered.

Shipment Date The date of actual shipment out of country. This will be
entered.

Date Submitted The date of presentation of the duplicate of the

Maritime Collector. This will be entered.

Date Accepted The date of acceptance of proof of export. This will be

entered.

Remarks Any remarks to be entered

Press OK button to accept the transaction and complete it. The first form is
redisplayed and the record received is grayed out. The user can revisit any time to
view the receipt record by selecting it again on this form.

AR3A Detail Entry

This form allows AR3A Detail entry. AR3A is issued when no duty / concessional
duty is paid, Sales to EOU (Export-oriented-units).

This form is executed from the Invoice/STN duty payment form – P75I322 (Refer to
this form for further information) executed at the time of Excise Invoice entry. It
cannot be called from a menu. The user is given a screen to select ARE1 or AR3A
removal. This screen will be prompted automatically after excise invoice details
entry if the processing option for the Invoice/STN payment program (P75I322) is set
to ‘Duty Payment = N’ and Split AR3A = ‘N’. This screen is also prompted on the
row exit bar of the invoice selection form of P75I322 if the duty is already paid for
that invoice.

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This application accepts the details for printing the AR3A form with validation for the
associated CT2 / CT3 number from the master records of the customer.
Later when proof of EOU is received the AR3A is received using AR3A receipt
application (P75I345R).

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All detail items on the invoice will be displayed. The warehouse entry number and
date should be entered in the grid area along with the header information.

Field Description
Excise Unit Displays the Excise Unit generating the AR3A form

AR3A Number Displays AR3A number that will be generated

AR3A Date Displays the system date on which the AR3A will be
generated

Order Displays the sales order number, type and company

No/Type/Company of the invoice.

Document Displays the invoice number, type and company

No/Type/Company removed under AR3A.

Mode of transport Displays the mode of transport as specified at the time

of Excise Invoice detail entry.

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Field Description
Marks and No. Of Enter the marks and number of packages to displayed
Packages

Remarks Enter any remarks

Entry Number. Enter the warehouse entry number and date for each
item of the invoice in the grid area. This is not a
required field.

Press OK to accept the screen. The AR3A number generated and is displayed on
the screen. Press OK again to complete the transaction.

The user can print the AR3A form later from the menu (R75I345). The user can also
review the AR3A form details by selecting the invoice again on the Invoice/STN
application (P75I322) and take the row exit. The ‘Display All’ option has to be on to
see this invoice.

An exception report can be printed to list un-received AR3A forms R75I345E.

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AR3A Form Split

In case of exceptional processing, when the Material is sent against an AR3A form
and later, it is realized that the material was actually delivered to multiple customers
locations, the Original AR3A form is required to be split into multiple AR3A forms.

For this type of requirement, it is required to keep a check on the total quantity of
material dispatched against the original AR3A form and the cumulative quantity
issued against the multiple AR3A forms (to a different customer / location).

The procedure below is to be followed for processing transactions of AR3A Split

1) Cancel Original AR3A Form from the row exit of AR3A Receipt program.

2) Generate Credit Order from History for the Original Order to be cancelled as
per the standard JDE procedure.

3) Based on the details received for multiple splits of the original order, the new
Sales Orders are processed for all the split quantities.

4) Process the new sale orders for Invoice/STN duty payment program with
processing option set to Split AR3A Form = ‘Y’.

5) After input of relevant information and selection of Order for AR3A

processing, the Original AR3A number is to be provided for validating the
cumulative Quantity issued against the original AR3A form. Form exit may be
used to view the Split Details of the original AR3A number.

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6) Press OK to accept the transaction. AR3A form number is generated and a

message displayed, Hence multiple AR3A numbers are generated with a
reference of the original AR3A number.

7) The user can print the AR3A form later from the menu (R75I345).
Version ‘Print AR3A Split’ may be used to print the AR3A form with a
reference of the original AR3A number.

AR3A Receipt
When proof is issued by the EOU (Export-oriented-unit) AR3A is received and is
closed. For this purpose this program is designed to track all AR3A receipts. The
receipt date is captured for future reference. This is the system date on which the
AR3A form is received.

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The user can filter the AR3A form that is to be received using AR3A number,date
and receipt date if AR3A has been received already. By default only unreceived
AR3A forms will be displayed. To see all AR3A’s check the unreceived only box.
The description changes to ‘Show All’. Press Find button again to see all AR3A
forms.

On pressing Select button the confirmation prompt is displayed. Press OK to

confirm receipt of AR3A and complete the transaction.

The Select button will be disabled for AR3A forms that have been received. But
selecting the ‘Show All’ option can see the receipt date of such forms.

Print ARE – 1 Form (R75I344F)

ARE 1 Form or Annexure 14 is statutory form to be accompanied with export
consignment.

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Processing Options

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This Form prints details of consignment such as No and description of packages,

gross wt / net wt, mark and nos. of packages, excise duty and invoice details.

Print AR3A Form (R75I345)

AR3A Form / Annexure A is a statutory format required to accompany the goods to

be sold to the merchant exporter or export house.

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Processing Option

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Form prints the details of excisable goods excise duty, rate, manner of transport etc.

Excise Balance Inquiry

This application is used Used to inquire on the balances of each of the four
excise ledgers viz. PLA, RG23A-II, RG23C-II and RG23D-II during a particular
excise period.

The user can use this application to see the opening balance, total credits, total
debits and closing balance of all the four ledgers for any excise period.

This application will be called from menu G75IEXC1. All periods for the excise unit
will be displayed. The user will select one of the periods to see the balances of the
four ledgers.

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Field Description
Excise Unit Enter the Excise Unit for which user wants to have
Balance Inquiry of PLA, RG23A-II, RG23C-II.

Year Enter the Year which user wants to have Balance

Inquiry of PLA, RG23A-II, and RG23C-II.

