CSNG - User Manual

Table of Contents
Getting Started .............................................................................................................................................. 1

Activation and Registration ........................................................................................................................ 2

Accessing the application .......................................................................................................................... 2

Access Control ....................................................................................................................................... 4

Interface Usability ...................................................................................................................................... 5

Interface Key Components: ................................................................................................................... 6

Exploring the Environment ........................................................................................................................ 6

Things you might encounter often using Core Stocky NG..................................................................... 8

Product Overview ........................................................................................................................................ 11

Core Stocky NG - Overview .................................................................................................................... 11

Overview .................................................................................................................................................. 12

Core Stocky NG Product Suite ............................................................................................................ 12

Launching Core Stocky NG ..................................................................................................................... 13

To Log on: ............................................................................................................................................ 13

Password Recovery: ............................................................................................................................ 13

Logout .................................................................................................................................................. 15

Common Functionality ............................................................................................................................. 16

Search .................................................................................................................................................. 16

View ..................................................................................................................................................... 17

Edit ....................................................................................................................................................... 18

Delete ................................................................................................................................................... 20

CSNG XDM - Modules ................................................................................................................................ 21

CSNG XDM - Modules ............................................................................................................................ 21

Transaction Data Management - ......................................................................................................... 21

Configuration ........................................................................................................................................... 21

Holiday Calendar ................................................................................................................................. 22

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Bill Print Configuration ......................................................................................................................... 24

Day End ............................................................................................................................................... 25

ETL....................................................................................................................................................... 27

Reason ................................................................................................................................................. 29

Product & Price ........................................................................................................................................ 31

Schemes & Claims .................................................................................................................................. 32

Schemes & Claims............................................................................................................................... 32

Claims .................................................................................................................................................. 32

Claims Top Sheet ................................................................................................................................ 35

Inventory .................................................................................................................................................. 36

Inventory .............................................................................................................................................. 36

Godown ................................................................................................................................................ 37

Stock Adjustment ................................................................................................................................. 39

Godown Transfer ................................................................................................................................. 44

Batch Transfer ..................................................................................................................................... 46

Salvage ................................................................................................................................................ 48

Stock Allocation ................................................................................................................................... 50

Inter Distributor Transfer ...................................................................................................................... 52

Finance .................................................................................................................................................... 54

Finance ................................................................................................................................................ 54

Accounts Calendar ............................................................................................................................... 55

Chart of Accounts ................................................................................................................................ 58

Account Group Settings ....................................................................................................................... 61

Opening Balance ................................................................................................................................. 62

Standard Voucher ................................................................................................................................ 64

Purchase Payment............................................................................................................................... 66

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Export to Financials ............................................................................................................................. 70

IDT Payment ........................................................................................................................................ 71

Utilities ..................................................................................................................................................... 73

Utilities ................................................................................................................................................. 73

Sync ..................................................................................................................................................... 73

Download CSNG Tally Setup .............................................................................................................. 75

Reports .................................................................................................................................................... 76

Reports ................................................................................................................................................ 77

Purchase Reports ................................................................................................................................ 79

Sales Reports ...................................................................................................................................... 79

Price Discount Report .......................................................................................................................... 84

Schemes and Claims ........................................................................................................................... 85

Collection Reports ................................................................................................................................ 87

Stock Reports ...................................................................................................................................... 93

Tax Reports ......................................................................................................................................... 97

ABC Reports ...................................................................................................................................... 105

Bill Print .............................................................................................................................................. 107

Generate Report ................................................................................................................................ 111

Purchase Damage Report ................................................................................................................. 112

Informative Reports............................................................................................................................ 113

Finance Reports ................................................................................................................................. 116

Claims Settlement Report .................................................................................................................. 120

Distribution ............................................................................................................................................. 121

Distribution ......................................................................................................................................... 121

Vehicle ............................................................................................................................................... 122

Vehicle Allocation............................................................................................................................... 124

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Coverage Assignment........................................................................................................................ 125

Daily Coverage Plan .......................................................................................................................... 128

Delivery Boy ....................................................................................................................................... 130

Delivery Boy Route Mapping ............................................................................................................. 132

Customer Shipping Address .............................................................................................................. 134

Route.................................................................................................................................................. 136

Route Coverage Plan......................................................................................................................... 138

Salesman ........................................................................................................................................... 140

Salesman Route Mapping ................................................................................................................. 142

Customer ............................................................................................................................................... 144

Customer ........................................................................................................................................... 144

Credit Note - Debit Note (Customer) ................................................................................................. 145

Sample Receipt .................................................................................................................................. 147

Billing.................................................................................................................................................. 149

Collections ......................................................................................................................................... 154

Customer ........................................................................................................................................... 155

Delivery Process ................................................................................................................................ 162

Order Booking .................................................................................................................................... 164

Order Tracker..................................................................................................................................... 165

Pack List Generation.......................................................................................................................... 166

Sales Return ...................................................................................................................................... 168

Sample Issue ..................................................................................................................................... 173

Sample Return ................................................................................................................................... 175

Target Setting Customer .................................................................................................................... 177

Bank Master ....................................................................................................................................... 180

Company ............................................................................................................................................... 184

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Company ............................................................................................................................................ 184

Credit Note - Debit Note (Supplier) .................................................................................................... 184

Purchase Order .................................................................................................................................. 186

Goods Receipt Note........................................................................................................................... 189

Purchase Return ................................................................................................................................ 194

Contact Us................................................................................................................................................. 203

Contact Us ............................................................................................................................................. 203

Index.......................................................................................................................................................... 205

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Getting Started

Core Stocky Next Generation (CSNG) has taken the technology one
step further and has focused on bringing in flexibility in deployment
models, reducing ownership costs while retaining the domain knowledge.
CSNG contains two critical components - CSNG MDM (Master Data
Management) and CSNG XDM (Transaction Data Management)

CSNG XDM continues to fully automate the day-to-day business

activities of the distribution network while enabling anytime, anywhere,
any device access. Principal companies continue to have complete
control and visibility of all the secondary operations while enjoying lower
costs with the agnostic capabilities of CSNG MDM

This help guide introduces you to the Core Stocky NG features,

functionality and options available. It takes you through the product
aiming to help you perform your common tasks easily on a various
day to day practical scenarios without any hassle and outside
dependencies

<< Activation and Registration >>

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Activation and Registration

Core Stocky NG license is required to access and use the Distribution ERP software. A registered distributor company is given
access to the Distributor account in Core Stocky NG.

A link with access to Core Stocky NG is provided to the System Administrator or Distributor Representative.

<<Getting Started | Accessing the Application>>

Accessing the application

Launching for the first time

Are you a new user? Accessing the

application for the first time!!

1. When you launch the application using any browser for the first time. The Disclaimer Agreement screen
appears as below:

Disclaimer Agreement

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 Getting Started

2. On acceptance you are directed to the CSNG login page where you can login with the registered email address

3. Please enter the User ID, temporary password and click Login. To enhance security, you will be prompted to
create a new password

New Password Creation

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4. Enter the new password

5. Re-enter the password to confirm and click Change Password button

Already accessed Core Stocky NG

If you have already signed into the application; you will be directed to the Login page. Using same user id and
password you can sign into the Core Stocky NG

Access Control
Core Stocky NG ensures secured data access through distributor branch-wise data segregation and role-based user
access rights. Each distributor branch has a unique distributor account in Core Stocky NG and the authorized users
have limited access to modules and screens based on their roles

Note:

The Finance department will have access to finance modules alone in the system. Similarly, a sales person can
perform only sales related functions and does not have access to inventory or finance

Access Definition

Access privilege can be defined in two different views:

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 Getting Started

• User Profile : Standard access rights are assigned based on individual role

• User Group : Permissions and privileges are assigned to a group as a whole to the users performing tasks
in common

Important:

• Access Privilege to all user accounts are configured by system administrator

• The account details with login id and password is sent by the system administrator; using which the user can
login into application

• When any user need additional access or privilege beyond their role access - user can approach system
administrator to request those change

<< Activation and Registration | Interface Usability>>

Interface Usability
On successful login, user is navigated to the home page. This screen contains various modules neatly organized that
follow the user's business workflow making it easy and user-friendly to operate. Each module is cascaded with sub-
menus which get listed in the left pane on accessing

Note:

• The interface is uniform for all the modules offering a consistent user experience
• User can personalize layout; wherein all recently viewed links or commands are queued up as personalized
setting under ‘favorites’ menu

Home Page

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Interface Key Components:

To facilitate easy access and interaction with UI the interface elements are divided into following key components:

• Banner Frame - It runs across the top of every page and contains a logo and global navigation controls
including the main Menu bar

• Main menu - It provides access to the modules in CSNG. Click specific link to access each underlying sub-
menus

• Navigation bar - It provides links to all tasks in the module. The navigation bar appears at the left-side of

the screen and this can be hidden clicking button

• Content Frame - A dashboard wherein search, create, edit, view and delete actions can be controlled.

<<Accessing the Application | Exploring the Environment>>

Exploring the Environment

Quick Links

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 Getting Started

 Main Menu

 Search Options - Basic Search

 Search Options - Advanced Search

 Common Icons

Main Menu

- Gives access to application modules

For illustration, Configuration module > JC Calendar menu is taken as sample

Basic Search

- Helps you to search records specific to options defined in the Search By field

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Advanced Search

- Minimizes the trouble of running through the stack of records just to pkick the required one you need..

Things you might encounter often using Core Stocky NG

List below summarizes icons used throughout the application irrespective of screens they appear in:

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 Getting Started

Icons Functionality Description

View To view the created records

Edit To modify or edit existing records

To delete or remove records that are

Delete
not in use for further transactions

Create To create new records

Takes you back from the existing

Back
screen

Save To save the records

Cancel To cancel and exit without saving

Yes To confirm the action

No To abort the performed action

<<Interface Usability | Product Overview>>

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Product Overview

Core Stocky NG - Overview

Core Stocky NG is a web-enabled software offering end-to-end Distribution Management ERP solution for streamlining
downward supply chain management processes. Our system is designed to make your secondary sales activities effortless,
more efficient and productive irrespective of size and scale of operation

This application has full functionality that distributors need for streamlining their operations such as procurement, product and
pricing configuration, inventory management, resource management, returns process automation, schemes and claims
management, sales automation, outbound delivery management, financial management and reporting. This powerful solution
maximizes the productivity and reduces operational costs while enabling the manufacturer to have complete visibility
into secondary sales data for their strategic marketing and distribution initiatives

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<<Exploring the Environment | Overview>>

Quick Reference:

Typical tasks you can accomplish using Core Stocky NG such as

• Distributor, Supplier, Retailer and Product Master Configuration

• Retailer Group Pricing and Retailer Authorization
• Real-Time Ordering and Billing/Invoicing
• Sales Force Management, Route Management and Delivery Management
• Sales Return, Credit Note Creations and Tax Management
• Scheme and Claim Management
• Financial Statements Update
• Company-wide Reporting

Overview
Quick Links

 Core Stocky NG Product Suite

 Solution Highlights

 How it Works

Core Stocky NG Product Suite

Business Perspective

• Uniform procurement and sales process implementation across distributors and branches

• Near Real-Time Ordering and Billing/Invoicing

• Data segregation with access to branch specific data and information

• Centralized Master data control including product and price setting

• Multiple tax structures supported with state-wise tax calculation

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 Product Overview

• Channel based schemes implementation

• Transparent procurement, sales, inventory data and MIS Reporting

Launching Core Stocky NG

You can access Core Stocky NG using any web browser:

To Log on:
1. Enter the URL in the address bar and press 'ENTER'. The application login screen appears as below:

Login screen

2. Enter the valid user id and password assigned by administrator. Authenticates the credentials provided
and prompts error message on invalid entries

3. Click Login button to access the application

Password Recovery:

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What happens next? when you tend to forget password or if you are locked out of application? ....

1. Make sure to click forgot password link on the login screen to request for a new password

2. The Forgot Password screen appears as below:

Forgot Password screen

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 Product Overview

3. Enter the login id

4. Enter the characters in the text box as shown in the Captcha field. User can anytime click Refresh button to generate a
new image if not able to read
5. Click Email Password button. System generates the new temporary password and triggers email to the
registered email id

Logout
User can log out or log off when the access is no longer needed

To logout:

Click the Administrator name at the top right corner of the page and then click Logout

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<< Overview | Common Functionality >>

Common Functionality
Common functionality used in Core Stocky NG across all modules and menus are listed below:

Icons Functionality Description

Search You can search specific record by using keywords

You can easily view the existing and newly created records
View
instantly

You can modify the existing record to fit the requirement

Edit
The access privilege defined by administrator determines
whether the user have permission to edit records

You can remove or delete unnecessary records not in use

Delete Again, the access privilege defined by administrator

determines whether the user have permission to perform
deletion

The below example illustrates step-by-step procedure involved in Search, Edit, View and Delete functions

For this illustration, User Profile menu is taken as sample:

Quick Links

 Search

 View

 Edit

 Delete

Search
Search Mode screen is a default screen that appears whenever a user tries to open any menu in the Core Stocky
NG. You can perform all further actions such as Create, Search, Edit, View and Delete right here

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 Product Overview

Steps to be followed:

1. In the main menu click 'Configuration'. All underlying sub-menus are listed in the left page

2. Click 'User Profile'. By default, the User Profile > Search Mode screen appears:

3. Select the required filter criteria from the 'Search By' drop-down list

4. Enter the corresponding keyword in the 'Search Input' field

5. Click 'Go' button. The grid displays results matching filter criteria

View

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1. Click view icon in the grid in the 'Search Mode' screen. The User Profile > View Mode screen appears:

2. Provides greater flexibility to view. After visualization, click 'Back' button to switch from view mode to search
mode

Edit

1. Click edit icon in the grid in the 'Search Mode' screen. The User Profile > Edit Mode screen appears:

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 Product Overview

2. Make the necessary modifications as required

3. Click 'Save' button to save the changes made. The following success message is displayed

Note:

Click 'Cancel' button to return to the 'Search Mode' screen without saving the changes. Prompts the
following confirmation message to confirm your action

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Delete

1. Click delete icon in the grid in the 'Search Mode' screen. Prompts the following confirmation message to
verify if you want to delete the record

2. Click 'Yes' button to delete or otherwise click 'No'

<<Launching Core Stocky NG | CSNG MDM - Modules>>

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CSNG XDM - Modules
CSNG XDM - Modules
Transaction Data Management -
This module enables you to record transactions that take place at distributor point on a day-to-day
business process

• Configuration
• Product & Price
• Schemes & Claims
• Inventory
• Finance
• Utilities
• Reports
• Distribution
• Customer
• Company

<< Common Functionality | Configuration >>

Configuration
This module enables user to configure or define initial settings such as user account creation, bill series
setting, holiday calendar and so on at distributor end

• User Profile

• User Group

• JC Calendar

• Holiday Calendar

• Key Generator

• Bill Series Setting

• Bill Print Configuration

• Day End

• ETL

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• Reason

• Mass Update Tool

Note:

The Key Generator is defined in masters and here the user can only view the details

This module contains only Holiday Calendar, Bill Print Configuration, Day End, ETL and Reason
description, other screens are detailed in Master.. Please, click the above hyperlinks to navigate to the
respective screens

<< CSNG XDM - Modules | Holiday Calendar >>

Holiday Calendar
Holiday Calendar allows you to define the company's Holiday days. The holiday calendar setting is used
in schemes, target settings and billing

To create a Holiday Calendar:

1. In the main menu click 'Configuration'. All underlying sub-menus are listed in the left pane

2. Click 'Holiday Calendar'. By default, the Holiday Calendar > Search Mode screen appears as
shown below:

Holiday Calendar > Search Mode screen

3. Click 'Create New' button. The Holiday Calendar > Create Mode screen appears

Holiday Calendar > Create Mode screen

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 CSNG XDM - Modules

Steps to be followed:

• Company - Select the company for which you wish to define holiday calendar

• Year - Select the year to define holiday date. By default, current year is selected

• Holiday Date - From the date picker, select the day/date you wish to set as holiday. By default,
current date is selected

• Holiday - Enter the title or the description for the holiday

• Add - Click this button to add the defined holiday to the holiday list. You can see all the added
holidays get listed in the below grid as shown below:

Holiday Calendar > Create Mode > Grid

Note:
• User has a facility to edit the holiday dates or the event at this moment before proceeding
to save by just clicking the edit icon in the grid
• User can also delete the added holiday if required

• Save - Click this button to save the entries made else click 'Cancel' to exit. Prompts following
success message:

Success Message

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Search / View

To optimize user experience Search and View functionality are included in a Single page as "Common
Functionality" under Product Overview...

<< Configuration | Bill Print Configuration >>

Bill Print Configuration

This screen enables user to define print settings to ensure that the actual and correct bills are printed

To Configure Bill Print:

1. In the main menu click 'Configuration'. All underlying sub-menus are listed in the left pane

2. Click 'Bill Print Configuration'. The Bill Print Configuration screen appears as shown below:

Bill Print Configuration screen

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 CSNG XDM - Modules

Steps to be followed:

The following options are available for the user to choose depending on which the values in the 'Default
Design' field populates:

• Invoice - FP_ODT, FP_PDF, HP_ODT and HP_PDF

For invoice, user have an option to choose pre-defined template
• Sales Return - FP_ODT_SR, FP_PDF_SR, HP_ODT_SR and HP_PDF_SR
• Cr/Db Supplier - HP_ODT_CRDBSUP and HP_PDF_CRDBSUP
• Cr/Db Customer - HP_ODT_CRDBRET and HP_PDF_CRDBRET
• Sample Issue
• Sample Return

• Default Design - Select the default design you wish to set for bill printing

• Declaration - Enter the related information or remarks if any

• Save - Click this button to save the entries made else click 'Cancel' to exit. Prompts following
success message

Success Message

<< Holiday Calendar | Day End >>

Day End
Day End processing is a daily mandatory process executed at the end of the day before closing the day's
transactions. It includes updating and posting of closing stock and financial voucher transactions in Core
Stocky NG.

