June 1, 1998

REVENUE MEMORANDUM ORDER NO. 53-98

SUBJECT : Checklist of Documents to be Submitted by a Taxpayer

upon Audit of his Tax Liabilities as well as of the Mandatory
Reporting Requirements to be Prepared by a Revenue
Officer, all of which Comprise a Complete Tax Docket

TO : All Internal Revenue Officers, Employees and Others

Concerned

I. BACKGROUND
It has been observed that for the same kind of tax audit case, Revenue
Officers differ in their request for requirements from taxpayers as well as in
the attachments to the dockets resulting to tremendous complaints from
taxpayers and confusion among tax auditors and reviewers. cdphil

For equity and uniformity, this Bureau comes up with a prescribed list
of requirements from taxpayers, per kind of tax, as well as of the internally
prepared reporting requirements, all of which comprise a complete tax
docket.
II. OBJECTIVE
This order is issued to:

a. Identify the documents to be required from a taxpayer during

audit, according to particular kind of tax; and
b. Identify the different audit reporting requirements to be
prepared, submitted and attached to a tax audit docket.
III. LIST OF REQUIREMENTS PER TAX TYPE
Income Tax/ Withholding Tax

– Annex A (3 pages)
Value Added Tax
– Annex B (2 pages)

– Annex B-1 (5 pages)

Percentage Tax
– Annex C (2 pages)
Documentary Stamp Tax

– Annex D (1 page)
Estate Tax
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 – Annex E (4 pages)
Donor's Tax

– Annex F (2 pages)
Withholding Tax Remittance Return/Capital Gains Tax
Return/Documentary Stamp Tax (For transactions involving onerous
transfer of real property)
– Annex G (2 pages)
Capital Gain's Tax Return/Documentary Stamp Tax (For transactions
involving onerous transfer of shares of stock not traded through a local
stock exchange)
– Annex H (1 page)
Withholding Tax Remittance Return/Capital Gains Tax Return (For
transactions involving onerous transfer of motor vehicles)

– Annex I (1 page)
It is to be emphasized that before a docket be released by an
investigating office, each and every page thereof be consecutively
numbered.
It is worth mentioning, likewise, that an investigating Revenue
Officer/Tax Auditor must always request for the presentation of books
of accounts, and accounting/business records, specifically, records
affecting the income, receipts, deductions, estate and other taxable
transaction of a taxpayer during the audit. LibLex

IV. REPEALING CLAUSE

All existing issuances or parts thereof which are inconsistent herewith
are hereby repealed.
V. EFFECTIVITY
This order takes effect immediately. cda

LIWAYWAY VINZONS-CHATO
Commissioner of Internal Revenue

ANNEX A

INCOME TAX/WITHHOLDING TAX

A) Requirements from Taxpayer

1) Certified Financial Statements, including comparative Profit and Loss
Statement with Statement of Cost of Goods Manufactured and
Sold, if applicable

2) Proof of claimed tax credit/s, if applicable

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 3) Proof of the claimed "Interest Expense", if applicable

4) Proof of claimed Bad Debts/worthlessness of credits, if applicable

5) Reconciliation of "Book Income" and "Taxable Income"

6) Certificate of Registration issued by the appropriate regulatory

agency, together with the conditions attached to such
registration, if applicable

7) Proof of Exemption under special laws, if applicable

8) Certification of the appropriate regulatory agency as to taxpayer's

entitlement to tax incentives, if applicable
9) Xerox copy of used Tax Credit Certificate with annotation of issued
TDM at the back, if applicable

10) Proof of payment of deficiency tax, if any/applicable

a) current year/period

b) previous year/period

11) Reports submitted to applicable regulatory agency that reflects the

financial condition and result of operation of the taxpayer e.g.,
Annual Statement prepared by insurance companies submitted
to the Insurance Commission etc., if applicable

B.) Reporting Requirements to be prepared and/or submitted by the Revenue

Officers

1) Letter of Authority/Audit Notice

2) Duly filed Income Tax Return with all the required attachments
(Account Information Form, Schedule of Taxes and Licenses,
Schedule of Income Producing Properties, Schedule of
Depreciation, Breakdown of Selling and Administrative Expenses,
etc.).

