EPL 212: INTERNAL ATTACHMENT

How to go about the report

Writing an attachment report or internship report can seem like a very tough job, at least from
most people’s point of view. However, just like anything in this world, it is hard until you do it.
An internal/industrial attachment report is simply that; a written account of the observation and
activities of the attachment.

Although an internship and industrial attachment are distinct, their reports are identical. They
only differ in their purposes. While an internship report is written for the sake of building a
profile for job searching, an attachment report is required for awarding of credits necessary for
degree completion.

Bearing this in mind, here is a quick but informative guide on how to write an exhaustive and
complete report for either.

Report Structure

1. Tittle Page
2. Acknowledgement
3. Abstract/Executive Summary
4. Table of Contents (Auto generated)
5. Chapter 1: Introduction
6. Chapter 2: Departments Review
7. Chapter 3: Evaluation of the Attachment/ Internship
8. Bibliography/References

1. Tittle Page
Also referred to as the cover page, it’s the first page of a report which is typically enclosed by a
transparent binder cover. The title page contains the introductory details of the report. It tells the
reader exactly what is entailed in the report.

The top should bare a logo of your institution for attachment reports or a logo of the company or
organization for internships

This then should be followed by the title of the report. It should be;

 Short (15 Words at most)

 Clear
 Precise
Also, it must be related to the subject matter of the internship or industrial attachment and must
capture the attention of the reader
Below the title, the following items are to be included in order:

 Course of study
 Name and registration number
 Company/ Organization
 Period for the attachment
 Supervisor
 Date of submission
Here is a good illustration

KENYATTA UNIVERSIY

INTERNAL ATTACHMENT REPORT

BSc. PETROLEUM ENGINEERING

DAVIS MUSYOKI: J24/9874/2012

KENYATTA UNIVERSIY MAIN CAMPUS

SCHOOL OF ENGINEERING & TECHNOLOGY

DEPARTMENT OF GAS & PETROLEUM ENGINEERING

2 MONTHS

SUPERVISED BY:………………………..
SUBMITTED ON:…………………………
You can include other details such as departments, schools among others depending on the
requirements of your institution.

2. Acknowledgement

This section allows you to recognize and appreciate the people that ensured the completion of
your attachment or internship program. Common denominators include your professional
supervisor and the management.

3. Abstract/ Executive Summary

The abstract section allows you to provide a concise synopsis of what is entailed in the report. It
should summarize the whole work presented in around 200 words or less, contained in a one-
paragraph setting without quotations or references. It should tell the reader exactly what is
contained in the report.

4. Table of Contents
The table of contents is a structured list of headings contained within the report and the pages of
each heading. It’s like a hotel menu; the dishes represent the headings while the prices represent
the pages. Headings in the TOC must be similar to those that appear in the body including the
format, wording, and presentation. All major sections including references and appendices
should be included in the TOC.
Here is another good illustration
 5. Chapter 1: Introduction
This section should include a comprehensive introduction to the company, institution or
organization in which the student is attached. A brief history can work as a good starting point
after which one can delve into the organizational structure, functions, activities and much more
as shown in the list below

 History
 Vision and Mission Statement
 Core values
 Organization structure
 Duties and responsibilities

6. Chapter 2: Departments Review

This section allows you to delve further into the department of operation. Considering the many
departments involved in most companies and organizations, it would only be necessary to write
an internship report based on the department which contributed most to your professional growth
during the attachment period.

Thus, you should include

 Key functions and activities

 Employees structure, statistics, duties, and responsibilities
 Your main objectives for the attachment exercise
 Your assigned duties and responsibilities

7. Chapter 3: Evaluation of the Attachment/ Internship

At the end of every program, it is important to reflect on the experiences and draw lessons from
them. Internships and attachments also have lessons to learn from. Thus, this section gives you
the mandate to include;

 The successes and failures of the program as compared to your main objectives
 Challenges encountered
 How the challenges were solved
 Recommendations for the university and the company if necessary

8. Bibliography/ References
In case you used any academic or research material to come up with your report, the
bibliography allows you to include them. Normally there will be very few reference materials if
any since it’s a report that recounts on the lessons you learned through an internship program.
However, if necessary for instance in the history section you might want to quote some
information from a journal or book.
Bonus tips

This guide is only a rough but standard guide on how to write an attachment/internship report or
an industrial attachment report. You are free to include any additional details to enrich your
report e.g. pictures, drawings etc.

In addition, you are required to format your paper based on the rules of standard formats such as
APA and MLA. Some of the standard formats include

1. Font type: Times New Roman

2. Font size: 12
3. Double line spacing
4. Justified paragraphs
5. Bold titles.
Finally, endeavor to write at least 20 pages including everything for your report to be tangible.
Below are two good attachment report samples I found useful.

Well, I guess it doesn’t seem that hard now or does it?

NB: This Report must be submitted with a duly signed Logbook used during your
attachment period

Thank you……………..