Month Enter the Year which user wants to have Balance

Inquiry of PLA, RG23A-II, and RG23C-II.

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Select Button is clicked to go to the Excise balance enquiry

PLA

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RG23A-II

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RG23C-II

Field Description
Excise Unit Excise Unit, which is selected in the previous form.

Period Period selected in the previous form.

Next Number Next number used for the new transaction

Opening Balance Opening balance of PLA/RG23A-II/RG23C-II ledgers

for the selected Excise Unit, year and period.

Total Credits Total credit amount in PLA/RG23A-II/RG23C-II ledgers

for the selected Excise Unit, year and period

Blocked Credit If the amount is blocked than that much credit amount
not used for Cenvat until it will released.

Total Debits Total debit amount in PLA/RG23A-II/RG23C-II ledgers

for the selected Excise Unit, year and period

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Field Description
Closing Balance Closing Balance = Opening Balance + Total credits –
Total Debits

Consolidated Duty Payment Inquiry

It is an inquiry program to display the chapter-wise transactions of PLA,RG23A-II,

and RG23C-II Ledgers for a given range of dates. It also summarizes the total
credits, debits made to the PLA,RG23A-II, RG23C-II balance and calculates the
opening and closing balance for the transactions in the given date range.

This application can be run from the Excise Menu (G75IEXC2H). The user will use
this application to get a summarized picture of the transactions in PLA,RG23A-II,
and RG23C-II Ledger for any range of dates.

The user is supposed to enter the Excise Unit & the range of dates for which he
wishes to look at the transactions of PLA,RG23A-II, and RG23C-II Ledger.

Field Description
Excise Unit Excise Unit for which user wants to inquire.

Date Range From-To Enter Valid date range for user to inquire data.

Blocked Credit If the amount is blocked than that much credit amount
not used for Cenvat until it will released.

Opening Balance Opening Balance as of From Date

Total Credits Total credit amount of RG23A-II between the From

date and To date entered

Total Debits Total debit amount of RG23A-II between the From date
and To date entered

Closing Balance Opening balance + Total credits – Total debits

Closing Balance Opening balance + Total credits – Total debits

Excise Credit Total Excise credit amount

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Field Description
Customs Credit Total Customs credit amount

Total Credit Excise credit amount + Customs credit amount

Excise Debit Total Excise debit amount

Customs Debit Total Excise debit amount

Total Debit Excise debit amount + Customs debit amount

RG1 Enquiry (P75I781)

RG1 enquiry program can be used to review the records after RG1 Build. User can
export the data from grid in Excel and carry out analysis and calculations.

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RG1 Enquiry (P75I781)

RG1 Enquiry (P75I781) is used for enquiry of RG1 records. User can export the
data from grid to Excel for further analysis and calculation.

Excise Duty and Assessable Value enquiry - P75I366

This application is useful to check excise duty and assessable value prior to
generating Excise Invoice (R75I366). User can enquire orders in this application;
check the excise duty and assessable value, if values are incorrect then user can
change them at order level itself. This safeguards from wrong records getting
inserted in Localization table.

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57 F (4) – Consignment (G75IEXC8H)

This menu contains interactive application P75I3571, batch application R75I3571

and R75I3572. These set of applications used for issuing material to supplier for job
work.
These applications enables user to keep track of material issues and receipts to
and from job worker.

Work with Consignment - P75I3571

This interactive application gives two options to user to issue and receive
consignment. These options are as follows: -

1) Work with Work Order

2) Consignment Issue / Receipt through ST/OT

1) Work with Work Order

• Enter work order attach part list to it.

• Make issues for Work Order.
• Go to Work with consignment form (W75I3571C)

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• Press add button for adding work order.

• Enquire and find the work order.

• Select the work order.
• The screen below will appear add Consignee Number and Change
Business unit if required.

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• Press OK and Consignment No will be generated.

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• User can select consignment and take row exit to see the work order
details.
• User can further select work order and take row exit to see part list
details.
• For attaching actual issues from cardex go select “New WO issue”
from row exit. Add WO number and click Find. Ann issues of WO will
appear. Select each line individually for attaching with WO.

• Confirm if issues attached are correct through item balances in row

exit.

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Print 57(F) 4 from R75I3571

• After the WO is completed. Go to Work order receipt in Form Exit. Select

Completed work order.

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• Following screen will appear.

Types used are as follows

WORML – work Order Receipt Main Line.

WORPL – work Order Receipt Part List.
WORCNL- work Order Receipt Consignment line i.e. adjustment against
Consignment.
WORGL – Work order Receipt Gain Line.

• To enquire the status of any Consignment, take row exit to Item Balances.

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• All Consignment Transactions (Issues/ Receipts/ Gain) can be viewed

through “View Transaction” from row exit.

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2) Consignment Issue / Receipt through ST/OT

• On work with consignment form, select ST/OT radio button.

• Click on Add button to create consignment. Find and Select the sales
order, which is to be attached to the consignment.
• Click on OK on “Consignment – Save Stock Transfer Issues” form to
generate consignment number.
• The issues against this ST will get attached from Cardex.
• Print 57 F (4) challan. (R75I3571)
• Receive the material in receiving branch plant.
• Create work order against this material.
• Once material is ready to sent back to original branch plant through
another ST/OT. To attach the work order to second ST, take Form exit to
“Attach Work Order To ST”. Find and Select the work order.

• It is required to attach WO with every line of ST.

• Select and Go to next Screen and select Work Order. The work orders
with item same as to ST items could be viewed select the appropriate
WO.

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• Make OT Receipt at Original Branch plant.

• Click on ST Receipts of Form exit.

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• Click on Select button and following form will appear.

Types used are as follows

STRML – ST Receipt Main line.