3) Proof of payment of the tax, including Tax Debit Memo/TCC

4) Quarterly Income Tax Returns

5) Proof of payment of second installment — INCOME TAX, if applicable

6) Beginning and Ending Inventory List, if material/applicable
7) Notice of Loss; Proof of claimed Losses, if applicable

8) Duly validated Monthly Withholding Tax Returns

9) Duly validated Quarterly Withholding Tax Returns, if applicable

10) Duly validated Annual Withholding Tax Returns together with the
required attachments (Alpha List)

11) Duly received Information Returns

12) Form 1717 Series / Form 0500 Series (Audit Reports)
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 13) Narrative Memorandum Report
14) Revenue Officer's Activity Report / Log Sheet

15) Table of Contents

16) Working Papers of the monthly debit and credit balances of all
accounts duly signed by the Tax Auditors/Revenue Officers
17) Working Papers showing computation of income and/or withholding
taxes due duly signed by the Tax Auditors/Revenue Officers
18) Schedule of Advances
19) Schedule of Interest Expense and Loans / Notes Payable (mention
the creditor/s, date contracted/granted, principal loan, interest
rate and interest expense), if applicable

20) Schedule of Bad Debts, if applicable

21) Schedule of Loss, if applicable

22) Schedule of Advances from Officers and Stockholders, if applicable

23) Schedule of Advances to Officers and Stockholders, if applicable
24) Schedule of Miscellaneous Income, if material/applicable

25) Schedule of Miscellaneous Expense, if material/applicable

26) Schedule of Interest Income (give details as to source/s and
amount), if material/applicable
27) Schedule of Other Receivables/Miscellaneous Receivables, if
material/applicable
28) Schedule of Other Payables, if material/applicable
29) Computation of Realized Gross Profit and Unrealized Gross Profit, if
the taxpayer is engaged in the business of selling real estate,
whether by installment or lump sum

30) Computation of Realized Gross Profit and Unrealized Gross Profit, if

the taxpayer is engaged in the business of selling personal
properties by installment
31) Computation of Gross Income from Contracts, if the taxpayer is
engaged in "Construction Business"
32) Detailed reconciliation of "Book Income" and "Taxable Income", if
necessary

33) Reconciliation of the Financial Statements' figures with the

Withholding Tax Returns' and Information Returns' figures

34) Checklist of audit procedures undertaken

35) Agreement Form (for agreed assessment)

36) Notice for an Informal Conference/Post Reporting Notice with the

summary of findings (for non-agreed assessment)
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 37) Comparative Report of Deficiency Tax Paid/Assessed, if applicable
a) current year/period
b) previous year/period

38) Docket Locator Form

39) Delinquency Verification Report (for Claims for Refund / TCC )

40) Authority to Issue Refund / TCC ( for Claims for Refund / TCC )
41) Breakdown of Control Accounts, if applicable

42) Certification by the Revenue District Office, that he could not

locate the BIR copy of the tax return etc., if applicable
43) Result of Tax Mapping Program or Third Party Information Program
for LAs/Audit Notices issued thereunder

Note:
In case of non-availability of documents from RDO / RDC mentioned in B.2 -
B.11, request photocopies thereof from taxpayer LLjur

ANNEX B
VALUE-ADDED TAX
A) Requirements from Taxpayers

1) Proof of claimed tax credits

2) Proof of Tax Compliance Certificates applied

3) Xerox copy of used Tax Credit Certificate (TCC) with annotation of

issued TDM at the back, if applicable

4) Proof of payment of deficiency tax, if any

a) current year/period
b) previous year/period

5) Certification of the appropriate government agency as to taxpayer's

entitlement to tax incentives, if applicable

6) Xerox copies of the Official Receipts evidencing VAT payment on

imported purchases, if applicable

7) Proof of exemption under special law, if applicable acIASE

8) Certification of the appropriate regulatory agency as to the exempt

or zero-rated sales of the taxpayer under its regulatory
supervision, if applicable
9) Certificate of Registration issued by the appropriate regulatory
agency, together with the conditions attached to such
registration, if applicable

10) Proof of "Approval for Effective Zero-Rating of Sales", if applicable

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 11) Sample invoice/s for "Export/Exempt Sales", if applicable