Perhaps the most important process; failing to perform results in transactions are not closed and will be
available in the next business date

To define day end process:

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1. In the main menu click 'Configuration'. All underlying sub-menus are listed in the left pane

2. Click 'Day End'. The Day End > Create Mode screen appears as shown below:

Day End > Create Mode screen

Steps to be followed:

• Distributor Branch - Select the distributor branch to perform day end process for the day

• Closure Date - Select the date on which you want to perform a day end process

Note:

The date should be greater than the Business Closed Till Date

• Last Day End Date - Displays the last business close date

• Process - Click this button to perform the day end sequential process

Note:

The Day End process status is listed in the List Box as shown below

Day End Process Status

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 CSNG XDM - Modules

Summary for the Day

On Day End process completion, you will able to view Net Purchase details of the closure date in
this section in the respective fields

Note:

After you perform the Day End process, all transactions in Billing, Collections, etc. for the current transaction
date is blocked and by default the next day is taken as the transaction date

<< Bill Print Configuration | ETL >>

ETL
This screen enables user to upload master files sequentially in order. Also, the screen contains detailed
step-by-step procedure to be followed in uploading files.

To Upload master files:

1. In the main menu click 'Configuration'. All underlying sub-menus are listed in the left pane

2. Click 'ETL'. The ETL screen appears as shown below:

ETL screen

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Steps to be followed:

• Master File - Displays the file path on selecting the master file

• Select File - Click this button to browse and attach the master file from your local drive

• Upload File - Click this button to upload the master file

Note:

If any error occurs during upload, a pop-up window appears with download option. User can download error
file in xls format, make corrections and re-upload again

Error Message screen

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 CSNG XDM - Modules

<< Day End | Reason >>

Reason
This screen enables user to record reasons to be used in the business transactions that take place in day
to day business activities. For example: on scenarios of stock return, inter transfer, cause of damage

To create reasons:

1. In the main menu click 'Configuration'. All underlying sub-menus are listed in the left pane

2. Click 'Reason'. By default, the Reason > Search Mode screen appears as shown below:

Reason > Search Mode screen

3. Click 'Create New' button. The Reason > Create Mode screen appears

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Reason > Create Mode screen

Steps to be followed:

• Module Name - Select the module name

• Screen Name - Select the screen name

Note:

For both Module and Screen name, user has a facility to select an individual value or select all to meet the
requirement

(i) Generally, on a single selection the field displays the selected value

(ii) In case you make multiple selections then <multiple> is displayed

(iii) or if you have chosen "Select All" option then <all> is displayed

• Code - The reference code is auto-generated on saving your entries

• Reason Name - Enter the valid reason

• Save - Click this button to save the entries made else click 'Cancel' to exit. Prompts success
message with the unique reference code as shown below:

Success Message

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Note:

For quick reference; search resultant displaying reference code is shown below..

Search Screen

Search / View / Edit / Delete

To optimize user experience Search, View, Edit and Delete functionality are included in a Single page as
"Common Functionality" under Product Overview...

<< ETL | Product & Price >>

Product & Price

This module enables you to view the product, price discounts, VAT and CST defined for the products
delivered by distributors for every state according to the state tax structure

All relevant information can be viewed by the user anytime using the following screens:

• Product

• GST Product Tax Structure Mapping

• GST Tax Structure

• Price Discount

• UOM Master

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Note:

No separate topics provided for this sub-module. Click the above hyperlinks to view respective screens

Schemes & Claims

Schemes & Claims

As a distributor, you can efficiently define and manage schemes offered to retailers based on quantity,
weight, amount and window display

• Scheme

• Points Redemption Setting

• Coupon Denomination Setting

• Coupon Collection

• Claims Approval

• Claims Top Sheet

Note:

This module contains only coupon collection, claims approval and claims top sheet description, other
screens are detailed in Master.. Please, click the above hyperlinks to navigate to the respective screens

<< Coupon Collection | Claims Top Sheet >>

Claims

Manual Claim:

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AS IS Functionality:-
1. User will be able to create manual claim for the closed periods.
2. User will be allowed to select “From” and “To” month for the Claim to generate.
3. List of fields will be visible in Manual claim
o Reference No. – User entry field
o Description – Selection field. The values displayed in drop download have been hard
coded values fetched from backend stored data
o Claim Amount – User entry field
o Remarks – User entry field

Find the list of claims types under Manual claim available.

1. Salvage/ Damage
2. MFS TOT

This screen enables you to approve or reject claims raised by the distributors. You can also authorize
sales hierarchy levels for approval.

To raise claims, do the following:

1 In the main menu click Schemes & Claims. All underlying sub-menus are listed on the screen.

2 Click Claims. By default, the Schemes & Claims > Claims screen appears as shown below:

3 On the screen, do the following:

• Claim Type - Select the claim type from the drop-down list

• Claim From JC - Select from month for the claim

• Claim To JC - Select the to month for the claim

• Claim Reference No: Auto generated claim number is displayed

• Reference No - Enter the reference number

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• Description - Select the description from the drop down field

• Claim Amt - Enter the claim amount

• Remarks - Enter any remarks

• + Select Image - Click to browse an image

Note: The image size must be less than 1MB. The image type can be png, gif, jpeg

4 Click Add to add the claim details to the grid.

Claim Top Sheet Grid

Note: You can view, edit or delete records form the grid.

5 On the screen,

9 Click Save to save the details for further changes if needed.

10 Click Save & Confirm to save the details permanently

Success Message

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 CSNG XDM - Modules

Claims Top Sheet

The Claims Top Sheet screen summarizes claims status details for the selected month. Distributors can
easily track their claim status.

To track claim status, do the following:

1 In the main menu click Schemes & Claims. All underlying sub-menus are listed in the left pane

2 Click Claims Top Sheet. By default, the Claims Top Sheet > Search Mode screen appears as
shown below:

Claims Top Sheet screen

3 On the screen, do the following:

1 Year - Select the year

2 Claim Month - Select the claimable month

4 Click Generate to populate claim details in the grid based on the period selected

Grid

5 On the grid, click edit to approve the claim. The Claim opens.

6 Click Save & Confirm to approve the claim. A success message appears and the status us changed
to raised.

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7 Click Save & Confirm on the screen. A success message appears.

<< Claims Approval | Inventory >>

Inventory

Inventory
This module helps you to accurately manage your stock levels by stock adjustments, batch transfer, full-
fledged salvage claim processing and ensures smooth flow of inter stock transfer at distributor points

• Godown

• Stock Adjustment

• Godown Transfer

• Batch Transfer

• Salvage

• Stock Allocation

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• Inter Distributor Transfer

<< Claims Top Sheet | Godown >>

Godown
The Distributor receives stock from the company and store at different location physically at Godowns.
CSNG provides integrated system, though godown are strategically located in multiple places; distributor
has an option to set any godown as the default godown, thereby leveraging complete control over
movement, storage and stock related transactions

Here, using this screen user can record basic information about Godown

To record godown details:

1. In the main menu click 'Inventory'. All underlying sub-menus are listed in the left pane

2. Click 'Godown'. By default, the Godown > Search Mode screen appears as shown below:

Godown > Search Mode screen

3. Click 'Create New' button. The Godown > Create Mode screen appears

Godown > Create Mode screen

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Steps to be followed:

4. Distributor Branch - Select the distributor branch for which godown details are created

5. Code - Enter the unique code for future reference

6. Name - Enter the name of the godown

7. Address - Enter the godown address

8. Country - Select the country where godown is located. By default, country is displayed as 'India'

9. State - Select the state where the godown is located or registered. On selecting country,
respective states are dynamically loaded

10. City - Select the city where the godown is located

11. Postal Code - Enter the pin code of the location

12. Phone No - Enter the phone number used at godown

13. Contact Person - Enter the contact person name

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14. Default Godown - Select this check box to set the godown as default godown. All transactions
and stock posting applies to default godown unless otherwise any other godown is selected

Anytime distributor can switch or opt to set other godown as default godown in a edit mode

15. Save - Click this button to save the entries made else click 'Cancel'. When godown is created for
the first time, opening stock entries are created. Once done, prompts success message as shown
below:

Opening Stock Entry - Alert message

Success Message

Search / View / Edit / Delete

To optimize user experience Search, View, Edit and Delete functionality are included in a Single page as "Common
Functionality" under Product Overview...

<< Inventory | Stock Adjustment >>

Stock Adjustment

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There comes a time when stock moves upward or downward i.e, increase or decrease from actual
volume of stock and stock value due to various reasons. This may be in terms of:

• Breakage: stock that are damaged and not worth for selling
• Wastage: stock that is out of date or expired
• Theft/Fraud: shortfall of stock when compare to actual stock valuation in record
• Computation error: discrepancy in stock value in records and the actual physical count
• Inter-distributor transfer: internal stock transfer between distributors
• Promotional giveaways: stock given as complementary product for sales promotions
Note:

Stock adjustments are also done on purchases to add more stock to business to increase stock level

To record stock adjustment

1. In the main menu click 'Inventory'. All underlying sub-menus are listed in the left pane

2. Click 'Stock Adjustment'. By default, the Stock Adjustment > Search Mode screen appears as shown
below:

Stock Adjustment > Search Mode screen

3. Click 'Create New' button. A pop-up prompts to choose options such as manual entry or excel entry

4. Make your selection on click 'Go'. The Stock Adjustment Create mode screen appears

Steps to be followed:

Manual Entry:

Stock Adjustment > Create Mode screen

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 CSNG XDM - Modules

5. Distributor Branch Code - Defaults the distributor branch code and it is non-editable

6. Date - Defaults stock adjustment transaction date and user cannot modify it

7. Transaction Type - Select the stock adjustment transaction type. The options available are:

• Opening Stock - This option is available only when the stock adjustment is done for the first time

• Stock Type Transfer - You can choose this option when converting saleable into non-saleable. For
example: Stock on hand is 100 and 20 are damaged; in such case 20 is transferred to non-saleable
and 80 remains as saleable

• Stock Out - Select this option when goods are moved out

• Stock In - Select this option when you received goods

8. Godown - Select the godown where stock adjustment carried out

9. User Ref No. - Enter unique reference number for the transaction for future reference

10. Remarks - Enter the remarks if any

11. Stock Type From - Select the type of stock transferred whether it is saleable, unsaleable, damaged or free
offer

12. Product Search - Select the search criteria to filter products. The options available are: Short Name, Name,
Company Product Code and Distributor Product Code

13. Input Text-Product - Enter the corresponding value based on the selection

14. Stock Type To - Defaults the same value chosen at 'Stock Type From'

15. Reason - Select the reason for stock adjustment

16. Quantity - Enter the quantity of stock adjusted against available stock

17. Available Qty - Based on product selection, defaults the available stock on hand

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18. Add - Click this button to add all the entered details in the grid as shown below

Grid View

User has a provision to edit or delete the entered details at this moment before proceeding to save
the record by just clicking the relevant icon in the grid

19. Save - Click this button to save the entries made else click 'Cancel'. Prompts the following success
message

Success Message

Note:

User can still modify the saved record, if required from the search mode screen and the status
remains ‘pending’ as shown below:

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 CSNG XDM - Modules

20. Save & Confirm - Click this button to save and confirm the transaction. Prompts the success message

Note:
User cannot modify the record and the status changes to 'Confirmed' in the search mode screen

Excel Entry

Stock Adjustment > Excel Upload

21. Download Format - Click this button to download excel files to your local drive

22. Browse - Click this button to locate and upload the latest file

23. Import - Click this button to upload the updated files

Search / View

To optimize user experience Search and View functionality are included in a Single page as "Common
Functionality" under Product Overview...

<< Godown | Godown Transfer >>

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Godown Transfer
The need for stock transfer may arise due to shortage of stock or demand for certain type of stock. Stock
transfer may take place between godown of same distributor or from one godown to another godown
between distributor

To record Godown Transfer

1. In the main menu click 'Inventory'. All underlying sub-menus are listed in the left pane

2. Click 'Godown Transfer'. By default, the Godown Transfer > Search Mode screen appears as
shown below:
Godown Transfer > Search Mode screen

3. Click 'Create New' button. The Godown Transfer > Create Mode screen appears

Godown Transfer > Create Mode screen

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 CSNG XDM - Modules

Steps to be followed:

4. From Distributor Branch Code/To Distributor Branch Code - Select the distributor branch between
which stock transfer take place

5. Status - This field is based on two scenarios.

(a) If the stock transfer is between godown of same branch then defaults the status as 'Confirmed'
and user cannot modify

(b) In case of stock transfer between two different Distributor Branch then in that case you have an
option to choose any of the following:

• Confirmed - refers stock received by destination godown

• In-Transit - refers the stock is still in-transit and not yet reached the destination godown
physically

6. From Godown - Select the godown from where stock are transferred

7. To Godown - Select the godown to which stock transferred

8. Date - Defaults the last business transaction date from the Day end screen

9. User Reference Number - Enter unique reference number or code for future reference

10. Remarks - Enter the remarks if any

11. Stock Type - Select the stock type whether saleable, unsaleable or offer product that is being transferred

12. Product Search - Select the search criteria to filter product. The options available are: Short Name, Name,
Company Product Code and Distributor Product Code

13. Input-Text-Product - Enter or select the corresponding value to filter product

14. Available Qty - Based on product selection defaults stock on hand

15. Trans. Qty - Enter the volume of stock transferred against available stock

16. Add - Click this button to populate all the details in the grid as shown below:

Grid View

15. Save - Click this button to save the entries made else click 'Cancel'. Prompts following success message

Success Message

Search / View / Edit / Delete

To optimize user experience Search, View, Edit and Delete functionality are included in a Single page as
"Common Functionality" under Product Overview...

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<< Stock Adjustment | Batch Transfer >>

Batch Transfer
Batch Transfer is used to transfer the available stocks from one batch to another batch within the Product
Code. For example: you may need to transfer stock from one batch to another due to new pricing
applicable to the products

Note:

You can batch transfer the stock only within the same godown

To record Batch Transfer

1. In the main menu click 'Inventory'. All underlying sub-menus are listed in the left pane

2. Click 'Batch Transfer'. By default, the Batch Transfer > Search Mode screen appears as
shown below:
Batch Transfer > Search Mode screen

3. Click 'Create New' button. The Batch Transfer > Create Mode screen appears

Batch Transfer > Create Mode screen

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 CSNG XDM - Modules

Steps to be followed:

4. Distributor Branch Code - Select the distributor for which you want to transfer product batch

5. Godown - Select the godown from which you want to transfer products

6. Date - Defaults the last business transaction date from the Day end screen

7. User Ref. Number - Enter unique reference number or code for future reference

8. Reasons - Select the reason for product batch transfer. The reasons configured for Batch in the Reason
master will be displayed in the list

9. Remarks - Enter the remarks if any

10. Stock Type - Select the stock type whether saleable, unsaleable or offer product that is being transferred

11. Product Search - Select the search criteria to filter product. The options available are: Short Name, Name,
Company Product Code and Distributor Product Code

12. Input Text-Product - Enter or select the corresponding value to filter product

13. From Batch - Select the batch from which you want to transfer the product

14. To Batch - Select the batch to which you want to transfer the product

15. Transfer Qty - Enter the volume of stock transferred

16. Action -

17. Save - Click this button to save the entries made else click 'Cancel'. Prompts following success message

Success Message

<< Godown Transfer | Salvage >>

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Salvage
Salvage refers to the claim against the damaged products raised by distributors from the company. This
screen allows you to raise claimable percentage of salvage available to the distributor

Stock Posting and Accounting:

• The Account posting is updated by the day end process

• An entry for the product salvage quantity are updated in the Inventory Journal

To record Salvage details

1. In the main menu click 'Inventory'. All underlying sub-menus are listed in the left pane

2. Click 'Salvage'. By default, the Salvage > Search Mode screen appears as shown below:
Salvage > Search Mode screen

3. Click 'Create New' button. The Salvage > Create Mode screen appears

Salvage > Create Mode screen

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 CSNG XDM - Modules

Steps to be followed:

4. Distributor Branch - Select the distributor branch

5. Godown Name - Select the godown where salvage products are stored. All godowns mapped to selected
distributor are listed.

6. Date - Defaults the last business transaction date from the Day end screen

7. Stock Type - Defaults stock type as 'Unsaleable'. It indicates that only unsaleable products are marked as
salvage

8. Doc. Reference No - Enter the unique reference number for future reference

9. Product -Code-Name-Batch - Select the product to be moved as salvage

10. Total Qty - On Hand - Based on product selection defaults the total stock on hand

11. Total Qty Salvaged - Enter the volume of stock moved as salvage

12. Reason - Select the appropriate reason for moving the product as salvage

13. Salvage % - Enter the percentage of salvage claim set by company

14. Add - Click this button to add all the entered details in the grid. You can add more than one product from the
godown

Grid View

• In th grid, user have an option to delete the added salvage details by clicking the
respective icon '

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• Also, displays total salvage amount and the eligible claim amount

15. Remarks - Enter the remarks if any

16. Save - Click this button to save the entries made else click 'Cancel'. Prompts the following success
message

Success Message

Search / View

To optimize user experience Search, and View functionality are included in a Single page as "Common
Functionality" under Product Overview...