STRPL - Part list of WO attached to the ST.
STRCNL - ST Receipt Consignment line (Actual material utilized as per part
list)
STRGL -Gain line (Additional material is received against the set Ratio)

• To close consignment take row exit to “Close Consignment”.

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• If all raw materials supplied is consumed in process to manufacture of goods

returned back then user can close the consignment or user has to keep the
consignment open till the material is consumed or returned by the Supplier /
job worker.
• If receipts are less than issues then remaining quantity can be declared as
scrap or loss to close the consignment.

Other Functionalities: -

• If any changes are made in part list of existing work order and same order
has been attached to consignment then the changes can be updated by
taking row exit to “Update WO part list”.

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Periodic Processing
Consolidated Duty Payment
This application is used to pay excise on periodic basis. For this all the invoices
within the date range entered for which the excise is not paid are selected.
The excise is first paid from RG23A-II account. After RG23A-II account is exhausted,
paid from RG23C-II account and last it is paid from PLA account.

If consolidated excise amount due is greater than the combined balance of PLA,
RG23A-II and RG23C-II accounts, system will disable the select button.

Consolidated duty payment can be set on fortnightly or monthly basis in processing

option.

Processing Option

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Select button is clicked to process the invoices for excise payment. After the excise
is paid for all the displayed invoices an information message appears giving
information about the entry numbers generated and the amount debited from each
of the 3 ledgers viz. RG23A-II, RG23C-II and PLA.

Click OK Button to continue and close the transaction. All the invoices for which
excise was paid are removed from the grid.

Field Description
Excise Unit Enter a valid excise unit for Consolidated duty payment

Date Range From Enter the date from range (Invoice Date)

Date Range To Enter the date to range (Invoice Date)

Document Date Displays the date of the excise invoice

Document number Displays the invoice number for the criteria specified

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Field Description
Document Displays the document company of Document Type.
Company Invoice Displays the document type of the invoice

Second Item Displays the 2 nd item number of the invoice

Chapter Number Displays the chapter number for the item of the invoice

Quantity Displays the quantity for the item of the invoice

Party Code Displays the party code of the invoice

RG23A-II Balance Displays the RG23A-II balance available

RG23C-II Balance Displays the RG23CII balance available

PLA Balance Displays the PLA balance available

Blocked Amount Blocked amount, which is not used for Cenvat.

Balance Displays total amount of RG23A-II and RG23C-II

Total Duty Due This is total Excise amount due for all the displayed
invoices, which is the combination of BED &
Education Cess Amount.

PLA Ledger Report

This report prints all excise financial transactions from the PLA ledger for a given
period. It lists all the credits against TR6 challans, the debits from excise duty
payments and other transactions affecting the PLA account.

This report can be run at any point of time. Preferably it is run at month-end.

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Processing Option Setup

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RG23A-II Ledger Report

This report prints all excise financial transactions from the RG23A-II ledger for a
given period. It lists all the CENVAT credits against Raw material receipts, the
debits from excise duty payments and other transactions affecting the RG23A-II
account.

This report can be run at any point of time. Preferably it is run at month-end.

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Processing Option Setup

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RG23C-II Ledger Report

This report prints all excise financial transactions from the RG23C-II ledger for a
given period. It lists all the CENVAT credits against Capital goods receipts, the
debits from excise duty payments and other transactions affecting the RG23C-II
account.

This report can be run at any point of time. Preferably it is run at month-end.

Processing Option Setup

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Print PLA Form

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Print RG23A-II Form

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Print RG23C-II Form

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Print ARE-1 Bond /LOU Register

ARE-1 Bond

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LOU

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Print ARE-3 CT2/CT3 Annexure

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Setup for RG1

Go to G75IEXC4, Select Setup Master Maintenance. Select Excise Unit Confirm
that all the RG1 transactions are entered with respective Order Type and
Document Type.

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Please also check Excise period master for the Excise Unit.

As above it will show last RG1 Build date or it will show blank for the first time.
Set the UDC type 75I/TT

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As above Description 02 defines the columns number in RG1 report and Special
Handling defines the RT12 report columns. For example Transaction EX01- AR3
will appear in “F” Column of RG1 and “D” Column of RT12 Report. You can also
assign multiple transactions for any column and RG1 and RT12 column will display
the total of it.
The columns for RG1 are as below.
A – Quantity Manufactured
B – Receipts
C – Transfer In
D – Transfer Out
E – For Home Use
F – Quantity Under Export claim or Rebate under duty
G – Export Under Bond
H – Other under Bond
I – Other Purpose
J – Gain / Loss

For transfer in/out transaction define in description 02 C/D, RG1 build report will
check for positive or negative quantity of transaction from Item Cardex, if quantity is
positive treats this transaction as “C” i.e. Transfer In and for same document no and
type for negative quantity RG1 Build will treat it as “D” i.e. transfer out.
Similarly for RT12 B/D signifies that positive quantity will be treated as receipt and
negative quantity is treated as D i.e. quantity removed without payment of duty.
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The columns for RT12 are as below.

A – Quantity Manufactured
B – Receipts
C – Quantity Removed on payment of Duty
D – Quantity Removed without payment of Duty

Setup for Number of Decimals and Unit of Measures

Go to UDC 41/06

As above in column Description 02 you can add number of decimals to be display

after zero and number of Character to be display for Unit of Measure.
For example if you Set 3 + 3 the RG1 will display 0.000 (Three digits after decimal)
and KGL (Three Character of Unit of Measure)

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Similarly you can set Unit of Measure definition for RT12 in Special Handling
Column.

The UDC 41/06 is defining in Category code 6 of Item Master.

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Build RG-I (R75I780)

This UBE is used to build data for RG-I and RT-12 forms from the Cardex and the
Excise transaction files. This will be run normally for the previous period defined in
the period master table F75I302.
RG1 report can be run initially for full extract (right from first month) or can be run for
RG1 last build date or first date of the month till last date of the month.