12) Proof that the acceptable foreign currency exchange proceeds on

export sales/foreign currency denominated sales had been duly
accounted for in accordance with the rules and regulations of the
Bangko Sentral ng Pilipinas (BSP), if applicable aEHASI

B) Reporting Requirements to be prepared and/or submitted by Revenue

Officers
1) Letter of Authority / Audit Notice

2) Duly validated Monthly VAT Declarations

3) Duly validated Quarterly VAT Returns together with

a) Summary List of Sales and Output Tax; and
b) Summary List of Purchases and Input Tax, if applicable
4) Proof of claimed tax credit, if applicable
5) Proof of payment of the tax

6) Proof of Tax Debit Memo (TDM) applied, if applicable

7) Form 1717 Series / Form 0500 Series (Audit Report)
8) Narrative Memorandum Report
9) Revenue Officer's Activity Report / Log Sheet
10) Table of Contents

11) Working Papers duly signed by the Tax Auditors / Revenue Officers
a) Computation of the Value-added tax due
b) Computation of Taxable Receipts/Sales (Tax Base)
c) Computation of Adjustment to Sales and Output Tax, if
applicable
d) Computation of Adjustment to Purchases and Input Tax, if
applicable SEAHcT

e) Computation of Allowable Input Tax

f) Reconciliation of Financial Statements' figures and VAT
Returns' figures
g) Schedule of Sales and Output Tax, if the same is not attached
to the tax return
h) Schedule of Purchases and Input Tax, if the same is not
attached to the tax return
i) Schedule of Export Sales, if applicable
j) Schedule of "Zero-rated Sales" other than export sales, if
applicable
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 k) Schedule of Exempt Sales, if applicable

l) Schedule of Importation, with breakdown of the composition of

the landed cost/tax base, VAT payment, O.R. No. and date
of the O.R., if applicable
m) Allocation of Input Tax among Exempt Sales, Zero-rated Sales
and Taxable Sales, if applicable
n) Schedule of Certificate of Tax Compliance applied against VAT
liabilities, if applicable
12) Certificate of Non-VAT Registration, if applicable
13) Checklist of audit procedures undertaken

14) Agreement Form (for agreed assessment)

15) Post Reporting Notice / Notice for an Informal Conference with the
Summary of Findings (for non-agreed assessment) AECacT

16) Comparative Report of Deficiency Tax Paid/Assessed, if applicable

a) current year/period
b) previous year/period
17) Docket Locator Form

18) Copy of the certified Financial Statements covering the period

under audit
19) Copy of "Access to Records" letter, if third party verification was
conducted, and the documents gathered thereunder
Note:
In case of non-availability of documents from RDO/RDC mentioned in B.2 -
B.6, request photocopies thereof from taxpayer. AECacT

ANNEX B-1

VALUE — ADDED TAX

(For audit involving Claim for Refund / TCC)

A.) Requirements from Taxpayer

I. Requirements mentioned in Annex B
II. Additional General Requirements

1) 3 copies of "Application for VAT Credit / Refund"

2) Summary List of Local Purchases specifying the following:
Registered VAT Amount Total
Name of Number Invoice Date of OR Date of Input Invoice
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 Supplier of Number Invoice No. of OR Purchase Tax Amount
Supplier
3) Photocopies of VAT purchase invoices for purchase of goods
and official receipts for purchase of services. (The
invoices/official receipts must be arranged according to the
summary list)
4) Summary of importations made during the period with the
following details:
Date of AWB/ Date of Total Date of O.R.
Invoice Supplier Item BL No. Arrival Value Payment No. VAT

5) Photocopies of invoices, import entry documents, official

receipts or confirmation receipts evidencing payment of
VAT. (Segregate documents paid by cash from those paid
by tax debit memo)
6) VAT Returns filed for the quarter showing that the amount
applied for refund/TCC has been reflected as a deduction
from the total available input tax, as well as VAT Return for
the succeeding quarter
7) Certification of taxpayer showing the amount of Zero-rated
Sales, Taxable Sales and Exempt Sales
8) A statement showing the amount and description of the sale of
goods and services, name of persons or entities (except in
case of exports) to whom the goods or services were sold
and date of the transaction, where the applicant 's zero-
rated transactions are regulated by certain government
agency
9) Articles of Incorporation — for first time filers
10) Sales Contract/Agreement
11) BOI Certificate of Registration