<< Batch Transfer | Stock Allocation >>

Stock Allocation
Stock allocation is a process where you determine the portion of purchase order or the ordered quantity
to be allocated against purchase orders. This screen helps you to allocate stocks based on inventory
against orders taken from retailers by salesman or delivery boy

To record Stock Allocation

1. In the main menu click 'Inventory'. All underlying sub-menus are listed in the left pane

2. Click 'Stock Allocation'. The Stock Allocation > Create Mode screen appears as shown below:
Stock Allocation> Create Mode screen

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 CSNG XDM - Modules

Steps to be followed:

3. Distributor Branch Code - Select the distributor branch code at where stock allocations are made against
purchase orders

4. Order Date - Select the order date

5. Populate Order For - Select any one of the option based on stock on hand

• All Salesman

• Specific Salesman - Populates following two fields for user selection. Pick the salesman you want
to process the orders

(a) Salesman - Select the salesman

(b) Route - Select the route mapped to the salesman

6. Allocate - Click this button to populate all product and order details in the grid as shown below:

(a) Allocated Qty - Enter the quantity allocated against the retailer order

Grid View

Search options to make stock allocation to specific product/Customer/Order wise

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7. Search Type - You can decide here to pick your order either based on product or retailer or order itself.
Choose accordingly

8. Search By - Based on search type, corresponding values are populated. Select the appropriate option

9. Input-Text-Product - Enter to select the corresponding values based on search criteria

10. Go - Click this button to populate order details in the grid

11. Allocated Qty - Enter the allocated quantity and click 'Save'

12. Save - Saves your record and prompts the following success message else click 'Cancel'

Success Message

<< Salvage | Inter Distributor Transfer >>

Inter Distributor Transfer

At times, a company move stock from a distributor who is not able to knock off pending stock of a
particular product to another distributor who has a market demand. This is also done to make the stock
available at specific distributor point as a stop gap arrangement, till the time the company is able to ship
the products

This screen ensures easy tracking of inter distributor transfer details in a single screen both stock-in and
stock-out without hassle.

To record Inter Distributor Transfer transaction details

1. In the main menu click 'Inventory'. All underlying sub-menus are listed in the left pane

2. Click 'Inter Distributor Transfer'. By default, the Inter Distributor Transfer > Search Mode
screen appears as shown below:
Inter Distributor Transfer > Search Mode screen

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 CSNG XDM - Modules

3. Click 'Create New' button. The Inter Distributor Transfer > Create Mode screen appears

Inter Distributor Transfer > Create Mode screen

Steps to be followed:

IDT - Transfer Out

4. Transfer Type - Select the transaction type as transfer out to record goods transferred details
5. Distributor Code - Select the distributor code
6. Godown - Select the godown at which the transaction is carried out
7. Reference Number - This field is auto-generated. When the transaction is successfully saved,
the reference number gets generated and the same is defaulted for future reference
8. Transfer Date - Defaults the
9. Transfer Reference No - When distributor at the other hand receives stock and records stock in
transaction; a reference number is generated and that number is defaulted here
10. LR No - Enter the vehicle number used in stock transit
11. LR Date - Select the date on which vehicle carried out stock from the godown
12. IDT Charges - Enter the additional expenses incurred if any
Search On

13. Product Search - Select the search criteria to filter products. The options available are: Short
Name, Name, Company Product Code and Distributor Product Code
14. Input Text-Product - Enter the corresponding value based on the selection
15. Stock Type - Defaults stock type as 'Saleable'
16. Stock on Hand - Based on product selection defaults the stock on hand value
17. Transfer Qty - Enter the quantity of stock transferred
18. Dist. Disc (Amount) - Enter the discount amount offered if any. All corresponding details are
listed in the grid as shown below:
Grid View
19. Save - Click this button to save the entries made else click 'Cancel'. Prompts the following
success message

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Success Message

IDT - Transfer In

20. Transfer Type - Select the transaction type as transfer in to record goods received transaction
21. Distributor Code - Select the distributor code
22. Godown - Select the godown at which the transaction is carried out
23. Reference Number - This field is auto-generated
24. Transfer Date - Defaults the
25. Transfer Reference No - Select the stock transfer out reference number from the drop-down list.
Defaults all the corresponding details in their respective fields and in the grid as shown below
Grid View
26. Save - Click this button to save the entries made else click 'Cancel'. Prompts the following
success message
Success Message

Search / View / Edit / Delete

To optimize user experience Search, View, Edit and Delete functionality are included in a Single page as "Common
Functionality" under Product Overview...

<< Stock Allocation | Finance >>

Finance

Finance
This module enables you to pre-define customizable standard ledger groups,define debit and credit
settings towards account posting and option to export standard vouchers

• Accounts Calendar

• Chart of Accounts

• Account Group Settings

• Opening Balance

• Standard Voucher

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• Purchase Payment

• Export to Financials

• IDT Payment

<< Inter Distributor Transfer | Accounts Calendar >>

Accounts Calendar
This screen allows you to define financial accounting period. All transactions and operations are reflected
within that period

To define accounting period

1. In the main menu click 'Finance'. All underlying sub-menus are listed in the left pane
2. Click 'Accounts Calendar'. By default, the Accounts Calendar > Search Mode screen appears
as shown below:
Accounts Calendar > Search Mode screen

3. Click 'Create New' button. The Accounts Calendar > Create Mode screen appears

Accounts Calendar > Create Mode screen

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Steps to be followed:

4. Year - Enter the accounting year

5. Type - Select the accounting period you want to define either Monthly or Quarterly. Accordingly fields
appear based on selection

• Monthly

(a) Month - Select any month from January to December but make sure you pick a
succeeding month of the final quarter else throws the following error message

. On selecting the beginning month, the

accounting period is defined and listed as shown below:

Accounting Period - Monthly

• Quarterly

(a) Month - This field is disabled

(b) Start Date - Select the start date of the month. Please note, not all companies begins
their accounting year in January and end in December hence the drop-down calendar
reflects succeeding month of the final quarter

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For example: If an accounting period ends on February 28 then the next must begin on
March

(c) End Date - Select the end date of the month

(d) Period - Select the quarterly period you want to define. The options available are:
Quarter 1, Quarter 2, Quarter 3 and Quarter 4

(e) Add - Click this button to add the quarter defined in the grid

Note: User can add further quarters following same steps and all the defined quarters are
listed in the grid as shown below. You are not allowed to save until all quarters are defined
and failing which prompts the following alert message

Grid View

6. Save - Click this button to save the defined accounting period else click 'Cancel'. Prompts following success
message

Success Message

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<< Finance | Chart of Accounts >>

Chart of Accounts
The Chart of accounts is the list of account groups used by an organization in their financial ledgers
towards enterprise accounting to provide better understanding of the financial health of the organization

In CSNG, you have four pre-defined levels in the chart of accounts – liabilities, assets, expenses and
income which you can customize to create your own personalized chart of accounts by adding account
groups and accounts under the respective groups

Accounts are organized in the tree structure to provide single integrated view of all the enterprise
accounting and each account has a defined account code and account level

To define Chart of accounts

1. In the main menu click 'Finance'. All underlying sub-menus are listed in the left pane

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 CSNG XDM - Modules

2. Click 'Chart of Accounts'. By default, the Chart of Accounts > Search Mode screen appears
as shown below:
Chart of Accounts > Search Mode screen

Note:

Select the account group under which you wish to create an account from the hierarchy otherwise
prompts the following alert message

Chart of Accounts > Search Mode screen > Account Group Selection

3. Click 'Create New' button. The Chart of Accounts > Create Mode screen appears

Chart of Accounts > Create Mode screen

Steps to be followed:

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4. Account Code / Account Level - Defaults the account code and the account level based on selection
made in the search mode screen

5. Account Name - Enter the appropriate account name

Assets > Fixed Assets > Furniture

6. Save - Click this button to save the entries made else click 'Cancel'. Prompts the following success
message

Success Message

To Edit

7. Select the account group and the account from the hierarchy which you wish to edit otherwise prompts the
following alert message

8. Click 'Edit' button in the search mode screen. The Chart of Accounts > Edit Mode screen appears

9. You are allowed to modify only the account name

10. Click the 'Save' button to save the modifications made else click 'Cancel'. Prompts the following success
message

Success Message

<< Accounts Calender | Account Group Settings >>

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Account Group Settings

Account Group Settings are by default configured during installation and the user can only view the
settings

To View Account Group Settings

1. In the main menu click 'Finance'. All underlying sub-menus are listed in the left pane
2. Click 'Account Group Settings'. By default, the A/c Group Setting > Search Mode screen
appears as shown below:
A/c Group Setting > Search Mode screen

Steps to be followed:

3. Search By - Select the required filter criteria from the drop-down list. The Options available are: Module
Name and Screen Name

4. Search Input - Enter the corresponding keyword

5. Go - Click this button to filter records. The grid displays results matching filter criteria as shown below:

Grid View

Note:

Click 'Go' button without defining any search criteria to directly view all the records

6. Click the view icon in the grid. The A/c Group Settings > View Mode screen appears as shown below:

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A/c Group Setting > View Mode screen

7. Back - Click this button to return to the search mode screen

<< Chart of Accounts | Opening Balance >>

Opening Balance
This screen allows you to enter the credit and debit amount as opening balance for an account in the
relevant Account Group Head

To create Opening Balance

1. In the main menu click 'Finance'. All underlying sub-menus are listed in the left pane
2. Click 'Opening Balance'. By default, the Opening Balance > Create Mode screen appears
This screen consists of following tabs:
• Opening Balance
• Excel Upload
Opening Balance

- By default, this tab is displayed on navigating to create mode screen. Here, user can enter the
credit and debit amount as opening balance towards an account in the relevant Account Group
Head

Opening Balance > Create Mode screen

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 CSNG XDM - Modules

3. Distributor Branch Code - Select the distributor branch code

4. Date - Select the date on which you post or enter the opening balance
5. Search On - Select the search criteria to filter account group. The options available are: Account
Code and Account Name
6. Search - Enter or select the corresponding value. All related accounts are listed in the grid as
shown below
Grid View

7. Dr. Amount/Cr. Amount - Enter the debit and credit amount for the account in the grid. Please
note both debit and credit amount should be equal else throws the following alert message as
shown below:

8. Save - Click this button to save the entries made else click 'Cancel'. Prompts the following
success message
Success Message

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Note:
User can anytime modify the debit and credit amount values of that particular account group until it
is save and confirmed
9. Save & Confirm -
(a) Choose the account group and modify the debit and credit values
(b) Click this button to save and confirm the settings. Prompts the following confirmation message:

(c) Click 'Ok' to confirm your action; then displays the success message as shown below:

<< Account Group Settings | Standard Voucher >>

Standard Voucher
Core Stocky NG provides pre-defined voucher types and allows you to classify different types of vouchers
to record various business transactions

To define voucher

1. In the main menu click 'Finance'. All underlying sub-menus are listed in the left pane
2. Click 'Standard Voucher'. By default, the Standard Voucher > Search Mode screen appears as
shown below:

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 CSNG XDM - Modules

Standard Voucher > Search Mode screen

3. Click 'Create New' button. The Standard Voucher > Create Mode screen appears

Standard Voucher > Create Mode screen

Steps to be followed:

4. Distributor Branch Code - Select the distributor branch code

5. Voucher Date - Select the date on which voucher issued

6. Voucher Code - This field is auto-generated

7. Voucher Type - Select the voucher type. The options available are: Journal, Contra, Receipt and Payment

8. Sub Voucher Type - Choose the corresponding values. Based on voucher type selection, values are
populated in the list

9. Debit/Credit - Select the appropriate option either as debit or credit transaction

10. Account Code and Name - Enter the account code and name for which voucher is issued

11. Amount - Enter the voucher amount

12. Add - Click this button to add the voucher details to the gird as shown below:

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Grid View

13. Narration - Enter the description for the creation of voucher

14. Save - Click this button to save the entries made else click 'Cancel'. Prompts the following success
message

Success Message

Search / View / Edit / Delete

To optimize user experience Search, View, Edit and Delete functionality are included in a Single page as "Common
Functionality" under Product Overview...

<< Opening Balance | Purchase Payment >>

Purchase Payment
This screen enables you to make payments to supplier for the purchase of goods. In Core Stocky NG,
you can also issue debit note through various payment modes such as Cash, Cheque, Demand Draft,
RTGS and NEFT for purchase payments

To create purchase payment

1. In the main menu click 'Finance'. All underlying sub-menus are listed in the left pane
2. Click 'Purchase Payment'. By default, the Purchase Payment > Search Mode screen appears
as shown below:
Purchase Payment > Search Mode screen

3. Click 'Create New' button. The Purchase Payment > Create Mode screen appears

Purchase Payment > Create Mode screen

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Steps to be followed:

4. Distributor Branch - Select the distributor branch which makes the purchase payment

5. Company Name - Select the company name

6. Supplier Name - Select the supplier of the product

7. From Date/To Date - Select the date range within which the purchases were made to fetch the GRN
transactions

8. Populate Bills - Click this button to populate bills for all the GRN transactions carried out within the defined
date range:

Grid View

User even has a provision to pick and process individual GRN transaction using search criteria
fields

(a) Search By - Select the search criteria to filter GRN. The options available are: Doc Number
and Doc Date

(b) Input Text - Enter the corresponding value and click 'Go'. The resultants matching your search
criteria are displayed in the grid as shown below:

Search Criteria Resultant

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9. Cash - Select this check box in the grid if you opt to make cash payment. Immediately the cash balance is
reflected in the grid

10. CC-DD-RT-NE - For mode of payment other than cash, click the icon in this column to enter the
instrument details. The following screen appears:

Purchase Payment - CC-DD-RT-NE

(a) By default, the supplier name, document number, balance payable, bank name and bank
account number are displayed in their respective fields

(b) Choose the appropriate mode of payment options. The options are: Cheque, Demand Draft,
RTGS and NEFT

(c) Enter the instrument number either cheque number or DD number or the Trans. Ref. No. for
both RTGS and NEFT

(d) By default, the current date is displayed. User can modify to select the instrument issued date
from the 'Instrument Date' date picker

(e) Enter the payable amount in the 'Instrument Amount'

(f) Click the 'Add' button to add the instrument details to the grid. Here, user has a provision to edit
or delete the records as shown below:

Grid View

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 CSNG XDM - Modules

(g) Click 'Ok' to save the entries made else click 'Cancel'

11. Adjustments - click the icon in this column to make cash adjustments if any, this option is available
only for cash payments

Purchase Payment - Adjustments

(a) By default, the supplier name, document number and balance payable are displayed in their
respective fields

(b) Enter the amount adjusted in the 'Adjust Amount' column in the grid and click 'Ok'

12. Save - Click this button to save the entries made else click 'Cancel'. Prompts the following success
message

Success Message

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Search / View

To optimize user experience Search and View functionality are included in a Single page as "Common
Functionality" under Product Overview...

<< Standard Voucher | Export to Financials >>

Export to Financials
This screen helps distributors to export vouchers in a standard pre-defined formats such as Text file, CSV
and XML

Pre-requisites:

• You can export vouchers only after completion of day end processing

To export vouchers:

1. In the main menu click 'Finance'. All underlying sub-menus are listed in the left pane

2. Click 'Export to Financials'. By default, the Export Vouchers screen appears as shown below:

Export Vouchers screen

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 CSNG XDM - Modules

Steps to be followed:

3. Distributor Branch - Auto-populates HQ Branch. User can select required distributor branch from the list

4. From Date/To Date - Defaults last business date. Select the date range for which you want to export
vouchers

5. Text File/CSV/XML - Choose the appropriate file format

• Text File - Vouchers are opened in Notepad

• CSV - Excel format

• XML - Opens up in the default XML editor installed in the system

6. Export - Click this button to export vouchers in the selected format

<< Purchase Payment | IDT Payment >>

IDT Payment
This screen enables you to make payment to distributors for stocks received through inter distributor
transfer transaction.

To create IDT Payment

1. In the main menu click 'Finance'. All underlying sub-menus are listed in the left pane

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2. Click 'IDT Payment'. By default, the IDT Payment > Search Mode screen appears as shown
below:
IDT Payment > Search Mode screen

3. Click 'Create New' button. The IDT Payment > Create Mode screen appears

IDT Payment > Create Mode screen

Steps to be followed:

4. From Date / To Date - Select the date range within which the stock received through IDT

5. Distributor - Select the distributor from whom you received the stock

6. IDT Transfer No - Select the IDT transaction reference number

7. Add - Click this button to add all the details to the grid

Grid View

8. Populate Cash - Select this check box to populate cash amount in the grid

9. CC-DD-RT-NE - For mode of payment other than cash, click the icon in this column to enter the
instrument details. The following screen appears:

IDT Payment - CC-DD-RT-NE

10. Save - Click this button to save the entries made else click 'Cancel'. Prompts the following success
message

Success Message

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 CSNG XDM - Modules

Search / View / Edit / Delete

To optimize user experience Search, View, Edit and Delete functionality are included in a Single page as
"Common Functionality" under Product Overview...

<< Export to Financials | Utilities >>

Utilities

Utilities
This module is designed to provide the user with much-needed utility such as Synchronization facility and
Tally integration tool.