Processing Option Setup

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Data Selection Tab

If RG1 build is required for a particular excise unit then it can be selected through
data selection

RG-I Report (R75I781)

This prints the RG-I form of Excise. It prints the data from the RG-I table (F75I780)
built by the ‘Build RG-I Data’ UBE for the Excise period specified by the user in the
data selection.

This report can be run in Proof mode or Final mode. Running in Final mode will
calculate and write opening balances of all RG-I items in the RG-I table (F75I342) for
the next period. This option is used during closing of the previous Excise period at
month-end as defined in the period master table (F75I302). In Proof mode no such
updates are done in the table. Only a report is printed. (Refer to the ‘Build RG-I
Data’ UBE for further details)

Run RG-I Print

RG1 report is required to be printed on daily basis.
Select from date, to date and packed or bulk product flag in processing option.

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Processing Option

This report has to be generated after uploading the opening balances in F75I780
through P75I780 and after RG1 build is generated successfully.

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ER-1 Report Print (R75I788S)

This report prints the ER-1 Excise Form from the RG-I table (F75I780). This form is
the monthly excise duty return to be filed with Excise Department. It prints the report
in the following parts
• Item-wise or chapter-wise monthly summary
• Duty-paid transactions summary for first fortnight
• Duty-paid transactions summary for second fortnight
• Non duty paid transactions summary during the month
• Details of Duty Payment

Processing Option Setup

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RG23A-I Report (R75I343A)

Report prints the excisable raw materials stock ledger.
It shows opening stock for a particular item, it gives day wise transactions details of
quantity manufactured, issued etc. and closing quantity.

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Processing Option

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RG23C-I Report
This report is for inputs of the Capital goods Report run after the Cenvat claim for
Capital goods. This reports shows the quantity parts for the purchase of Capital
goods.
Go to G75IEXC, Select Periodic Processing, Select Enter Item Details for
RG23C-I
Check the Processing option, if the processing option value is = 1 than we can’t
change the quantity for RG23C-I report.

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Select the RG23C-II number, which is generated at the time of Cenvat.

If the processing option value is 1 than as above RG23C-I on row exit menu will be
disable.

RG23C-I Report (Single Entry)

Go to G75IEXC, Select Periodic Processing, and Select Print RG23C-I form

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The following report will appear.

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RG23C-I Report (Multiple Entries)

Unclaimed CENVAT
This report prints a list of all the purchase order GRN’s, which have been received
but for which CENVAT credit, has not been taken. The report runs for the period
specified in the processing option. This report can be run as end-of-day process to
find those GRN’s for which CENVAT has not been claimed yet.

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Processing Option Setup

Excise transaction types specified in the processing option are those defined in the
Excise set up table (F75I301). These in turn are mapped to the order and document
types to be selected from the Purchase Receiver table (F43121). (Refer to the
Excise Setup Master Maintenance – P75I301 for further details)

Multiple transaction types are separated by slashes (‘/’)

Data Selection

No further data selection is required other than the processing option setup

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RG1 Unprocessed records R75I787

This report prints records, which are present in Item Cardex but skipped during RG1
build along with reason of skipping these records.

Processing Option

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Data Selection
Select any fields only from F4111 in data selection.

Annexure 10 (Cenvat Return) – R75I786

This report gives details document wise details of CENVAT credit taken. It also
gives abstract report giving duty wise details of Opening Balance, Credit taken
during month, credit utilized during month and closing balance.

Processing Option

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ARE1 Exception Report (R75I344E)

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Advanced and Technical Operations

PLA Direct Credit Entry

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This application is used to make direct adjustments as well as deposits to the

balances of PLA ledger. These adjustments are not done against any JDE
document. A ledger entry number is generated for each such transaction.

This application will be called from G75IEXC1 (set-up menu). Direct adjustments to
the balances can only be made for the current excise period (depends on the
system date)

Select tab in Excise Credit to CENVAT/PLA/RG23A-II Ledger form will display PLA
Direct Entry [Excise Unit – Transaction] form, where user can enter the amount to be
credited in the PLA account.

Field Description
Excise Unit Displays the Excise unit for the PLA Credit Entry,
selected in the previous form
Status As of This is current system date.

Opening Balance Opening balance of PLA ledger as of the System date.

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Field Description
Closing Balance Closing balance of PLA as of system date. The
formula for this is as (opening balance + credit amount
– debit amount)

Credit Amount Amount credited in the PLA ledger in the selected year
and month.

Debit Amount Amount debited in the PLA ledger in the selected year
and month.

Next Entry Number This number is incremental number used for the next
PLA transaction in PLA Ledger.

Amount Credited The amount to be credited to the PLA ledger in the

year and month selected.

TR6 Challan No. This is required field to capture the TR6 Challan No.

TR6 Challan Date This is required field to capture TR6 Challan Date.

Cheque Number This is required field to capture PLA payment Cheque

number.

Remarks Enter remarks; this is optional field.

RG23A-II Direct Credit Entry

This application is used to make direct adjustments to the balances of RG23A-II
ledger. These adjustments are not done against any JDE document. A ledger entry
number is generated for each such transaction.

This application will be called from G75IEXC1 (set-up menu). Direct adjustments to
the balances can only be made for the current month derived from system date.

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Select tab in Excise Credit to CENVAT/PLA/RG23A-II Ledger form will display

RG23A-II Direct Entry [Excise Unit – Transaction] form, where user can enter the
amount to be credited in the RG23A-II account.

Field Description
Excise Unit Displays the Excise unit for the RG23A-II Credit Entry,
selected in the previous form

Status As of This is system date.

Opening Balance Opening balance of RG23A-II ledger as of the System

date.