12) BIR Certificate of Registration

13) Certification from BOI, DOF, BOC, EPZA, etc., that subject
taxpayer has not filed similar claim for refund covering the
same period

14) Sworn statement that ending inventory as of the close of the

period covered by the Claim has been used directly or
indirectly in the products subsequently exported as
supported by export documents, if the applicant is 100%
exporter

15) Documents of liquidation evidencing the actual utilization of

the raw materials in the manufacture of goods at least 70%
of which has been actually exported, if the applicant is an
indirect exporter
16) Copy of the ITR and Certified Financial Statements, if
applicable
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 17) Beginning and ending inventory of raw materials, work-in-
process, finished goods, supplies and materials
III. Additional Specific Requirements
1) For Export Sales (Semi-conductor companies, garments, food
etc.)
a. sales invoice number, name of buyer, airway bill / bill of
lading number, lading date, amount of sales in
foreign currency, peso value of sales, conversion
rate, date of remittance, bank credit memo number
and amounted remitted in pesos
b. Photocopies of export documents:
1) Invoices/ receipts evidencing sale of goods, as well as
the name of the person to whom the goods were
delivered with respect to foreign currency
denominated sales
2) export declaration/permit
c. accredited agent bank showing that the proceeds of the
sale in acceptable foreign currency had been
inwardly remitted and accounted for in accordance
with BSP rules and regulations. The statement should
also show the amount in foreign currency of the
export proceeds or consideration, date of export,
date of inward remittance, conversion rate into
Philippine currency and the total peso value thereof.
2. For Zero-Rated Sale of Services (contractors, mining, etc.)
a. Authenticated copy/ies of the contract/s showing the
person/s for whom the services were rendered,
amount of consideration, description of the services
and documents evidencing actual payments
b. Photocopies of official receipts and billings together with
a summary of the date of billing, name of principal,
official receipt number, date of receipt, amount in
foreign currency and the corresponding value
thereof, date of remittance, name of bank, bank
credit memo number and amount remitted in pesos

c. Bank credit memoranda and certificate from the BSP

with information similar to 1-c (export sales)

Additional Requirements for Manning Services:

a) Monthly BSP report on income of agency received
b). Breakdown of gross foreign receipts specifying the
nature of foreign currency received (e.g.
Commission, allotment manning fee, agency fee,
advances, etc.) showing the total foreign currency
value with its peso equivalent, bank credit memo
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 number, name of bank and date of remittance pred

3) Effectively zero-rated sale of goods (mining, etc.)/services

(contractors, etc.)
a) Summary of Sales invoices/receipts showing the name of
the person entity to whom the sale of goods or
services were delivered, order of delivery, amount of
consideration and description of goods or services
delivered (RR 6-89 and RMC 2-90)
b) Reconciliation of billings against payment
c) Evidence of actual receipt of goods and services
Additional Requirements for Mining Companies:

a) Reconciliation of billings against actual collection

b) Operating agreement with owner of mining claims, if
applicable
4) Purchase of Capital Goods
a) Original copies of invoices/receipts showing the date of
purchase, purchase price, amount of value-added tax
paid and description of the capital equipment locally
purchased
b) On imported capital goods

1) Photocopy of import entry documents and official

receipts/confirmation receipts of payment issued by
the Bureau of Customs for value-added tax paid
B.) Reporting Requirements to be prepared and/or submitted by the Revenue
Officers
I. Requirements mentioned in Annex B
II. Additional Requirements (All the requirements mentioned above)

Note:
In case of non-availability of documents from RDO / RDC mentioned in B.2 -
B.6, request photocopies thereof from taxpayer