• Sync

• Download CSNG Tally setup

• sfa interdb sync

<< IDT Payment | Sync >>

Sync
This screen is used for synchronization process. On successful completion of sync process; all related
sync data are displayed for quick glance. Here, you also have an option to view upload and downloaded
history

To Sync:

1. In the main menu click 'Utilities'. All underlying sub-menus are listed in the left pane

2. Click 'Sync'. The Sync screen appears

This screen consists of following tabs:

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• Sync
• Sync History

Sync tab

- This tab enables you to perform data synchronization

Sync tab

3. Sync Data - Click this button to begin the sync process. All sync related details are displayed in
the text box for reference as shown below

Sync Data Details

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 CSNG XDM - Modules

Sync History tab

- This tab enables you to perform data synchronization

Sync History tab

4. Sync Mode - Select the required option to view their details either Uploaded or Downloaded.
The relevant details are displayed in the grid for quick reference

<< Utilities | Download CSNG Tally Setup >>

Download CSNG Tally Setup

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This screen helps you to download CSNG Tally setup and also provides step-by-step instructions to be
followed. CSNG Tally Integration tool acts as a bridge, it transfers all CSNG associated transaction data
enabling easy usage

To Download:

1. In the main menu click 'Utilities'. All underlying sub-menus are listed in the left pane

2. Click 'Download CSNG Tally Setup'. The Download CSNG Tally Setup screen appears as
shown below:

Download CSNG Tally Setup screen

3. Download File - Click this button to download tally setup and follow the on-screen instruction
given in the 'Download CSNG Tally Setup' screen

Note: Make sure you follow the actions listed

<< Sync | sfa interdb sync >>

<< Download CSNG Tally Setup | Reports >>

Reports

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 CSNG XDM - Modules

Reports
This module enables you to generate accurate reports that help you understand your buying patterns,
sales trends, stock movement, promo schemes etc

Reports are classified into following categories:

• Purchase Reports

o GRN Listing Report

o Product Purchase Report
o Purchase Order Report
• Sales Reports

o Sales Report Bill Wise

o Loading Sheet
o Loading Sheet Product Wise
o Sales Report Product Wise
o Retailer Card Report
o Order Vs Supply Report
o Daily Sales Report
o Target Vs Achievement
• Price Discount Report

o Price Discount Report

• Schemes and Claims

o Scheme Utilization Report

o Scheme Utilization Summary Report
o Scheme Claim Form No. 1/3
• Collection Reports

o Bank Slip Report

o Customer Outstanding Report
o Collection Report
o Billwise Collection Summary Report
• Stock Reports

o Current Stock Report

o Stock Adjustment Report
o Stock and Sales Volume
o Stock and Sales Value
o Closing Stock Report

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o Godown Transfer Report

o Salvage Report
o Sample Stock Volume Report
• Tax Reports

o Input VAT Summary Report

o Tax Summary Report
o Customer Wise Bill Wise VAT Report
o Input Output Tax Report
o Output VAT Summary Report
o Product Wise VAT Report
• ABC Reports

o Top Ten Salesman

o Merit Certificate
• Bill Print

o Bill Print
o Credit/Debit Note Report
• Generate Report

o Generate Report Summary Tables

• Purchase Damage Report

o Purchase Damage Report

• Informative Reports

o Sales Details Report

o Price Discount Claim Report
o Scheme Claim Report
o Incentive Report
o Customer Coverage Report
o Product Price List Report
• Finance Reports

o Balance Sheet Report

o Trial Balance Report
o Profit and Loss Report
• Claims Settlement Report

o Claims Settlement Report

Note:

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• The most common filter used in reports is date range (start date – end date); user need to select
date within which the user wish to view or generate report
• The generated report displays data that meet the filter criteria you specify

<< sfa interdb sync | GRN Listing Reports >>

Purchase Reports

GRN Listing Report

For field level explanation, Please refer MDM-Modules > Reports > Purchase Reports > GRN Listing
Report

<< Reports | Product Purchase Report >>

Product Purchase Report

For field level explanation, please refer MDM-Modules > Reports > Purchase Reports > Product
Purchase Report

<< GRN Listing Report | Purchase Order Report >>

Purchase Order Report

For field level explanation, Please refer MDM-Modules > Reports > Purchase Reports > Purchase Order
Report

<< Product Purchase Report | Sales Report Bill Wise >>

Sales Reports

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Sales Report Bill Wise

For field level explanation, Please refer MDM-Modules > Reports > Sales Reports > Sales Report Bill
Wise

<< Purchase Order Report | Loading Sheet >>

Loading Sheet

To generate a Report:

1. In the main menu click 'Reports'. All underlying sub-menus are listed in the left pane

2. Click 'Sales Reports > Loading Sheet '. The Loading Sheet screen appears as shown below:

Loading Sheet

3. Define the following filters and click 'Generate'

Note: Either all or only the mandatory fields whichever is feasible

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• From Date / To Date

• Distributor Branch

• Report Type

• Salesman

• Delivery Route

• Customer

4. The report opens as a separate tab in the pdf format. You can view, print or save to your local
drive

- OR -

Select the 'Export to Excel' check box and then click 'Generate' to download report in the excel
format

Note: Click 'Reset' to clear or refresh the filter criteria

<< Sales Report Bill Wise | Loading Sheet Product Wise >>

Loading Sheet Product Wise

To generate a Report:

1. In the main menu click 'Reports'. All underlying sub-menus are listed in the left pane

2. Click 'Sales Reports > Loading Sheet Product Wise '. The Loading Sheet Product Wise
screen appears as shown below:

Loading Sheet Product Wise

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3. Define the following filters and click 'Generate'

Note: Either all or only the mandatory fields whichever is feasible

• From Date / To Date

• Distributor Branch

• Salesman

• Delivery Route

• Customer

4. The report opens as a separate tab in the pdf format. You can view, print or save to your local
drive

- OR -

Select the 'Export to Excel' check box and then click 'Generate' to download report in the excel
format

Note: Click 'Reset' to clear or refresh the filter criteria

<< Loading Sheet | Sales Report Product Wise >>

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Sales Report Product Wise

For field level explanation, Please refer MDM-Modules > Reports > Sales Reports > Sales Report Product
Wise

<< Loading Sheet Product Wise | Retailer Card Report >>

Retailer Card Report

For field level explanation, Please refer MDM-Modules > Reports > Sales Reports > Retailer Card Report

<< Sales Report Product Wise | Order V/s Supply Report >>

Order Vs Supply Report

For field level explanation, Please refer MDM-Modules > Reports > Sales Reports > Order Vs Supply
Report

<< Retailer Card Report | Daily Sales Report >>

Daily Sales Report

For field level explanation, Please refer MDM-Modules > Reports > Sales Reports > Daily Sales Report

<< Order Vs Supply Report | Target Vs Achievement >>

Target Vs Achievement

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For field level explanation, Please refer MDM-Modules > Reports > Sales Reports > Target Vs
Achievement

<< Daily Sales Report | Replacement Report >>

Price Discount Report

Price Discount Report

The Price Discount report helps you to generate reports about discounts given for different products
during certain period of time

To generate a Report:

1. In the main menu click 'Reports'. All underlying sub-menus are listed in the left pane

2. Click 'Price Discount Report > Price Discount Report'. The Price Discount Report screen
appears as shown below:

Price Discount Report screen

3. Define the following filters and click 'Generate'

Note: Either all or only the mandatory fields whichever is feasible

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• From Date / To Date

• Distributor Branch
• Salesman
• Route
• Customer
• Product Hierarchy Level
• Product Hierarchy Level Value
4. You will be prompted to choose either to view or download report

5. Click 'Download' button to download report in the excel format to your local drive

- OR -

Click 'View' button to view the report in the gird as shown below:

Grid View

Note: Click 'Reset' to clear or refresh the filter criteria

<< Target Vs Achievement | Scheme Utilization Report >>

Schemes and Claims

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Scheme Utilization Report

For field level explanation, Please refer MDM-Modules > Reports > Schemes and Claims > Scheme
Utilization Report

<< Price Discount Report | Scheme Utilization Summary Report >>

Scheme Utilization Summary Report

For field level explanation, Please refer MDM-Modules > Reports > Schemes and Claims > Scheme
Utilization Summary Report

<< Scheme Utilization Report | Scheme Claim Form No. 1/3 >>

Scheme Claim Form No. 1/3

To generate a Report:

1. In the main menu click 'Reports'. All underlying sub-menus are listed in the left pane

2. Click 'Schemes and Claims > Scheme Claim Form No. 1/3'. The Scheme Claim Form No. 1/3
screen appears as shown below:

Scheme Claim Form No. 1/3

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3. Define the following filters and click 'Generate'

Note: Either all or only the mandatory fields whichever is feasible

• Distributor
• Distributor Branch
• Year
• Month
4. You will be prompted to choose either to view or download report

5. Click 'Download' button to download report in the excel format to your local drive in the protected
mode

- OR -

Click 'View' button to view the report in the gird as shown below:

Grid View

Note: Click 'Reset' to clear or refresh the filter criteria

<< Scheme Utilization Summary Report | QPS Monitor Scheme >>

Collection Reports

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Bank Slip Report

To generate a Report:

1. In the main menu click 'Reports'. All underlying sub-menus are listed in the left pane

2. Click 'Collection Reports > Bank Slip Report'. The Bank Slip Report screen appears as shown
below:

Bank Slip Report

3. Define the following filters and click 'Generate'

Note: Either all or only the mandatory fields whichever is feasible

• From Date / To Date

• Distributor Branch
• Bank

• Display Bill Number

4. The report opens as a separate tab in the pdf format. You can view, print or save to your local
drive

- OR -

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Select the 'Export to Excel' check box and then click 'Generate' to download report in the excel
format

Note: Click 'Reset' to clear or refresh the filter criteria

<< Scheme Claim Form No. 1/3 | Customer Outstanding Report >>

Customer Outstanding Report

To generate a Report:

1. In the main menu click 'Reports'. All underlying sub-menus are listed in the left pane

2. Click 'Collection Reports > Customer Outstanding Report'. The Customer Outstanding
Report screen appears as shown below:

Customer Outstanding Report

3. Define the following filters and click 'Generate'

Note: Either all or only the mandatory fields whichever is feasible

• Date

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• Distributor Branch
• Salesman

• Route
• Retailer Group
• Customer
4. The report opens as a separate tab in the pdf format. You can view, print or save to your local
drive

- OR -

Select the 'Export to Excel' check box and then click 'Generate' to download report in the excel
format

Note: Click 'Reset' to clear or refresh the filter criteria

<< Bank Slip Report | Collection Report >>

Collection Report

To generate a Report:

1. In the main menu click 'Reports'. All underlying sub-menus are listed in the left pane

2. Click 'Collection Reports > Collection Report'. The Collection Report screen appears as
shown below:

Collection Report

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3. Define the following filters and click 'Generate'

Note: Either all or only the mandatory fields whichever is feasible

• From Date / To Date

• Distributor Branch
• Salesman

• Sales Route
• Delivery Route
• Customer
• Detail By
• Bill/Debt Note No
• Show report based on
4. The report opens as a separate tab in the pdf format. You can view, print or save to your local
drive

- OR -

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Select the 'Export to Excel' check box and then click 'Generate' to download report in the excel
format

Note: Click 'Reset' to clear or refresh the filter criteria

<< Customer Outstanding Report | Billwise Collection Summary Report >>

Billwise Collection Summary Report

To generate a Report:

1. In the main menu click 'Reports'. All underlying sub-menus are listed in the left pane

2. Click 'Collection Reports > Bill Wise Collection Summary Report'. The Bill Wise Collection
Summary Report screen appears as shown below:

Bill Wise Collection Summary Report

3. Define the following filters and click 'Generate'

Note: Either all or only the mandatory fields whichever is feasible

• From Date / To Date

• Distributor Branch

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• Salesman

• Sales Route
• Customer
4. The report opens as a separate tab in the pdf format. You can view, print or save to your local
drive

- OR -

Select the 'Export to Excel' check box and then click 'Generate' to download report in the excel
format

Note: Click 'Reset' to clear or refresh the filter criteria

<< Collection Report | Current Stock Report >>

Stock Reports

Current Stock Report

For field level explanation, Please refer MDM-Modules > Reports > Stock Reports > Current Stock Report

<< Billwise Collection Summary Report | Stock Adjustment Report >>

Stock Adjustment Report

To generate a Report:

1. In the main menu click 'Reports'. All underlying sub-menus are listed in the left pane

2. Click 'Stock Reports > Stock Adjustment Report'. The Stock Adjustment Report screen
appears as shown below:

Stock Adjustment Report

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3. Define the following filters and click 'Generate'

Note: Either all or only the mandatory fields whichever is feasible

• From Date / To Date

• Distributor Branch
• Godown

• Transaction Type
• Product Status
4. The report opens as a separate tab in the pdf format. You can view, print or save to your local
drive

- OR -

Select the 'Export to Excel' check box and then click 'Generate' to download report in the excel
format

Note: Click 'Reset' to clear or refresh the filter criteria

<< Current Stock Report | Stock and Sales Volume >>

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Stock and Sales Volume

For field level explanation, Please refer MDM-Modules > Reports > Stock Reports > Stock and Sales
Volume Report

<< Stock Adjustment Report | Stock and Sales Value >>

Stock and Sales Value

For field level explanation, Please refer MDM-Modules > Reports > Stock Reports > Stock and Sales
Value

<< Stock and Sales Volume | Closing Stock Report >>

Closing Stock Report

For field level explanation, Please refer MDM-Modules > Reports > Stock Reports > Closing Stock Report

<< Stock and Sales Value | Godown Transfer Report >>

Godown Transfer Report

To generate a Report:

1. In the main menu click 'Reports'. All underlying sub-menus are listed in the left pane

2. Click 'Stock Reports > Godown Transfer Report'. The Godown Transfer Report screen
appears as shown below:

Godown Transfer Report

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3. Define the following filters and click 'Generate'

Note: Either all or only the mandatory fields whichever is feasible

• From Date / To Date

• From Distributor Branch / To Distributor Branch
• Status

4. You will be prompted to choose either to view or download report

5. Click 'Download' button to download report in the excel format to your local drive

- OR -

Click 'View' button to view the report in the gird

<< Closing Stock Report | Salvage Report >>

Salvage Report

To generate a Report:

1. In the main menu click 'Reports'. All underlying sub-menus are listed in the left pane

2. Click 'Stock Reports > Salvage Report'. The Salvage Report screen appears as shown below:

Salvage Report

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3. Define the following filters and click 'Generate Report'

Note: Either all or only the mandatory fields whichever is feasible

• From Date / To Date

• Distributor Branch
• Is Approved

4. You will be prompted to choose either to view or download report

5. Click 'Download' button to download report in the excel format to your local drive

- OR -

Click 'View' button to view the report in the gird

<< Godown Transfer Report | Sample Stock Volume Report >>

Sample Stock Volume Report

For field level explanation, Please refer MDM-Modules > Reports > Stock Reports > Sample Stock
Volume Report

<< Salvage Report | Input VAT Summary Report >>

Tax Reports

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Input VAT Summary Report

To generate a Report:

1. In the main menu click 'Reports'. All underlying sub-menus are listed in the left pane

2. Click 'Tax Reports > Input VAT Summary Report'. The Input VAT Summary Report screen
appears as shown below:

Input VAT Summary Report

3. Define the following filters and click 'Generate'

Note: Either all or only the mandatory fields whichever is feasible

• From Date / To Date

• Distributor Branch

• Supplier

• Transaction Reference No

4. The report opens as a separate tab in the pdf format. You can view, print or save to your local
drive

- OR -

Select the 'Export to Excel' check box and then click 'Generate' to download report in the excel
format

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Note: Click 'Reset' to clear or refresh the filter criteria

<< Sample Stock Volume Report | Tax Summary Report >>

Tax Summary Report

To generate a Report:

1. In the main menu click 'Reports'. All underlying sub-menus are listed in the left pane

2. Click 'Tax Reports > Tax Summary Report'. The Tax Summary Report screen appears as
shown below:

Tax Summary Report

3. Define the following filters and click 'Generate'

Note: Either all or only the mandatory fields whichever is feasible

• From Date / To Date

• Distributor Branch

• Customer Tax type

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• Customer

4. The report opens as a separate tab in the pdf format. You can view, print or save to your local
drive

- OR -

Select the 'Export to Excel' check box and then click 'Generate' to download report in the excel
format

Note: Click 'Reset' to clear or refresh the filter criteria

<< Input VAT Summary Report | Customer Wise Bill Wise VAT Report >>

Customer Wise Bill Wise VAT Report

To generate a Report:

1. In the main menu click 'Reports'. All underlying sub-menus are listed in the left pane

2. Click 'Tax Reports > Customer Wise Bill Wise VAT Report'. The Customer Wise Bill Wise
VAT Report screen appears as shown below:

Customer Wise Bill Wise VAT Report

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3. Define the following filters and click 'Generate'

Note: Either all or only the mandatory fields whichever is feasible

• From Date / To Date

• Distributor Branch

• Salesman

• Route

4. The report opens as a separate tab in the pdf format. You can view, print or save to your local
drive

- OR -

Select the 'Export to Excel' check box and then click 'Generate' to download report in the excel
format

Note: Click 'Reset' to clear or refresh the filter criteria

<< Tax Summary Report | Input Output Tax Report >>

Input Output Tax Report

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To generate a Report:

1. In the main menu click 'Reports'. All underlying sub-menus are listed in the left pane

2. Click 'Tax Reports > Input Output Tax Report'. The Input Output Tax Report screen appears
as shown below:

Input Output Tax Report

3. Define the following filters and click 'Generate'

Note: Either all or only the mandatory fields whichever is feasible

• From Date / To Date

• Distributor Branch

• Product Hierarchy Level

• Product Hierarchy Level Value

• Product

4. The report opens as a separate tab in the pdf format. You can view, print or save to your local
drive

- OR -

Select the 'Export to Excel' check box and then click 'Generate' to download report in the excel
format

Note: Click 'Reset' to clear or refresh the filter criteria

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<< Customer Wise Bill Wise VAT Report | Output VAT Summary Report >>

Output VAT Summary Report

To generate a Report:

1. In the main menu click 'Reports'. All underlying sub-menus are listed in the left pane

2. Click 'Tax Reports > Output VAT Summary Report'. The Output VAT Summary Report
screen appears as shown below:

Output VAT Summary Report

3. Define the following filters and click 'Generate'

Note: Either all or only the mandatory fields whichever is feasible

• From Date / To Date

• Distributor Branch

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• Salesman

• Route

• Customer

• Transaction Reference No

• Display Net Sales Value

4. The report opens as a separate tab in the pdf format. You can view, print or save to your local
drive

- OR -

Select the 'Export to Excel' check box and then click 'Generate' to download report in the excel
format