Closing Balance Closing balance of RG23A-II as of system date. The

formula for this is as (opening balance + credit amount
– debit amount)

Credit Amount Amount credited in the RG23A-II ledger in the selected

year and month.

Debit Amount Amount debited in the RG23A-II ledger in the selected

year and month.

Next Entry Number This number is incremental number used for the next
RG23A-II transaction in RG23A-II Ledger.

Amount Credited The amount to be credited to the RG23A-II ledger in

the year and month selected.

G/L Doc Reference No. This is optional field, captured for the reference only.

G/L Doc Date This is optional field, captured for the reference only.

Challan-Id/Remarks This is optional field, captured for the reference only.

Remarks Enter the remarks, optional field.

RG23C-II Direct Entry

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This application is used to make direct adjustments to the balances of RG23C-II

ledger. These adjustments are not done against any JDE document. A ledger entry
number is generated for each such transaction.

This application will be called from G75IEXC1 (set-up menu). Direct adjustments to
the balances can only be made for the current month derived from system date.

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Select tab in Excise Credit to CENVAT/PLA/RG23A-II Ledger form will display

RG23C-II Direct Entry [Excise Unit – Transaction] form, where user can enter the
amount to be credited in the RG23C-II account.

Field Description
Excise Unit Displays the Excise unit for the RG23C-II Credit Entry,
selected in the previous form

Status As of This is system date.

Opening Balance Opening balance of RG23C-II ledger as of the System

date.

Closing Balance Closing balance of RG23C-II as of system date. The

formula for this is as (opening balance + credit amount
– debit amount)

Credit Amount Amount credited in the RG23C-II ledger in the selected

year and month.

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Field Description
Debit Amount Amount debited in the RG23C-II ledger in the selected
year and month.

Next Entry Number This number is incremental number used for the next
RG23C-II transaction in RG23C-II Ledger.

Amount Credited The amount to be credited to the RG23C-II ledger in

the year and month selected.

G/L Doc Reference No. This is optional field, captured for the reference only.

G/L Doc Date This is optional field, captured for the reference only.

Challan-Id/Remarks This is optional field, captured for the reference only.

Remarks Enter the remarks, optional field.

Enter Item details for RG23C– I

Enter PO, Do Receipt by PO & take Cenvat Claim.

Go to G75IEXC, Select Periodic Processing, Select Enter Item Details for

RG23C-I
Check the Processing option, if the processing option value is = 1 than we can’t
change the quantity for RG23C-I report.

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Select the RG23C-II number, which is generated at the time of Cenvat.

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If the processing option value is 1 than as above RG23C-I on row exit menu will be
disable.

Go to G75IEXC, Select Periodic Processing, and Select Print RG23C-I form

The following report will appear.

If the Processing option value is Zero in Enter Item detail in RG23C-I

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Select the RG23C-II number, which is generated at the time of Cenvat Claim

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As above if the processing option value is 0 than RG23C-I button is enable.

Now click the RG23C-I button Row exit menu for enter the quantity. This can by used
for partial receipts against one PO.

After entering quantity Click OK and Run RG23C-I report from Periodic operation
menu.

PLA Direct Debit Entry

This application is used to make debits to the balances of PLA ledger. These
adjustments are not done against any JDE document. A ledger entry number is
generated for each such transaction.

This application will be called from G75IEXC1 (set-up menu). Direct adjustments to
the balances can only be made for the current excise period (depends on the
system date)

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Select tab in Excise Credit to CENVAT/PLA/RG23A-II Ledger form will display PLA
Direct Entry [Excise Unit – Transaction] form, where user can enter the amount to be
debited in the PLA account.

Field Description
Excise Unit Displays the Excise unit for the PLA Debit Entry,
selected in the previous form

Status As of This is system date.

Opening Balance Opening balance of PLA ledger as of the System date.

Closing Balance Closing balance of PLA as of system date. The

formula for this is as (opening balance + credit amount
– debit amount)

Credit Amount Amount credited in the PLA ledger in the selected year
and month.

Debit Amount Amount debited in the PLA ledger in the selected year
and month.

Next Entry Number This number is incremental number used for the next
PLA transaction.
Amount Debited The amount to be debited to the PLA ledger in the year
and month selected.

G/L Doc Reference No. This is optional field, captured for the reference only.

G/L Doc Date This is optional field, captured for the reference only.

Challan Id/Remarks This is optional field, captured for the reference only.

Remarks Enter the remarks, optional field.

RG23A-II Direct Debit Entry

This application is used to make direct adjustments to the balances of RG23C-II
ledger. These adjustments are not done against any JDE document. A ledger entry
number is generated for each such transaction.

This application will be called from G75IEXC1 (set-up menu). Direct adjustments to
the balances can only be made for the current month derived from system date.
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Field Description
Excise Unit Displays the Excise unit for the RG23A-II Debit Entry,
selected in the previous form

Status As of This is system date.

Opening Balance Opening balance of RG23A-II ledger as of the System

date.

Closing Balance Closing balance of RG23A-II as of system date. The

formula for this is as (opening balance + credit amount
– debit amount)

Credit Amount Amount credited in the RG23A-II ledger in the selected

year and month

Debit Amount Amount debited in the RG23A-II ledger in the selected

year and month.

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Field Description
Next Entry Number This number is incremental number used for the next
RG23A-II transaction.

Amount Debited Amount to be debited to the RG23A-II ledger in the

year and month selected.

G/L Doc Reference No. This is optional field, captured for the reference only.

G/L Doc Date This is optional field, captured for the reference only.

Challan-d/Remarks This is optional field, captured for the reference only.

Remarks Enter the remarks, optional field.

RG23C-II Direct Debit Entry

This application is used to make direct adjustments to the balances of RG23C-II
ledger. These adjustments are not done against any JDE document. A ledger entry
number is generated for each such transaction.