ANNEX C

OTHER PERCENTAGE TAXES

A) Requirements from Taxpayer

1) Proof of claimed tax credits
2) Proof of payment of the tax

3) Xerox copy of used Tax Credit Certificate (TCC) with annotation of

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 issued Tax Debit Memo (TDM) at the back
4) Proof of payment of deficiency tax
a) current year/period
b) previous year/period
5) Certification of the appropriate government agency as to taxpayer's
entitlement to tax incentives, if applicable
6) Certificate of Registration issued by the appropriate regulatory
agency, together with the conditions attached to such
registration, if applicable
7) Certification of the appropriate regulatory agency as to the exempt
sales of the taxpayer under its regulatory supervision, if
applicable

8) Proof of exemption under special law, if applicable

9) Sample invoice for "Exempt Sales", if applicable
B) Reporting Requirements to be prepared and/or submitted by the Revenue
Officers
1) Letter of Authority / Audit Notice

2) Duly validated Percentage Tax Returns, including all the

attachments thereto

3) Tax Debit Memo applied, if applicable

4) Form 1717 series / 0500 series (Audit Reports)

5) Narrative Memorandum Report

6) Revenue Officer's Activity Report/Log Sheet

7) Table of Contents
8) Working papers showing the computation of the taxable
receipts/sales (tax base) and percentage tax due duly signed by
the Tax Auditors/Revenue Officers cda

9) Reconciliation of Financial Statements' figures and Percentage Tax

Returns' figures

10) Schedule of Exempt Sales/Transactions, if applicable

11) Checklist of audit procedures undertaken

12) Agreement Form (for agreed assessment)

13) Post Reporting Notice/Notice for an Informal Conference with the

SUMMARY OF FINDINGS (for non-agreed assessment)
14) Comparative Report of Deficiency Tax Paid/Assessed, if applicable

a) current year/period

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 b) previous year/period

15) Docket Locator Form

16) Delinquency Verification Report (For Claims for Refund/TCC)

17) Authority to Issue Refund/TCC (For Claims for Refund/TCC)

Note:
In case of non-availability of documents from RDO / RDC mentioned in B.2 -
B.3, request photocopies thereof from taxpayer

ANNEX D

DOCUMENTARY STAMP TAX

A.) Requirements from Taxpayer

1) Proof of payment of the tax

2) Xerox copy of used Tax Credit Certificate (TCC) with annotation of

issued TDM at the back, if applicable
3) Proof of Exemption under special laws, if applicable

4) Proof of payment of deficiency tax, if any

a) current year/period

b) previous year/period

B.) Reporting Requirements to be prepared and/or submitted by the Revenue

Officers
1) Duly filed Documentary Stamp Tax Declaration

2) Duly filed Documentary Stamp Tax Return

3) Tax Debit Memo, if applicable

4) Duly received Information Returns for Documentary Stamp Tax

5) Letter of Authority / Audit Notice

6) Form 1717 Series / Form 0500 Series (Audit Reports)

7) Narrative Memo Report

8) Revenue Officer's Activity Report / Log Sheet

9) Table of Contents

10) Working Papers showing details and computation of tax base duly
signed by Tax Auditors/Revenue Officers

11) Working Papers showing computation of Documentary Stamps Tax

Due duly signed by Tax Auditors/Revenue Officers
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 12) Checklist of audit procedures undertaken
13) Agreement Form (for agreed assessment)

14) Notice for an Informal Conference / Post Reporting Notice with the
Summary of Findings (for non-agreed assessment)
15) Comparative Report of Deficiency Tax Paid / Assessed

a) current year/period
b) previous year/period

16) Docket Locator Form

Note:
In case of non-availability of documents from RDO / RDC mentioned in B.1 -
B.4, request photocopies thereof from taxpayer cdasia

ANNEX E

ESTATE TAX

A.) Requirements from Taxpayer

I. General

1) Certified true copy of the DEATH CERTIFICATE

2) NOTICE OF DEATH duly received by the BIR, if the gross
taxable estate exceeds P20,000 for deaths occurring on or
after Jan. 1, 1998; or if the gross taxable estate exceeds
P3,000 for deaths occurring prior to Jan. 1, 1998

3) DEED OF EXTRA-JUDICIAL SETTLEMENT OF THE ESTATE, if the

estate is settled extrajudicially
4) SPECIAL POWER OF ATTORNEY, if applicable

5) COURT ORDER/DECISION, if the estate is settled judicially

6) A certified copy of the schedule of partition of the estate and
the order of the court approving the same, if applicable