Note: Click 'Reset' to clear or refresh the filter criteria

<< Input Output Tax Report | Product Wise VAT Report >>

Product Wise VAT Report

To generate a Report:

1. In the main menu click 'Reports'. All underlying sub-menus are listed in the left pane

2. Click 'Tax Reports > Product Wise VAT Report'. The Product Wise VAT Report screen
appears as shown below:

Product Wise VAT Report

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3. Define the following filters and click 'Generate'

Note: Either all or only the mandatory fields whichever is feasible

• From Date / To Date

• Distributor Branch

• Product Hierarchy Level

• Product Hierarchy Level Value

• Product

4. The report opens as a separate tab in the pdf format. You can view, print or save to your local
drive

- OR -

Select the 'Export to Excel' check box and then click 'Generate' to download report in the excel
format

Note: Click 'Reset' to clear or refresh the filter criteria

<< Output VAT Summary Report | Top Ten Salesman >>

ABC Reports

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Top Ten Salesman

To generate a Report:

1. In the main menu click 'Reports'. All underlying sub-menus are listed in the left pane

2. Click 'ABC Reports > Top Ten Salesman'. The Top Ten Salesman screen appears as shown
below:

Top Ten Salesman

3. Define the following filters and click 'Generate'

Note: Either all or only the mandatory fields whichever is feasible

• From Date / To Date

• Distributor Branch

4. The report opens as a separate tab in the pdf format. You can view, print or save to your local
drive

Note: Click 'Reset' to clear or refresh the filter criteria

<< Product Wise VAT Report | Merit Certificate >>

Merit Certificate

To generate a Report:

1. In the main menu click 'Reports'. All underlying sub-menus are listed in the left pane

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2. Click 'ABC Reports > Merit Certificate'. The Merit Certificate screen appears as shown below:

Merit Certificate

3. Define the following filters and click 'Go'

Note: Either all or only the mandatory fields whichever is feasible

• From Date / To Date

• Distributor Branch
4. The report opens as a separate tab in the pdf format. You can view, print or save to your local
drive

<< Top Ten Salesman | Dead Outlet Report>>

Bill Print

Bill Print

To generate a Report:

1. In the main menu click 'Reports'. All underlying sub-menus are listed in the left pane

2. Click 'Bill Print > Bill Print'. The Bill Print screen appears as shown below:

Bill Print

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3. Define the following filters and click 'Print as Text'

Note: Either all or only the mandatory fields whichever is feasible

• Invoice / Sales Return / Sample issue / Sample Return

• From Date / To Date

• Distributor Branch

• Report Type

• Salesman

• Route Type

• Route

• Customer

• Bill No

Note: Click 'Reset' to clear or refresh the filter criteria

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4. The following window appears with an option to either open or save the ODT file format as shown
below

<< Merit Certificate | Credit/Debit Note Receipt >>

Credit/Debit Note Receipt

To generate a Report:

1. In the main menu click 'Reports'. All underlying sub-menus are listed in the left pane

2. Click 'Bill Print > Credit/Debit Note Receipt'. The Credit/Debit Note Receipt screen appears
as shown below:

Credit/Debit Note Receipt Report

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3. Define the following filters and click 'Print as Text'

Note: Either all or only the mandatory fields whichever is feasible

• Supplier / Customer

• From Date / To Date

• Distributor Branch

• Type

• Supplier

• Cr/Dr Note

Note: Click 'Reset' to clear or refresh the filter criteria

4. The following window appears with an option to either open or save the ODT file format as shown
below

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<< Bill Print | Generate Report Summary Tables >>

Generate Report

Generate Report Summary Tables

To generate a Report:

1. In the main menu click 'Reports'. All underlying sub-menus are listed in the left pane

2. Click 'Generate Report > Generate Report Summary Tables'. The Generate Report Summary
Tables screen appears as shown below:

Generate Report Summary Tables

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3. Select the distributor branch and click 'Generate'. The report summary gets generated and
prompts the success message

Report Summary

<< Credit/Debit Note Receipt | Purchase Damage Report >>

Purchase Damage Report

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Purchase Damage Report

For field level explanation, Please refer MDM-Modules > Reports > Purchase Damage Report

<< Generate Report Summary Tables | Sales Details Report >>

Informative Reports

Sales Details Report

For field level explanation, Please refer MDM-Modules > Reports > Informative Reports > Sales Details
Report

<< Purchase Damage Report | Price Discount Claim Report >>

Price Discount Claim Report

For field level explanation, Please refer MDM-Modules > Reports > Informative Reports > Price Discount
Claim Report

<< Sales Details Report | Scheme Claim Report >>

Scheme Claim Report

For field level explanation, Please refer MDM-Modules > Reports > Informative Reports > Scheme Claim
Report

<< Price Discount Claim Report | Incentive Report >.

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Incentive Report

For field level explanation, Please refer MDM-Modules > Reports > Informative Reports > Incentive
Report

<< Scheme Claim Report | Customer Coverage Report >>

Customer Coverage Report

To generate a Report:

1. In the main menu click 'Reports'. All underlying sub-menus are listed in the left pane

2. Click 'Informative Reports > Customer Coverage Report'. The Customer Coverage Report
screen appears as shown below:

Customer Coverage Report

3. Define the following filters and click 'Generate Report'

• Distributor Code
• All Customer

• Specific Customer

4. You will be prompted to choose either to view or download report

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5. Click 'Download' button to download report in the excel format to your local drive

- OR -

Click 'View' button to view the report in the gird

<< Incentive Report | Product Price List Report >>

Product Price List Report

To generate a Report:

1. In the main menu click 'Reports'. All underlying sub-menus are listed in the left pane

2. Click 'Informative Reports > Product Price List Report'. The Product Price List Report
screen appears as shown below:

Product Price List Report

3. Define the following filters and click 'Generate Report'

• Distributor Code
• Distributor Branch
• Product Status

4. You will be prompted to choose either to view or download report

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5. Click 'Download' button to download report in the excel format to your local drive

- OR -

Click 'View' button to view the report in the gird

<< Customer Coverage Report | Balance Sheet Report >>

Finance Reports

Balance Sheet Report

To generate a Report:

1. In the main menu click 'Reports'. All underlying sub-menus are listed in the left pane

2. Click 'Finance Reports > Balance Sheet Reports'. The Balance Sheet Report screen appears
as shown below:

Balance Sheet Report

3. Define the following filters and click 'Generate'

Note: Either all or only the mandatory fields whichever is feasible

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• Date

• Distributor Branch

• Report Type
4. The report opens as a separate tab in the pdf format. You can view, print or save to your local
drive

- OR -

Select the 'Export to Excel' check box and then click 'Generate' to download report in the excel
format

Note: Click 'Reset' to clear or refresh the filter criteria

<< Product Price List Report | Trial Balance Report >>

Trial Balance Report

To generate a Report:

1. In the main menu click 'Reports'. All underlying sub-menus are listed in the left pane

2. Click 'Finance Reports > Trail Balance Report'. The Trial Balance Report screen appears as
shown below:

Trial Balance Report

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3. Define the following filters and click 'Generate'

Note: Either all or only the mandatory fields whichever is feasible

• Financial Year

• From Date / To Date

• Distributor Branch

• COA A/c Level

• Report Type

• Suppress Zero Values

• Suppress Sundry Debtor

4. The report opens as a separate tab in the pdf format. You can view, print or save to your local
drive

- OR -

Select the 'Export to Excel' check box and then click 'Generate' to download report in the excel
format

Note: Click 'Reset' to clear or refresh the filter criteria

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<< Balance Sheet Report | Profit and Loss Report >>

Profit and Loss Report

To generate a Report:

1. In the main menu click 'Reports'. All underlying sub-menus are listed in the left pane

2. Click 'Finance Reports > Profit and Loss Report'. The Profit and Loss Report screen appears
as shown below:

Profit and Loss Report

3. Define the following filters and click 'Generate'

Note: Either all or only the mandatory fields whichever is feasible

• Financial Year

• From Date / To Date

• Distributor Branch

• Report Type

• Suppress Zero Values

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4. The report opens as a separate tab in the pdf format. You can view, print or save to your local
drive

- OR -

Select the 'Export to Excel' check box and then click 'Generate' to download report in the excel
format

Note: Click 'Reset' to clear or refresh the filter criteria

<< Trail Balance Report | Claims Settlement Report >>

Claims Settlement Report

Claims Settlement Report

To generate a Report:

1. In the main menu click 'Reports'. All underlying sub-menus are listed in the left pane

2. Click 'Claims Settlement Report > Claims Settlement Report'. The Claims Settlement Report
screen appears as shown below:

Claims Settlement Report screen

3. Define the following filters and click 'Generate'

Note: Either all or only the mandatory fields whichever is feasible

• Claim Year
• Claim Month
• Claim Type
• Claim Ref No
4. You will be prompted to choose either to view or download report

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5. Click 'Download' button to download report in the excel format to your local drive

- OR -

Click 'View' button to view the report in the gird

<< Profit and Loss Report | Distribution >>

Distribution

Distribution
This module enables you to create one or more branches for a distributor under HQ/Branch, attach
salesman to more than one routes and reporting levels and increased flexibility in defining route coverage
plan, daily coverage plan, target setting, vehicle allocation etc

• Vehicle

• Vehicle Allocation

• Coverage Assignment

• Daily Coverage Plan

• Delivery Boy

• Delivery Boy Route Mapping

• Customer Shipping Address

• Route

• Route Coverage Plan

• Salesman

• Salesman Route Mapping

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<< Claims Settlement Report | Vehicle >>

Vehicle
This screen enables you to record accurate and real-time information about vehicle while covering its
capacity and rate involved in stock transit. User even have a provision to set the preferred vehicle as the
default vehicle for all transactions

To create Vehicle details

1. In the main menu click 'Distribution'. All underlying sub-menus are listed in the left pane
2. Click 'Vehicle'. By default, the Vehicle > Search Mode screen appears as shown below:
Vehicle > Search Mode screen

3. Click 'Create New' button. The Vehicle > Create Mode screen appears

Vehicle > Create Mode screen

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Steps to be followed:

4. Distributor Branch Code - Select the Distributor Branch Code

5. Transporter Name - Enter the name of the transporter used in stock transit

6. Vehicle Type - Select the vehicle type used for transport from the drop-down list

7. Code - This field is auto-generated

8. Registration No - Enter the vehicle registration number

9. Capacity -Enter the vehicle capacity

10. Rate Per Case/Rate Per Tonne/Rate Per Km - Enter the cost or rate quoted for transportation either per
case or per tonne or per km in their respective fields as applicable

11. Status - Select the vehicle status either as 'Active' or 'Inactive'

12. Default Vehicle - Select this check box to set the vehicle as the default vehicle

13. Save - Click this button to save the entries made else click 'Cancel'. Prompts the following success
message

Success Message

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Search / View / Edit / Delete

To optimize user experience Search, View, Edit and Delete functionality are included in a Single page as "Common
Functionality" under Product Overview...

<< Distribution | Vehicle Allocation >>

Vehicle Allocation
This screen enables vehicle allocation to salesman

Pre-requisite:

• Ensure Pack List is available for Vehicle Allocation

To create Vehicle Allocation details

1. In the main menu click 'Distribution'. All underlying sub-menus are listed in the left pane
2. Click 'Vehicle Allocation'. By default, the Vehicle Allocation > Search Mode screen appears as
shown below:
Vehicle Allocation > Search Mode screen

3. Click 'Create New' button. The Vehicle Allocation > Create Mode screen appears

Vehicle Allocation > Create Mode screen

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Steps to be followed:

4. Distributor Branch Code - Select the Distributor Branch Code

5. From Date/To Date - Select the date range up to when the delivery vehicle need to be allocated to the
delivery boy

6. Salesman - Select the salesman from the drop-down list. User has a provision to make multiple selections

7. Populate - Click this button to populate all the details in the grid

Grid View

8. Save - Click this button to save the entries made else click 'Cancel'. Prompts the following success
message

Success Message

Search / View

To optimize user experience Search and View functionality are included in a Single page as "Common
Functionality" under Product Overview...

<< Vehicle | Coverage Assignment >>

Coverage Assignment
This screen enables you to switch retailers from one salesman to another salesman. You can also retain
or move the set of retailers from one route to another route

To create coverage assignment

1. In the main menu click 'Distribution'. All underlying sub-menus are listed in the left pane
2. Click 'Coverage Assignment'. By default, the Coverage Assignment > Create Mode screen
appears as shown below:

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Coverage Assignment > Create Mode screen

Steps to be followed:

3. Distributor Branch - Select the Distributor Branch

4. Salesman/DeliveryBoy - You have an option to decide whether the retailer has to be switched between
salesman or the delivery boy. Choose appropriate option as per your requirement and the field names vary
accordingly

Move Customers From

5. Select the Salesman and the route from which you want to move the retailers and click 'Populate'. All
attached retailers are listed as shown below:

Move Customers From

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6. Move - Select this option to move the retailers

- OR -

7. Retain and Move - Select this option if you wish to move and also retain the retailers under the current
salesman and the route

Move Customers To -

8. Select the Salesman and the route from which you want to move the retailers and click 'Populate'. All
attached retailers are listed as shown below:

Move Customers To

9. Select the retailers to be moved and click and vice versa

Note: To move all the retailers in the grid in a single go, just click and vice versa

10. Save - Click this button to save the changes made else click 'Cancel'. Prompts the following success
message

Success Message

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<< Vehicle Allocation | Daily Coverage Plan >>

Daily Coverage Plan

The Daily Coverage Plan screen enables you to assign retailers to a salesman temporarily for a day to
meet business requirement

To create Daily Coverage Plan

1. In the main menu click 'Distribution'. All underlying sub-menus are listed in the left pane
2. Click 'Daily Coverage Plan'. By default, the Daily Coverage Plan > Search Mode screen
appears as shown below:
Daily Coverage Plan > Search Mode screen

3. Click 'Create New' button. The Vehicle > Create Mode screen appears

Daily Coverage Plan > Create Mode screen

Steps to be followed:

4. Distributor Branch - Select the Distributor Branch Code

5. Coverage Plan -Defaults the current date. User can pick the date on which retailer has to be assigned to
the salesman

6. Salesman - Select the salesman who will be serving the retailer

7. Route Name - Select the route from the drop-down list

8. Populate - Click this button to populate all the customers and the route in the grid as shown below:

Grid View

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9. Select the check box against the customer in the grid to assign to the selected salesman. User has a
provision to make multiple selection

10. Add customer from other route - Click this icon to add customers from other route. The 'Daily
Coverage Plan' window pops-up:

Daily Coverage Plan

(a) Route - Select the route name from the drop-down list

(b) Select the customers from the grid and click 'Ok'

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11. Save - Click this button to save the changes made else click 'Cancel'. Prompts the following success
message

Success Message

Search / View

To optimize user experience Search and View functionality are included in a Single page as "Common
Functionality" under Product Overview...

<< Coverage Assignment | Delivery Boy >>

Delivery Boy
This screen enables you to record all basic information pertaining to delivery boy

To create Delivery Boy

1. In the main menu, click 'Distribution'. All underlying sub-menus are listed in the left pane
2. Click 'Delivery Boy'. By default, the Delivery Boy > Search Mode screen appears as shown
below:

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Delivery Boy > Search Mode screen

3. Click 'Create New' button. The Delivery Boy > Create Mode screen appears

Delivery Boy > Create Mode screen

Steps to be followed:

4. Distributor Branch - Select the Distributor Branch Code

5. Code - Enter the unique code that identifies the delivery boy

6. Name - Enter the name of the delivery boy

7. Phone No - Enter the phone number

8. Email Id - Enter the email id

9. Daily Allowance - Enter the daily wages fixed

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- OR -

10. Monthly Salary - In case of salary, enter the amount of payment fixed per month

11. Status - Select the appropriate status as either 'Active' or 'Inactive'

12. Is Default Delivery Boy - Select this check box to mark him as the default delivery boy

13. Save - Click this button to save the entries made else click 'Cancel'. Prompts the following success
messages

Success Message

Search / View / Edit / Delete

To optimize user experience Search, View, Edit and Delete functionality are included in a Single page as
"Common Functionality" under Product Overview...

<< Daily Coverage Plan | Delivery Boy Route Mapping >>

Delivery Boy Route Mapping

This screen enables you to assign route to the delivery boy

To create Delivery Boy Route mapping

1. In the main menu, click 'Distribution'. All underlying sub-menus are listed in the left pane
2. Click 'Delivery Boy Route Mapping'. By default, the Delivery Boy Route Mapping > Search
Mode screen appears as shown below:
Delivery Boy Route Mapping > Search Mode screen

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3. Click 'Create New' button. The Delivery Boy > Create Mode screen appears

Delivery Boy Route Mapping > Create Mode screen

Steps to be followed:

4. Distributor Branch Code - Select the Distributor Branch Code

5. Delivery Boy - Select the delivery boy to define route

6. Attach Routes - Select the route to be mapped. User has a provision to assign multiple routes

7. Add Route - Click this button to add delivery boy and the attached route to the gird

Grid View

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User has a provision to delete the added route mapping details from the grid by just clicking the
delete icon .

8. Save - Click this button to save the entries made else click 'Cancel'. Prompts the following success
message

Success Message

Search / View / Edit / Delete

To optimize user experience Search, View, Edit and Delete functionality are included in a Single page as
"Common Functionality" under Product Overview...