This application will be called from G75IEXC1 (set-up menu). Direct adjustments to
the balances can only be made for the current month derived from system date.

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Select tab in Excise Credit to CENVAT/PLA/RG23A-II Ledger form will display

RG23C-II Direct Entry [Excise Unit – Transaction] form, where user can enter the
amount to be credited in the RG23C-II account.

Add tab: For the first time user has to select Add button to create the entry for the
Excise Unit.

Field Description
Excise Unit Displays the Excise unit for the RG23C-II Debit Entry,
selected in the previous form

Status As of This is system date.

Opening Balance Opening balance of RG23C-II ledger as of the System

date.

Closing Balance Closing balance of RG23C-II as of system date. The

formula for this is as (opening balance + credit amount
– debit amount)

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Field Description
Credit Amount Amount credited in the RG23C-II ledger in the selected
year and month.

Debit Amount Amount debited in the RG23C-II ledger in the selected

year and month.

Next Entry Number This number is incremental number used for the next
RG23C-II transaction.

Amount Debited The amount to be debited to the RG23C-II ledger in the

year and month selected.

G/L Doc Reference No. This is optional field, captured for the reference only.

G/L Doc Date This is optional field, captured for the reference only.

ChallanId / This is optional field, captured for the reference only.

Remarks
Remarks Enter the remarks, optional field.

Excise Adjustment Entries

Every Manufacturing Organization needs to pay Excise. For this assessment of
Excise and later on any adjustments needed to be done. This application takes care
of the adjustment to Excise amount and Assessed amount and updates the
necessary files.

This program is used only be specific users and a security setup should be done for
this purpose. The program can be called from G75IEXC1 menu.

The adjustments can be done for quantity, excise amount and assessable amount.
The excise amount adjustment can be done against any of the excise ledgers viz.
PLA, RG23A-II and RG23C-II. Any document from the CARDEX (Item Ledger) can
be adjusted.

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The user will enter the document from the CARDEX. Click Find button to find the
document. Click Select button to select the document.

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Enter either the quantity, excise /CENVAT amount or the assessable amount to be
adjusted. Enter the old document company, number and type for future reference
and a remark. Click OK button. Only records from the grid having non-zero values
in the last 3 columns viz. Adjustment quantity, excise amount and assessable
amount will be selected.

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RG23D PROCESS THROUGH PURCHASE ORDER

Applicable in case of sale of traded items excise duty to be passed equivalent to
CENVAT claim.

Enter Purchase Order

Please define separate landed cost rule for RG23D process. The GL cat code of
this rule defined in UDC 75I/ EX & 75I/RG. So that system won’t allow you to do
Cenvat Claim.

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Landed Cost Rule

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Receipt By P.O And Enter Lot Number

Select Purchase Order on Cenvat Claim application and Click RG23D Item
from Row Exit menu.

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Enter Type of Supplier “T” and enter the Gate Pass number & Date.

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The above process will update Lot Category code 10 as “D” and it also update
Cost Table for that lot as 23.

As above it update “D” in Lot category code 10.

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As above it also update Cost Table as a cost method 23 and unit cost Rs.160.00

Make a separate advanced pricing for RG23D process. The pricing should be
based on cost plus amount, Cost method 23 & End use “D”. Using order detail
group

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As above excise duty component will be carried forward with the help of advanced
pricing.

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Enter Sales Order

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Confirm Shipment

Enter Lot in Confirm Shipment

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Run UBE “Update End use in F4211

Enter Data Selection

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Check End use filed in Sales Order

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As above End Use filed is updated as “D”

Run Update Sales/Price Cost

Enter Data Selection of Update Sales /Price Cost

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Check the Price History of the Sales Order.

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After Reprice Excise Duty component are carried forward to Sales order i.e.
Rs.160/-

Print 52AA Invoice

Enter Data Selection

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Print RG23D Register

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RG23D-Through ST/OT

Enter Purchase Order

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Receipt By P.O And Enter Lot Number

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Select Purchase Order on Cenvat Claim application and Click RG23D Item from
Row Exit menu.

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Enter Type of Supplier “T” and enter the Gate Pass number & Date.

The above process will update Lot Category code 10 as “D” and it also update
Cost Table for that lot as 23.

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As above it update “D” in Lot category code 10.

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As above it also update Cost Table as a cost method 23 and unit cost Rs.160.00

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Enter Transfer Order (ST)

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Confirm Shipment and Select Lot

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Run UBE to “Update End use in F4211”

Data Selection

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As above “D” is updated in End Use field in F4211 i.e. Sales Order Detail line.

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“D” is updated in End Use field.

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Run Update Sales/Price Cost

Data Selection

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Check the Price History of the Sales Order. (ST)

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Excise Duty component are carried forward through Advance Pricing.

Print 52A Invoice for Document type ST

RI 814 is 52A invoice Number.

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Receipt By Purchase Order (OT) with Lot Number

Enter Lot number at the time of receipt.

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Upload Cost Table (R75I741)

This will update Cost Table as cost method 23 and Excise duty Component carried
forward.

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Enter Sales Order (SO)

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Confirm Shipment

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Run UBE “Update End use in F4211” (R75I742)

As above it shows that Update End Use in F4211 i.e. Sales Order Detail line is
successful, also check in F4211.

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Run Update Sales/Price Cost (R42950)

Data Selection for Update Sales/Price Cost

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As above after Sale Price/Cost UBE the New Price with Carried Forward Excise
Duty Component is updated, now also check the price history in sales order detail
line.

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As above Excise duty component is carried forward.

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Print 52AA Invoice

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Print RG23D Register

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AR3A Receipt Quantity

1) Enter Sales Order.(G4211)

2) Confirm Shipment

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Click Form Exit and Select Confirm Show

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Enter 1 in Sel-1 Field and Click OK Print Invoice

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Data Selection of Print Invoice

Click OK

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Processing Option of Print invoice

Enter From and To status code and Click OK

If we want to print Invoice on screen then Select On Screen and Click OK

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Select Daily Operation From G75IEXC

Check the Processing Option of Invoice/STN Duty Payment.