7) Statement of the names of the executor, administrator and/or

heirs, with their respective addresses, who may be made
liable for unpaid assessment
8) Income Tax Returns with all the needed attachments, and duly
certified Financial Statements covering transactions in the
year of death and one (1) year prior to the date of death
9) Copy of the decedent's life insurance policy, if applicable

10) Proof that the transfer of property is from a fiduciary heir or

legatee to the fideicommissary, if applicable
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 11) Proof that the transfer of property is from a first heir, legatee
or donee to a beneficiary designated by the first heir's
predecessor, if applicable LLphil

12) Proof that the transfer of property is to a social welfare,

cultural and charitable institutions, no part of the net
income of which inures to the benefit of any individual and
that not more than 30% of the transferred property is used
by such institution for administration purposes, if
applicable
13) Proof of deficiency tax payment, if any

a) current year/period
b) previous year/period

14) Requirements in the investigation of other internal revenue

taxes, if they are covered by the tax audit

II. Real Property

1) Certified true copy/ies of the Transfer/Original/Condominium
Certificate of Title/s of real property/ies (front and back
pages);
2) Certified true copy of the latest Tax Declaration at the time of
death;

3) "Certificate of No Improvement" issued by the Assessor's

Office where properties have no declared improvement;
4) Certification from the Municipal/City/Provincial Assessor's
Office as to the declared real properties in the name of the
decedent and/or his/her surviving spouse at the time of
death;

III. Personal Property 1

1) Certificate of Deposit/Investment/Indebtedness owned by the

decedent and the surviving spouse,

2) Certificate of registration of vehicles and other proofs showing

the correct value of the same,
3) Proof of valuation of shares of stocks at the time of death

For listed stocks — newspapers clippings/certification from

the STOCK EXCHANGE
For unlisted stocks — latest Financial Statements of issuing
corporation with computation of book value per share

4) Xerox copy of certificate of stocks

5) Proof of valuation of other types of personal property

IV. Allowable Deductions 2

1) Certification of the Barangay Chairman as to the domicile of

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 the decedent at the time of his death, if FAMILY HOME is
claimed as a deduction;

2) Proof of CLAIMS AGAINST THE ESTATE, if applicable

a) Certified true copy of the duly notarized promissory note
or contract of loan signed by the decedent and the
surviving spouse;

b) In case of advances made by individuals or corporation

to the decedent, copies of vouchers, cancelled
checks, contract of loan or other documents
evidencing the advances

c) Collection or demand letter of the creditor

d) Authenticated copy of the latest Balance Sheet of the

Corp.

e) Certification Under Oath as to the balance of the

decedent's account, signed by the President, Vice-
President or other responsible official of the
corporation, or the individual creditor
f) Certified true copy of a mortgage contract

g) Where settlement is made thru the Court, pertinent

documents filed with the court evidencing "claims
against the estate", or the court order approving the
said claims, if already issued;

h) Statement/accounting of disposition of the proceeds of

the loan, for loans incurred within 3 years prior to the
death of the decedent
3) Proof of Other Claimed Deductions

a) On property previously taxed or vanishing deductions —

a copy of the duly bank validated estate/donor's tax
return and proof of payment of the tax on previous
transmission/transfer
b) On claims against insolvent person — a copy of
insolvency proceedings / SEC Certification on
dissolved corporation (where the value of the
decedent's interest is included as part of the gross
estate)
4) Proof of Claimed Tax Credit

5) Proof of Claimed Losses

6) Proof of Claimed Medical Expenses claimed

7) Proof of Claimed "Transfer for Public Purpose", if applicable

B.) Reporting Requirements to be prepared and/or submitted by Revenue Officers

1) Letter of Authority (LA)/Return Verification Order (RVO)/Audit Notice,
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 whichever is applicable
2) Duly validated Estate Tax Return

3) Proof of payment of the tax

4) STATEMENTS OF ASSETS AND DEDUCTION duly certified by an

independent CPA, if the gross taxable estate exceeds P2,000,000
for deaths occurring on or after Jan. 1, 1998; or if the gross
taxable estate exceeds P50,000 for deaths that occurred prior to
Jan. 1, 1998