<< Delivery Boy | Customer Shipping Address >>

Customer Shipping Address

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Retailers may have more than one shipping address and this screen helps you in registering the default
shipping address that can be used for delivery and collections from the retailer

To create customer shipping address

1. In the main menu, click 'Distribution'. All underlying sub-menus are listed in the left pane
2. Click 'Customer Shipping Address'. By default, the Customer Shipping Address > Search
Mode screen appears as shown below:
Customer Shipping Address > Search Mode screen

3. Click 'Create New' button. The Customer Shipping Address > Create Mode screen appears

Customer Shipping Address > Create Mode screen

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Steps to be followed:

4. Distributor Branch Code - Select the Distributor Branch Code

5. Search By - Select the search criteria to filter Customer. The options available are: Customer Name and
Customer Code

6. Search Input - Enter or select the corresponding value to filter customer and click 'Go'

7. Retailer Name - Defaults the value based on the search parameters

8. Address - Enter the customer shipping address

9. Country - Select the country where retailer is located. By default, country is displayed as 'India'

10. State - Based on country, relative states are loaded in the listed values. Select the state where retailer is
located

11. City - Select the retailer residing city from the listed values

12. Postal Code - Enter the postal code

13. Is Default Shipping Address ? - Select this check box to set the shipping address as retailer default
shipping address

14. Save - Click this button to save the entries made else click 'Cancel'. Prompts the following success
message

Success Message

Search / View / Edit / Delete

To optimize user experience Search, View, Edit and Delete functionality are included in a Single page as
"Common Functionality" under Product Overview...

<< Delivery Boy Route Mapping | Route >>

Route
The salesman and deliver boy are assigned routes and accordingly scheduled their visit to retailers based
on the defined routes retailers served

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To create Route

1. In the main menu, click 'Distribution'. All underlying sub-menus are listed in the left pane
2. Click 'Route'. By default, the Route > Search Mode screen appears as shown below:
Route > Search Mode screen

3. Click 'Create New' button. The Route > Create Mode screen appears

Route > Create Mode screen

Steps to be followed:

4. Distributor Branch Code - Select the Distributor Branch

5. Code - Enter the unique code that identifies the route

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6. Route Name - Enter the name for the route

7. Distance - Enter the distance covered in a route in kilometres

8. Population - Enter the approximate population residing at this route

9. City - Select the location to be defined for this route

10. Is Van Route - Select the appropriate option whether this route will be a van service or not

11. Route Type - Select the route type. The options available are: Delivery Route or the Sales Route

12. Is Active - Select the option to define whether the route is active or not

13. Local / Upcountry - Select the option that best describes the locality status

14. Save - Click this button to save the entries made else click 'Cancel'. Prompts the following success
message

Success Message

Search / View / Edit / Delete

To optimize user experience Search, View, Edit and Delete functionality are included in a Single page as
"Common Functionality" under Product Overview...

<< Customer Shipping Address | Route Coverage Plan >>

Route Coverage Plan

Route Coverage Plan is scheduling retailer visit considering the salesman defined target such that the
salesman can easily manage and leverage activities efficiently. You can define saleman-route-coverage
date/day via PDA

To create Route Coverage Plan

1. In the main menu, click 'Distribution'. All underlying sub-menus are listed in the left pane
2. Click 'Route Coverage Plan'. By default, the Route Coverage Plan > Search Mode screen
appears as shown below:

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Route Coverage Plan > Search Mode screen

3. Click 'Create New' button. The Route Coverage Plan > Create Mode screen appears

Route Coverage Plan > Create Mode screen

Steps to be followed:

4. Distributor Branch - Select the Distributor Branch

5. Salesman Name - Select the salesman to be attached

6. Route Coverage Setting Pattern

7. Visit Date - Choose the date of visit by salesman

8. Route - Select the route to be visited by salesman on the scheduled date and click 'Add'

9. Add - This button add all the selected route to the grid as shown below

Grid View -

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10. End Date - Select the date up to when the salesman is scheduled to visit the particular route

11. Generate Pattern - Click this button to view the coverage plan list defined based on selection

Coverage Plan List -

12. Save - Click this button to save the coverage plan else click 'Cancel'. Prompts the following success
message

Success Message

Search / View

To optimize user experience Search and View functionality are included in a Single page as "Common
Functionality" under Product Overview...

<< Route | Salesman >>

Salesman
The salesman is a key person involved in booking orders, billing, carrying out schemes and sales return
for the retailers covering defined routes. Using, this screen you can create and manage salesman details

In Core Stocky NG, salesman can be attached to more than one routes and reporting levels

To create Salesman

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1. In the main menu, click 'Distribution'. All underlying sub-menus are listed in the left pane
2. Click 'Salesman'. By default, the Salesman > Search Mode screen appears as shown below:
Salesman > Search Mode screen

3. Click 'Create New' button. The Salesman > Create Mode screen appears

Salesman > Create Mode screen

Steps to be followed:

4. Distributor Branch - Defaults the distributor branch in case of single branch. If there exists a multiple
branches, user has a provision to select the required branch

5. Code - Enter the unique code that identifies the salesman

6. Name - Enter the name of the salesman

7. Attach Company - Select the company you wish to attach to the salesman

8. Reporting Level/Reporting To - Defaults the reporting level hierarchy and the reporting to person name
mapped to the respective distributor

9. Phone No - Enter the phone number of salesman

10. User Code - Select the user code from the drop-down list. All the user login code are displayed in the list

11. E-mail Id - Enter the salesman email id

12. Daily Allowance - Enter the daily wages fixed

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- OR -

13. Monthly Salary - In case of salary, enter the amount of payment fixed per month

14. Select Photo - Click this button to upload the photo in the jpeg, gif and png format

15. Status - Select the appropriate option to define salesman status whether active or inactive

16. Save - Click this button to save the entries made else click 'Cancel'. Prompts the following success
message

Success Message

Search / View / Edit

To optimize user experience Search, Edit and View functionality are included in a Single page as
"Common Functionality" under Product Overview...

<< Route Coverage Plan | Salesman Route Mapping >>

Salesman Route Mapping

This screen enables you to assign route to the salesman

To create Salesman Route Mapping

1. In the main menu, click 'Distribution'. All underlying sub-menus are listed in the left pane
2. Click 'Salesman Route Mapping'. By default, the Salesman Route Mapping > Search Mode
screen appears as shown below:
Salesman Route Mapping > Search Mode screen

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3. Click 'Create New' button. The Salesman Route Mapping > Create Mode screen appears

Salesman Route Mapping > Create Mode screen

Steps to be followed:

4. Distributor Branch Code - Select the Distributor Branch

5. Salesman - Select the salesman to define route

6. Attach Routes - Select the route to be mapped to the salesman

7. Add Route - Click this button to add the details to the grid

Grid View

8. Save - Click this button to save the entries made else click 'Cancel'. Prompts the following success message

Success Message

Search / View / Edit / Delete

To optimize user experience Search, View, Edit and Delete functionality are included in a Single page as
"Common Functionality" under Product Overview...

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<< Salesman | Customer >>

Customer

Customer
This module enables you to define settings specific to customers that includes the following:

• Credit Note-Debit Note (Customer)

• Sample Receipt

• Billing

• Collections

• Customers

• Delivery Process

• Order Booking

• Order Tracker

• Pack List Generation

• Sales Return

• Sample Issue

• Sample Return

• Target Setting Customer

• Bank Master

• Prescription Doctors

• IDT Collection

• Collections Discount Master

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<< Salesman Route Mapping | Credit Note - Debit Note (Customer) >>

Credit Note - Debit Note (Customer)

Retailers may return goods on various reasons and in such cases credit note is issued or if any debit
adjustments are to be made to the retailer account then a debit note is issued based on the transaction

To create Credit Note - Debit Note (Customer)

1. In the main menu click 'Customer'. All underlying sub-menus are listed in the left pane

2. Click 'Credit Note - Debit Note (Customer)'. By default, the Credit Note - Debit Note (Customer) >
Search Mode screen appears as shown below:

Credit Note - Debit Note (Customer) > Search Mode screen

3. Click 'Create New' button. The Credit Note - Debit Note (Customer) > Create Mode screen appears

Credit Note - Debit Note (Customer) > Create Mode screen

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Steps to be followed:

4. Distributor Branch - Select the distributor branch

5. Credit Note Date - Defaults the date of issue of credit note

6. Credit or Debit Note - Make sure to choose credit or debit note based on your transaction

7. Company Code-Name - Select the search criteria to filter company. The options are: Customer Code and
Customer Name

8. Input Text-Customer Code or Name - Enter or select the corresponding value

Credit Note

(a) Account Name-Debit - Select the name of the account from the drop-down list. This field
depends on the Credit or debit note option chosen and accordingly the label varies

(b) Credit Amount - Enter the credit amount

Debit Note

(a) Account Name-Credit - Select the name of the account from the drop-down list. This field
depends on the Credit or debit note option chosen and accordingly the label varies

(b) Debit Amount - Enter the debit amount

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9. Tax Breakup -

10. Remarks - Enter the remarks about adjustments made

11. Status - Select the appropriate either active or inactive

12. Print - Click this button to take hard copy of the Credit or debit note adjustment entry

13. Save - Click this button to save the entries made, else click 'Cancel'. Prompts the following success
message

Success Message

Search / View / Edit

To optimize user experience Search, View and Edit functionality are included in a Single page as
"Common Functionality" under Product Overview...

<< Customer | Sample Receipt >>

Sample Receipt
Sample receipt are prepared by company to track samples given to distributors and to separate them out
from payment receipt. Only HQ can create a sample receipt and it is a one time setting for all the
distributors

To create sample receipt

1. In the main menu click 'Customer'. All underlying sub-menus are listed in the left pane

2. Click 'Sample Receipt'. By default, the Sample Receipt > Search Mode screen appears as shown below:

Sample Receipt > Search Mode screen

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3. Click 'Create New' button. The Sample Receipt > Create Mode screen appears

Sample Receipt > Create Mode screen

Steps to be followed:

4. Reference No. - This field is auto-generated

5. Date - Defaults the last business date and the user cannot modify it

6. Company - Defaults the company name preparing the sample receipt

7. Distributor Branch Code - Defaults the distributor branch for which samples issued

8. Supplier Name - Select the supplier name from the drop-down list

9. Godown Name - Select the godown from the drop-down list

10. Company Invoice No / Company Invoice Date - Both the field values are determined depending on the
invoice creation:

• When the company itself generates sample receipt in such case auto-populates values in
their respective fields

• -OR - Otherwise, if the distributor manually creates the receipt in that case you have to
enter the appropriate values

11. Return Required - Select the appropriate option either Yes or No to indicate that the sample issued are
returnable or not

Search On

12. Product Search - Select the search criteria to filter product. The options are: Short Name, Name, Company
Product Code, Distributor Product Code

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13. Input Text-Product - Enter the corresponding values

14. Stock On Hand Qty - Defaults value based on the product selection

15. UOM - Select the appropriate unit of measurement from the available options

16. Issue Qty - Defaults value based on the company generated sample receipt or in case of manual creation of
receipt by distributor then enter the appropriate value

17. Received Qty - Defaults value based on the company generated sample receipt or in case of manual
creation of receipt by distributor then enter the appropriate value

18. Damage Qty - Enter the damaged quantity received if any

19. Shortage Qty - Enter the shortage of quantity received if any

20. Excess Qty - Enter the excess quantity received if any

21. Add - Click this button to add all the details to the grid

Grid View

22. Save - Click this button to save the entries made else click 'Cancel'

Success Message

Type your drop-down text here.

Search / View

To optimize user experience Search and View functionality are included in a Single page as "Common
Functionality" under Product Overview...

<< Credit Note - Debit Note (Customer) | Billing >>

Billing
Billing is the process of sending invoice to customers on delivery of products or services. It is also raised by salesman
when sales made to retailers either manually or through PDA, or even through Mobile.

The following types of bills can be raised based on CASH or CREDIT sales

• Order Booking - Cash/Credit

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• Ready Sales - Cash/Credit

• Van Sales - Cash/Credit

CSNG enables user to create invoice faster, tracking cost and schemes offered to retailers with less effort. Added
features like search, view and print options simplifies the billing process further

To create billing

1. In the main menu click 'Customer'. All underlying sub-menus are listed in the left pane

2. Click 'Billing'. By default, the Billing > Search Mode screen appears as shown below:

Billing > Search Mode screen

3. Click 'Create New' button. The Billing > Create Mode screen appears

Billing > Create Mode screen

Steps to be followed:

4. Distributor Branch - Defaults the distributor branch code and it is non-editable

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5. Salesman - Select the salesman who made sales or raised invoice serving retailer

6. Route - Select the route to which the salesman is mapped

7. Customer Search - Select the search criteria to filter retailer. The options available are: Customer Name
and Customer Code

8. Input Text - Customer - Enter or select the corresponding value to filter retailer

9. Product Search - Select the search criteria to filter product. The options available are: Short Name, Name,
Company Product Code and Distributor Product Code

10. Input Text - Customer - Enter or select the corresponding value to filter product. Instantly, defaults the
stock on hand value

11. Stock on Hand - Defaults stock value based on the product selection.

12. Order Qty - Enter the ordered quantity to be billed. User is not allowed to bill a product if the 'stock on hand'
is less than the entered 'Order quantity'

13. Dist.Disc(%) - Enter the discount offered if any in percentage. Press TAB, all the entered details are
displayed in the grid as shown below:

Grid View

User has a provision to view, edit and delete the entered details at this moment before proceeding
to save the record by just clicking the relevant icon in the grid

Other Charges

This section helps user to record other charges incurred if any in transit

Summary

This section summarized product billing details

14. Invoice Discount (Amount) - Enter the discount percentage offered in amount. Based on the selection
made, defaults the discount percentage in the corresponding field

15. Cash Discount Amount - This type of discount are offered customer wise

16. Adjusted Net Amount - Displays the net invoice value post deduction of market return and debit/credit note
adjustments

Other Options

16. View Scheme - Click this button to view scheme details, you are navigated to 'View Applied Scheme'
screen. Make sure appropriate schemes are offered for the purchase and click 'OK'

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17. Replacement - Click this button to include product replacement into billing. The Return and Replacement
screen appears as shown below:

(a) Select SalesReturn Ref.No - Select the sales return reference number

Return Products -

(b) Product Search - Select the search criteria to filter product returned

(c) Select Return Product - Enter the corresponding value

Replacement Products -

(d) Product Search - Select the search criteria to filter product replaced

(e) Select Replacement Product - Enter the corresponding value

(f) Stock On Hand - Defaults stock available value

(g) Replacement Quantity - Enter the quantity of product given as replacement

Press TAB, all these details are added to the gird

(h) Add to Bill - Click this button to include replacement details into billing else click
'Cancel'

18. Credit/Debit Adjustment - Click this button to adjust the outstanding Credit Note / Debit Note against the
current invoice. It automatically gets adjusted based on the entries made in the Collection module however
adjustments made in full will not get displayed here. The Credit / Debit Note Adjustments screen appears as
shown below:

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19. Market Return - Click this button to record market return details. The Market Return > Create Mode screen
appears as shown below:

20. Print - Click this button to print invoice

21. Save - Click this button to save the entries made else click 'Cancel' Prompts following success message
with the printing option

Success Message

Additional Information tab

- Here, you can capture other billing related information such as Invoice Pattern, Invoice Type and the invoice mode
along with shipping and invoice date

Additional Information tab

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Search / View / Edit / Delete / Print

To optimize user experience Search, View, Edit and Delete functionality are included in a Single page as
"Common Functionality" under Product Overview...

<< Sample Receipt | Collections >>

Collections

To create collections

1. In the main menu click 'Customer'. All underlying sub-menus are listed in the left pane

2. Click 'Collections'. By default, the Collections > Search Mode screen appears as shown below:

Collections > Search Mode screen

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3. Click 'Create New' button. The Collections > Create Mode screen appears

Collections > Create Mode screen

Steps to be followed:

4. Distributor Branch - Select the distributor branch

Search / View / Edit

To optimize user experience Search, View and Edit functionality are included in a Single page as
"Common Functionality" under Product Overview...

<< Billing | Customers >>

Customer
Customer are retail companies or entities who purchase products from the distributor and make them
available to the end-user (Consumer). Besides personal data, you can also record details like license,
credit policy, tax setting, route & coverage etc

Prerequisites:

• Make sure to create Retailer Channel, Retailer Group and Retailer Class before creating a
Customer

Quick Links

•  Customer-General

•  License & Setting

•  Coverage & Attribute

•  Other Attribute

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To create customer

1. In the main menu click 'Customer'. All underlying sub-menus are listed in the left pane

2. Click 'Customer'. By default, the Customer > Search Mode screen appears as shown below:

Customer > Search Mode screen

3. Click 'Create New' button. The Customer > Create Mode screen appears

This screen consists of following tabs:

• Customer-General

• License & Setting

• Coverage & Attributes

• Other Attributes

Customer-General

- By default, this tab is displayed on navigating from create mode screen. Here, user can record
general information about customer

Customer-General tab

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4. Distributor Branch - Select the distributor branch

5. Type - Select the retailer group

6. Customer Code - Enter the unique code that identifies retailer

7. Company Customer Code - This field is auto-generated

8. Customer Name - Enter the name of the retailer

9. Address - Enter the retailer address

10. Country - Select the country where retailer is located. By default, country is displayed as 'India'

11. State - Based on country, relative states are loaded in the listed values. Select the state where retailer is
located

12. City - Select the retailer residing city from the listed values

13. Postal Code - Enter the postal code

14. Phone No - Enter the retailer contact number

15. Latitude / Longitude - Enter the latitude and longitude of the retailer

16. Date of Birth - Select the date of birth of the retailer

17. Anniversary Date - Select the anniversary date of the retailer

18. Enrollment Date - Enter the date of join or the enrollment date of the customer

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19. Contact Person - Enter the contact person name

20. Email Id - Enter the retailer email-id

21. GST State – User will be allowed to select appropriate GST state mapped to the customer.

22. Retailer Type – User will be allowed to select from the option provided. Whether the customer is registered
or unregistered in the GST compliance.