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Check Data Selection Tab

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Options Tab

Enter “N” in Duty Payment, if Duty payment is Nil

Enter “N” Round off if Duty Payment is Nil
Enter “N” in Spilt AR3A.
Enter Transporter Detail in Transporter Tab

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Click OK
Enter Branch/Plant, Invoice Document Type, Order Type and Invoice Number
And Click Find

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Enter Transporter, Vehicle Reg. No., Mode of Trans, Transit Note, Consignment
No., Released Date/ Time, Number of Package and if any Remarks.

After fill this information Click OK.

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Select AR3 Form and Click OK

Enter Marks and No. Of Pkgs., CT2 No., Remarks etc.

Click OK

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AR3A Number is generated, click OK

Select Daily Operation from G75IEXC

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Select AR3A Receipt

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Enter Excise Unit Number in Processing Option of AR3A Receipt

Click Select

Enter Quantity Received Say Quantity Received is 9

Enter 20 and Click OK.

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Financial Aspects
System Setups
Chart Of Accounts
Relevant accounts in Excise Business Unit (424208).

The accounts shown below (424208.2822.RG23AII, 424208.2822.RG23CII and

424208.2822.DEFMOD) will be debited at the time of recording receipt of material.
Account No 424208.2822.PLA will be debited at the time of payment of excise duty
into the PLA account. Similarly, the debit balances in these accounts will be utilized
towards payment of excise duty on dispatch of finished goods. These accounts
have to be included in the Chart of Accounts in P0901:

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Purchases
Enter Purchase Order (Raw Materials)

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For Landed Cost Rule LCR, the GL Cat code is BED,ECD. This has been directed
to particular accounts through AAI (Automatic Accounting Instruction) No. 4385 and
4390 for the debit and credit effects respectively.

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Automatic Accounting Instructions (AAI)

Setting in AAI NO 4385 for GL offset BED,BEDN,ECD,ECDN

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AAI Setting in AAI No 4390 for GL offset BED,BEDN,ECD,ECDN

Entry for receipt of goods

Following is a copy of the posting report for the receipt generated for the above
specified Purchase Order. Note that the accounts debited and credited for excise
component are those specified in the AAIs 4385 and 4390 for Co. 00008, Doc type
OP and GL Class EX2.

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Receipt entry in CENVAT claim (P75I321- CENVAT claim Raw Material).

In order to be able to take credit in RG23AII, the Purchase Order should be included
in this program. Go to P75I321 (CENVAT Claim – Raw Materials) and select the
relevant Purchase Order. Fill in the relevant details such as invoice number and
challan number.

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Entry in RG23A-II

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Following is a register for RG23AII generated through R75I313 (Print RG 23A-II

Ledger)

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Following is a register for RG23AI generated through R75I343 (Print RG 23A-I

Form)

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Purchase Order (Capital goods)

Enter a purchase order for a Capital Goods purchase.

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GL offset attached to Landed Cost Rule CAP

In the case of capital goods, 50% of CENVAT is claimable in the year of purchase
and the balance in the following year. Hence the landed cost Rule is set accordingly
and the 50% portion claimable in current and following years are directed to
different accounts by using different GL Cat codes. Check the accounts for GL Cat
code EX3 and EXN in AAI NOs 4385 and 4390 respectively.

Posting report for receipt of capital goods:

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Following is a print of the processing options for Cenvat Claim – Capital Goods
(P75I321) where we have specified that GL offset ‘EXN’ pertains to the amount of
CENVAT Credit which will be available in the following year of purchase.

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Entry in CENVAT claim Capital Goods (P75I321)

Select the Order number on which CENVAT is to be claimed.

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Fill in the relevant details such as Invoice number and Challan number.

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Click OK.

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Note the Entry number generated in RG23C-II.

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SALES
Enter a Sales Order

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Check the Sales Order detail in Price history.

In the Adjustment name ‘EXC1’, the GL Cat code for excise component has to be
directed (credited) to 424208.4265.EXCISE. This account is a control account and
a contra entry (debit) will be made at the time of consolidated duty payment.

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Excise Invoice Print (R75I366)

Consolidated duty payment screen.

Total duty due is less than the credit available

Note that RI 1590 is appearing on the consolidated duty payment screen. Total duty
due is less than the credit available in RG23AII. Hence, we can utilize the credit
available in RG23AII to pay this duty.

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Press the ‘Select’ button.

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For the purpose of utilizing the credit available, a Journal Entry is generated in
F0911Z1. The EDI batch No is 314.
The JE document will now have to be processed through G0931 to populate F0911
(Account Ledger) file.

In G09311, select R09110Z (Journal Entries Batch Processor)

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Give the EDI batch No in the data selection

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Review the EDI Batch No 314 from P0411Z1 (Batch Voucher Processor)

Select this voucher and check the GL distribution for the accounting entry
generated.

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This journal entry is passed based on the processing options in Consolidated duty
payment program.

Batch No generated is 10868.

We now proceed to post this batch through R09801 (Post General Journal).

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Post Report

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TRANSPORTATION
Transporter Details in Excise Invoice:
When the transactions are routed through Transportation module, Lorry No., Mode
of transportation, Contractor’s Number and Address are captured on the Excise
Invoice.

The following are the steps

Enter your Sales Order in the Sales Order Entry.

Go To Menu G4911.
Access Load Building
Click Add.

Following screen will appear.

On Load Header Revisions Enter in the following mandatory fields:

Planning Depot
Load Type

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Primary Vehicle Id – Lorry Number.

Zone Number.

Click OK.
Following screen appears

Note down your Load Number.