5) Form 0500 series/Form 1717 Series (Audit Reports)

6) Narrative Memorandum Report, for cases covered by LA/Audit Notice

7) Revenue Officer's Activity Report/Log Sheet

8) Table of Contents, for cases covered by LA/Audit Notice

9) Duly prepared Letter of Confirmation issued by the reviewing office

10) Docket Locator Form

11) Certified photocopy of the zonal value of properties located outside
of the investigating region

12) Working papers reflecting items of gross estate and deductions

duly signed by Tax Auditors/Revenue Officers
13) Working papers showing computation of estate tax due duly signed
by Tax Auditors/Revenue Officers

14) Report of Ocular Inspection, if applicable

15) Detailed Schedule of deductions, if applicable

16) Reporting requirements for all the other internal revenue taxes, if
they are covered by the tax audit cdtai

Note:
In case of non-availability of documents from RDO / RDC mentioned in B.2 -
B.4, request photocopies thereof from taxpayer

1. if applicable

2. Proofs of all the claimed deductions must be presented to the Revenue Officer
during the original investigation and that only photocopies must be attached
to the docket.

ANNEX F

DONOR'S TAX

A.) Requirements from Taxpayer

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 I. General

1) Certification of the balance of mortgage assumed by the

donee
2) Sworn statement of the relationship of the donor to the donee

3) Proof that the donee is a qualified relative of the donor, if the

donation is being taxed using the schedular rates. (e.g.
BIRTH CERTIFICATE)
4) Proof of exemption for exempt donations, if applicable

5) Proof of claimed tax credit, if applicable

6) Proof of claimed deductions, if applicable

7) Sworn statement that no other donations were made within

the same calendar year, if applicable;
8) Proof of payment of deficiency tax, if any

II. Real Property

1) Certified true copy/ies of the Original/Transfer/Condominium

Certificate of Title ( front and back pages )
2) Certified true copy/ies of the latest Tax Declaration (front and
back pages)

3) "Certificate of No Improvement" issued by the Assessor's

Office where the property/ies have no declared
improvements

III. Personal Property

1) Proof of valuation of shares of stock at the time of donation

a) For listed stocks — newspaper clippings/certification
issued by the Stock Exchange as to the value per
share

b) For unlisted stocks — latest audited Financial

Statements of the issuing corporation with
computation of the book value per share

2) Certificate of Deposit/Investment/Indebtedness/Stocks for

donated cash and securities
3) Certificate of Registration of vehicle

4) Proof of valuation of vehicle

5) Proof of valuation of other types of personal properties

IV. Claimed Deductions

1) Proof of claimed deductions

B.) Reporting Requirements to be prepared and/or submitted by the Revenue
Officers
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 1) Letter of Authority/Audit Notice/Return Verification Order, whichever
is applicable

2) Duly validated Tax Return

3) Proof of tax payment

4) Duly notarized Deed of Donation

5) Duly notarized Deed of Extra-judicial Settlement of the Estate with

waiver of rights, if the waiver is subject to donor's tax
6) Working papers showing the computation of gross donation and
deductions claimed, details of previous donations made within
the same calendar year and computation of deficiency tax due, if
any, duly signed by Tax Auditors/Revenue Officers

7) Form 1717 Series / Form 0500 Series (Audit Report)

8) Table of Contents, for cases covered by LA/Audit Notice

9) Docket Locator Form

10) Agreement Form (for agreed assessment)

11) Post Reporting Notice/Notice for an Informal Conference with a

Summary of Findings (for non-agreed assessment)
12) Report of Ocular Inspection, if applicable

13) Narrative Memorandum Report, for cases covered by LA/Audit

Notice
14) Revenue Officer's Activity Report

15) Duly prepared Letter of Confirmation issued by the reviewing office

16) Certified photocopy of the zonal value of property/ies

17) Checklist of audit procedures undertaken

18) Detailed schedule of claimed deductions, if applicable

Note:
In case of non-availability of documents from RDO / RDC mentioned in B.2 -
B.5, request photocopies thereof from taxpayer

