Business Requirement Document

For

Gate Entry Application

Prepared By

Softlogique IT Solutions (P) Limited

Date: 01 June 2023

Version: 1.0

Contact Details

Pragya Dixit

Business Analyst

Web: http://www.softlogique.com/
Email: [email protected]

CONTENTS

Cover Letter 3

Executive Summary 4

Scope of the Project 4

Project Specifications 5
 Softlogique IT Solutions (P) Limited

Executive Summary

Objective

Visitor management system, typically refer as a structure to keep tracking visitor’s activities in organization or public building. It can provide

necessary output and information to the users and record the incoming and outcoming visitors within the shortest time. Nevertheless, VMS also capable to

streamline the registration process and provide an authentic and integrated data of the visitors.

Generally, there are many organizations or school are still using the conventional paper log or guest book to record the access of the visitors. This manual

method consumes longer time when the number of visitors is exceeded the limit. Meanwhile, an increasing number of visitors indicates that the security issues should be

concern in the organization

or school. This is mainly because the operators are lack of time to verify the identification of each visitor when they are tons of guest entering the building.

Moreover, paper log is inadequate to offer greater traceability in which cannot be archived or efficiently retrieved after several years.

Due to above circumstances, VMS contribute a good solution to solve the problems exist in the conventional method

Project Specifications
 HOME (DASHBOARD)
 In-homepage users able see the

o Plan Validity

o Visitor Report

o Calling Report

o Employee Report

 User able to check the stats of

o Visitor Monthly/ Daily Stats

o Calling Monthly/ Daily Stats

o Employee Monthly/ Daily Stats

o Visitor Reports

o Calling Reports

o Employee Reports

 MANAGE MASTER

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o Manage master section includes three categories i.e Employee, Visitor and Calling

 Employee
 In employee there are three categories Add Department, Add Purpose, Add Employee.
 Add Department
 User can add/edit/delete a department.

 User can search for the particular department.

 User can able to download the report.

 Add Purpose
 In add/edit/delete purpose a user will be able to add the purpose by entering the purpose of the meeting and select the department.

 User can search for a particular meeting.

 User can able to download the report.

 In table, all the details will be displayed including serial no, the purpose of meeting, department, status, edit and delete action.

 Add Employee
 User can add/edit/delete multiple employees by importing the excel file.

 User can also add employees one by one by filling the details like employee code, employee name, department, phone, official email, module linked.

 User will be able to download the report of active and inactive employees.

 There will be two types of employees Active & Inactive. In Active employee table, details will be displayed including serial no, employee code, name,

department, phone, email, designation, status, edit and delete action.

 In Inactive employees table displayed including serial no, employee code, name, department, phone, email, designation, status.

 Visitor:
 Create Visitor Page

 User will be able to download the report of visitor.

 User can search for visitor.

 User can see the in-table details like Name, Gender, Contact Number, Email Id, Visitor Company, Type of Visit, Image and there should be toggle

button for all the fields if user wants to on/ off some field.

 Calling:
 Add Query Type

 User can add query by entering the query type.

 User can download the report of the query.

 User can see the details like serial number, query type, status, and action in table.

 MANAGE REPORT
 Visitor Report
 User can search report for certain date start date from to end date.

 User can download report of visitors’

 User can see the details like serial number, name, gender, contact number, email id, visitor company, type of visit, meeting to whom, purpose of

meeting, visit date, in time, out time, photo in the table.

 Calling Report
 User can search report for certain date start date from to end date.

 User can download calling report.

 User can see the details like serial number, date of call, name of caller, contact number, query type, other type, query description, call for, depart-

ment, solutions provided by you, time of call received, time of call disconnected, total calling time, remarks if any and update.

 Employee Report
 User can search report for certain date start date from to end date.

 User can download employee report.

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 User can see the details like serial number, date of visit, employee id, employee name, punch in, punch out, total hours completed and photo in the

table.

 Salary Report
 User can search for salary report for certain date start date from to end date.

 User can download salary report.

 User can search for date wise and month wise salary.

 User can see the details like serial number, salary month, employee id, employee name, CTC, total days, leaves, paid days, net salary, created on

date in the table.

 PAYROLL
 User can search for selected month payroll.

 User can download salary report.

 There will be two categories pending salary, generated salary.

 Salary Pending
 User can see the details in the pending salary table like serial number, month, employee id, employee name, CTC, leaves, paid days, net paid days,

net salary, in hand salary, action.

 Salary Generated
 User can see the details in the salary generated table like serial number, month, employee id, employee name, CTC, leaves, paid days, net paid days,

net salary, in hand salary.

 UPDATE ATTENDANCE
 User will be able to see the attendance for selected date.

 User can download attendance report.

 User can see the details in the table like serial number, date of visit, employee id, employee name punch in time, punch out time, total hours completed

and action photo.

 CHANGE PASSWORD
 User will be able to change the password by entering old password, new password and confirm password.

 PAYMENT HISTORY
 User can search for the payment.

 User can download the payment report.

 User can see the table including details like serial number, renew, name, email, phone, organization name, address, city, state, zip code, payment id, order

id, transaction id, total amount, GST paid, CF paid, final amount, paid on.

 SEND INVITE
 User can send invite by entering name, email, mobile number.

 User can download the invite report.

 User can search for the invite details.

 User can see the table including details like serial number, name, email, mobile number, created date.

 LOG OUT
 By clicking on logout user will get logout.

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