23. PAN No. – Customer PAN no. to be entered in the field.

24. GSTIN Number – If the customer is registered party then the customer GSTIN to be entered in the field.

25. Related Part – User will be allowed to set whether the customer is related party to the distributor. If yes,
then the user will have to select the option as “Yes” else “No.

26. Composite – User will be allowed to set whether the customer is Composite party with “Yes” or “No”.

27. Next - Click this button to navigate to License & Setting tab

License & Setting

- This tab allows you to capture retailer license details and applicable tax type

License & Setting tab

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Tax Setting

22. Tax Type - Select the applicable tax type to the retailer either VAT or Non-VAT

23. Tin No - Enter the tin number of the retailer

Licenses

24. Pin No - Enter the tin number detail here

25. CST No - Enter the Central Sales Tax (CST) number

26. License No - Enter the license number of the retailer

27. Lic Expiry Date - Enter the license expiry date

28. Drug License No1 / Drug License No 2 - Enter the drug license number in case of pharmaceutic retailer

29. DL1 Expiry Date / DL 2 Expiry Date - Enter the drug license expiry date

30. Pest License No - Enter the pest control license number

31. PL Expiry Date - Enter the pest control license expiry date

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Credit Policy

32. Credit Bills/Credit Limit/Credit Days - Defaults the credit policy applicable to retailers

33. Cash Discount - Enter the cash discount applicable if any

34. CD Trigger Action - Define the condition based on which retailer can avail cash discount

35. Limit Amount - Enter the credit limit amount

36. Trigger Amount - Enter the trigger amount

37. Next - Click this button to navigate to Coverage & Attributes tab

Coverage & Attributes

- This tab allows you to capture retailer license details and applicable tax type

Coverage & Attributes tab

Route & Coverage

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38. Coverage Mode - Select the type of billing applicable to retailer. The options available are: Van Sales,
Counter Sales and Order Booking

39. Coverage Frequency - Select the frequency of retailer visit by salesman

40. Sales Route - Click 'Add' button to pick sales route from the list. User can choose multiple sales route for
the retailer

41. Delivery Route - Click 'Add' button to define delivery route for the retailer. Here, again user can make
multiple selections

Retailer Attributes Mapping

42. Retailer Class - Select the least level of retailer hierarchy. The Hyper Market is set as the least level of
retailer hierarchy

43. Retailer Attribute Tree - Displays the retailer hierarchy here

44. Parent / Child - Select the type of retailer whether it is a Parent or branch

45. Attach Parent - In case of branch, click 'Add' button to pick and attach to the parent

46. Approval Status - Select the retailer approval status from the drop-down list

47. Customer Status - Select the appropriate option to define retailer status as either Active or Inactive

48. Key Account -

49. Weekly Off Day - Choose the day on which retailer is not operating

50. Next - Click this button to navigate to the Other Attribute tab

Other Attribute

This tab allows you to capture addition information existing if any pertaining to retailer

Note: The attribute (Perfect Store) created in Coverage & Attributes tab is displayed in Other
Attributes tab.

51. Save - Click this button to save the entries made else click 'Cancel'. Prompts the following success
message

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Success Message

<< Collections | Delivery Process >>

Delivery Process
This screen enables you to process pending bills

Note: Only Vehicle allocated and Pack List generated bills appears in the delivery process

To record delivery process

1. In the main menu click 'Customer'. All underlying sub-menus are listed in the left pane

2. Click 'Delivery Process'. The Delivery Process screen appears as shown below:

Delivery Process screen

Steps to be followed:

3. Distributor Branch Code - Select the distributor branch

4. From Date / To Date - Select the date range to pick pending bills of the selected period

5. Display Based On - Select either salesman or delivery boy. The fields vary accordingly

Salesman

6. Salesman - Select the salesman who made sales

7. Route - Select the route covered by salesman having pending bills

8. Vehicle - Select the vehicle used

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9. Bill No - Select the bills to be processed

Delivery Boy

10. Delivery Boy - Select the delivery boy

11. Vehicle Allocation No - Select the vehicle allocation number from the drop-down list

12. Bill No - Select the bill to be processed

13. Populate - Click this button to populate bill details in the grid as shown below:

Grid View

User has a provision to pick individual records in the grid using search criteria fields:

• Search By - Select the search criteria to filter records in the grid. The options are: Branch
Code, Retailer Code and Retailer Name

• Input Text - Enter the corresponding values and click 'Go'

14. Actions - Select the appropriate option whether it is fully delivered or partial or pending or it is been
cancelled

(a) on selecting Cancel option, you need to give valid reason for cancellation

(B) For Partial delivery, user have an option to modify. Click the edit icon in the grid; the bill
opens in the edit mode where user can make necessary changes and click Update

15. Process - Click this button to process the delivery Challan else click 'Cancel'

<< Customers | Order Booking >>

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Order Booking
This screen enables distributors to raise purchase orders against the company

To create customer

1. In the main menu click 'Customer'. All underlying sub-menus are listed in the left pane

2. Click 'Order Booking'. By default, the Order Booking > Search Mode screen appears as shown below:

Order Booking > Search Mode screen

3. Click 'Create New' button. The Order Booking > Create Mode screen appears

Order Booking > Create Mode screen

Steps to be followed:

4. Distributor Branch Code - Defaults the HQ code and the user cannot modify it

5. Order No - This field is auto-populated

6. Status - Defaults the status as 'New' and the user cannot modify it

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7. Order Date - Defaults the business date and user cannot modify it

8. Salesman - Select the salesman from the list

9. Route - Select the route covered by salesman

10. Customer Search - Select the search criteria to filter customers. The options are: Customer Code and
Customer Name

11. Input Text-Customer - Enter the corresponding values

12. Shipping Address - Select the shipping address from the drop-down list

13. Product Search - Select the search criteria to filter products. The options are: Short Name, Name,
Company product Code and Distributor product code

14. Input Text-Product - Enter the corresponding values

15. UOM1 / UOM2- Enter the unit of measurement of quantity ordered

16. Order Qty1/Order Qty2 - Enter the quantity of product ordered. Press TAB, all details are populated in the
grid

17. Action -

18. Save - Click this button to save the entries made else click 'Cancel'. Prompts the following success message

Success Message

Search / View

To optimize user experience Search and View functionality are included in a Single page as "Common
Functionality" under Product Overview...

<< Delivery Process | Order Tracker >>

Order Tracker
This screen helps distributor in tracking order placed status

To track orders

1. In the main menu click 'Customer'. All underlying sub-menus are listed in the left pane

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2. Click 'Order Tracker'. The Order Tracker screen appears as shown below:

Order Tracker screen

Steps to be followed:

3. Distributor Code - Defaults the HQ code and the user cannot modify it

4. Order Date - Defaults the business date. You are allowed to pick the specific date to know the status

5. Salesman - Select the salesman to whom you placed the order

6. Coverage Number - Enter the Coverage number

7. Populate - Click this button to populate relevant details in the grid as shown below

Grid View

<< Order Booking | Pack List Generation >>

Pack List Generation

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This screen helps you to pick and pack orders for which Delivery Challan or the Invoice number have
been generated

To create pack list generation

1. In the main menu click 'Customer'. All underlying sub-menus are listed in the left pane

2. Click 'Pack List Generation'. By default, the Pack List Generation > Search Mode screen appears as
shown below:

Pack List Generation > Search Mode screen

3. Click 'Create New' button. The Pack List Generation > Create Mode screen appears

Pack List Generation > Create Mode screen

Steps to be followed:

4. Distributor Branch Code - Select the distributor code

5. Order From Date / Order To Date - Select the date range to create a pack list for the orders placed during
this period

6. Salesman - Select the salesman from the drop-down list

7. Route Name - Select the route name

8. Populate - Click this button to populate relevant details in the grid as shown below:

Grid View

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Note: Pick the orders for which pack list has to be created by selecting the check box in the grid
against each order

9. Generate - Click this button to generate pack list.

Search / View

To optimize user experience Search and View functionality are included in a Single page as "Common
Functionality" under Product Overview...

<< Order Tracker | Sales Return >>

Sales Return
In a general practice, sales return occurs when buyer send back the merchandise purchased on a
complaint about quality issue, defective product, non-delivery as agreed etc. A credit note voucher is
used to record such sales return transactions

To record sales return

1. In the main menu click 'Customer'. All underlying sub-menus are listed in the left pane

2. Click 'Sales Return'. By default, the Sales Return > Search Mode screen appears as shown below:

Sales Return > Search Mode screen

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3. Click 'Create New' button. The Sales Return > Create Mode screen appears

Sales Return > Create Mode screen

Steps to be followed:

4. SRN Ref No - This field is auto-populated

5. SRN Date - Defaults the sales return transaction date and user cannot modify it

6. Distributor Branch - Defaults the distributor branch code

7. Sales Return Mode - Select any of the sales return mode 'With Reference' or 'Without Reference'

With Reference - Full

With Reference - Full screen

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Search -

8. Salesman - Select the salesman who made sales to retailers

9. Route - Select the route to which the salesman is attached

10. Customer - Select the retailer making sales return

11. Input Text - Bill No and Select - Select the bill number from the drop-down list

12. Reason - Select the reason for sales return. This is a mandatory field and user have to specific reason for
all types of sales return

13. Shipping Address - Select the shipping address and press TAB to add all the details in the grid as shown
below

Grid View

14. Save - Click this button to save your record else click 'Cancel'. Prompts success message

15. Print - Click this button to print the sales return details

With Reference - Partial

With Reference - Partial Screen

Search -

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16. Salesman - Select the salesman who made sales to retailers

17. Route - Select the route to which the salesman is attached

18. Customer - Select the retailer making sales return

19. Bill No - Select the bill number from the drop-down list

20. Shipping Address - Defaults the corresponding shipping address based on the bill selection

21. SKU Search - Select the search criteria to filter product. The options available are: Short Name, Name,
Company Product Code and Distributor Product Code

22. Input Text - SKU - Enter or select the corresponding value to filter product. Instantly, defaults the invoice
quantity

23. Invoice Qty - Defaults the invoice quantity based on the product selection

24. Return Qty - Enter the quantity returned

25. Unsaleable Qty - Enter the unsalable quantity if any

26. Reason - Select the reason for sales return. This is a mandatory field and user have to specific reason for
all types of sales return

27. SRN Type - Select the appropriate option 'Return' or 'Return and Replacement'

28. Add - Click this button to add all the entered details in the grid as shown below:

Grid View

29. Save - Click this button to save your record else click 'Cancel'. Prompts success message

30. Print - Click this button to print the sales return details

Without Reference

Without Reference screen

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Search -

31. Salesman - Select the salesman who made sales to retailers

32. Route - Select the route to which the salesman is attached

33. Customer - Select the retailer making sales return

34. Shipping Address - Select the shipping address

35. Product Search - Select the search criteria to filter product. The options available are: Short Name, Name,
Company Product Code and Distributor Product Code

36. Input Text - Product - Enter or select the corresponding value to filter product. Based on selection defaults
the invoice quantity

37. Return Qty - Enter the quantity returned. The return quantity should be equal to or less than the invoice
quantity

38. Unsaleable Qty - Enter the Unsaleable or damaged quantity returned

39. Reason - Select the reason for sales return. This is a mandatory field and user have to specific reason for
all types of sales return

40. SRN Type - Select the appropriate option 'Return' or 'Return and Replacement'

41. Add - Click this button to add the entered details in the grid

42. Save - Click this button to save your record else click 'Cancel'. Prompts success message

43. Print - Click this button to print the sales return details

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Search / View

To optimize user experience Search and View functionality are included in a Single page as "Common
Functionality" under Product Overview...

<< Pack List Generation | Sample Issue >>

Sample Issue
This screen is used to record samples issued to customers by the distributor

To create sample issue

1. In the main menu click 'Customer'. All underlying sub-menus are listed in the left pane

2. Click 'Sample Issue'. By default, the Sample Issue > Search Mode screen appears as shown below:

Sample Issue > Search Mode screen

3. Click 'Create New' button. The Sample Issue > Create Mode screen appears

Sample Issue > Create Mode screen

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Steps to be followed:

4. Reference Number - This field is auto-generated

5. Date - Defaults the business date and user cannot modify it

6. Company - Defaults the company name

7. Distributor Branch - Defaults the distributor HQ code. However branch codes are populated in the listed
values based on the distributor mapping and the user can make selection if required

8. Godown - Select the godown from where samples issued

9. Customer Type - Select the customer from the drop-down list

10. Salesman - Select the salesman who served retailers in issuing samples

11. Route - Select the route covered by salesman

12. Customer - Select the customer from the drop-down list

13. Return Required - Choose the appropriate option either Yes or No to indicate that the sample issued are
returnable or not

14. Remarks - Enter the remarks if any

Search On -

15. Product Search - Select the search criteria to filter product. The options are: Short Name, Name, Company
Product Code, Distributor Product Code

16. Input Text-Product - Enter the corresponding values

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17. Sample SOH - Defaults value based on the product selection

18. Stock On Hand - Defaults the stock available

19. Issue Qty - Enter the quantity issued

20. Add - Click this button to add all the details to the grid as shown below:

Grid View

User has a provision to edit or delete added values in the grid by just clicking the relevant icons
and

21. Save - Click this button to save the entries made else click 'Cancel'. Prompts the following success
message

Success Message

Search / View / Print

To optimize user experience Search and View functionality are included in a Single page as "Common
Functionality" under Product Overview...

<< Sales Return | Sample Return >>

Sample Return
This screen helps you to record sample returned by customers on various reasons

To create sample return

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1. In the main menu click 'Customer'. All underlying sub-menus are listed in the left pane

2. Click 'Sample Return'. By default, the Sample Return > Search Mode screen appears as shown below:

Sample Return > Search Mode screen

3. Click 'Create New' button. The Sample Return > Create Mode screen appears

Sample Return > Create Mode screen

Steps to be followed:

4. Reference Number - This field is auto-generated

5. Distributor Branch Code - Defaults the distributor HQ code. However branch codes are populated in the
listed values based on the distributor mapping and the user can make selection if required

6. Date - Defaults the business date and user cannot modify it

7. Company - Defaults the company name

8. Godown Name - Select the godown from where sample return is made

9. Customer Type - Select the customer from the drop-down list

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10. Salesman - Select the salesman who served retailer

11. Route - Select the route covered by salesman

12. Customer - Select the customer from the drop-down list

13. Sample Issue Ref No - Select the sample issue reference number

Search On -

14. Product Search - Select the search criteria to filter product. The options are: Short Name, Name, Company
Product Code, Distributor Product Code

15. Input Text-Product - Enter the corresponding values

16. Issued Qty - Defaults value based on the product selection

17. Returned Till Now - Defaults value based on the product selection

18. Normal Return Qty - Enter the normal return quantity. This value should be less than the difference
between issued quantity and the returned till now value

19. Damaged Return Qty - Enter the damaged quantity returned if any

Note:

Issued Quantity - Returned Till Now should be greater or equal to the sum of Normal Return Qty
and the Damaged Return Qty
20. Add - Click this button to add all the details to the grid as shown below:

Grid View

21. Save - Click this button to save the entries made else click 'Cancel'. Prompts the following success
message

Success Message

Search / View / Print

To optimize user experience Search and View functionality are included in a Single page as "Common
Functionality" under Product Overview...

<< Sample Issue | Target Setting Customer >>

Target Setting Customer

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This screen enables distributor to define sales targets for their customers

To create customer

1. In the main menu click 'Customer'. All underlying sub-menus are listed in the left pane

2. Click 'Target Setting Customer'. By default, the Target Setting Customer > Search Mode screen appears
as shown below:

Target Setting Customer > Search Mode screen

3. Click 'Create New' button. The Target Setting Customer > Create Mode screen appears

This screen consists of following tabs:

• Salesman Target

• Customer Target

Salesman Target

- By default, this tab is displayed on navigating from create mode screen. Here, user can define
target for salesman either manually or by excel upload

4. Manual Entry / Excel Entry - Choose either to make manual entry or excel entry as convenient

Manual Entry

5. Month - Select the month for which you want to define target

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6. View By - Select the option to filter records either based on products or salesman. The search criteria fields
populates value accordingly

7. Search By - Select the search criteria to dynamically filter records

8. Input Text - Enter or select the corresponding values

9. Show Only Blanks -

10. Go - Click this button to display the resultant values in the grid

Grid View

11. Target Qty - Enter the quantity to be set as target

12. Next - Click this button to navigate to the Customer Target tab

13. Download - Here, in manual entry you even have an option to download

Excel Entry

14. Download Format - Click this button to download file to your local drive

15. Browse - Click this button to browse and attach excel file from the local drive

16. Import - Click this button to upload the updated excel file

Customer Target -

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Here again, this tab also provides option to either manually define the customer target or just go
ahead with the excel upload whichever is convenient

17. Month - Select the month for which you want to define target

18. Customer Type - Select the customer from the drop-down list

19. View By - Select the option to filter records either based on products or customers or by salesman. The
search criteria fields populates value accordingly

20. Search By - Select the search criteria to dynamically filter records

21. Input Text - Select the search criteria to dynamically filter records

22. Go - Click this button to display the resultant values in the grid

23. Target Qty - Enter the quantity to be set as target in the grid

24. Save - Click this button to save the defined target else click 'Cancel'. Prompts following success message.

Search / View / Edit / Delete

To optimize user experience Search, View, Edit and Delete functionality are included in a Single page as
"Common Functionality" under Product Overview...