Take Form Exit, and Click ‘Select Shipment’.

Following screen appears.

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Find your order.

Select it
From Row Exit Click ‘Select Shipment’.
A red mark would appear on the left side of order.
Click Cancel button.

Following screen will appear

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Take the Form Exit and Click ‘Compartment’.

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Take the Form Exit and Click on ‘Assign Remaining’

Click ‘OK’. Previous screen reappears. Take the Form Exit, and click on ‘Routing
Option’.

Select the activated line. This will take you to previous screen. Click Approve from
Form Exit. It takes you to ‘Work with Load’ screen. Find your Load and verify.
Print Excise Invoice

Find Your Batch Application- R75I366

Give the order no. In data selection and print the invoice.

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Check the following Transportation details on the Invoice:

Shipment Number, Load Number for a Shipment Number, Vehicle Id (Truck no.)

Quantity Gain Loss during Transportation:

Enter your Sales Order in the Sales Order Entry. After Shipment Confirmation,

Go ToG4911, Go To Load Building, Find your Load Number

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Take the Form Exit and Click on ‘Confirm Load’, Click OK.
It will take you to main screen. Check Load Status (It will be “ 50- In Transit”).
Take The Row Exit and Click on ‘Confirm Delivery’

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Here Delivered Quantity and Loaded Quantity both are shown.

Enter the Delivered Quantity. Click OK. Following screen appears.

Enter the appropriate reason in Reason Code field. Click OK.

Go To the Application R75I3105.

Print Gain / Loss Report

Give the B/P in Processing Option and Order number. in data selection.

Print it.

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The following Gain / Loss report appears.

Out Turn Certificate:

This report is designed to capture quantity withdrawal from a Tank during a day (or
any specified period).

For this the day and time for the period is to be entered.

Since it is for a specified range the steps are to be repeated twice:

Enter the (From) Day and (To) Day, Enter (From) Time and (To) Time Of the
range.

STEPS:

Go To’ Tank Dip Reading’ (G41502)

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Click Add. Following screen appears.

Enter the following details:

Tank ID, Gross dip, Water dip, Date – (The day ‘From’ which the withdrawal details
are to be captured), Time (This is the ‘From’ time)

Say OK to save this record. This would take you to previous screen. Click Add
again. Enter the following details.

Tank ID – T7301-1

1) Gross dip
2) Water dip
3) Date –(The day ‘Up to’ which the withdrawal details are to be captured)
4) Time – (This is the ‘To’ time)

Say OK to save this record. To generate the Out Turn Report Access Application
R75I737.

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Enter the Processing Option as shown on the following screen:

Run R75I737. Following report appears. The Report detail screens are captured
in two parts

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Appearance of Gain Loss in RG1 & RT12.

Gain Loss quantity is recorded for every tank after reconciliation process.
When ‘Update Operational Reconciliation’ program is run a Document Type GL
is created which records the Gain / Loss Quantity.
This transaction appears in the Item Ledger file.

Carry Out Reconciliation Process

Throughput Reconciliation

Step1. Go To (G415011)

Enter the Branch Plant

Enter the Tank-to-Tank Transfer Transaction.
Any Gain /Loss during the transaction is recorded in GAINLOSS location.

Step2. Go To (G41502)

Access Throughput Reconciliation

Enter your (BULK) item number.

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Click ‘Update’ in the Form exit.

Step 3. Go To (G41502)

Access Review/Approve Variances

Enter your (BULK) item number.
Click ‘Update’ in the Form exit.

Step 4. Go To (G41502)

Run the Throughput Reconciliation Batch Program.

Give data selection on
Branch / Plant
Item Number

Operational Reconciliation

Step 1. Go To (G41502)

Access Tank Dip Readings

Click Add Button
Enter Gross Dip
Enter Water Dip
Click OK.

Step 2. Go To (G41502)

Access Operational Reconciliation

Enter (BULK) Item number.
Enter Tank ID
Click ‘Update’ in Form exit.

Step 3. Go To (G41502)

Access Review/Approve Variances

Enter your (BULK) item number.
Click ‘Update’ in the Form exit

Step 4. Go To (G41502)

Run the Operational Reconciliation Batch Program.

Give data selection on
Branch / Plant
Item Number

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This is the last step of reconciliation, which updates Item Ledger and General
Ledger. The Gain/Loss quantity is recorded in the Item Ledger against a Doc. Type
GL.

This GL Doc. Type is setup in Setup Master Maintenance against Excise

Transaction Type FG14.

Recording Gain loss in RG1

Step 1. Build RG1

Bulk Items

RG1 selects combination of document and order type from set up master
maintenance with transaction type for which “J” has been defined in Description 02
in UDC 75I / TT. All such transactions are picked from Cardex and treated as gain /
loss.

Operational Gain / Loss

Operational Gain / Loss is net gain or loss after considering the balances and
receipts and issues.

Operational Gain / Loss is calculated as follows: -

Operational Gain / Loss = Opening Balance + Receipts – Issues + Gain – Loss

(through operational reconciliation process) – Closing Balance.

This calculation is done at generation of RG1 print.

ARE-1 Without Bond

Select the Order for the process of ARE-1 Without Bond

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Select ARE1 without Bond

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Enter Details

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ARE-1 Number Will be generated

Press OK

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RESERVED FOR EXCISE LOCALIZATION

The following Category Codes and Fields are Reserve for Excise Localization.

1) Category Code 7 in Item Master for Chapter Number

2) Type Code “R” and “E” in Address Book Who’s Who for Range and ECC
Number.
3) Search Type “EXU” in Address Book for Excise Unit
4) Lot Master Category code 10 for RG23D
5) Item/Branch plant Category Code 10 for RG23D
6) “END USE” field in Sales order Detail line for RG23D

Receipt Doc type Should be “OV”

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