ANNEX G

WITHHOLDING TAX REMITTANCE RETURN

(For transactions involving onerous transfer of Real Property

classified as ordinary asset, whether Taxable or Exempt)
CAPITAL GAIN'S TAX RETURN

(For transactions involving onerous transfer of Real Property

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 classified as capital asset, whether Taxable or Exempt)
DOCUMENTARY STAMP TAX

A.) Requirements from Taxpayer

1) Proof of payment of the tax

2) Deed of Absolute Sale/Document of Transfer

3) Certified true copy of the Certificate of Title of the real property
(front and back pages )

4) Certified true copy of the latest Tax Declaration (front and back
pages)
5) "Certificate of No-improvement" issued by the Assessor's Office, if
the property has no declared improvement

6) Special Power of Attorney, if applicable

7) Seller's latest Certificate of Registration with HLURB or HUDCC and
the latest LICENSE TO SELL, if applicable

8) Seller's latest Certificate of Accreditation issued by the appropriate

Real Estate Builders Association, if applicable
9) Certificate of Exemption from Withholding Tax/Capital Gains
Tax/Documentary Stamp Tax issued by the Commissioner of
Internal Revenue or his representative to the taxpayer, if
applicable
10) Proof of Exempt Transfers, if applicable

11) Proof of deficiency tax paid, if any

12) Certificate of Non-productivity of ricefield and other agricultural

lands issued by the Barangay Captain, if applicable

13) Xerox copy of location plan, if applicable

B.) Reporting Requirements to be prepared and/or submitted by the Revenue

Officers

1) Duly filed Tax Return/Tax Declaration

2) Return Verification Order (RVO)

3) Form 1717 Series/Form 0500 Series (Audit Report)

4) Report of Ocular Inspection, if applicable

5) Revenue Officer's Activity Report/Log Sheet

6) Working Papers showing computation of deficiency tax due duly
signed by the Revenue Officer

7) Docket Locator Form

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 Note:
In case of non-availability of document from RDO / RDC mentioned in B.1,
request photocopy thereof from taxpayer

ANNEX H

CAPITAL GAINS TAX RETURN/DOCUMENTARY STAMP TAX

(For transactions involving onerous transfer of shares of stock not

traded through the LOCAL STOCK EXCHANGE)

A) Requirements from Taxpayer

1) Proof of payment of the tax

2) Deed of Absolute Sale/Document of Transfer

3) Proof of acquisition cost

4) Xerox copy of stock certificates

5) Proof of claimed selling expense

6) Xerox copy of the latest Financial Statements of the issuing

corporation with computation of the book value per share

7) Proof of payment of deficiency tax, if any

B) Reporting Requirements to be prepared and/or submitted by the Revenue

Officers
1) Duly filed tax return/tax declaration

2) Working papers showing the composition of gross sales, acquisition

cost/book value of shares, selling expenses, realized gain and
computation of deficiency tax due, if any, duly signed by the Tax
Auditor/Revenue Officer

3) Form 1717 series/Form 0500 series ( Audit Report)

4) Return Verification Order (RVO)

5) Docket Locator Form

6) Revenue Officer's Activity Report

Note:
In case of non-availability of document from RDO / RDC mentioned in B.1,
request photocopy thereof from taxpayer cda

ANNEX I

WITHHOLDING TAX REMITTANCE RETURN

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 (For transactions involving onerous transfer of motor vehicle
classified as ordinary asset)
CAPITAL GAINS TAX RETURN

(For transactions involving onerous transfer of motor vehicles

classified as capital asset)

A) Requirements from Taxpayer

1) Xerox copy of Certificate of Registration

2) Proof of valuation of the motor vehicles

3) Deed of Sale/Document of Transfer

4) Proof of payment of the tax

5) Proof of payment of deficiency tax, if any

B) Reporting Requirements to be prepared and/or submitted by the Revenue

Officers
1. Duly validated Tax Returns

2. Return Verification Order (RVO)

3. Form 1717 series/Form 0500 series (Audit Report)

4. Working paper showing computation of the tax due duly signed by

the Tax Auditor/Revenue Officer
5. Docket Locator Form

6. Revenue Officer's Activity Report

Note:
In case of non-availability of document from RDO / RDC mentioned in B.1,
request photocopy thereof from taxpayer

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