<< Sample Return | Bank Master >>

Bank Master
This screen helps you create bank and their branch details in which all financial transactions are carried
out

To create bank master

1. In the main menu click 'Customer'. All underlying sub-menus are listed in the left pane

2. Click 'Bank Master'. The Bank Master screen appears as shown below:

Bank Master screen

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Steps to be followed:

3. Distributor Branch - Select the distributor branch for which bank master is created

4. Bank Name - Enter the bank name you wanted to create

5. Add - Click this button to add the bank details to the grid as shown below:

Grid View

User has a provision to edit and delete the entered details at this moment before proceeding to
save the record by just clicking the relevant icon in the grid

To Add Branch Details:

6. Click this button in the grid to record bank branch details. The Bank Branch Details window pops-up:

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Bank Branch Details

7. Bank Name - Enter the name of the bank

8. Branch Name - Enter the bank branch name

9. City - Enter the city where bank is located

10. State - Enter the state

11. IFSC Code - Enter the bank IFSC code

12. MICR Code - Enter the MICR code

13. Account Number - Enter the account number

14. Add - Click this button to add the branch details to the grid as shown below:

Grid View

15. Back - Click this button to return to the Bank Master screen

IDT Collection

This screen helps you to capture collection made for the stock delivered through inter distributor transfer
transaction

To record IDT collection details

1. In the main menu click 'Customer'. All underlying sub-menus are listed in the left pane

2. Click 'IDT Collection'. By default, the IDT Collection > Search Mode screen appears as shown below:

IDT Collection > Search Mode screen

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3. Click 'Create New' button. The IDT Collection > Create Mode screen appears

IDT Collection > Create Mode screen

Steps to be followed:

4. From Date / To Date - Select the date range within which the inter distributor transfer carried out

5. Distributor - Select the distributor transferred stock from the drop-down list

6. Collection Reference No - This field is auto-populated

7. Control Amount - Enter the control amount. The same gets defaulted in the Balance Amount field

8. Collection Mode - Select the mode of collection. The options are: Cash, Cheque, DD, RTGS and NEFT

9. Collected Amount - Enter the collected amount from the distributor

10. Pending IDT Adjustments - Enter the adjustments made, if any

11. Add - Click this button to add the details to the grid as shown below:

Grid View

12. Save - Click this button to save the entries made else click 'Cancel'. Prompts the following success
message

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Success Message

Search / View / Edit / Delete

To optimize user experience Search, View, Edit and Delete functionality are included in a Single page as
"Common Functionality" under Product Overview...

<< IDT Collection | Company >>

Company

Company
This module helps you in creation of purchase order, GRN, purchase return and supplier details

• Credit Note - Debit Note (Supplier)

• Purchase Order

• Goods Receipt Note

• Purchase Return

<< Collections Discount Master | Credit Note - Debit Note (Supplier) >>

Credit Note - Debit Note (Supplier)

When goods returned on various reasons to supplier a credit note is raised and when there is a debit
adjustment to be made to the supplier account, a debit note is issued. These transaction details can be
easily captured here

To create Credit Note - Debit Note (Supplier)

1. In the main menu click 'Company'. All underlying sub-menus are listed in the left pane

2. Click 'Credit Note - Debit Note (Supplier)'. By default, the Credit Note - Debit Note (Supplier) > Search
Mode screen appears as shown below:

Credit Note - Debit Note (Supplier) > Search Mode screen

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3. Click 'Create New' button. The Credit Note - Debit Note (Supplier) > Create Mode screen appears

Credit Note - Debit Note (Supplier) > Create Mode screen

Steps to be followed:

4. Distributor Branch - Select the distributor branch

5. Credit Note Date - Defaults the date of issue of credit note

6. Credit or Debit Note - Make sure to choose credit or debit note based on your transaction

7. Company Code-Name - Select the company name issuing the credit or debit note

8. Supplier Code or Name - Select the supplier against who the credit or debit adjustments made

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Credit Note

(a) Account Name-Debit - Select the name of the account from the drop-down list. This field
depends on the Credit or debit note option chosen and accordingly the label varies

Please note Rate difference, discount received, scheme discount received, purchase discount
received, output cess % Input, Output Surcharge % Input etc appear in the debit account

(b) Credit Amount - Enter the credit amount

Debit Note

(a) Account Name-Credit - Select the name of the account from the drop-down list. This field
depends on the Credit or debit note option chosen and accordingly the label varies

Please note Modern Trade Claim, Manual Claim, Sample Issued, Salvage Claim, Transporter
Claim etc appear in the credit account

(b) Debit Amount - Enter the debit amount

9. Tax Breakup -

10. Remarks - Enter the remarks about adjustments made

11. Status - Select the appropriate either active or inactive

12. Print - Click this button to take hard copy of the Credit or debit note adjustment entry

13. Save - Click this button to save the entries made, else click 'Cancel'. Prompts the following success
message

Success Message

Search / View / Edit

To optimize user experience Search, View and Edit functionality are included in a Single page as
"Common Functionality" under Product Overview...

<< Company | Purchase Order >>

Purchase Order
Purchase order is a formal request for a certain quantity of goods at an agreed price

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To create purchase order

1. In the main menu click 'Company'. All underlying sub-menus are listed in the left pane

2. Click 'Purchase Order'. By default, the Purchase Order > Search Mode screen appears as shown below:

Purchase Order > Search Mode screen

3. Click 'Create New' button. The Purchase Order > Create Mode screen appears

This screen consists of following tabs:

• Product Info
• Geography Info
• Other Attributes
• Batch Info

Steps to be followed:

4. Manual PO / Auto Generated PO - Here, you can decide whether you have to make manual purchase
order or auto generate PO. Based on your selection, fields vary accordingly

Manual PO

Manual PO Screen

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5. Distributor Branch Code - Defaults the distributor branch code

6. PO Date - Defaults the last business date and the user cannot modify it

7. Company - Select the company to which purchase order is raised

8. Company PO Date - Select the date on which purchase order is raised or created

9. Export - Download Format - Click this button to download excel file to your local disk to make
your PO entries

10. Browse - Click this button to browse and locate the excel file

11. Import - Click this button to upload the updated excel file. Displays the excel file path in the
Import text box

12. PO Reference No - This field is auto-generated

Search On -

13. Product Search - Select the search criteria to filter product. The options available are: Short
Name, Name, Company Product Code and Distributor Product Code

14. Input Text-Product - Enter or select the corresponding value to filter product

15. PO UOM - Select the unit of measurement options

16. Stock On Hand - On product selection, defaults the stock on hand value

17. Order Qty - Enter the quantity of product ordered

18. Add - Click this button to add all the entered details to the gird as shown below

Grid View

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19. Save - Click this button to save the entries made else click 'Cancel'. Prompts the following
success message

Success Message

Auto Generate PO

Auto Generate PO screen

20. Distributor Branch Code - Defaults the distributor branch code

21. PO Date - Defaults the last business date and the user cannot modify it

22. Company - Select the company name

23. Company PO Date - Select the date on which purchase order is to be auto-generated

24. Company PO No -

25. PO Reference No -

26. Save - Click this button to save the entries made else click 'Cancel'

<< Credit Note - Debit Note (Supplier) | Goods Receipt Note >>

Goods Receipt Note

Goods receipt note is raised on receiving goods from supplier for internal usage. GRN ensures that goods
as specified in the purchase order have been received and payment can be processed once the invoice is
received from the supplier

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Accounts department uses GRN to verify invoice sent by the supplier. This screen enables user to make
entries on goods received at preferred location as per purchase order

To record GRN

1. In the main menu click 'Company'. All underlying sub-menus are listed in the left pane

2. Click 'Goods Receipt Note'. By default, the Goods Receipt Note > Search Mode screen appears as
shown below:

Goods Receipt Note > Search Mode screen

3. Click 'Create New' button. The Bill Series Setting > Create Mode screen appears

Goods Receipt Note > Create Mode screen

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Steps to be followed:

GRN

4. Type - Select the appropriate option either Invoice or Stock Transfer

5. Distributor Branch Code - Defaults distributor branch code and user cannot modify it

6. Company Name / Supplier Name - Defaults company and supplier name in their respective fields

7. Godown Name - Select the godown where the goods are delivered

8. Purchase Order No - Enter the purchase order number and this is an optional field

9. Company Invoice No - Enter the company invoice number

10. Invoice Date - Defaults the date on which invoice raised and user can modify the invoice date if required

11. Goods Receipt Date - Defaults the receipt date and user cannot modify it

12. Transporter Name - Enter the name of the person who delivered goods

13. LR No - Enter the vehicle number

14. LR Date - Defaults current date and user can modify

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15. Handling Charges - Enter the handling charges incurred any

Search On

16. Product Search - Select the search criteria to filter products. The options available are: Short Name, Name,
Company Product Code and Distributor Product Code

17. Input Text-Product - Enter the corresponding value based on the selection the following field values are
displayed in their respective fields

• Product Code

• Stock On Hand

• Expiry Date

18. GRN UOM - Select the UOM from the drop-down list

19. Invoice Qty - Enter the product quantity invoiced

20. Received Qty - Enter the actual stock received quantity

21. Offer Qty - Enter the free sample received if any

22. Damage Qty - Enter the quantity of stock damaged if any

23. Shortage Qty - Enter the shortage of stock received if any

24. Excess Qty - Enter the stock received in excess if any

25. Discount Amount - Enter the discount amount offered

26. Add - Click this button to add the entered details in the grid as shown below:

Grid View

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User has a provision to edit or delete the entered details at this moment before proceeding to save
the record by just clicking the relevant icon in the grid

27. Credit / Debit Adjustment - click this button to enter adjusted amount. The Credit/Debit Note Adjustments
screen appears

(a) Enter the adjusted amount and click 'Ok'

28. Save - Click this button to save the entries made else click 'Cancel'. Prompts the following success
message

Success Message

Note:

User can still modify the saved record, if required from the search mode screen and the status remains
‘pending’ as shown below:

28. Save & Confirm - Click this button to save and confirm the transaction. Prompts the success message and
the status is displayed as confirmed in the Search Mode screen

Search / View / Edit

To optimize user experience Search, View and Edit functionality are included in a Single page as
"Common Functionality" under Product Overview...

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<< Purchase Order | Purchase Return >>

Purchase Return
The Purchase return is a common practice in business transaction that occurs on various reason like product defect,
wrong good delivered, product in excess or in unsalable condition. It is a situation where buyer returns goods
purchased to the supplier

Purchase return transaction also have direct impact on accounting, a credit note or debit note is auto posted in Core
Stocky NG and corresponding financial accounts are updated

Note:

• Only a Distributor Headquarter can issue a purchase return

• In CSNG, you can process purchase return with reference (Invoice or GRN) or without reference and also
for Full or partial return

To record Purchase return

1. In the main menu click 'Company'. All underlying sub-menus are listed in the left pane

2. Click 'Purchase Return'. By default, the Purchase Return > Search Mode screen appears as shown
below:

Purchase Return > Search Mode screen

3. Click 'Create New' button. The Purchase Return > Create Mode screen appears

Purchase Return > Create Mode screen

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Steps to be followed:

4. Distributor Branch - Defaults the distributor branch code and it is non-editable

5. Date - Defaults current date as the purchase return date and the user cannot modify it

6. Return to Company - Select appropriate option either 'Yes' or 'No'.

Note:

If 'Yes' is selected you are allowed to create purchase return without reference other two purchase return
mode Full and Partial are disabled and for 'No' option, you have a facility to create any kind of purchase
return transaction including full, partial and without reference

7. Purchase Return Mode - Make sure to choose appropriate option, you can process purchase return either
in Full or Partial or Without reference. Based on the selection, fields vary accordingly

Purchase Return - Full

Purchase Return - Full

8. Go By - You can filter products either by GRN No/Company Invoice No or use search option

• GRN No or Company Invoice No

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• Search On

GRN or Company Invoice No

(a) Type - Select the reference type to filter product either by Company Inv No or the GRN No

(b) GRN or Comp Invoice No - Enter the corresponding value based on the reference type chosen

(c) Add - Click this button to add the details in the grid as shown below

Grid View

In the grid, user have an option to view or delete the chosen GRN No by clicking the respective icons

(d) Reason - Choose the appropriate option for purchase return. These values are defined in the
Reason master

(e) Remarks - Enter the remarks if any

(f) Save - Click this button to save your record else click 'Cancel'. Prompts success message

Search On

(a) Supplier Name - Defaults the supplier name

(b) From Date / To Date - Defaults the current date. User can define the date range within when
purchase was made

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(c) Type - Select the reference type to filter product either by Company Inv No or the GRN No

(d) GRN or Comp Invoice No - Enter the corresponding value based on the reference type chosen

(e) Add - Click this button to add the details in the grid as shown below

Grid View

In the grid, user have an option to view or delete the chosen GRN No by clicking the respective icons

(f) Reason - Choose the appropriate option for purchase return. These values are defined in the
Reason master

(g) Remarks - Enter the remarks if any

(h) Save - Click this button to save your record else click 'Cancel'. Prompts success message

Purchase Return - Partial

Purchase Return - Partial screen

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Go By

9. Supplier Name - Defaults the supplier name

10. Type - Select the reference type to filter product either by Company Inv No or the GRN No

11. GRN or Comp Invoice No - Enter the corresponding value based on the reference type chosen

12. Product Search - Select the search criteria to filter product. The options available are: Short Name, Name,
Company Product Code and Distributor Product Code

13. Input Text-Product - Enter or select the corresponding value to filter product. Instantly, defaults following
field values in their respective fields

• Product Code

• Stock on Hand

• Expiry Date

• Purchase Qty

(a) Saleable

(b) Unsaleable

(c) Offer

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• Already Return Qty

(a) Saleable

(b) Unsaleable

(c) Offer

• Return Qty

(a) Unsaleable

(b) Offer

14. Saleable - Enter the saleable goods

15. Reason - Choose the appropriate option for purchase return. These values are defined in the Reason
master

16. Add -Click this button to add the details in the grid as shown below

Grid View

In the grid, user have an option to edit or delete the chosen GRN No by clicking the respective icons

17. Remarks - Enter the remarks if any

18. Save - Click this button to save your record else click 'Cancel'. Prompts success message

Purchase Return -Without Reference

Purchase Return - Without Reference screen

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Search By

19. Godown - Select the godown or warehouse from the drop-down list

20. Supplier Name - Defaults the supplier name

21. Product Search - Select the search criteria to filter product. The options available are: Short Name, Name,
Company Product Code and Distributor Product Code

22. Input Text-Product - Enter or select the corresponding value to filter product. Instantly, defaults following
field values in their respective fields

• UOM

• Product Code

• Stock on Hand

• Expiry Date

Return Qty

23. Saleable - Enter the saleable goods. The saleable return quantity should be less than or equal to purchase
saleable quantity else throws the following error message

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 CSNG XDM - Modules

24. Unsaleable - Enter the unsaleable goods

25. Offer - Enter the offer items

26. Reason - Choose the appropriate option for purchase return. These values are defined in the Reason
master

27. Add -Click this button to add the details in the grid as shown below

Grid View

In the grid, user have an option to edit or delete the chosen GRN No by clicking the respective icons

28. Remarks - Enter the remarks if any

29. Save - Click this button to save your record else click 'Cancel'. Prompts following success message

Success Message

Search / View

To optimize user experience Search and View functionality are included in a Single page as "Common
Functionality" under Product Overview...

<< Goods Receipt Note | Contact Us >>

201
Contact Us

Contact Us
Help us serve you better!
For any queries or issues reach us @

WSS Towers, 107 & 108, Harris Road,

Chennai - 600 002

Ph : + 91-44-28551591

Web : http://www.botree.co.in

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Index
A E

Access Control ................................................... 2 Export ............................................................... 73

Access Definition ................................................ 2 Financials ..................................................... 73

Access Privilege ................................................. 2 F

Account Group Settings ................................... 63 Forgot Password .............................................. 14

Accounts Calendar ........................................... 58 G

Advanced Search ............................................... 6 Godown Transfer ............................................. 47

B Goods Receipt Note....................................... 192

Basic Search ...................................................... 6 I

Batch Transfer .................................................. 49 IDT Collection ............................................... 185

Billing .............................................................. 152 Inter Distributor Transfer .................................. 55

C Interface Usability .............................................. 5

Collections ...................................................... 157 L

Collections Discount Master........................... 187 Logout .............................................................. 14

Core Stocky ...................................................... 12 M

Core Stocky NG ............................................... 14 Main Menu ......................................................... 6

Coverage Assignment .................................... 128 O

Credit Note ..................................................... 148 Opening Balance ............................................. 65

CSNG XDM ........................................................ 1 Order Tracker................................................. 168

Customer Shipping Address .......................... 137 Overview .......................................................... 11

D P

Debit Note ...................................................... 148 Pack List Generation ..................................... 169

Delivery Boy Route Mapping.......................... 135 Prescription Doctors ................................... 185

Delivery Process ............................................ 165 Purchase Order.............................................. 189

Purchase Payment........................................... 69

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Purchase return .............................................. 197 Select

Purchase Return - Full ................................... 197 IDT ................................................................ 74

Purchase Return - Partial ............................... 197 Standard Voucher ............................................ 67

S Stock Adjustment ............................................. 42

Sales Return .................................................. 171 Stock Allocation ............................................... 53

Salesman ....................................................... 143 T

Salesman Route Mapping .............................. 145 The Godown .................................................... 40

Salvage ............................................................ 51 The IDT Payment ............................................. 74

Sample Issue ................................................. 176 The Order Booking......................................... 166

Sample Receipt .............................................. 150 V

Sample Return ............................................... 178 Vehicle Allocation........................................... 127

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